1

Proforma - A FORMAT

Sub: Factual Status of functioning of Jawahar Navodaya Vidyalaya, ___________,

District___________ State_________ (As reported by the Principal concerned on the date of visit.)

1(a) Principal of the Vidyalaya:

Name: Date of Joining – Samiti Date of Joining – JNV

(b) Vice-Principal of the Vidyalaya: Name: Date of Joining – Samiti Date of Joining – JNV

2 About the year of Establishment of the

JNV, its Location & connectivity from Bus Stand/Railway Station etc.

2.1 Highest Class, Streams allotted & total students strength with no. of Boys & Girls:

2.2 Details of student mini-migrated from other JNVs at +2 Stage:

2.3 Details of student mini-migrated to other JNVs at +2 Stage & reason therefore:

2.4 Staff strength of the Vidyalaya:

(The status of the sanctioned Teaching & Non-Teaching staff on the date of visit):

Posts No. of Sanctioned posts

In Position(Nos.) Vacant (Nos.) Regular Contract Part-time

a) Teaching b) Non-Teaching Total

2.5 Details of posts declared surplus/abolished but incumbent is working in the JNV:

S. No.

Name of the post No. of post Date from which declared surplus/ abolished

Name of incumbent

1 2 3 4 5

2.6 Name of the post filled up on Contract, Part-time & Vacant – Particulars Contract Part-time Vacant Teaching Posts Non-Teaching Posts Total

2

2.7 Details of staff not present in the

Vidyalaya or on leave etc on the date of visit with reason therefore.

2.8 Name & designation of staff residing outside the Vidyalaya campus.

S.No. Name & Designation Date from which residing

outside the campus Reasons

3 Comments of the Principal about the available Teaching Faculty in the Vidyalaya

Class observation - Overall Performance - Maintenance of Teacher Diary

- Practical work / Project Work

- Use of Integrated computer technology

in Class-Room transaction

- Strength/weaknesses 3.1 Role of Miscellaneous category of teachers

with gist of duties assigned to them:

4 Status of availability of Text-books to the

students

4.1 Status of meeting of Class-wise Coverage of Syllabus & w.r.t. fixed target for the term as per PAP (Yes/No).

4.2 Status of Home Assignment, its evaluation & periodicity of supervision.

4.3 Status of Conduct of internal tests and Examination

4.4 Status of conduct of Remedial & supervised studies

4.5 Status of formation of subject Committee(s) & details of meetings conducted during the current session

4.6 Status of implementation of CCE & maintenance of relevant records.

4.7 Status of conduct of Internal Examinations, Practicals at Vidyalaya level and Maintenance of relevant records.

3

5 Computer Room and Computer Literacy Programme :

Sl. No.

Name of item Quantity Status Reason for not functioning Functioning Not-functioning

1 2 3 4 5 6 1 Desktop computer 2 Laptop computer 3 Printers 4 Overhead

Projector

5 TV 6 UPS

5.1 Status of Setting/Functioning of Smart Class:

Sl. No.

Name of item Quantity Status Reason for not functioning Functioning Not-functioning

1 2 3 4 5 6 1 LapTops 2 Interactive Board 3 Wi-Wi router for

internet connectivity

4 Printer 5 Inverter for power

Backup

5.2 Time – Table for conducting computer classes(Class-wise) & use of Smart Class

5.3 Status of Internet Connectivity –its use in teaching/learning process.

5.4 Average monthly expenditure incurred on computers lab/computers available in the Vidyalaya including procurement of consumables & maintenance etc.

5.5 Expenditure incurred on computer maintenance, AMC etc during the last financial year

6 Library 6.1 No. of Books available: 6.2 No. of Newspapers & Magazines procured per

month also enclosed the list:

6.3 Library timings on working days as well as on holidays:

6.4 System adopted for issue of books to the students:

6.5 Status of Library Automation

7 Laboratories 7.1 No. of Laboratories available & purpose for

which used

7.2 Brief about over performance of labs. 7.3 Use of Labs by junior students.

4

8 Status of Medical Room 8.1 Gist of reported common sickness in the

area/Vidyalaya & its solution

8.2 Particular of the Vidyalaya doctor & schedule of visit to Vidyalaya every month & monthly fees paid

8.3 Details of student/staff if any suffering from major/serious illness.

8.4 Average monthly expenditure of medicine 8.5 Accommodation of sick students in medical

room.

