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April 23, 2018
Program Pre‐Qualification
Reference: 2224011 – 3
Title: Trade Contractors – BC Hydro Facilities Improvement Projects
Building Improvement
Projects Addendum #3
Addendum Clarification
1. The addendum’s purpose is to invite additional contractors to Pre‐Qualify to bid on BC
Hydro Projects for all scopes of work. All projects will be individually tendered following the
Subcontractor Pre‐Qualification Process.
2. Subcontractors who have previously responded to the Program Pre‐Qualification do not need
to re‐submit.
3. Subcontractors who submitted information as part of the initial Program Pre‐Qualification,
and now wish to pre‐qualify to bid on additional scopes of work included in the list above
need only to submit the Regional assignment table found on Page 7.
A. Project Description
1. PCL has been engaged by BC Hydro to provide construction delivery services for BC Hydro
offices and other facilities in more than 100 communities throughout BC. These facilities
consist of offices, yards, workshops, warehouses, truck bays and other buildings.
2. Project types generally include:
• Interior space renovations which may include;
o Drywall
o Paint
o Flooring
o Mechanical/Electrical
o Finishes and Specialties
• Supply and/or replacement of building systems and end of life components such as:
o HVAC,
o Plumbing,
o Fire and life safety;
• Supply of new, replacement or major repairs to:
o Roofs
o Security gates and/or fencing
o Building envelopes,
o Yards;
• Supply and installation of new storage buildings/vehicle bays;
• hazardous material abatement
• other assets replacement projects, small repairs and other minor work on as needed
basis.
3. The average age of many of the facilities is between 25 to 30 years old and all potentially need
ongoing improvement, repairs and maintenance over time. Facilities range in size from about
3000‐4000 square feet to up to 80,000 square feet, and include two large multi‐story office
towers in Vancouver and Burnaby.
4. PCL anticipates that projects will be distributed roughly as follows: 70% in the Lower Mainland,
25% in the Northern and Southern Interior and 5% on Vancouver Island.
5. This Program Pre‐Qualification covers contractor services from September 15, 2015 through
March 31, 2019.
B. General Information
1. PCL Constructors Westcoast Inc. (hereinafter referred to as “PCL”) invites you to participate in a
Trade Contractor prequalification process for the BC Hydro Facilities Improvement Projects.
Please see the map in section J of this Program Pre‐Qualification for Clarification of Regions.
2. All enquiries related to this Program Pre‐Qualifications are to be directed, in writing, to the
following person. Submit enquires to the contact person below.
a. Diogo Alves ([email protected])
b. Tel: 604‐241‐5200
3. Information obtained from any other source is not official and should not be relied upon.
Enquiries and responses will be recorded and may be distributed to all Trade Contractors at
PCL’s option.
4. On an annual basis, if requested, approved contractors may be requested to submit updated
financial information.
C. Submission Instructions
1. Trade Contractors should submit their information as requested on the attached letter
regarding P: CL's Subcontractor Default Insurance program.
a. Appendix A – PCL Subcontractor Default Insurance Letter
2. Trade Contractors to submit one of the following:
a. one complete set paper copy,
b. one electronic (CD or flash drive) copy or;
c. via email to the contact listed on the previous page.
3. Submissions and their envelopes should be clearly marked with the name and address of
the Trade Contractor and the Project Title shown below. If submitting by email, send to the
contact shown under section B.2 above. If submitting by hand, please submit in a sealed
envelope addressed as follows:
Project: 2224011 — Trade Contractors – BC Hydro Facilities Improvement
Projects Firm: “your firm’s name”
Attention: Diogo Alves, Project Coordinator
PCL Construction Westcoast Inc.
310 – 13911 Wireless Way,
Richmond, BC V6V 3B9
4. Faxed submissions will not be accepted.
5. All responses to this Program Pre‐Qualification will be subject to the Freedom of
Information and Protection of Privacy Legislation.
D. Submission Forms
1. Submit using the forms provided. Submissions using forms other than those provided may
be rejected.
2. Submissions not completed as instructed may be rejected.
E. Opening of Submissions
1. Submissions received will be privately opened.
2. No immediate information or formal decision will be issued with respect to the
submissions until all submissions have been reviewed in detail.
F. Acceptance and Pre‐Qualification Process
1. The Trade Contractor, in submitting a response to this Program Pre‐Qualification,
acknowledges and agrees that neither PCL or BC Hydro will be responsible for any costs,
expenses, losses, damage, or liability incurred by the Trade Contractor as a result or, arising
out of, or connected with their submission, or due to the acceptance or non‐acceptance of
the Trade Contractor’s submission.
