04/06/04 SSIS Fiscal Presentation 1

Programs & Services Redesign

Overview: • Changes to the structure are needed for Fiscal.

• Look at how Programs, SSIS Sub Programs, Services and county Sub-Services used - both by the system and the counties.

04/06/04 SSIS Fiscal Presentation 2

Issues with the current SSIS structure (the 9 digit BRASS Plus)

• Program and service are lumped into 1 field

• The field often needs to be divided into smaller chunks for reporting.

• In SSIS Fiscal, state reports, claiming and county reports need the 3 digit BRASS code.

• Maintenance of the codes is difficult • For SSIS

• For counties - County sub-services also have to be defined for every sub-program where they are valid.

04/06/04 SSIS Fiscal Presentation 3

Functions that will change with the re-design

• How counties will define sub-services

• Staff Activity and Service Agreement Entry

• Provider Services Offered Setup

04/06/04 SSIS Fiscal Presentation 4

Create Sub-ServiceReview of the current process

• Create the sub-service

• Define whether the sub-service is staff and/or vendor provided

• Define valid activities for the sub-service

04/06/04 SSIS Fiscal Presentation 5

Current Screen in Admin

• Services are defined in every sub-program in which the service is valid

• The same is true for sub-services

Note: The sub-services on this screen are from a test database and would not be seen in a county.

04/06/04 SSIS Fiscal Presentation 6

State Defined ServicesCounties will still have the ability to change the default settings of state-defined services- Staff and/or Vendor provided

- Only needs to be done once for the service, and will apply to all sub-programs

- A new indicator will be added (not shown) to allow counties to require a county defined sub-service on Staff Activity and Service Agreements

04/06/04 SSIS Fiscal Presentation 7

State Defined BRASS Services

• Change list of activities for a sub-program / service- This process won’t change, except the list of activities will be used by all sub-services

04/06/04 SSIS Fiscal Presentation 8

Current Screen: Create County Sub-Service

• Define settings - Sub-service Name

- Sub-service

Number - Effective

Dates - Staff/Vendor provided

- Valid Activities

04/06/04 SSIS Fiscal Presentation 9

The Proposed Change: Create County Sub-service

• Define the sub-service and settings - Sub-service Name - Sub-service Number - Effective Dates

• Activities and staff/vendor provided indicators come from the state defined service

04/06/04 SSIS Fiscal Presentation 10

Staff Activity Review of current screen

BRASS Services and sub-services are combined on 1 drop down

Note: The services on this screen are based on an example from Olmsted County

04/06/04 SSIS Fiscal Presentation 11

Staff Activity How the same example might look

Service list shows available BRASS Services

New County Sub-Service drop down shows sub-services valid for the selected BRASS Service

Note: The sub-services on this screen are based on an example from Olmsted County

04/06/04 SSIS Fiscal Presentation 12

Service Agreement Entry

Changes to Service Agreement Entry would match Staff Activity Entry

04/06/04 SSIS Fiscal Presentation 13

Provider Services OfferedReview of current screen

Select Services and sub-services in each sub-program that applies

04/06/04 SSIS Fiscal Presentation 14

Provider Services OfferedHow it might look

• Select a BRASS Service, then select the sub-services• Selection is valid in any sub-program where the service is valid

Note: The sub-service on this screen is from a test database and would not be seen in a county.