8.6 Status/health records of students maintained by Staff Nurse.

9 Status of Admissions made during the last three session:

Class Year No. of Students Registered

Selected Admitted

1 2 3 4 5 VI IX (Lateral Entry)

XI (Lateral Entry)

9.1 In case, no admission is made in Class

VI, IX & XI reason therefore.

10.1 Status of maintenance of Record

pertaining to issue of T.C.

10.2 No. of TCs issued during the last two years & current session (excluding students who have passed XII) – (class-wise)

11 Status of Migration of students in Class-IX –

Name of Linked JNV ______________________________ Language allotted _________________________________

Outgoing students Incoming students Remarks Boys Girls Boys Girls

5

12 House System adopted

Boys Girls

(a) No. of Houses:

(b) Name of the Houses:

(c) Average strength for house (d) Activities undertaken:

(e) Gist of any important issues related to house system.

13 Status of CCA & General Activities –

13.1 Whether annual calendar for conducting CCA, Games & Sports have been prepared or not (Yes/No). Has it been published?

13.2 If ‘No’ reason therefore & ‘if yes’ the date on which it was circulated among all.

Status of following activities: Date of starting

the activity Students enrolled Any remarkable

achievement with you.

Boys Girls NCC S&G NSS

14 Students strength Class & Category – wise (including admissions made under staff-ward quota) as

on ____________(date)

Class/ stream

Rural Urban SC ST Gen. OBC Total Boy Girl Boy Girl Boy Girl Boy Girl Boy Girl Boy Girl Boy Girl

VI A

VI B

VIIA

VIIB

VIIIA

VIIIB

IXA

IXB

XA

XB

6

XIA

XIB

XIIA

XIIB

Total

Overall%age

15 Details of physically challenged students on

the roll of JNV-Class-wise & category-wise with nature of disability

15.1 Details of Class-wise admissions made under Staff-ward quota

16 Details of Students participated in various activities (Art / Music /Cultural & literary

activities during the last two years). Level Year Event Venue No. of Students participated Position held

Boys Girls District Level Regional Level

National Level

International Level

16.1 Details of Students participated in various Games & sports activities during the last two

years. Level Year Event No. of Students participated Position held

Boys Girls District Level

Cluster Level Regional Level

National Level

SGFI level

16.2 Details of Students participated in scientific activities (Science Exhibitions/Regional Science Congress/National Children Science Congress/ Olympiad etc.)

Level Year Event No. of Students participated Position held Boys Girls

District Level

Cluster Level Regional Level

National Level

7

JLN National Science Exhibition

Any other level(Please specify)

17 Details of Pace Setting activities, if any, undertaken at Vidyalaya level alone or with the help of local community during the last two years & current years–

Date(s)/ periods

Name of the Activity

Venue No. of Students Participated from JNV

No. of Students from outside JNVs

Theme, Purpose & beneficiary

Boys Girls Boys Girls 18 Status of Land and Building –

18.1 Area of land allotted & under possession: 18.2 Details of land disputes, if any and its

present status & with suggestions for its early solution, if any.

18.3 Status of Vidyalaya building(s):

Name of the Construction Agency:________________________________ Year of taking over the building:_________________________________ Design: CBRI/CPWD:_________________________________________

Particulars Designed

(CBRI)/CPWD

No. & Capacity

Present condition

Whether adequate or inadequate

Additional requirements, if any

Justification

Multi-purpose Hall

Classroom

Computer Room

Library

Dining hall

Dormitories

Staff quarters

Labs

Urinals(Acad. Block) For Male For Female

Urinals Boys Dormitory

8

Girls Dormitory Bathroom Boys Dormitory Girls Dormitory

Workshops

Rooms for other activities

Boundary wall

Playfields: (A) Status of space/playfields available for games and sports activities

Space available

in the JNV for :

Bas

ketb

all

Vol

leyb

all

Han

dbal

l

Kho

kho

Hoc

key

Foot

ball

200

mtr.