2. Neither BC Hydro or PCL have any legal or other duty or obligation to a Respondent or a
Pre‐ Qualified Trade Contractor to:
a. invite any one or more Pre‐Qualified Trade Contractor to participate in a
competitive process relating to the procurement of a construction services
contract; or
b. award, or enter into, a contract or agreement, with any one or more of the
Pre‐ Qualified Trade Contractors.
3. This Program Pre‐Qualification is not an agreement or an offer to enter into a contract or to
purchase any goods or construction services, and does not commit PCL or BC Hydro in any
way to pre‐qualify a Trade Contractor or subsequently award a contract to a Respondent,
and PCL specifically reserves the right at any time, whether before or after the Program
Pre‐ Qualification Closing, to modify or terminate the Program Pre‐Qualification.
G. Rejection of Submission
1. PCL may, in its sole discretion, reject or retain for consideration submissions which
fail to conform to the requirements of this Program Pre‐Qualification in form or
content.
2. Notwithstanding any other terms herein, or any industry practice or custom, PCL may, in
its sole and absolute discretion do any of the following:
a. pre‐qualify any Respondent; or
b. not pre‐qualify any Respondents.
H. Evaluation
1. Submissions will not be evaluated if the Trade Contractor’s current or past corporate or
other interests may, in the opinion of PCL, give rise to a conflict of interest in connection
with this program.
2. Evaluation of submissions will be by a committee that may consist of various members of
PCL (Purchasing, Facilities, and Projects) and professional consultants.
3. Evaluations will be completed as submissions are received.
4. PCL reserves the right to add additional trade contractors to the approved list at any
point beyond the closing of this tender.
5. The criteria to be considered in evaluation of submissions may include, but not be limited
to, the following:
a. Man Power availability
b. Occupational health and safety compliance (management of worksite safety plan)
and past record
c. Environmental Record
d. Previous project performance and quality of work and services, substantiated by
recent and relevant client references:
i. Quality of construction services/work
ii. Quality of Project Management/Contract Administration
iii. Adherence to Project Schedule and Project Safety Requirements
iv. Change management
v. Quality of project documentation (budgeting, invoicing, O&M Manuals)
vi. Experience and capabilities of tradespeople
vii. Owner satisfaction
e. Aboriginal Inclusion
f. Financial Stability
g. Overall experience in projects over $100,000.
h. Overall experience in projects/construction within occupied areas
i. History of disputes/litigation on projects
6. Qualified shortlisted Trade Contractors may be invited to bid on subsequent
tenders/requests for proposals for individual BC Hydro projects.
I. Dispute Resolution
1. If any dispute between PCL and a trade Contractor arises out of or relating to this
process at any time before or after this process terminates, the parties will
attempt to resolve the dispute amicably through confidential good‐faith
discussions.
2. If the parties cannot resolve the dispute within ten (10) Business Days, or such longer
period as the parties may agree in writing, then the parties will submit the dispute to
be settled confidentially by a single neutral arbitrator under the Commercial
Arbitration Act (British Columbia) and the rules of the British Columbia International
Commercial Arbitration Centre. If the parties cannot agree on an arbitrator within
ten (10) Business Days after the dispute is referred to arbitration then the British
Columbia International Commercial Arbitration Centre will appoint the single
arbitrator. The arbitrator will apply the federal laws of Canada and the provincial
laws of British Columbia. The arbitrator’s decision will be binding upon the parties,
and judgment on the decision may be entered in any court of competent jurisdiction.
The arbitration hearing will be held in Burnaby, British Columbia and will be
conducted in English. The parties will share
equally in the arbitrator’s fees and expenses and the cost of the facilities used for the
arbitration hearing, but will otherwise each bear their respective costs in connection
with the arbitration
J. Trade Contractor Work and Services Required
BC Hydro Facilities Improvement Projects
Subcontractor Pre-Qualification
Regional Assignment
Please Identify the Scope and Regions you are Pre-Qualifying for:
Region
1 2 3 4 5 6 7
Division/Scope Vancouver
Island Lower
Mainland Southern Interior
Kootenay Cariboo Skeena Peace
Please Identify Scope of Work in boxes below
Appendix A–Trade Contractor Pre‐Qualification Form
Reference: 2224011 ‐ 3
Title: Trade Contractors – BC Hydro Facilities Improvement Projects
Building Improvement Projects
Addendum #2
Note
1. Appendix A and additional requested information is intended to provide information on the
capacity, skill, and experience of the Trade Contractor.
