Government of Karnataka

Finance Department

Project: KHAJANE II

DSC User Manual

Version 1.0 March 2016

Project Monitoring Unit 7th floor, Commercial Taxes Building, Kalidasa Marg, Gandhi Nagar, Bangalore – 560009.

Email: k2.helpdesk@karnataka.gov.in/pdkhajane.gov.in

Phone: 080-22354020, Helpdesk No: 080-22342266

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Notice:

This is a controlled document. Unauthorised access, copying,

replication or usage for purposes other than for which it is intended are prohibited.

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Table of Contents 1. Summary................................................................................................................................................ 6

1.1 Overview................................................................................................................. ............................. 6

1.2 Purpose: ................................................................................................................ .............................. 6

1 1.3 Users: ........................................................................................................................... ....................... 6

2. DSC Management Module: .................................................................................................................. 7

2.1 DSC Procurement: ......................................................................................................................... 7

2.2 DSC Enrolment: ........................................................................................................................... 13

2.3 DSC Incidence Reporting: ............................................................................................................ 21

3. Appendix A………………………………………………………………………………………………………. 38

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List of Figures Figure 1: Navigation Khajane II application login screen ............................................................................................... 7 Figure 2: Navigation to the Procurement Request Generation ..................................................................................... 7 Figure 3: Procurement form .......................................................................................................................................... 8 Figure 4: Confirmation alert .......................................................................................................................................... 8 Figure 5: Action alert ..................................................................................................................................................... 9 Figure 6: Print alert ........................................................................................................................................................ 9 Figure 7: Khajane II application login screen ............................................................................................................... 10 Figure 8: Navigation to the Procurement Request List ................................................................................................ 10 Figure 9: Worklist of Supervisor .................................................................................................................................. 11 Figure 10: User acknowledgement Screen .................................................................................................................. 11 Figure 11: User acknowledgement confirmation alert ................................................................................................ 12 Figure 12: Procurement process completed status ..................................................................................................... 12 Figure 13: Khajane II application login screen ............................................................................................................. 13 Figure 14: Navigation to E-Token Terms and Conditions ............................................................................................ 13 Figure 15: E-Token Terms and Conditions ................................................................................................................... 14 Figure 16: Navigation to Validate and Enroll Existing DSC........................................................................................... 14 Figure 17: Validate and Enroll Existing DSC ................................................................................................................. 15 Figure 18: Prompt for E-token plug-in ......................................................................................................................... 15 Figure 19: Selection of certificate ................................................................................................................................ 16 Figure 20: Expiry check alert message – failure ........................................................................................................... 16 Figure 21: Expiry check alert message - success .......................................................................................................... 17 Figure 22: Details fetched from E-token ...................................................................................................................... 17 Figure 23: Request generation confirmation alert ...................................................................................................... 18 Figure 24: Request submission confirmation alert ...................................................................................................... 18 Figure 25: Khajane II application login screen ............................................................................................................. 19 Figure 26: Navigation to Enrollment Request List ....................................................................................................... 19 Figure 27: Enrolment status screen ............................................................................................................................. 20 Figure 28: Khajane II application login screen ............................................................................................................. 21 Figure 29: Navigation to Raise DSC Incidence ............................................................................................................. 21 Figure 30: Raise DSC Incidence Screen ........................................................................................................................ 22 Figure 31: Confirmation alert screen ........................................................................................................................... 22 Figure 32: Confirmation Screen ................................................................................................................................... 23 Figure 33: Khajane II application login screen ............................................................................................................. 24 Figure 34: Navigation to DSC Incidence Request List .................................................................................................. 24 Figure 35: DSC Incidence Tracker ................................................................................................................................ 25 Figure 36: Acknowledgement screen .......................................................................................................................... 25 Figure 37: Acknowledgement confirmation screen ..................................................................................................... 26 Figure 38: Khajane II application login screen ............................................................................................................. 27 Figure 39: Navigation to Raise DSC Incidence ............................................................................................................. 27 Figure 40: Raise DSC Incidence Screen ........................................................................................................................ 28 Figure 41: Incidence confirmation screen ................................................................................................................... 28 Figure 42: Navigation to check DSC incidence ............................................................................................................. 29 Figure 43: DSC Incidence Request List ......................................................................................................................... 29 Figure 44: DSC Incidence FIR reporting screen ............................................................................................................ 30 Figure 45: Khajane II application login screen ............................................................................................................. 31 Figure 46: Navigation to Raise DSC Incidence screen .................................................................................................. 31 Figure 47: DSC Incidence reporting screen .................................................................................................................. 32 Figure 48: Navigation to DSC Incidence Request List .................................................................................................. 32 Figure 49: DSC Incidence Request List screen ............................................................................................................. 33 Figure 50: DSC incidence reactivate screen ................................................................................................................. 33 Figure 51: DSC incidence reactivate confirmation alert .............................................................................................. 34 Figure 52: DSC incidence request closed status .......................................................................................................... 34 Figure 53: Khajane II application login screen ............................................................................................................. 35