/4

00 m

tr.

track

Bad

min

ton

Cric

ket

Kab

addi

Wre

stlin

g

(a) No. of playfields available

(b) No. of students can play at a time

(B) Facility available for games activities: Games facility

available (Yes/No) A

rche

ry

Judo

Taek

wan

do

Che

ss

Tabl

e Te

nis

Yog

a

200

mtr.

/4

00 m

tr.

track

Bad

min

ton

Cric

ket

Kab

addi

Wre

stlin

g

(a) No. of playfields available

(b) No. of students can play at a time

(C) No. of Students can play at a time:

18.4 Status of buildings under construction, if

any with details of Building, A/A & ES, Target date of completion, date of its start, present status & progress of work etc.

9

18.5 Details of funds sanctioned for maintenance & repair during the current session and expenditure incurred as on date

18.6 Details of buildings declared unsafe, if any

S.No. Particulars Authority letter & date

18.7 Status of electricity supply (Rural/Urban Feeder)

18.8 Status of maintenance of electricity consumption/bill register (Yes/No) & Average monthly expenditure on electricity

18.9 Total expenditure incurred on electricity during last financial year

18.10 Total expenditure incurred towards procurement of electrical items & repairs etc at Vidyalaya level during the last financial year & current year.

18.11 Status of installation of Solar plant/connection in the campus with its capacity

18.12 Purpose for which solar plant presently used

18.13 Expenditure incurred on maintenance of solar plant during the last year & current year.

18.14 Whether it is functioning or not 18.15 Status of availability of Generator Set

and its capacity( Make, Capacity, present condition

18.16 Status of maintenance of log book of use of Gen. Set

18.17 Average monthly consumption of diesel (in litre)

_________ltrs.

18.18 Average monthly expenditure on diesel and maintenance of Gen. Set.

Rs.______/per month

18.19 Total diesel consumption & expenditure on Gen.Set during last financial year

__________ltrs. , Rs________ ltrs.

18.20 Status of availability of Water in the campus and nature of its source

18.21 -Whether the available water is fit for drinking/use (Yes/No). If no, reasons therefore and steps taken to provide potable water. -Whether RO are installed or otherwise

18.22 Average monthly expenditure on water 18.23 Total expenditure incurred on water

during the last financial year & current year.

10

18.24 Status of installation of Fire extinguishers

Quantity Where installed Present condition

18.25 Expenditure incurred during the last financial year & current year on maintenance of fire extinguishers

18.26 Status of availability of Furniture, its

present condition, if any.

19(a) Status of issue of Daily used items to the

students & date on which generally issued in every month

19(b) Status of issue of bedding items to the students

19(c) Status of visit of House Master/ Mistress to the dormitories.

19(d) Status of operationalsing grievance box & attending grievances.

19.1 Details of pending Court cases, if any & their current status

19.2 Details of pending disciplinary cases, if any & their current status

19.3 Details of Outstanding advances as on date (as per Balance sheet & current A/cs) – enclosed list.

19.4 Date of conduct of last physical verification of stores of the Vidyalaya

19.5 Date on which last Panel Inspection conducted & of its composition with name

19.6 Name & designation of the officer of NVS(HQ)/ROs who have visited the Vidyalaya in the recent past.

19.7 Status of General Cleanliness & upkeep of the Vidyalaya campus and its assets

19.8 Date on which the Vidyalaya Audit was conducted

Particulars Period for which the Audit was conducted Date(s) of conduct of Audit Internal Audit Party External Audit Party