2. The responses and accompanying documentation submitted by the Trade Contractor becomes
the property of PCL and will not be returned.
3. Please answer all questions and provide additional information as requested. Applicant may
supplement information requested with additional sheets, if required.
Submitted by:
(print company name)
Appendix A1
Trade Contractor’s Qualification Statement
Reference: 2224011 ‐ 3
Title: Trade Contractors – BC Hydro Facilities Improvement Projects
1. Trade Contractor Identification
Name
Address
Telephone Number Fax Number
Main Contact
Indicate which trade(s) you are prequalifying for
2. Information to include:
A. Complete the following appendices:
a. Subcontractor Disclosure Form—see Appendix A2.
b. Bank Reference Form—see Appendix A3.
c. Schedule of Work In Progress form—see Appendix A4.
3. Manpower and Unit Rates
A. Please provide the following information:
Title
Number of Employees at this Position
Project Management
Superintendent/Foreman
Journeyman
Apprentice
Labourer
First‐Aid
Other:
Other:
Other:
Other:
4. Company Health Safety and Environment (HS&E) Policies
A. Confirm that your company has a written health, safety and environmental policy that is signed
and dated.
B. Provide your Health and Safety Policy/Procedures (electronic copy only).
C. Are the HS&E policies posted at all company workplaces and reviewed with your employees?
D. Are your employees informed of the location(s) within the work place(s) where the occupational
health and safety rules are posted or available? Provide Evidence.
E. Are your policies endorsed by Senior Management and reviewed regularly with all of your
employees? Provide Evidence.
F. Does your company employ full time HS & E representatives? Please provide the name(s) and
resume(s) complete with listing of training certificates.
G. Provide a list of your company's specific health and safety programs, policies, practices, and
procedures. Such as; Fall Protection, Silica Dust Control, Confined Work Spaces, Lock out/Tag
out Procedures, Trench Shoring and Excavation Safety, Ground Disturbance or Buried
Facilities/Crossing Excavation and any other procedures which are applicable to this work.
H. Provide a list of your company's specific environmental policies and procedures. Include Spills
Response, Waste Management, General Environmental Protection measures and other
procedures that are applicable to this work. Provide Evidence.
I. Does your company have a health and safety committee with authorized employee and employer participation?
J. Safety Program And Training Summary
K. Training And Certification
a) Please provide an overview of training programs provided to key staff:
a. Describe safety and environmental orientation training provided to your employees
prior to reporting to work sites.
b. Describe your procedure for upgrading training and providing refresher and
ongoing training for employees.
c. Are records kept which confirm the training that each employee has received, both
in‐house and from outside sources?
Do you have a documented safety program?
If Yes, does it include:
Do you have a safety-training program?
If Yes, does it include:
Company Safety Policy
Company Safety Rules
Safety Meetings
Safe Work Practices and
Procedures
Accident/Injury Reporting
and Investigation
Emergency Procedures
Site Inspections
Yes
Yes
Yes
No
No
No
Yes No
Yes
Yes
Yes
No
No
No
New Employee Orientation
Excavation Training
WHMIS Training
TDG Training
Respiratory Training & Care
SCBA
Supervisory Safety
Fire Extinguisher
Hoisting and Rigging
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
No
No
No
No
No
No
Personal Protective
Equipment
Hazard Assessments
Yes
Yes
No
No
Defensive Driving
First Aid/CPR
Confined Space
Yes
Yes
Yes
No
No
No
Other Other
d. How do you verify that training has been effective? What measures do you take to
ensure that employees have understood the training they have received?
e. Does your company have emergency response procedures in case of injury or
accident?
f. Provide a typical emergency response plan or one from a previous project.
L. Certificate of Recognition
a. Does your company have a British Columbia Certificate of Recognition (COR)
“partnership in health and safety”? If so, provide a copy
M. Safety Audit
a. Has your company health and safety management system been audited? If it has, please
provide the following:
2015 2016 2017
Internal Audit
External Audit
Name of Auditor
Audit Protocol Used
Audit Score Achieved
N. Injury Frequency Index And Lost Time Accident Severity Frequency
a. Provide an Injury Frequency Index (I.F.I.) and Lost Time Accident (L.T.A.) severity
frequency for each year noted below per the following formulae
I.F.I = (Lost Time Injuries x 200,000)/Total Manhours
L.T.A. Frequency = (Total Days Lost Due to LTA x 200,000)/Total Manhours
2015 2016 2017
I.F.I.
