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Understandingthe project
environment
Projectdefinition
Project
planning
Technical
execution
Project
control
Stage 1
Stage 2
Stage 3
Stage 4 Stage 5
Changes
Corrective action
Stages in project management
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The hierarchy of objectives:
At the top of the hierarchy is theoverall objective or goal of the
project, lower levels of the hierarchyare the objectives of each part of theproject (big projects consists of many
parts). Objectives of each part must be related
to its overall objective.
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A project is the PROCESS of carryingout work to achieve a RESULT
It has several characteristics :
Well defined objectives Complex, unique effort
Defined timescale / cost / resource
Multi disciplinary team
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Execute project plan and accomplishproject goals
Training Plan
System Build
Quality Assurance
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Project is an endeavour in which human, material andfinancial resources are organized in a novel way toundertake a unique scope of work of given specification,within constraints of cost, and time, so as to achieveunitary, beneficial change, through the delivery of
quantitative and qualitative objectives.
PurposeOrgzn
Time Qlty
Cost
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Monitoring collecting, recording, andreporting information concerningproject performance that project
manger and others wish to know Controlling uses data from monitor
activity to bring actual performance to
planned performance
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Why do we monitor?
What do we monitor?
When to we monitor?
How do we monitor?
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Simply because we know that thingsdont always go according to plan (nomatter how much we prepare)
To detect and react appropriately todeviations and changes to plans
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Men (humanresources)
Machines
Materials Money
Space
Time
Tasks
Quality/TechnicalPerformance
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Inputs
Time
Money
Resources
Material Usage
Tasks
Quality/TechnicalPerformance
Outputs
Progress
Costs
Job starts
Job completion
Engineering / Design changes
Variation order (VO)
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End of the project
Continuously
Regularly
Logically
While there is still time to react
As soon as possible
At task completion
At pre-planned decision points
(milestones)
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At head office?
At the site office?
On the spot?
Depends on situation and the whats
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Through meetings with clients, partiesinvolved in project (Contractor,supplier,etc.)
For schedule Update CPA, PERT Charts,Update Gantt Charts
Using Earned Value Analysis
Calculate Critical Ratios
Milestones
Reports
Tests and inspections
Delivery or staggered delivery
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Planning
Analyzing and Scheduling
Resource Allocation Controlling
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fi i t j cti s
t r i i t t f i i i l r l ts
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Determining the precedencerelationship
Determining the extend ofinter dependency
Scheduling the flowpath ofactivities
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Identifying the types of
resources Quantity of resources
Duration of Activity
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Evaluating Progress
Degree of fulfilment of the
objectives
Analysing the status of theproject
Remedial measures/replan
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Identification of Deviations
Identification ofDeviations Analysis ofcauses of
Deviations
CorrectiveAction
Action PerformanceAction Performance
Vs
Standard
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Work breakdown structure (WBS)
PERT chart
Gantt chart
Agile planning and control
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Cost is a resource sacrificed or foregoneto achieve a specific objective, orsomething given up in exchange.
Costs are usually measured in monetaryunits, such as dollars.
Project cost management includes theprocesses required to ensure that theproject is completed within an approved
budget.
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Cost estimating: Developing anapproximation or estimate of the costs ofthe resources needed to complete a
project.
Cost budgeting: Allocating the overall
cost estimate to individual work items toestablish a baseline for measuringperformance.
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Most members of an executive board havea better understanding and are moreinterested in financial terms than IT terms,
so IT project managers must speak theirlanguage.
Profits are revenues minus expenses.
Life cycle costing considers the total cost ofownership, or development plus support costs,for a project.
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Project managers must take costestimates seriously if they want tocomplete projects within budget
constraints.
Its important to know the types ofcost estimates, how to prepare costestimates, and typical problemsassociated with IT cost estimates.
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Like the song in the sound of musicsays
Climb every mountain,
Cross every stream,
Stop you not,
Till you achieve your dream
Have this attitude towards project management and you will see youhave successfully executed a project.
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Remarkable Achievements
Emergence of Brand India.
Emergence of a business within cricket,thus generating more scope for
business. Better opportunity for Indian players to
showcase themselves, which was earlier
limited to only 11 players. Boost for Advertising industry by IPL
alone Rs.300 Crores