Program Management and Systems Engineering

NDIA IPMD January 31, 2017

2/6/2017

Gordon M. Kranz, PresidentEnlightened Integrated Program Management, LLC

gmkranz@eipm-llc.comgordon.kranz@agileforgovernment.com

ENLIGHTENED INTEGRATED PROGRAM MANAGEMENT PROPRIETARY Integrated PM Training Slide 1

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What is this?

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AgendaBuy-In?

Integrated Program Management

Metrics Driven Performance ManagementIntegrated Analysis

Examples if time1) Cost as an Independent Variable

2) Agile Development in Enterprise Environment

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Problem StatementExtracts from “Standing on Shoulders” inputs◦ How to engage executive support?◦ How do people manage programs when EVM is not required?◦ How to get people to care about project vs silo or function?◦ Contracting officers and Stakeholders not understanding EVM.◦ Each Acq reform brings us back to EVM, yet we still have resistance

from PMOs

2/6/2017 ENLIGHTENED INTEGRATED PROGRAM MANAGEMENT PROPRIETARY Integrated PM Training Slide 4

IPM to EVM Process Comparison

Integrated Program Management Earned Value Management

Understand the work Organization – WBS

Structure to Manage the Work Organization – OBS, RAM

Plan (Resource and Schedule) the work

Planning, Budgeting and Scheduling

Monitor and control the work Analysis and Management Reporting

Update the plan as necessary Revisions and Data Maintenance

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Stakeholders are already dong IPM in most cases

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All stakeholders look at the problem through their own lenses

Integrated Program Management

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Solution Space

Metrics Driven Performance Management

The Key to Getting PM and Engineering Buy In◦ Put the benefit in terms they understand◦ Focus on the Customer end goal◦ Develop metrics that allow them to see their contribution

to success◦ Help them understand they are already “doing it”

How?

Focus on the essential work products

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Work Products

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Requirements Design Build Test Delivery System SpecificationsComponent SpecsInterface Cntrl Docs

System ArchitectureOperational Concept

SimulationsPrototypesTest Units

ProductionTest Plans & ProcdresPrototypesTest Units

Risk MgtConfiguration MgtSystems Eng Mgt PlanCost and Schedule Rptg

Trade Studies Test Environment Production Tooling

OrganizationPlanning Budgeting

and Scheduling Monitoring Progress Revisions

WBS, OBS, RAM ScheduleControl Account Plan

IPMR ReportsCost and Schedule Metrics

BCRsECPs

OR

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WBS

OBS

IMS

BAC

BCWS

Every Contract Has a Time Phased Budget

Planning and Estimation

Performance Measurement Baseline

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Earned Value Management -Performance

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BAC

BCWS

EAC

ACWPBCWP

SV = BCWP - BCWS

CV = BCWP - ACWP

ETC

ACWP Process is done for any type of work scope any type of contract

2016 Enlightened Integrated Program Management, LLC All Rights Reserved

Measure of Project Maturity Throughout Development

Measure Progress

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Requirements Design Build Test Delivery System SpecificationsComponent SpecsInterface Cntrl Docs

System ArchitectureOperational Concept

SimulationsPrototypesTest Units

ProductionTest Plans & ProcdresPrototypesTest Units

Risk MgtConfiguration MgtSystems Eng Mgt PlanCost and Schedule Rptg

Trade Studies Test Environment Production Tooling

Customer focused measuresKey Performance Parameters, TPMs, LCC, Operational Parameters

Project MaturityAll Stakeholders have time phased estimates of planned progress used to assess progress.◦ TPMs◦ Risk◦ Technology Readiness Levels◦ System Design (DoDAF Views)◦ Finance◦ Production Readiness◦ etc

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Time Phased Risk Burn Down Plan

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25

20

15

10

5

02016 Qtr1

2016 Qtr2

2016 Qtr3

2016 Qtr4

2017 Qtr1

2017 Qtr2

2017 Qtr3

2017 Qtr4

2018 Qtr1

2018 Qtr2

2018 Qtr3

2018 Qtr4

2019 Qtr1

2019 Qtr2

2019 Qtr3

Step #1234

1-Jun-1715-Nov-17 1-Jul-18

DescriptionEstablish Root CauseEvaluate Alternative ResolutionsSelect AlternativeImplement alternative

Start Date Stop Date15-May-16 20-Aug-1620-Aug-16 31-Jan-17

InprocessPendingPendingPending

31-Jan-17

Risk Burn Down

Risk

Sco

re

Status

1

2

3

4

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Time Phased TPM Estimates

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Within Plan

Outside of Plan

Technical Tasks Defined in the Schedule are related to maturing design

SummaryKey to selling EVM is to make it self-evidently beneficial* to all stakeholders

- Discuss IPM from their perspective

- Leverage existing measures of success and relate to the IPM cost schedule measures- Recognize that EVM /IPM is one of many tools required to manage a program

- Never lose sight of the end goal

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* Paraphrased from Gary Bliss

2016 Enlightened Integrated Program Management, LLC All Rights Reserved

Network Switch

Data Storage

Power Supply

Integrated Computer System( CAIV Example if Time)

General Purpose Processor

Standard Components Standard Sub-Systems C4ISR = Command Center

Mobile Command Center

Unmanned Ground Vehicle

Enterprise SW Agile DevelopmentDevOps◦ Connecting the development team to Operational success

through targeted measures

Customer Satisfaction◦ Number of complaints◦ Survey Results

Cloud computing resource consumption◦ Number of queries◦ Size of queries

Immediate Feedback◦ Example: Dynatrace UFO

2/6/2017 ENLIGHTENED INTEGRATED PROGRAM MANAGEMENT PROPRIETARY Integrated PM Training Slide 17