Program

• Wednesday• 14.00 – 15.00 Welcome and presentation, coffee• 15.00 – 15.30 Presentation of Picturae – digitization projects

(how much time do you need?)• 15.30 – 16.00 Short presentation of Botanical collection at

NHM, focus on challenges. Data entry tools. Digitariums data entry tool.

• 18.00 Dinner at Olympen• Thursday• 09.00 – 12.00 Visiting the collections (all 5 floors) (probably

too much time we can move to progress plan)• 12.00 – 13.00 Lunch at Munch museum• 13.00 – 14.30 Progress plan – assignment agreement

Projects in 2015 and 2016-2017?

Wishes 2015 – Budget 4,2 mill. NOK1. Transcribing of General vascular plant herbarium2. Imaging of General vascular plant herbarium (50 boxes)

Imaging of Arctic vascular plant herbarium (500 boxes)3. Imaging of Nordic vascular plant herbarium (9278 boxes)

probably4. Transcribing of 2, 3 and 4Wishes 2016 and 2017, depending on funding5. General lichen herbarium (2100 boxes)6. Norwgian bryophyte herbarium (880 boxes)7. Transcribing of 1 and 2

Vascular plant herbaria

• General herbarium – almost all material imaged by Digitarium. Due to mounting and growth about 5 000 sheets for imaging in 100 boxes.

• Arctic herbarium – 40 000 sheets originally in 930 boxes. We try to compress shipment to 500 boxes.

• Nordic herbarium – 700 000 sheets in 9278 boxes. 185 of Orchids must be withheld due to CITES regulations.

Vascular plant herbaria - challengesImaging/scanning process• Herbarium sheets, data recorded labels but no barcodes.• Herbarium sheets with more than one gathering. Some times difficult

to detect if there is more than one gathering. Examples.• Gathering with more than one sheet. Not a big mistake to give them

separate record number.• Loose labels, especially from Ecochange, ignore to glue them on.• Labels glued on each other (very rare) or large folded labels. We need

more than one image (very rare).• Herbarium sheets with capsules (common for very small species for

example genus Lemna, Elatine). Ignore to open the capsules.• Plant material cover labels. If the label is partly glued it may be

possible to let the labels cover part of the plant material.

Vascular plant herbarium - challenges

Data entry• Material with complex determination history. We want the latest

determination.• Old labels can be difficult to interpret. General herbarium may

be the most challenging herbarium.• Synonyms• HomonymsTools from NHM• Taxon lists, person name list, geographical places, all previous

data from entered labels. Splitting the data entry on Nordic herbarium, Arctic herbarium and General herbarium will probably help.

Bryophyte herbarium (beyond 2015)

Imaging process• Weak capsules, add a new one (or we may do it by ourselves?)• Remember all the loose labels inside the capsule. Some times there

several of them. Not to be glued.• Already barcoded capsules, also remember to image the barcode on

the backside of the capsule.Data entry• Old, handwritten labels are common.• Synonyms are not immixtures, often marked with =• Immixtures are mostly marked with a + symbol• Immixtures must always have the same information as the main

collection (of course exept taxon).

Lichen general herbarium (beyond 2015)

Imaging/scanning• Lichens on stone – enough depth of field? Some boxes heavy.• Lichens on soil is very fragile material (usually we glue the soil

when we handle this material today)• Remember all loose labels inside the capsule (not to be glued)• Labels outside capsule glued on each other. We need more

than one image.• Capsules glued on sheet, must be removed (we may do it

ourselves?).• Some objects are on herbarium sheets.• Ignore immixtures.

Other collections beyond 2017?

NHM, Tøyen• Algae• Fungi• Norwegian lichensØkern• Nordic vascular plants, Hieracium, Taraxacum and Rosa.• Several small fungi herbaria, both Nordic and General• General bryophyte herbarium

The ambition is to image all the botanical collections and to transcribe all labels

Our data entry tools

• Vascular plants – database developed by UiO (MUSIT).

• Bryophyte – will be migrated from a dos-based database to MUSIT this winter.

• Lichens - will be migrated from dos-based DataPerfect to MUSIT 2015/2016.

• Special contructed excel file for importing labels to above mentioned MUSIT databases.

Entering of data

Transcribing manual?According to tender• Taxon genus and epithet, last determination.• Geography - Country, state/province, municipality –

the field «Administrative place» in our databases have all these levels implemented and connected.

• Year – but easier to choose right geography if we have full date especially for Norwegian/Nordic material Extra costs for full date? If full date use verbatim.

• Collector (verbatim)

Transport

• We are ready in time• Unfortunately no ramp at Tøyen• We have earlier unloaded three truck with a

tractor with pallet fork. About one 1 to unload 26 pallets. We have not tried to load a truck at Tøyen

• We will probably hire container for temporary storage of stacked pallets at Tøyen