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Figure 54: Navigation to Raise DSC Incidence ............................................................................................................. 35 Figure 55: Raise DSC Incidence Screen ........................................................................................................................ 36 Figure 56: Incidence confirmation screen ................................................................................................................... 36 Figure 57: Incidence submission confirmation ............................................................................................................ 37

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1. Summary

1.1 Overview

Digital Signatures: A digital signature is an electronic, cryptographic based, secure stamp of authentication on a document. This

signature confirms that the document is originated from the signer and has not been altered. For this purpose,

Digital Certificates issued by Certificate Authorities are used. Digital Certificates can be used by the end users

who need to digitally sign data or documents.

1.2 Purpose: The primary purpose of a digital certificate is to identify the user who used that certificate to digitally sign a

document, and to create a one-way hash of the document data. The hash data is used to detect any changes to

the data after signing (if the data has changed, it will not produce the same hash). This hash is further encrypted

with the Primary Key of the Signer.

This signature is in PKCS#7 standard and in Base64 (ASCII) format. The digital signatures will be Indian IT Act,

2000 compliant and will be affixed using digital certificates issued by any legal Indian CA operating under the

Indian IT Act, 2000.

1.3 Users: DSC will be used in the Khajane-II application for performing secure transactions by the stakeholders such as Support Staff, DDO, CO, CCO, TO.

Khajane-II users’ digital certificates will be stored in USB Cryptographic tokens (e-Token device) and protected with a PIN. This

e-Token will have the private key details inside it. In order to sign the data/document, the user will have to provide the

password to access his/her certificate from a Cryptographic token.

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2. DSC Management Module:

2.1 DSC Procurement:

Applicant Activity: Step 1: Login to Khajane II Application: Applicant will Login to the application using his/her credentials.

Figure 1: Navigation Khajane II application login screen Step 2. Applicant should navigate to the below

path to fill the Procurement Form.

Profile Management → DSC → DSC Procurement

Procurement Request Generation

Figure 2: Navigation to the Procurement Request Generation

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Step 3: The applicant needs to fill the Procurement Form and then submit it to the Supervisor.

Figure 3: Procurement form

Step 4: By clicking on submit, a confirmation alert will pop up.

Figure 4: Confirmation alert

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Step 5: On submit of the form, an action alert will pop up. As per the instructions given on the alert user needs to do the necessary actions. Applicant needs to take a print out of the form as well.

Figure 5: Action alert Step 6: The applicant needs to choose the printer and give the print option.

Figure 6: Print alert Documents (DSC Subscription form and photo copies of self-attested photo id proof and address proof) should be submitted to the DSC Supervisor

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Applicant Activity: Follow the below steps after receiving the DSC E Token from DSC Supervisor Step 1: Login to Khajane II Application: Applicant will Login to the application using his/her credentials.

Figure 7: Khajane II application login screen Step 2: Applicant should navigate to the below path to go to check the procurement status of the applicant.

