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Radha Soami
• Project Management
• Construction Management
• Project Planning
• Resource & Productivity Management
• QS / Commercial
• QA/QC
• Procurement & Inventory
• Finance
• Plant, Transport & Equipment
• Infrastructure
• HR
• IT
• Investigative procedures to detect variance of actual costs from budgeted costs.
• Diagnostic procedures to ascertain the cause(s) of variance.
• Corrective procedures to effect realignment between actual and budgeted costs.
• Tracking costs with Earned Value Management (EVM).
• Assisting management in decision-making.
Note: This won’t give clear picture without EV report
PROJECT BUDGET - SUMMARY REPORT
Project: Sample Project Start 05.09.2011
Project No.: A Finish 28/03/2013
Programme: 20
DLP: 12
ITEM
DESCRIPTION A. BUDGET B. COST TO DATEC. FORECAST
COST TO COMPLETE
D. ANTICIPATED COST AT
COMPLETION (C+B)
E. ANTICIPATED PROFIT (1a+1b-9D)
1
a. Contract Value 87,219,371.75
b. Project Variation Orders -
c. Unagreed Claims/Variations 2,863,710.43
Total Revised Project Value 90,083,082.18
2 Budgeted Cost of Works
3 Materials 62,488,695 6,828,953 46,171,047 53,000,000
4 Labour 11,697,994 2,402,311 9,295,683 11,697,994
5 Preliminaries - Staff 5,213,791 5,963,149 2,000,000 7,963,149
6 Preliminaries - Site Overheads 1,327,511 2,281,430 1,000,000 3,281,430
7 Contingency/DLP Maintance 370,933 0 370,933 370,933
8 Head Office Overheads 3,488,775 7,313,465 1,000,000 8,313,465
9 Total Cost of Works 84,587,700 24,789,308 59,837,663 84,626,971 2,592,400.73 3%
* Note: 1. Further buying gain on the Materials Cost has been assumed to ensure Project Profit
2. The exceeding of the staff allowance on site is due to design delays. An EOT has been submitted to recover the
costs.
A cost management plan is a document that describes how the
organization will manage cost variances on the project.
A percentage of total project costs are often Preliminaries, labor,
material costs, so project managers must develop and track
estimates for Prelims, labor & material.
Chances of exceeding preliminaries budget are very high as most
of the projects won’t complete in estimated time.
Always Labour budget & obtaining budgeted productivity will be
a major challenge for any project.
Material possible buying gains & risks involved like any
specification errors, etc.
� Basic tools and techniques for cost estimates:
� Analogous or top-down estimates: Use the actual cost of a
previous, similar project as the basis for estimating the cost
of the current project.
� Bottom-up estimates: Involve estimating individual work
items or activities and summing them to get a project total.
� Parametric modeling: Uses project characteristics
(parameters) in a mathematical model to estimate project
costs.
� Computerized tools: Tools, such as spreadsheets and
project management software, that can make working with
different cost estimates and cost estimation tools easier.
� Cost budgeting involves allocating the project cost estimate
to individual work items over time.
� The WBS is a required input for the cost budgeting process
because it defines the work items.
� Important goal is to produce a cost baseline:
� A time-phased budget that project managers use to
measure and monitor cost performance.
• Project cost control includes:
• Monitoring cost performance.
• Ensuring that only appropriate project changes are
included in a revised cost baseline.
• Informing project stakeholders of authorized changes to
the project that will affect costs.
Note: Many organizations around the globe have problems with cost
control.
• EVM is a project performance measurement technique that
integrates scope, time, and cost data.
• Given a baseline (original plan plus approved changes), you
can determine how well the project is meeting its goals.
• You must enter actual information periodically to use EVM.
• More and more organizations around the world are using
EVM to help control project costs.
• The planned value (PV), formerly called the budgeted cost of work
scheduled (BCWS), also called the budget, is that portion of the approved
total cost estimate planned to be spent on an activity during a given
period.
• Actual cost (AC), formerly called actual cost of work performed (ACWP),
is the total of direct and indirect costs incurred in accomplishing work on
an activity during a given period.
• The earned value (EV), formerly called the budgeted cost of work
performed (BCWP), is an estimate of the value of the physical work
actually completed.
• EV is based on the original planned costs for the project or activity and
the rate at which the team is completing work on the project or activity to
date.
• Material is core of profits.
• Receive budgets from estimation.
• Re measure all quantities after award & monitor there on.
