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PRODUCTIVITY
PLANNING GUIDE
Stop reacting to emails or other notifications and start accomplishing your long-term life and business goals.
Don’t stress out about not having enough hours in the day and learn how to maximize your time to accomplish more.
Start living intentionally and responsively!
This guide is a great digital tool, but it works best when printed and completed by hand. You may also want to print specific pages for consecutive weeks of scheduling.
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UNDERSTANDING MY"AVAILABLE TO SCHEDULE" TIMEUse markers, colored pencils, crayons...whatever makes you happy to color in your “available to schedule” time. This is all the time you have free to get things done and does not include time spent sleeping, eating, chasing kids or (if you are a freelancer) working another job.
UNDERSTANDING MYPREFERENCESKeep this worksheet handy when you are scheduling to help you remember your optimal times for difficult tasks as opposed to easy or “mindless” tasks.
My current morning routine is:
My ideal morning routine would be:
I work best in the morning / afternoon / night because:
When I’m working I like (to listen to music, to have something to munch on, perfect quiet...):
EISENHOWERDECISION MATRIXDo you live reactively or responsively?
Eisenhower’s Decision Matrix is a tool for sorting your tasks and activities into categories based on importance and urgency.
Use the grid to practice sorting your upcoming tasks; this will help you visualize what you should be more focused on and what has been eating up your time.
Soon you’ll be able to identify tasks from each category without using the grid. You’ll be a productivity pro!
Tips for what types of tasks fit each quadrant:
Q1: Deadlines, Appointments, Crises
Q2: Business/Career Growth, Life Goals, Relationships
Q3: Some Phone Calls, Text Messages, Emails & Other Alerts
Q4: Social Media (except for business) TV/Movies, Gaming
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IMPORTANT/URGENT IMPORTANT/NOT URGENT
NOT IMPORTANT/URGENT NOT IMPORTANT/NOT URGENT
STEPS TO ACHIEVING
(Fill in your goal above)
I’d like to have this goal completed by (optional):
Feel free to cross off each step as you complete it!
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STEPS TO ACHIEVING
Additional space (optional)
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NOTES:
Write down everything you have to do this week, in no particular order. Include all your appointments, follow ups, projects, deadlines related to both home and work life.
Make sure you include at least one step from your long-term goals. If you can include more than one, even better!
It may help you to prioritize if you color code, highlight, label, etc each task based on which quadrant it belongs in. You can use the legend to mark down what you used to identify each quadrant.
THINGS TO SCHEDULE
(For the week of)
Legend:
Q1 Q2 Q3 Q4
Print-Friendly Version
THINGS TO SCHEDULE
(For the week of)
Legend:
Q1 Q2 Q3 Q4
SCHEDULE FOR
(For the week of)
Legend:
