Project IndFak in Denmark

- implementation of OIOUBL

CENBII Rome, Sep. 2009

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Our Vision – and yours

• e-business should be just as easy as sending an email

• Just as open as the internet,

• Everyone can be part of the electronic business processes

• e-business should be able to cross borders as easy as sending an email

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Three string approach

• Legislation

• Infrastructure

• Business-standard push

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The story so far...

• The ambition was to increase e-procurement in Denmark using the public sector as a driver.

• Legislation- February 1st 2005- It became mandatory that all invoices to the public sector

have to be sent electronically

• Infrastructure – for exchanging invoices- VANS since 2005

• Scanning agencies- Digitize paper based invoices (OCR)

• Invoice standard- OASIS Universal Business Language, version 0.7

Business-Standard Push

The big picture

IndFak

NS CENTRAL

LOCAL

Vendor

PRIVATE PUBLIC

Goods

Invoice

Order

Payment

Tenders (FM, SKI, local)

Shared service center

Shared financial system

Local institutionsShared procurement system

System content & transactions Private market

ØSC

Institution A

Institution B

Institution C

The big picture

NS CENTRAL

LOCAL

Vendor

PRIVATE PUBLIC

Goods

Invoice

Order

Payment

Tenders (FM, SKI, local)

Shared service center

Shared financial system

Local institutionsShared procurement system

System content & transactions Private market

ØSC

Institution A

Institution B

Institution C

IndFak

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The IndFak Project

• Procurement of one system to support all eInvoicing and eOrdering

in the Danish government

• Based on Best Practice for eSourcing

• Shared solution, but also legislation, shared tendering and adaption

of sector wide best practice

• Integrated with most commonly used ERP (95%)

• 2011 goals:

- 2/3 procurement with digital ordering

- 2/3 invoice-to-order match

Objectives

• Digitalize and make effective the end-to-end process from

procurement to invoice and payment.

• Creating a homogeneous basis and harvest the benefits of joint

governmental procurements

• The system to be used by 150+ governmental institutions; In-voice

module is obligatory while the procurement module is optional

• Implementation Q4 2009 – Q3 2010.

• Total cost reductions are estimated at 69.000 mill. kr. ann.

End-to-end proces

Requi-sition

Requi-sition

Appro-val

Appro-val

Orde-ring

Orde-ring

Deli-very

Deli-very

Invoi-cing

Invoi-cing

Pay-ment

Pay-ment

E-invoicing

Electronic Procurement & Financial System

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Marked

• Type A: Low level - no system, eInvoice only

• Type B: Low level - uses Front End, eInvoice, eOrder, eKatalog

• Type C: Medium level - OIOXML invoice/credit note

• Type D: High Level - Full UBL Implementation

The benefits of EasyTrade standards

• One single standard for the end-to-end process

• Standardized guidelines for vendors

• Selection of profiles comprised of sets of documents

• Single end-point registration

• Its still not plug and play, but a mayor step towards

harmonization of the Danish e-business marked

Vendor Buyer

1. Order

1. Order

3. Order Change

1. Order

3. Order Cancellation

2. Order response simpel

2. Order response

4. Order response simpel

2. Order response

Order Response Simple

• OrderReference.ID

• AcceptedIndicator

• RejectionNote

• IssueDate

Profile/Document

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OIOUBL - a Danish implementation of UBL

• Sourcing:

• Catalogue

• CatalogueDeletion

• CatalogueItemSpecification

• CataloguePricingUpdate

• CatalogueRequest

• Ordering:• Order• Order Response Simple• Order Response• Order Change• Order Cancellation

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OIOUBL - a Danish implementation of UBL

• Billing:

• Invoice

• Credit Note

• Reminder

• Statement

• Other:

• Application Response

Questions?