• Order should be placed based on re measured quantity and
monitored to avoid excess ordering of material which in turn
result in cost saving
• Buying gains / alternatives / value engineering.
• Possible maximum with local market experienced people.
� Many organizations collect and control an entire suite of
projects or investments as one set of interrelated activities
in a portfolio.
� Project portfolio management has five levels:
• Put all your projects in one database.
• Prioritize the projects in your database.
• Divide your projects into two or three budgets based on type of
investment.
• Automate the repository.
• Apply modern portfolio theory, including risk-return tools that
map project risk on a curve.
20
,15
0,5
16
17
,11
8,3
69
9,0
26
,07
8
10
,31
6,3
93
10
,42
8,3
26
18
,84
3,3
64
30
,09
9,9
80
43
,57
8,2
20
53
,68
2,6
19
63
,63
0,0
49
48
,51
6,8
25
34
,70
1,7
03
16
,29
6,8
92
14
,71
5,2
16
10
,72
5,3
95
6,0
83
,90
7
11
,27
6,1
48
3,0
61
,03
5
0
10000000
20000000
30000000
40000000
50000000
60000000
70000000
Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14
Project-10 Project-9
Project-8 Project-7
Project-6 Project-5
Project-4 Project-3
Project-2 Project-1
Total
3,215,470 7,847,339 24,548,308
33,444,475 43,907,509
57,042,322
78,581,339
114,198,433
162,651,551
222,088,529
279,073,551
322,611,865
353,393,075
3,499,664 7,852,824 14,868,336
24,652,768 36,899,960
53,827,103
74,649,099
107,287,207
152,556,831
206,526,718
262,567,354
308,579,178
342,492,423
-
50,000,000
100,000,000
150,000,000
200,000,000
250,000,000
300,000,000
350,000,000
400,000,000
Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13
Cumulative Cash In
Cumulative Cash Out
120 144200
250295 285 285 275 260 250
180 160 12780 55
120 100
9540
40 40 20110 125
151220
310410
410410 410 410
410360
280
240230
160100
50
152 152
141
131
68399 371
320 226 116 5440
47 4020
20
50
60
80100
200
200
200
200
12090 80
60
40
22
22
2
2
277277 257
257
257
250
220200
180
130
130130
135
140 140140
140
140
140
19 24
2452
67
105108
119
167
202206
217
238 238215
162
88
43
1113
2866
108234 289 402
540704
799
20 3090 120
190 220 300 350 380 400 400440
340 260 14040
1342 1342 1342 1342 1342 1342 13421382
1412 1412 1412 1412 1407 13921352
1297
1222 1222 1222
0
200
400
600
800
1000
1200
1400
1600
May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13
New Project-1 New Project-2 Project-3 Project-7 Drivers, Misc.
Project-8 Vacation Project-6 Project-5 Project-2
Project-1 Including Expected Current Projects
Ma
n/
da
y
Mobalization & Demobalization plan between old & new projects
Sl.No STAFFNo of months wrt baseline
Wt.
Apr-
11
May-1
1
Jun-1
1
Jul-11
Aug-1
1
Sep-1
1
Oct-
11
Nov-1
1
Dec-1
1
Jan-1
2
Feb-1
2
Mar-
12
Apr-
12
May-1
2
Jun-1
2
Jul-12
Aug-1
2
Sep-1
2
Oct-
12
Nov-1
2
Dec-1
2
Jan-1
3
Feb-1
3
Mar-
13
Apr-
13
May-1
3
Jun-1
3
Jul-13
Aug-1
3
Sep-1
3
Oct-
13
Nov-1
3
Dec-1
3
1 Project Manager 22 3.15 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
2 Construction Manager 18 1.94 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
3 HVAC Project Engineer 14 1.00 1 1 1 1 1 1 1 1 1 1 1 1 1 1
4 Plumbing Project Engineer 14 0.90 1 1 1 1 1 1 1 1 1 1 1 1 1 1
5 Electrical Project Engineer 14 0.90 1 1 1 1 1 1 1 1 1 1 1 1 1 1
6 Site Engineer HVAC 18 0.77 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
7 Site Engineer Plumbing 18 0.77 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
8 Site Engineer electrical 18 0.77 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
9 CAD Draftsmen 66 2.37 4 4 4 6 6 6 6 4 4 4 4 2 2 2 2 2 2 2
10 Planning Engineer / Asst. 34 1.83 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1
11 QS/Asst QS 34 1.71 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1
12 QA/QC 34 1.22 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2
13 Safety Officer 28 0.80 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 1 1 1
14 Foreman 106 2.28 1 1 2 2 4 4 4 8 8 8 8 8 8 8 8 6 6 4 4 4
15 Secretaries 46 0.66 1 1 1 1 1 2 2 2 2 2 2 4 4 4 4 4 2 2 2 1 1 1
16 Store keepers/Asst. 44 0.47 1 1 1 2 2 2 3 3 3 3 3 3 3 3 3 2 2 2 1 1
17 Office clerk 19 0.14 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
18 Doc. Controller 30 0.54 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 1 1 1 1 1 1
20 Mechanical Supervisor 29 0.83 1 1 1 1 1 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1
21 Electrical supervisor 29 0.83 1 1 1 1 1 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1
22 Duct Supervisor 29 0.83 1 1 1 1 1 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1
23 Drivers 29 0.83 1 1 1 1 1 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1
24 Office Boys 22 0.63 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
TOTAL 715 26.19 13 13 20 25 31 33 35 37 40 45 45 45 45 45 42 40 33 30 28 24 23 23 0 0 0 0 0 0 0 0 0 0 0
Sl.No STAFFNo of months
wrt current status
Wt.