Profile Management → DSC → DSC Procurement

Procurement Request List

Figure 8: Navigation to the Procurement Request List

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Step 3: Applicant needs to select ‘Procurement Status’ as ‘in Progress’ and click on Search. DSC Procurement status appears in Request list of the applicant. Applicant needs to click on update.

Figure 9: Worklist of Supervisor

Step 4: Acknowledgement of reception of DSC by Applicant

Figure 10: User acknowledgement Screen

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Step 5: On click of Acknowledgement button, this confirmation alert will pop up.

Figure 11: User acknowledgement confirmation alert Step 6: Completed Status of procurement process of the applicant.

Figure 12: Procurement process completed status

Step 7: This completes the DSC Procurement Process.

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2.2 DSC Enrolment: DSC User Activity: Step 1: Login to Khajane II Application: DSC User will Login to the application using his/her credentials.

Figure 13: Khajane II application login screen Step 2: DSC User should navigate to the below path to understand the E-Token Terms and Conditions.

Profile Management → DSC → DSC Enrolment

E-Token Terms and Conditions

Figure 14: Navigation to E-Token Terms and Conditions

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Step 3: E-Token Terms and Conditions (Printable).

Figure 15: E-Token Terms and Conditions Step 1: DSC User should navigate to the below path for enrolling his / her DSC.

Profile Management → DSC → DSC Enrolment

Validate and Enrol Existing DSC

Figure 16: Navigation to Validate and Enroll Existing DSC

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Step 2: Validate and Enrol Existing DSC. DSC User needs to click the checkbox and click on next.

Figure 17: Validate and Enroll Existing DSC Step 3: Prompt for E-Token plug-in. The DSC User needs to plug his / her e-token to the system.

Figure 18: Prompt for E-token plug-in

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Step 4: Selecting Signer Certificate. The DSC User needs to select the certificate and then click OK.

Figure 19: Selection of certificate Step 5: Expiry check of the certificate (6 Months) – Failure case. If the existing DSC has expiry date lesser than 6 months then the user needs to procure / renew the DSC.

Figure 20: Expiry check alert message – failure

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Step 6: Expiry check of the certificate (6 Months) – Success case. . If the existing DSC has expiry date more than

6 months then the user can proceed for enrolment.

Figure 21: Expiry check alert message - success

Step 7: Details will be fetched from E-Token. The DSC User has to click on Generate Request.

Figure 22: Details fetched from E-token

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Step 8: On click of Generate Request button, this confirmation alert will pop up.

Figure 23: Request generation confirmation alert Step 9: Alert to confirm the request has been sent to Supervisor.

Figure 24: Request submission confirmation alert

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DSC User Activity:

Step 1: Login to Khajane II Application: DSC User will Login to the application using his/her credentials.

Figure 25: Khajane II application login screen

Step 2: DSC User should navigate to the below path to Check Enrolment Status.

Profile Management → DSC → DSC Enrolment

Enrolment Request List

Figure 26: Navigation to Enrollment Request List

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Step 3: User has to select the ‘Enrolment Status’ as ‘Active’ and click on Search. The User’s enrolment details will be visible.

Figure 27: Enrolment status screen

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2.3 DSC Incidence Reporting:

Forgot PIN:

DSC User Activity: Step 1: Login to Khajane II Application: DSC User will Login to the application using his/her credentials.

Figure 28: Khajane II application login screen Step 2: DSC User should navigate to the below path to raise an incidence.

Profile Management → DSC → DSC Incidence Reporting

Raise DSC Incidence

Figure 29: Navigation to Raise DSC Incidence

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Step 3: DSC User needs to raise the Incidence (Forgot PIN) and submit it to DMC. DSC User can add Incidence Remarks.

Figure 30: Raise DSC Incidence Screen

Step 4: On click of Submit to DMC, confirmation alert will pop up.

Figure 31: Confirmation alert screen

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Step 5: Confirmation screen on incidence raised successfully.

Figure 32: Confirmation Screen

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DSC User Activity: Step 1: Login to Khajane II Application: DSC User will Login to the application using his/her credentials.

Figure 33: Khajane II application login screen Step 2: DSC User should navigate to the below path to track the incidence.