19.9 Outstanding Audit Paras Internal:______________ As on date External:_____________

20 Average monthly expenditure on Mess during the last 3 months with necessary observations, if

any –

Month No. of Students Expenditure on Mess

Average Remarks, if any Per child, per

month Per child, per day

1 2 3 4 5 6

11

20.1 Status of Maintenance of Mess Registers & related records

20.2 Whether the rates for various items approved by the Vidyalaya through tender/quotation process have been displayed in the Vidyalaya website. (Yes/No)

20.3 If ‘Yes’ indicate the date on which displayed on Vidyalaya website. In case of ‘No’ indicate reasons therefore.

20.4 Name & designation of the person holding charge of Vidyalaya stores.

20.5 Name & designation of the person holding charge of Vidyalaya Mess stores.

20.6 Status of finalization of Tenders for procurement of various items for JNV during the current

financial year. Sl. No.

Head Status of Tender finalized (Yes/No)

If Yes, Date of finalization

21 Status of conduct of various Meetings at Vidyalaya level:

Meetings Status of

conduct (Yes/No)

Date on which last Meeting conducted

No. of meetings held during the current session

Remarks/ Important observations, if any.

21.1 VMC 21.2 VAC 21.3 PAC 21.4 PTC 21.5 Staff Meeting 21.6 Meeting of Class Monitors

and House Captains

21.7 Mess Committee 21.8 M&R Committee

21.9 Maintenance of MOD Register 21.10 Maintenance of Order Book

22 Status of Vidyalaya Vehicle, if any, provided by

the Samiti

22.1 Status of vehicle, if any engaged on contract basis

22.2 Whether logbook is maintained or not (Yes/No) 22.3 Average monthly consumption of oil (in litre) &

expenditure

22.4 Average monthly charges paid to the contractor as per contract

22.5 Total expenditure incurred on vehicle/oil consumption/ maintenance etc during the last financial year

12

23.1 Conduct of Board Examination & Results as per details given below:-

(a) Last two years Board results: Class XII

Subject(s) No. of students

Appeared Students Passed

Pass % Subject Average Marks secured in percentage (%)

81% & above 61% to 80%

41% to 60%

40% & below

(b) Class X

Subject(s) No. of students Appeared

Students Passed

Pass % Subject Average Grade secured by students *

A1 to A2 B1 to B2 C1 to C2 D & below

* Grading/marks/grade points range enclosed

23.2(a) Reasons for poor board results, if any, during last session

23.3(b) Action taken against the teachers whose performance was reported to be below bench mark during last session.

23.4(c) Action Plan for the improvement in weak areas / subjects of students during the current session.

24 Whether Analysis of Teachers performance during the current session(class VI to XII) on the basis of internal examinations & last board examination has been conducted by the JNV-(Yes/No)

24.1 In case of ‘Yes’, the relevant information be kept ready separately by the JNV in the format attached as Annexure- A(enclosed) for inspection.

24.2 In case of ‘No’ the reason for not conducting the said analysis be indicated.

25. Status of Maintenance of Progress Card / Result Card of Students.

25.1 Status of System adopted to intimate the progress of students to their parents after the examination.

26 Details of conduct of Alumni meet during last two years.

26.1 Whether data in respect of Ex-Students have been maintained or otherwise.

27 Details of the service matters of staff pending with the JNVs or Regional Office or NVS, HQrs.

Sl.No. Name &

Designation Subject matter Name of authority

HQrs/RO/JNV Date since pending and with whom it is pending

13

28 Details of major problems, if any, faced

by the JNV with possible suggestions if any, for its early solution.

29 Details of safety & security threats, if any faced by the Vidyalaya & steps taken at Vidyalaya level for the safety & security of students, staff & Vidyalaya property.

29.1 Status of implementation of 14 point programme for maintaining safety and security of students residing in the campus.

30 Details of support/help if any extended by the District Authority, MPs/MLAs, are local community to the Vidyalaya during the last 05 years Year Name of the Authority Nature of support

given Book value, if any

Remark/present status

1 2 3 4 5

30.1 Details of equipments, if any, required by the

Vidyalaya, urgently with tentative financial implication & justification.