Apr-
11
May-1
1
Jun-1
1
Jul-11
Aug-1
1
Sep-1
1
Oct-
11
Nov-1
1
Dec-1
1
Jan-1
2
Feb-1
2
Mar-
12
Apr-
12
May-1
2
Jun-1
2
Jul-12
Aug-1
2
Sep-1
2
Oct-
12
Nov-1
2
Dec-1
2
Jan-1
3
Feb-1
3
Mar-
13
Apr-
13
May-1
3
Jun-1
3
Jul-13
Aug-1
3
Sep-1
3
Oct-
13
Nov-1
3
Dec-1
3
1 Project Manager 33 4.73 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
2 Construction Manager 29 3.12 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
3 HVAC Project Engineer 29 2.08 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
4 Plumbing Project Engineer 29 1.87 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
5 Electrical Project Engineer 29 1.87 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
6 Site Engineer HVAC 29 1.25 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
7 Site Engineer Plumbing 29 1.25 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
8 Site Engineer electrical 29 1.25 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
9 CAD Draftsmen 164 5.88 4 4 4 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 4 4 4 4 2 2 2 2 2
10 Planning Engineer / Asst. 51 2.74 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1
11 QS/Asst QS 58 2.91 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1 1
12 QA/QC 54 1.94 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1
13 Safety Officer 67 1.92 1 1 1 1 1 2 2 2 2 4 4 4 4 4 4 3 3 2 2 2 2 2 2 2 2 2 2 2 2
14 Foreman 194 4.17 1 1 2 2 4 4 4 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 6 6 4 4 4
15 Secretaries 58 0.83 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1
16 Store keepers/Asst. 90 0.97 1 1 1 2 2 2 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 4 4 3 3 3 2 2 1 1
17 Office clerk 38 0.27 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1
18 Doc. Controller 54 0.97 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1
20 Mechanical Supervisor 53 1.52 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1
21 Electrical supervisor 53 1.52 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1
22 Duct Supervisor 53 1.52 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1
23 Drivers 53 1.52 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1
24 Office Boys 22 0.63 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
TOTAL 1298 46.72 13 13 20 25 31 33 35 39 42 47 47 47 47 50 51 51 51 51 51 50 50 47 46 46 44 44 43 43 38 29 26 24 24
% Increase 78.42%
e.g Project is delayed 11 months in effect 78% of Prelims budget overrun
• Develop Prelims management plan & monitor regularly
• Allow budget for project delays.
• External delays can not be avoided.
• Mobilize upon work load not as per baseline.
• Try to keep mix with Juniors & Seniors.
• Possible drafting outsource, or
• Establish centralize drafting
• Keep minimum draftsmen at site.
• Manage lean time with minimum resource.
• Strong Engineering team for effective completion
• EOT claim may not be a successful in many cases which acts as a
negotiation tool to avoid any LDs.