Profile Management → DSC → DSC Incidence Reporting

DSC Incidence Request List

Figure 34: Navigation to DSC Incidence Request List

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Step 3: User needs to select the ‘Status’ as ‘Pending’ and click on Search to check the incidence status. User needs to click on update.

Figure 35: DSC Incidence Tracker

Step 4: Acknowledgment by user.

Figure 36: Acknowledgement screen

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Step 5 :On click of Acknowledgment button, confirmation alert will pop up.

Figure 37: Acknowledgement confirmation screen

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Lost/Stolen E-Token: DSC User Activity: Step 1: Login to Khajane II Application: DSC User will Login to the application using his/her credentials.

Figure 38: Khajane II application login screen Step 2:DSC User should navigate to the below path to raise an incidence.

Profile Management → DSC → DSC Incidence Reporting

Raise DSC Incidence

Figure 39: Navigation to Raise DSC Incidence

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Step 3: DSC User needs to raise the Incidence (Lost/Stolen E-Token) and submit it to DMC. DSC User can add Incidence Remarks.

Figure 40: Raise DSC Incidence Screen Step 4:On click of Submit to DMC button, confirmation alert will pop up.

Figure 41: Incidence confirmation screen

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Step 5: DSC User should navigate to the below path to check the incidence status

Profile Management → DSC → DSC Incidence Reporting

DSC Incidence Request List

Figure 42: Navigation to check DSC incidence Step 6:User needs to select ‘Status’ as ‘Pending’ and click on Search. User can check the incidence status. User can view the status User can reactivate his / her e-token (same as the case present in damaged e-

token). User can attach FIR

Figure 43: DSC Incidence Request List

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Step 7: In case of lost e-token, user needs to file an FIR and needs to upload the same.

Figure 44: DSC Incidence FIR reporting screen

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Damaged E-Token/ E-Token Not working: Reactivation Scenario DSC User Activity: Step 1: Login to Khajane II Application: DSC User will Login to the application using his/her credentials.

Figure 45: Khajane II application login screen Step 2: DSC User should navigate to the below path to raise an incidence.

Profile Management → DSC → DSC Incidence Reporting

Raise DSC Incidence

Figure 46: Navigation to Raise DSC Incidence screen

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Step 3: DSC User needs to raise the Incidence (Damaged E-token) and submit it to DMC. DSC User can add Incidence Remarks.

Figure 47: DSC Incidence reporting screen

Step 4: DSC User should navigate to the below path to check the status of the incidence.

Profile Management → DSC → DSC Incidence Reporting

DSC Incidence Request List

Figure 48: Navigation to DSC Incidence Request List

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Step 5: User needs to select ‘Status’ as ‘Pending’ and click on ‘Search’. User’s request list will be available. User can view the incidence details by clicking on view button. User can reactivate the e-token by clicking on reactivate button.

Figure 49: DSC Incidence Request List screen Step 6: On click on reactivate button, the below screen is available. User needs to select ‘Reactivate’ can provide ‘Reactivate Remarks’. Then user needs to click on reactivate button.

Figure 50: DSC incidence reactivate screen

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Step 7: On click on reactivate button, confirmation alert will pop up.

Figure 51: DSC incidence reactivate confirmation alert Step 8: User can check the reactivated status by navigating to the request list and by selecting the ‘Status’ as ‘Closed’. User needs to click on Search.

Figure 52: DSC incidence request closed status

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Damaged E-Token/ E-Token Not working: Revocation Scenario DSC User Activity: Step 1: Login to Khajane II Application: DSC User will Login to the application using his/her credentials.

Figure 53: Khajane II application login screen Step 2: DSC User should navigate to the below path to raise an incidence.

Profile Management → DSC → DSC Incidence Reporting

Raise DSC Incidence

Figure 54: Navigation to Raise DSC Incidence

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Step 3: DSC User needs to raise the Incidence (Damaged E-token) and submit it to DMC. DSC User can add Incidence Remarks.

Figure 55: Raise DSC Incidence Screen

Step 4: On click of Submit to DMC button, confirmation alert will pop up.