L.T.A
O. Safety Records
a. Safety Records (last three years) - Please complete the following table:
2015 2016 2017
Number of First Aids
Number of Medical Aids
Number of Fatalities
Lost Time Injuries
Lost Time Days
P. Successful contractors will be required to provide Monthly Safety Statistics to PCL when
requested.
5. Company Quality Program
A. Confirm that your company has a written Quality Control Program
B. Provide your Quality Control Program (electronic copy only).
6. Aboriginal Inclusion
BC Hydro recognizes that some work on this Project will occur within the traditional territory of
local First Nations. Should the contractor not be a First Nations business, the Contractor is
encouraged to maximize person‐hours of employment to local First Nations members, either
through themselves or their subcontractors, as part of the submission.
A. Are you a First Nations Company (yes/no)
B. If the contractor is not a first nations company, the Contractor should demonstrate in their
submission, how they propose to involve members of the local First Nations in various aspects
of the Work. Potential areas of involvement and employment may include, but are not limited
to: archaeological monitors/environmental monitors, health and safety officers, traffic
controllers, carpenters, painters, roofers, steelworkers, etc. Successful contractors may be
required to submit Monthly First Nations reports as required.
7. Security
A. Many BC Hydro facilities require various levels of Security Clearance Checks. Successful contractors may be required to provide the following information prior to working on BC Hydro facilities:
a. Criminal Record Check b. Identity Verification Check c. International Security Check
B. Costs for these Security Checks are the responsibility of the Subcontractors.
8. Disclosure of Interest
A. In accordance with the approved policy of PCL, all Trade Contractors may be required, as part of this Request for Pre‐Qualification make full disclosure of any business relationships within the last five (5) years including any donations/gifts in excess of one hundred dollars ($100.00), with any BC Hydro staff, or immediate relatives of any BC Hydro staff.
B. If the Trade Contractor fails to disclose an interest and/or the interest is falsely or
insufficiently reported, PCL reserves the right to terminate or cancel prequalification of the Trade Contractor for this project.
Trade Contractor
Authorized Signature Date
Name Title
9. Acknowledgement of Addenda
A. Acknowledgment is hereby made of receipt and inclusion of the following
addenda to the request for prequalification documents.
Addendum No. No. of Pages Dated Description
10. Signature
IN WITNESS WHEREOF the Trade Contractor has executed below under the seal shown below with the intent that such execution take effect as a deed.
Dated this [enter Date] day of [enter Month], [enter Year].
Print name of Trade Contractor: "[enter Trade Contractor Name]" by its duly authorized representatives:
Per: Per:
Print Name: Print Name:
Title: Title:
Dear Proponent,
SHARING YOUR VISION. BUILDING SUCCESS.
Thank you for expressing an interest in working with PCL Constructors Westcoast Inc. Part of the prequalification phase is having your company pre-approved for Subcontractor Default Insurance (SDI), PCL’s in-house risk insurance program. This program provides 100% coverage over performance, labour, and materials.
PCL as a company has implemented a secure, online system to process SDI applications. Please email a PQM Textura/Oracle invitation request to Jill Quick at [email protected]. Include the contact name, phone number and email address of the person who will be responsible for uploading SDI information (i.e. manager, accountant, administrator, etc.) This person will receive an email invitation from Textura PQM/Oracle with directions on how to complete the SDI application process.
The required information will include:
• Company Information
• Health & Safety
• Insurance
• Legal
• Supplier References
• Union Agreements
• Bonding
• Financial Information (current financial statements)
• Project Experience
Time is of the essence when uploading the required information. Complete information will enable us to conduct our due diligence and provide timely information to the project team. If your company has completed an SDI application in Textura PQM then please disregard this request.
The Textura PQM/Oracle customer support contact number is 1-866-839-8872.
Yours truly,
PCL CONSTRUCTORS WESTCOAST INC.
Jill Quick Subcontractor Default Insurance Coordinator WRITER’S DIRECT LINE: 604-241-5374
PCL CONSTRUCTORS WESTCOAST INC. 310 – 13911 Wireless Way, Richmond, BC, V6V 3B9
Telephone: (604) 241-5200 Fax: (604) 241-5301 Website: www.pcl.com