Effect on Cash Flow With and Without Preliminaries in BOQ
-
20,000,000
40,000,000
60,000,000
80,000,000
100,000,000
120,000,000
CF without Preliminaries
CF with Preliminaries
Note: This will support for a positive cash flow
Decide: Internal Resource or External Resource, or subcontract Packages
1032
0
50
100
150
200
250
300
350
400
450
500
550
600
650
700
750
800
0
500
1000
1500
2000
2500
3000
3500
4000
4500
5000
AV
G M
en
26 Months - Planned Monthly Average Men
30 Months- Planned Average Monthly Men
Actual Monthly Average Men
26 Months-Cumulative Planned Monthly Average Men
32 Months-Cumulative Planned Average Men
Cumulative Actual Monthly Average Men
2.06
2.45
3.75
5.17
3.3
2.61 2.592.73
1.63
1.39
2.26
3.79
4.74
4.23
3.91
3.35
0
1
2
3
4
5
6
1-May-12 1-Jun-12 1-Jul-12 1-Aug-12 1-Sep-12 1-Oct-12 1-Nov-12 1-Dec-12
Monthly productivity
Overall Productivity
Budget
Causes:
Poor management of Labour supply workers, dedication to the organization, Access Delays,
Poor workman ship, resource under utilization, etc.
400
600
800
1200
1600
2200 2200 2200
2000
1600
1400
1200
1000
800
600
400
100
300358
458
544612
4001000
1800
3000
4600
6800
9000
11200
13200
14800
16200
17400
1840019200
1980020200
100 400758
12161760
2372
0
500
1000
1500
2000
2500
0
5000
10000
15000
20000
25000
16-A
pr
23-A
pr
30-A
pr
7-M
ay
14-M
ay
21-M
ay
28-M
ay
4-J
un
11-J
un
18-J
un
25-J
un
2-J
ul
9-J
ul
16-J
ul
23-J
ul
30-J
ul
Qty
pe
r W
ee
k in
me
tre
Cu
mu
lati
ve
Qty
in
me
tre
Time - Weeks
KEY INDICATOR - FIRE FIGHTING PACKAGE – SUB CON
Planned
Actual
Cum Planned
Cum Actual
KPI to be developed for all kinds of works, which gives immediate alarm for necessarycorrections
40% work done 60% Remaining work
PMI
Total Projected Manhours for 160 villas+Var+PMI = (570,720+73,430) = 644,150
Manhours consumed till date (40% Workdone) = 701,400
Required Manhours to complete 60% work+ Var+PMI = 359,554
Projected Manhours for 40% WD +Var+PMI = 284,596
Loss of Manhours till date = 416,804
Manhours loss at completion (Expected 75% efficiency for remaining works) = (416,804 + 89,888) = 506,692
PMI
Un productive 25% =89,888
Required Manhours to complete 60% works (WP) incl. unproductive hrs= (359,554 + 89,888) = 449,442
Same way to forecast ETC, EAC Preliminaries & Material cost
Item DescriptionDuctman &
PlumberPipe Fitter Electrician Helper Remarks
Case-1
Item Company Operatives Monthly Monthly Monthly Monthly Total
1 Approx Requirement 250 100 250 200 800
2 Monthly Salary (10 hrs working) 2,668.8 3,089.1 2,858.9 2,158.5
2 Cost / month SSL own manpower 667,208 308,908 714,729 431,700 2,122,546
3 Approx for one year 8,006,500 3,706,900 8,576,750 5,180,400 25,470,550
Case-2
Item Labour Supply Operatives Monthly Monthly Monthly Monthly Total
1 Approx Requirement 250 100 250 200 800
2 Monthly Salary (10 hrs working) 3,542.5 4,205.0 3,633.8 3,080.0
3 Mobilization Charges (1000/head) 1- time 250,000 100,000 250,000 200,000 800,000
4 Cost / month (includ short term mob. Fee) 1,135,625 520,500 1,158,438 816,000 3,630,563
5 Approx for one year 10,877,500 5,146,000 11,151,250 7,592,000 34,766,750
A Varience / month (1,508,017)
B Varience / Year (for couple of projects) (9,296,200)
Note : Company need minimum own resource to address new projects.
Supervision must be company own to maintain the Quality.
Own manpower is looking lucrative. But getting required
productivity is a challenging for the team.
Over time increases Variance will increase.
Break even point: 221 company Operatives can be Idle for one year to match with Supply 800 operatives.
Tower
Earned Value Actual Spent Variance
Supply Labour Supply Labour AED.