31 Details of special achievement of the Vidyalaya, its staff and students during the last 02 years & current year.

32. Name of the Teaching & non-teaching staff who

have not undergone any training for professional growth during the last 07 years:

33. Statement showing the work assigned to each employee of the Vidyalaya is enclosed as Annexure –

‘A’ & ‘B’. 34. Statement of showing class-wise/subject coverage of syllabus by the Subject Teacher is enclosed as

Annexure – ‘C’. 35. A list of weak students Class-wise – Subject-wise (who have secured less than Grade D( below 40%

marks) in the last examination) is prepared enclosed as Annexure – ‘D’. 36. Teachers performance analysis (Class wise/subject wise) in the last examination is prepared and is

enclosed as Annexure – ‘E’ 37. In addition to above, I have kept the following records updated for perusal of visiting Officer. Office and Vidyalayas records

§ Filing system adopted by the JNV (duly supported by file Register showing the total files subject-wise). § Details of the items procured by the Vidyalayas but not put up to use. § Register showing the details of total number of stock registers maintained by the Vidyalaya (Department-

wise). § Probation Register. § Increment Register. § Register for Nominations/details of family. § Assets Register.

14

§ Electricity, water and Telephone Bill Registers. § Cheque-book Register § Cash book (s) – current. § Ledger(s)-current. § Audit Reports and its follow up. § Last Physical Verification Report and its follow up. § Last Panel Inspection report and its follow up. § Service Books. § Leave records of teaching and Non-teaching staff. § Attendance Registers, Teaching and Non-teaching staff. § Current Tender files. § M&R files. § VMC Minutes book. § PTC Minutes Book. § Register of issue of uniform to Group-‘D’ Staff. § Register of issue of uniform to students. § Monthly Returns file. § JNVST Registration Register. § Register relating to settlement of personal claims like Medical, TA/DA, CFA, CPF advance, Festival

Advance etc. § Register of advances. § Stock Register of all departments. § Register of donation/gifts received. § Log book of Vidyalaya Vehicle. § Mess and its related register. § Daily use items register. § Bedding items register. § Bills payment register § Outstanding bills to be paid by the Vidyalaya. § AMC Register. § Gen. Set Register (Log book). § Annual Accounts (Balance Sheets) of last year. § A list showing the charge/responsibility assigned to teaching and non-teaching § Dairy and Dispatch Register § Postage stamps Register. § Court cases file. § Pay Bill Register. § Monthly Schedule files. § CPF Advances file. § Stock register/files containing the details of the items received by the Vidyalaya as

gift/donation/award from agency other than NVS. Academic Records

• Daily routine for working days • Daily routine for Holidays • Class-wise/Subject-wise time-table • Supervised/Remedial time-table • Teacher-wise Time table with total teaching workload on each teacher • List of class monitors • List of house perfects • Details of students (class-wise) on long leave / absent without permission. • Class observations by Principal & Vice Principal. • Supervision of correction work by Principals & Vice Principals. • CCE Records. • Records of utilization of smart call by teaching

15

• MOD Reports • Alumni Record. • Examination Record. • Class & House Attendance Register • House meeting Register • CCA & Games Records • Visit Register of House Masters. • Teacher’s diary • Health Record of Students • Library Records.

Submitted please.

(Signature of the Principal) (Name & Designation with date)

16

Teaching Annexure – ‘A’

Sl. No.

Name Designation DOJ* – Samiti

DOJ* – JNV

Nature of appointment

Teaching workload

Other duties / charges assigned

(1) (2) (3) (4) (5) (6) (7) (8)

*DOJ – Date of joining.

Non-Teaching Annexure – ‘B’

Sl.No. Name Designation DOJ – Samiti

DOJ – JNV Nature of appointment

Duties / charges assigned

(1) (2) (3) (4) (5) (6) (7)

Annexure – ‘C’

Sl.No. Name of the Teacher

Class Subject % age of syllabus covered as on date

Reasons for not covering the syllabus in time as per PAP

(1) (2) (3) (4) (5) (6)

Annexure – ‘D’

Class Name of the Student

Subject(s) % of marks secured

Reason for low performance

Efforts being made by the teacher to improve the performance

Name & Designation of Subject Teacher

(1) (2) (3) (4) (5) (6) (7)

Annexure - ‘E’

Sl. No.

