Project Design, Preparation & Approval

8/3/2019 Project Design, Preparation & Approval

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Project design, preparation and

approval

Basel Convention

Resource Mobilization Workshop

Nairobi, 37 December 2006Andreas Arlt

Secretariat of the Basel Convention


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Secretariat of the Basel Convention 2

1. Preparatory phase

2. Project design

3. Preparation of the document

4. Internal approval

5. Fund raising

6. External approval

7. Implementation

8. Evaluation

Project Cycle

Project

development


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Preparatory phase

1. Identification of needs2. Identification of priorities at the

a. International level Conference of the Parties(COP)

b. Regional level Business Plan of the BCRC in yourregion

c. National level

3. Development of a Strategic Plan /

National Plan for (Sustainable) Development4. Identification of activities, goals and time frame

Awareness raising


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Project Identification

Project

Identificationbased on identified

activities, goals andtime frames

Environmental

Assessment(technical, social,

economic)

Project Development


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Project design

1. What do you want to achieve with your project(goals, outcomes)?

2. What kind ofbackground information isneeded/available to quantify the need (data)?

3. How much time is available and needed toachieve these goals (time frame, projectimplementation phase)?

4. What activities have to be undertaken to achievethe goals?

5. Which partners/stakeholders are needed or needto be involved?

6. What financial resources are necessary?


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Project design (2)

Objectives Results Outputs Activities

Project Planning Flow

Implementation Flow


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Project Preparation


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Project content

1. Cover page Project summary2. Background (and needs): Might be two chapters!

3. Proposal

4. Objectives

5. Results

6. Outputs

7. Activities

8. Budget9. Timetable and workplan



Project content: Cover

1. UNEP Subprogramme2. Title:

3. Legislative authority:

4. Geographical scope:

5. Co-operating agencies6. Duration

7. Project coordinator

8. Total budget

See examples



Project content: Project summary

1. Contains a summary of the projects2. Is comparable to an Abstract of a Scientific Paper

3. Highlights the main

a) Background information

b) Needs

c) Objectives

d) Activities

e) Results

f) Outputs



Project content: Background

1. Gives the basis, background, starting point for the project2. Focuses on information relevant to pointing out the needs

and objectives

3. Highlights the gaps of

a) Information,

b) Data

c) Capacity, etc.

4. Sets the political and policy framework

a) International agreements

b) Goals of National Strategic Plans/Development Plans

c) Voluntary agreements/initiatives

5. Provides a list ofneeds



Project content: Proposal (chapter)

1. Needs to be short;

2. Explains in a few sentences the purpose of the project;

3. Describes the chosen methodology;

4. Provides criteria or justification for the

countries/region selected;5. Describes the division of responsibilities amongst the

partners;

6. Lists the main activities, e.g. pilot projects, survey, pilotdisposal activities, awareness;

7. Is the introduction to the description of the section onobjectives, results, outputs;

8. Touches on the expected beneficiaries, expectedimpacts.


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Project content: Objectives

Objectives are high level aims which the projects results will notnecessarily fully satisfy.

Objectives should identify short, medium and long-term

benefits.

Have a concrete list of what you want to achieve

Make a clear distinction between the objectives and the results


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Project content: Results

Results are desired outcomes involving tangible benefits to end-users expressed as a standard value or aspects ()

1. Express results as qualitative, quantitative or value-addedaspects;

2. Give results a concrete nature in relation to the objectives;3. Make sure results have a clear cause-and-effect relationship

with the objectives;

4. Results should identify the end-users or beneficiaries;

5. State a meaningful and detectable change;6. Avoid long-term goals;

7. Never formulate results in an open-ended or on-going manner.


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Project content: Outputs

Outputs are the lowest level results in the logical interventionchain and the final and concrete products of the activitiesundertaken.

An output is a specific product delivered by the activities that areneeded to accomplish the projects objectives and results.

1. Outputs should constitute the optimal combination necessary forachieving the results;

2. They should be deliverable, given the project timeframe andresources;

3. They should be described as concretely and precisely as

possible, and in quantifiable terms.


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Project content: Activities

Activities describe the specific work or tasks to be performedwithin the project to transform resources into outputs =

Activities illustrate the link between inputs and outputs andproduce the outputs.

1. Activities should be formulated in a concrete manner.2. Activities should be selected based on a clear understanding of

the problems and an analysis of the opportunities and risks ofthe situation.

ActivitiesINPUT OUTPUT


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Project Budget and Work Plan

Budget

Needs to be prepared according to the formats of the donoragency, e.g. according to the UNEP Project Manual

Work plan

Provides the concrete implementation plan for the project;

Sets the deadlines to achieve milestones, to finishmodules/phases of the projects;

Assigns to each activity a period and moment within the projectimplementation phase when the activity is supposed to be

carried out.


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Project Approval Procedure

National Focal PointNationalStakeholders

National

Stakeholders

Approval

International Partner

(UNEP, IE for GEF, etc.)

Revision of proposal for

approval by Int. Partner

Commitment on Co-

Funding, Partnership, etc.

International Donor (Agency)

(UNEP, IE for GEF, etc.)

Revision of proposal for approval

by Int. Donor Agency


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Dr. Andreas ArltUnited Nations Environment Programme

Secretariat of the Basel Convention (SBC)

15, Chemin des AnmonesCH-1219 ChtelaineGenve, SwitzerlandTel.: +41 22 917 8364

Fax: +41 22 797 3454email: [email protected]

Contact

Documents

Project Design, Preparation & Approval