S-1 80,972.02 507,304.00 (426,331.98)
S-2 69,956.48 438,288.00 (368,331.52)
150,928.51 945,592.00 (794,663.49)
EV up to Dec end AC Up to Dec End
Better to award subcontractor packages to avoid cost overruns
XXX Project Earned Value summary Date: 15-Jan-13
Activity ResponsibilityMaterial
Availability
Workdone
(approx)
Budget
Hours
Earned
Value
Actual Hrs
Spent
Installed Qty.
till dateUnit Productivity Remarks
HVAC
Basements, Podiums,Riser,Corridore (%)
Ducting SSL yes 30% 43,351 12,883 39,601 3,194 M23.0739
Chilled Water pipe work SSL yes 40% 31,309 10,744 30,847 2,480 M 2.8711
FCU installation SSL yes 30% 15,781 3,613 2,831 40 Nos 0.7836
Appartments AGTC
Ducting AGTC no 5% 80,510 4,040
8,044
2,129 M22.2337
Chilled Water pipe work AGTC yes 20% 58,146 3,211 800 M -
FCU installation AGTC yes 25% 29,306 1,773 46 Nos -
PLUMBING
Sleeves fixing SSL yes 70% 15,819 11,887 32,100 2.7004
Drainage piping SSL yes 35% 22,667 17,675 30,070 7,500 m 1.7013
water supply piping SSL yes 35% 17,903 11,226 23,388 3,500 m 2.0834
water heater installation SSL yes 60% 1,929 333 3,341 11 Nos 10.0335
Drainage piping AGTC yes 20% 42,095 3,500
8,044
1,492 m 1.7191
water supply piping AGTC yes 20% 33,248 2,252 1,324 m -
water heater installation AGTC yes 5% 5,000 265 25 Nos -
FIRE FIGHTING
NAFFCO yes 24% 117,330 24,921 29,928 1.2009
ELECTRICAL
Slab Conduit SSL yes 70% 20,611 13,630 40,665 206,898 m 2.9835
Slab Conduit Silverstar 2,642 49,775 m 18.8399
Tray/Trunking SSL yes 22% 20,239 15,787 21,708 5,709 m 1.3750
Power / Lighting Wiring SSL yes 20% 27,350 5,382 18,876 120,300 m 3.5073
Fire alarm / Emergency cabling SSL yes 100% 1,829 1,829 1,829 1.0000
G.I back box fixing SSL yes 20% 41,743 2,935 6,157 6,988 Nos 2.0979
G.I back box fixing Silverstar 6,399 8,000 Nos 1.2502
KELTECH
Fire alarm / Emergency cabling Keltech yes 20% 27,568 7,316 4,064 20,000 m 0.5555
ELV
ELV cables Honeywell Not available
0 12,947 1 1 1.0000
Miscelleneous
Driver,Office boy SSL - 17,026
TOTAL= 666,681 164,244 376,296 2.2911
Budget - AED AED 36,850,059.00 Total Ordered Value 34,407,086.00
Budget Awarded To Date - AED AED 34,407,086.00 Total Gain/Loss 159,233 .00
Balance of Budget - AED AED 2,442,973.00 Percentage Gain/(Loss) 0.46%
Sub No. Work DescriptionSub Contractor
/SupplierNet Budget Sublet Cost
Transferred to
Risk ManagementGain/(Loss) Comments
1 Orders Placed To Dated
DSC 001 CHILLERS X 5,090,004.00 5,155,379.00 0.00 (65,375.00)
DSC 002 AHU / FAHU Y 4,252,599.00 4,130,000.00 0.00 122,599 .00
DSC 003 FCU / FANS Z 2,161,799.00 2,089,880.00 0.00 71,919 .00
DSC 004 CHW PUMPS A 1,713,522.00 2,075,941.00 0.00 (362,419.00)
DSC 006 DOMESTIC PUMPS B 623,685.00 628,870.00 0.00 (5,185.00)
DSC 007 DUCTING & ACCESSORIES CHT 414,315.00 0.00 0.00 414,315 .00
DSC 009 CHW PIPES & ACCESSORIES K 322,348.00 333,232.00 0.00 (10,884.00)
DSC 014 CLADDING - GRC L 111,186.00 110,000.00 0.00 1,186 .00
DSC 016 GRP LINING M 73,150.00 62,000.00 0.00 11,150 .00
DSC 023 CABLES N 15,987.00 5,385.00 0.00 10,602 .00
DSC 026 TRAY & TRUNKING I 1,010,520.00 1,005,200.00 0.00 5,320 .00
DSC 027 ELV S 1,008,750.00 1,000,000.00 0.00 8,750 .00
DSC 028 SIGNAGE & STICKKERING G 5,640.00 27,900.00 0.00 (22,260.00)
DSC 029 GENERATOR, ats H 2,004,998.00 2,025,483.00 0.00 (20,485.00)
DSC 032 BUSBAR R 12,165,066.00 12,165,066.00 0.00 0 .00
DSC 033 MDBS, DBS L 3,592,750.00 3,592,750.00 0.00 0 .00
TOTAL ( A ) 34,566,319.00 34,407,086.00 0 .00 159,233 .00
2 Orders to be Placed
DSC 005 FIRE FIGHTING 952,566.00
DSC 008 DAMPERS 382,664.00
DSC 010 VALVES 197,685.00
DSC 011 SWITCH, SOCKETS 196,820.00
DSC 012 DIFFUSERS 132,167.00
DSC 013 DRAINAGE ACCESSORIES 121,790.00
DSC 015 FLOORING - FLOOR COATING 77,835.00
DSC 017 CORIAN TOPS 56,972.00
DSC 018 DOORS - METAL 35,344.00