Name of the Teacher

Designation Subject Classes / Stream

No.of Students

Class Subject Average

Grades secured by students* A1 to A2

B1 to B2

C1 to C2

D & below

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 1

(Signature of the Principal) * Grading/marks/grade points range

1. A1->for 91 to 100 marks(grade point is 10) 2. A2->for 81 to 90 marks (grade point is 9) 3. B1->for 71 to 80 marks (grade point is 8) 4. B2->for 61 to 70 marks(grade point is 7) 5. C1->for 51 to 60 marks(grade point is 6) 6. C2->for 41 to 50 marks(grade point is 5) 7. D->for 33 to 40 marks(grade point is 4) 8. E1->for 21 to 32 marks(no grade point) 9. E2->for 00 to 20 marks(no grade point)

17

Proforma - B

Draft Format for Inspection (To be filled by the Visiting Officer on receipt of feedback about the Vidyalaya from the concerned Principal in the enclosed format)

1 Mandate of Inspection 2 Introduction: Brief History of the school indicating the year of establishment, its location and how

to reach the Vidyalaya, Highest class, stream, students strength etc. 3 Student strength class-wise/category-wise on the date of visit & related observations. 4 Gist of admissions made in class VI, IX & XI & streams offered. 5 Gist of Staff strength – Covering sanctioned post, in position, vacant posts, appointment on contract

basis & strength & weaknesses of the teaching & non-teaching staff deployed in the Vidyalaya, distribution of work among the staff and related observations.

6 Gist of Functioning of Misc. Category of Teachers including role & responsibilities assigned to these teachers and their contribution in the overall development of the personality of the students and image of the Vidyalaya.

7 Gist of Observation about the functioning of Library, Computer Labs, Science & other Labs, class-room teaching, coverage of syllabus, quality of teaching, Home assignments & its evaluation, migration of students, text book, subject committees, conduct of practicals, internal examination/tests system etc. and related observations.

8 Gist of Analysis of result of Board/Non-Board classes, overall quality & qualitative performance of students & related observations.

9 Gist of Observation about functioning of house, systems, visit of House Masters, living conditions of students, staff & property.

10 Gist of Observation about the infrastructure readily available, its optimum use & general upkeep vis –a- vis current student strength. Similarly the observations about the buildings, if any, declare unsafe, under construction, progress of work etc.

11 Gist of Observation about the Dining Hall, Mess Menu, quality of food, per child expenditure & maintenance of related records by C.A. & Storekeeper & services rendered by the Mess Staff.

12 Gist of Specific observation about the overall conditions of available toilets & washroom, playfields, boundary wall, use of M&R Budget, development of campus and its general cleanliness.

13 Gist of Observation about the availability of Electricity & Water etc. in the campus.

14 Gist of Observation about the conduct of various meetings, panel inspection, Vidyalaya Audit, Vidyalaya vehicle, Award of AMC, Fire Extinguisher & maintenance of related records etc.

15 Gist of Observation about the functioning of Vidyalaya office, disposal of personal claim of employees & procurement & purchase system & maintenance of relevant records.

16 Gist of specific observations about the safety & security measures undertaken by the JNV including arrangement for counseling, if any.

17 Any other specific observation which the officer wish to bring on the record. 18 Gist of meeting convened by the Visiting Officer with the Vidyalaya staff, students & parents, if

any and directions given on the spot to the Vidyalaya authorities. 19 Conclusion: Based on overall functioning of the JNV and observations made by the Visiting

Officer. 20 Recommendation with Suggestion& Action to be taken at various level: (a) Vidyalaya level: (b) Regional Office level: (c) NVS(Hqrs.) level:

(Signature) (Name & Designation with date)