Figure 56: Incidence confirmation screen

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Step 5: Incidence requested submitted alert is shown.

Figure 57: Incidence submission confirmation

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3 Appendix A - Acronyms Abbreviation Description

AC Bills Abstract Contingency Bills

AFS Annual Financial Statement

AG Accountant General

AIN Account Identification Number

AM Alteration Memo

Asst. Assistant

ATN Action Taken Note

ATO Assistant Treasury Officer

BAO Bill Approving Officer

BDSS Budget Decision Support Systems

BE Budget Estimate

BEO Budget Estimating Officer

BMS Beneficiary Monitoring System

BoA Back Office Assistant

BOI Bank of India

BPL Below Poverty Line

BSA Budget System Administrator

CAAA Controller, Aid, Accounts and Audit Division

CAG Comptroller and Auditor General of India

CAO Chief Accounts Officer

CAS Central Accounts Section

CBE Current Budget Estimate

CC Credit Card

CCD Civil Court Deposits

CCO Chief Controlling Officer

CCS Credit Confirmation Slip

CDV Cheque Delivery Voucher

CEO Chief Executive Officer

CFC Citizen Facilitation Centres

CM Clearance Memo

CO Controlling Officer

COPU Committee on Public Undertakings

CPO Chief Planning Officer

CPPC Central Pension Processing Centre

CPPO Central Pension Processing Officer

CPS Central Plan Schemes

CPSMS Central Plan Scheme Monitoring System

CRA Central Record keeping Agency

CRA-FC Central Record keeping Agency Facilitation Centre

CRCD Criminal Court Deposits

CSC Citizen Service Centres

CSF Contribution Submission Form

CSO Counter Signing Officer

CSS Centrally Sponsored Schemes

CVP Commuted Value of Pension

DA Dearness Allowance

DAG Deputy Accountant General

DBMS Database Management System

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Abbreviation Description

DC Debit Card

DC Bills Detailed Contingency Bills

DCRG Death Cum Retirement Gratuity

DD Demand Draft

DDO Drawing and Disbursement Officer

DDR Debt, Deposit and Remittances

Dept. Department

DIS Daily Input Sheet

DMO Debt and Investment Management Office

DMS Day-wise Monthly Statement

DoT Department of Treasuries

DPI Dots Per Inch

DS Deputy secretary

DSC Digitally Signed Certificate

DSN District Serial Number

DSSP Directorate of Social Security Pension

DTO District Treasury Officer

DWP Destitute Widow Pension

EAP Externally Aided Project

EBR Extra Budgetary Resources

ECS Electronic Clearing System

EDMS Electronic Document Management System

EFT Electronic Funds Transfer

EMD Earnest Money Deposit

EMI Equated Monthly Installments

EMO Electronic Money Order

EO Executive Officer

FAQ Frequently Asked Questions

FD Finance Department

FIFO First In First Out

FoA Front Office Assistant

FP Family Pension

FPU File Preparation Utility

FRS Functional Requirement Specification

FTP File Transfer Protocol

FVU File Validity Utility

GDFP General Delegation of Financial Powers

GIA Grant-in-Aid

GIS Bills Group Insurance Scheme Bills

GO Government Order

GOI Government of India

GoK Government of Karnataka

GP Gram Panchayat

GPF General Provident Fund

GSDP Gross State Domestic Product

GSTO Gazetted Sub Treasury Officer

GUI Graphical User Interface

HA Head Accountant

HBA House Building Advance

HDFC Housing Development Finance Corporation

HE His Excellency

HoA Head of Account

HoD Head of Department

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Abbreviation Description

HoO Head of Office

HRMS Human Resource Management System

HTTPS Secure Hyper Text Transfer Protocol

IEBR Internal Extra Budgetary Resources

IFA Internal Financial Advisor

IFSC Indian Financial System Code

IGNOAP Indira Gandhi National Old Age Pension

INR Indian Rupees

IO Implementing Officer

I-pin Internet Pin

IR Inspection Report

IST Indian Standard Time

ITC Input Tax Credit

IVRS Interactive Voice Response System

JD (Admin) Joint Director (Administration)