DSC 019 FABRICATION AND ERECTION - STEEL 32,127.00
DSC 020 MIRRORS 25,650.00
DSC 021 SOFT LANDSCAPING - ALLOWANCE 22,683.00
TOTAL ( B ) 2,283,740.00 0.00 0.00 0.00
3 Variations Placed :
TOTAL ( C ) 0.00 0.00 0.00 0.00
4 Variations to be Placed :
TOTAL ( D ) 0.00 0.00 0 .00 0 .00
5 Budget Transfers
TOTAL ( E ) 0.00 0.00 -
GRAND TOTAL ( A+B+C+D+E ) 36,850,059.00 34,407,086.00 0.00 159,233.00
• All overheads to be absorbed by the projects.
• Monitor costs regularly with revenues .
• Break even analysis will give direct focus on issue.
• Distribution based on the following:-
• Based on project value.Based on project value.Based on project value.Based on project value.
• Based on billing value.Based on billing value.Based on billing value.Based on billing value.
• Based on duration of the project.Based on duration of the project.Based on duration of the project.Based on duration of the project.
• Based on combination of Based on combination of Based on combination of Based on combination of two or more.two or more.two or more.two or more.
Any projections without Earned Value is not realistic.
-
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
80,000,000
90,000,000
100,000,000
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000A
ug
-11
Oct
-11
De
c-1
1
Fe
b-1
2
Ap
r-1
2
Jun
-12
Au
g-1
2
Oct
-12
De
c-1
2
Fe
b-1
3
Ap
r-1
3
Jun
-13
Au
g-1
3
Oct
-13
De
c-1
3
Fe
b-1
4
Cash In Monthly Baseline
Cash In Monthly Actual
Cash In Monthly Forecast
Cash In Cumulative Baseline
Cash In Cumulative Actual
Cash In Cumulative Forecast
Cash Out Cumulative
EV
PV-2PV-1
AC
• Performance / Projections
• Cash flow with projections
• EV report
• Engineering status
• Procurement Management with ERP
• Manage Inventory / Store
• Resource management between internal projects
• Manage Transport
• Manage Camps
• Cost variances & any other concerns.
• Authority
• Infrastructure
• Coordination between all the departments
• ERP software
• Organization Interest
• Providing Awareness & Training to Staff
• Trainees/Juniors are most cost effective.
• Distribute with different projects.
• Majority of departments to be filled for cost effective.
• They are hard workers to build their career.
• Struggle for growing fast, which will be an added value to us.
• Improves productivity with less cost.
• Majority of the works are routine which can be easily get it
done with trainees/juniors.
• This is a proven technique with major organizations.
• MEP Engineering is a major challenging.
• Centralized engineering department is preferable.
• Value Engineering shall be applied.
• Engineering submissions /approvals shall be obtained at the
earliest in the project cycle which is basis for all projections.
• Effective activity sequencing shall be planned.
• All material submittals shall be centralized to optimize
resource, as they are experts in the field knows the pulse of
the consultant, etc.
• Budgets shall be known to key personnel managing the
Project.
• Centralized procurement with ERP software to manage the system
• Managing store / Inventory with cost.
• Inventory shall be linked across all projects with centralized control.
• Support to Accounts for payments and forecasts.
• Spreadsheets are a common tool for, cost estimating, cost
budgeting, cost control and resource planning.
• ERP Software.
• Primavera Project management software has many cost-related
features, especially enterprise PM software.
• Project cost management is traditionally a weak area in MEP
projects, and project managers must work to improve their
ability to deliver projects within approved budgets.
• Main processes include:
• Cost estimating
• Cost budgeting & Monitoring
• Cost control Techniques (Value Engineering; Material sourcing,
Schedule & Resource Planning)
