MCGRATH HOUSE

Comprehensive Program Review – January 20, 2012

Program Highlights Fenway Advisory Board Met and efforts are being made to increase membership.

Annual Christmas Party 12/15/2011.

Meeting weekly with Suffolk County Sheriff’s Department to increase program utilization and program services.

Re-established partnership with abcd in providing residents housing assistance, medical assistance and education support.

MA DOC Commissioner, Willie Spencer, toured McGrath House on 11/15/11 for potential new business opportunity.

Community partnership developed with Project Place in providing additional services to our residents (career coaching and life skills).

Attended Pine St. Christmas party and toured facility. Working to place residents in Pine St. maintenance classes in addition to current placement in culinary classes.

Program Director Helen Tocchio has established new community relationship with SPAN, Inc. to offer additional services to our residents with support groups (relapse prevention,

recovery skills, emotional/anger management).

AREAS IN NEED OF IMPROVEMENT

Staff team building, morale and recognition

Staff training and supervision

Building improvements

Resident input to programming and staff interacting with residents in a positive manner

Improve prenatal support services and educational awareness for pregnant women

Monitoring Visit Results

Data Obtained from the December 20, 2011 Bureau of Prisons Full Monitoring Results

The Program received its Full Monitoring from the Federal Bureau of Prisons, Philadelphia Office, on December 5-7th, 2011.

During that monitoring, the Program adequately addressed and corrected 1 out of the 2 deficiencies from its September Interim Monitoring.

Deficiencies Found: Non-probationary staff members are required to receive 20 hours of annual refresher training. There were also some missing employee reviews.

BOP noted several strengths in the program including new televisions in the living room, new washer/dryer, new carpeting in the living room and recreational room, and McGrath employment was at 86% at the time of the monitoring!

BOP noted the commitment demonstrated by program staff during the recent transition of management and the improvements in the discipline and case management work within the program.

BOP also noted their excitement with the ideas and experience the new program management had to better serve the clients in their care.

STAFFING

Staff Turnover Rate 12/1/2010 – 11/30/2011 (12 Mo.)

SJS Overall: 28.2% CRJ Overall: 26.2%

Data obtained from HR Personnel Summary

Overdue Performance Evaluations

June: 0 FTE; 3 PTE

July: 1 FTE; 3 PTE

August: 1 FTE; 4 PTE September:1 FTE; 4 PTE

October: 1 FTE; 4 PTE

November: 1 FTE; 1 PTE

The above reflects 5 PTEs and a total of 2 FTEs receiving a late performance evaluation during the 6 mo period (a total of 7 late reviews).

Same number of late performance evaluations as last CPR. Note: different evaluations than last reported.

All performance evaluations were completed as of the 1st week in December.

McGrath: Dec. '10 - Nov. '11

McGrath: Dec. '09 - Nov. '10

12.9%

18.5%

STAFFING (continued)

Data obtained from HR Personnel Summary

June July August September October November0

2

4

6

8

10

12

9 9 98

9

11

8 89

1011

8

Part Time StaffRelief Staff An average of 9

P/T and 9 PT/R staff were utilized at McGrath over the 6 month period.

An increase of 1 P/T staff and 2 PT/R staff, on average, from the last CPR.

Data Obtained from the SJS Utilization Report & MMR Database

Utilization

An average of 12 Clients over the 6

month period

(a 25% decrease from the last CPR)

† Note: Parole beds ended in June, 2011

June July August September October November0

1

2

3

4

5

6

7

8

9

10

8.7

6.67

6.3

5

6.1

0.8 1 1 10.5

0†

4

2.7 2.9

4.85.5 5.2

BOP Parole SCSD

Data Obtained from MMRs

Medication Administration

NO medication incidents over the time period

The LAST medication incident or occurrence was in August of 2010!

0

0.1

0.2

0.3

0.4

0.5

0.6

0.7

0.8

0.9

1

0 0 0 0 0 0June July Aug. Sept. Oct. Nov.

June July August September October November

100% 100% 100%

67% 67%

100%

PROGRAMMINGPERCENTAGE OF SUCCESSFUL COMPLETIONS

JUNE 2011-NOVEMBER 2011

Average of 89% of clients successfully completed program over 6 month period

Last CPR 76% of clients successfully completed program over 6 month period.

PROGRAMMINGPERCENTAGE COMPLETED WITH

JOBSJUNE 2011-NOVEMBER 2011

June July August September October November

100% 100% 100% 100% 100%

67%

Average of 95% of clients successfully completed program with a job over 6 month period

Last CPR 55% of clients successfully completed program with a job over 6 month period.

PROGRAMMINGPERCENTAGE COMPLETED WITH HOUSING

JUNE 2011-NOVEMBER 2011

June July August September October November

100%

67%

100% 100% 100% 100%Average of 95% of clients successfully completed program with housing over 6 month period

Last CPR 93% of clients successfully completed program with housing over 6 month period.

Programming

Data Obtained from MMRs

Average of 5 hours over the 6 mo. time period

(9 hour decrease from previous CPR)

June July August September October November0

2

4

6

8

10

12

14

0.0

3.9

9.6

6.4

4.0

1.7

88

12

6 54

0

4

98

9

Adaptive Life Skills Hours (per Client per Month)

BOP

SCSD

Parole

Programming (Cont’d)

Data Obtained from MMRs

Cognitive Behavioral Hours (per Client per

Month)Average of 4 hours over the 6 mo. time period

(7 hour decrease from previous CPR)

0

2

4

6

8

10

12

0.0

3.9

6.2

2.9 2.4 2.9

6

8

11

2

43

0

4

6 6

4

BOP SCSD Parole