KB Knowledge Bank

KCSR Karnataka State Civil Services Rules

KFC Karnataka Financial Code

KGID Karnataka Government Insurance Department

KSWAN Karnataka State Wide Area Network

KTC Karnataka Treasury Code

LAR Local Audit Report

LE Latest Estimate

LIC Life Insurance Corporation of India

LOP List of Payments

LoV List of Values

M/O/C Mandatory / Optional / Conditional

MCA Monthly Civil Accounts

MCE Manual of Contingent Expenditure

MICR Magnetic Ink Character Recognition

MIS Management Information System

MO Money Order

MoE Memorandum of Error

MOU Memorandum of Understanding

MPAS Model Panchayat Accounting System

MPIC Monthly Program Implementation Calendar

MTFP Medium Term Fiscal Plan

NABARD National Bank for Agricultural and Rural Development

NCDC National Co-operative Development Corporation

NDC Bills Non Detailed Contingency Bills

NEFT National Electronic Fund Transfer

NIC National Informatics Centre

NOC No Objection Certificate

NP Non Plan

NPS New Pension Scheme

NSDL National Securities Depository Limited

NSSF National Small Savings Fund

NWMA Normal Ways and Means Advance

OAP Old Age Pension

OBE Original Budgetary Estimates

OCR Optical Character Recognition

P Plan

PAC Public Accounts Committee

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Abbreviation Description

PD Personal Deposits

PF Public Fund

PFM Pension Fund Managers

PFRDA Pension Fund Regulatory and Development Authority

PHP Physically Handicapped Pensions

PMU Project Monitoring Unit

POP SP Point of Presence Service Provider

PPAN Permanent Pension Account Number

PPO Pension Payment Order

PPU Payment Processing User

PRAN Permanent Retirement Account Number

PRI Panchayati Raj Institutions

PS Principal Secretary

PSB Public Sector Banks

PSU Public Sector Unit

PwC Price water house Coopers

PWD Public Works Department

RBD Reserve Bank Deposits

RBI Reserve Bank of India

RDPR Rural Development and Panchayati Raj

RE Revised Estimates

RFP Request For Proposal

RO Release Order

ROI Rate of Interest

ROP Recovery of over payment

RTGS Real Time Gross Settlement

RTI Right To Information

SBI State Bank of India

SBM State Bank of Mysore

SCF Subscriber Contribution File

SCP Special Component Plan

SE Supplementary Estimates

SHCIL Stock Holding Corporation of India Limited

SI System Integrator

SO Section Officer

SOA Service Oriented Architecture

SOP Schedule of Payments

SOR Schedule of Receipts

SOT Statement of Transaction

SPU Schedule Processing User

SR Service Register

SRS System Requirement Specification

SSP Social Security Pension

SSY SandhyaSurakshaYojana

STO Sub- Treasury Officer

SWMA Special Ways and Means Advances

T Day Transaction Day

TA Travelling Allowance

TAN Tax Deduction and Collection Account Number

TB Trustee Bank

T-Bill Treasury Bill

TCS Tata Consultancy Services

TE Transfer Entry

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Abbreviation Description

TIN Tax Payer Identification Number

TNMC Treasury Network Management Centre

TO Treasury Officer

TP TalukaPanchayat

T-Pin Telephone Pin

TSP Tribal Sub Plan

TTR Treasury Transfer Receipts

UAT User Acceptance Testing

UC Utilization Certificate

UCI Unique Challan Identity

UID Unique Identification Number

UIDAI Unique Identification Authority of India

ULB Urban and Local Bodies

US Under Secretary

UTI Unit Trust of India

UTR Unique Transaction Reference

VAT Value added Tax

VDMS Verified Day-wise Monthly Statement

VOA Vote on Account

VPN Virtual Private Network

VSAT Very Small Aperture Terminal

WDPB Work Done by Public Bodies

WMA Ways and Means Advance

ZP ZillaPanchayat

Project Partner

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