Project Cost Estimate Form PLAN IT! Todd Crosby. The Project Cost Estimate Form These are your best “educated guesses” – it is expected that data will

Project Cost Estimate Form

PLAN IT!

Todd Crosby

The Project Cost Estimate Form

• These are your best “educated guesses” – it is expected that data will change as an effort of the Tune It! phase of your project.

• The cost Estimate form is broken up into three tabs:– Main Tab– Hours & Storage– Assumptions

• You will enter your data in the light purple areas only.


Main Tab

Main Tab – General Information

The first section in this tab is your general project information:

Project Name Project ID Project Manager

Business Process Owner Project Sponsor Project Executive Sponsor

Main tab – Hardware

In this area, you will enter estimates of the hardware required, quantities, and costs.

HARDWARE (PCs, Servers, Network Equipment, Etc.) Description Prod DR Test Quantity Price Total

- - -

- - -

- - -

- - -

Main Tab – Software

In this table you will enter estimates of software that will be required:

SOFTWARE (O/S, Application, DB, Net Backup, Etc.) Description Prod DR Test Quantity Price Total

- - -

- - -

- - -

- - -

Main Tab — Professional Services

In this table, you will enter costs of any professional services you think your project will require:

PROFESSIONAL SERVICES Description Amount

-

-

-

Main Tab – Calculated Totals

The next two sections are calculated totals based on data you enter in the worksheet: TOTALS

Total Hardware - Total Software -

Total Professional Services - Total Hours (enter in standard hourly rate, example: 30 hours *$60/hr) -

Total Implementation -

ESTIMATED RECURRING COSTS - ANNUAL Annual Amount

Software Maintenance - Hardware Maintenance -

Other Maintenance - Professional Services -

Additional Storage -

Total Recurring -


Hours and Storage (H&S) Tab

H&S – Hours Section

• In the Hours section you will estimate the total number of hours for efforts in delivering your entire project.

HOURS I.e., OIMT

I.e., Vendo

r1

Project Implementation (non-recurring)

Description Total Project Management & Meetings - Requirements Definition & Documentation - Functional Specifications - Technical Specifications - Installation (server, workstation, network) - Technical Training - Development (coding, reports, interfaces) - Testing (planning, unit, system, stress) - Testing (Client Acceptance) - Technical Documentation - Disaster Recovery Planning, Setup, Testing - End User Documentation and Training - Implementation & Post-implementation Support -

Total Implementation - - - - - - - - -


• Enter who will be providing them across the columns at the top

HOURS I.e., OIM

T

I.e., Vendor1





• Effort categories are listed in the left most column

HOURS I.e., OIMT

I.e., Vendor1




H&S — Ongoing Support

• Once your project closes, the deliverable will require some level of ongoing support.

• Note the yearly costs in the main section of the table for each type

Ongoing Support (recurring)

Frequency

: Monthly/Quarterly/Semi-Annual

Description Total Software Maintenance i.e., patches, updates, upgrades - Hardware Maintenance i.e., preventative maintenance - Other Maintenance i.e., system monitoring, disaster recovery, problem resolution - Professional Services -

Total Recurring - - - - - - - - -

H&S — Additional Storage

• This section of the sheet lets you estimate any additional storage needs

ADDITIONAL STORAGE

Storage (Production, DR, Test Servers)

Frequency


Description Total - - - - - - - -

Total Storage - - - - - - - - -


• Place the provider(s) across the top

• Place the Description(s) of the systems requiring the storage in the left column

• Enter cost amounts in the main part of the table

ADDITIONAL STORAGE


Frequency

: Monthly/Quarterly/Semi-Annual Description Total - - - - - - - -

Total Storage - - - - - - - - -


• Place the Description(s) of the systems requiring the storage in the left column

ADDITIONAL STORAGE


Frequency

: Monthly/Quarterly/Semi-Annual Description Total - - - - - - - -

Total Storage - - - - - - - - -


• Enter cost amounts in the main part of the table

ADDITIONAL STORAGE


Frequency


Description Total - - - - - - - -

Total Storage - - - - - - - - -


Assumptions Tab

Assumptions — Solution & Priority

If your project has more than one solution, you will need to duplicate this tab for each one.In the first area you:• Describe your solution• Score your priorities based on

the table at the bottom of the page

Solution Description:

Bus. Funct. Priority:

LOB Owner Priority:

Priority:

Assumptions — The List

In the next section list all of your assumptions that will be in place

Item Assumption:1 2 3 4 5 6 7 8 9

10 11 12 13 14 15

Summary

• Your total cost estimates are now documented and will display on the first tab.

• This process supports only a single solution decision. You may need to prepare alternate versions.

Documents

Project Cost Estimate Form PLAN IT! Todd Crosby. The Project Cost Estimate Form These are your best “educated guesses” – it is expected that data will