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Prof. Roberto Verdone www.robertoverdone.org
Project Management and Soft Skills Project Management: a Pragmatic Approach
Roberto Verdone www.robertoverdone.org
+39 051 20 93817
Office Hours: Monday 4 – 6 pm,
Viale Risorgimento 2 (upon agreement via email)
A.Y. 2017-18 Credits: 3
Prof. Roberto Verdone www.robertoverdone.org
Project Management: A Pragmatic Approach
This lecture block does _not_ aim at being general and comprehensive regarding the topic of Project Management, as this would require an effort not compatible with the objectives of this course. The elementary management tools used in project activities are introduced.
Prof. Roberto Verdone www.robertoverdone.org
Projects A Project is a set of activities geared towards a specific goal. A project has (limited) financial, human and technical resources, and is time constrained. A project is a temporary endeavour. Project Management is the activity aimed at planning, executing, controlling, and closing the work of a team to achieve the project goal and meet specific (measurable) success criteria.
Project Management
Prof. Roberto Verdone www.robertoverdone.org
Projects Examples: - Building a complex civil infrastructure (a skyscraper, a bridge, etc.)
- Innovate the machinery of an industry plant. - Design, prototype, and test a new product. - Develop a new service to be offered by an IT company. - Organise a complex event (a conference, a school, etc.).
- ...
Project Management
Prof. Roberto Verdone www.robertoverdone.org
Projects
Project Management
time
Goal
Prof. Roberto Verdone www.robertoverdone.org
Projects
Project Management
time
Goal Kick-Off End
Project Duration
Prof. Roberto Verdone www.robertoverdone.org
Projects
Project Management
time
Goal Kick-Off End
Project Duration
planning execution, control closure
Prof. Roberto Verdone www.robertoverdone.org
Projects
Project Management
time
Goal Kick-Off End
Project Duration
planning execution, control closure
finances HR technical resources
Project Management
Prof. Roberto Verdone www.robertoverdone.org
Projects
Project Management
time
Goal Kick-Off End
Project Duration
planning execution, control closure
finances HR technical resources
Project Management
cost
Prof. Roberto Verdone www.robertoverdone.org
Projects Any Activity in (Professional) Life
Project Management
Prof. Roberto Verdone www.robertoverdone.org
Work Packages (WPs), Tasks
A project is formulated as a coordinated set of activities grouped into WPs and Tasks, (possibly in a tree-based fashion, forming a WBS: Work Package Breakdown Structure). The split into smaller, more manageable activities, makes management easier.
Project Management
Task 1
Task 2
Goal
WP
Prof. Roberto Verdone www.robertoverdone.org
Task 1.1 Sub-Tasks WP1 Task 1.2 …
Goal WP2 Task 2.1
WP3 Task 3.1 Task 3.2
Project Management Work Packages (WPs), Tasks
A project is formulated as a coordinated set of activities grouped into WPs and Tasks, (possibly in a tree-based fashion, forming a WBS: Work Package Breakdown Structure). The split into smaller, more manageable activities, makes management easier.
Prof. Roberto Verdone www.robertoverdone.org
Project Management Work Packages (WPs), Tasks
A project is formulated as a coordinated set of activities grouped into WPs and Tasks, (possibly in a tree-based fashion, forming a WBS: Work Package Breakdown Structure). The split into smaller, more manageable activities, makes management easier. Every Task will be assigned a sub-goal and some resources (time, technical, financial, human) and a leader who will be responsible for the achievement of the goal. The same applies to WPs, as they are composed of (multiple) tasks.
Prof. Roberto Verdone www.robertoverdone.org
Example: Underground soil moisture sensors for precision agriculture
Project Management
50 cm wireless transmission
terrain surface
sensor sensor
up to 6 m
collector
Cloud Server
10 m
10 m
3G
wireless transmission
area indicator
farmer
Prof. Roberto Verdone www.robertoverdone.org
Example: Underground soil moisture sensors for precision agriculture Tasks:
• T1: HW Design (sensor boards) • T2: FW Development (sensor boards) • T3: SW Development (cloud) • T4: Prototyping and Lab Tests • T5: On Field Tests • T6: Data Analysis
Project Management
Prof. Roberto Verdone www.robertoverdone.org
Example: Underground soil moisture sensors for precision agriculture Tasks: WPs:
• T1: HW Design (sensor boards) • T2: FW Development (sensor boards) WP1: Platform • T3: SW Development (cloud) • T4: Prototyping and Lab Tests WP2: Lab • T5: On Field Tests WP3: On Field • T6: Data Analysis WP4: Analysis
Project Management
Task 1
Task 2
Task 3
Task 4 Task 5 Task 6 Goal
WP1 WP2 WP3 WP4
Prof. Roberto Verdone www.robertoverdone.org
Example: Underground soil moisture sensors for precision agriculture Resources: • Financial: 13,1 KEUR • Human: one student, not skilled, 150 hrs
one PhD student, skilled on Lab testing, 40 hrs one researcher, expert of (agricultural) data analysis, 40 hrs
• Technical: collector, cloud server • Time: four months (April-July 2018)
Project Management
Prof. Roberto Verdone www.robertoverdone.org
Example: Underground soil moisture sensors for precision agriculture Resources:
WP1 WP2 WP3 WP4 Platform Lab On Field Analysis
April May June July 13,1 KEUR PhD Student Researcher Company 40 hrs 150 hrs 40 hrs
Project Management
WP1 WP2 WP3 WP4
Prof. Roberto Verdone www.robertoverdone.org
Example: Organising a group week-end in Venice.
Project Management
WP1 - Travel
WP2 - Hotel
WP3 - Finances
WP4 - Cultural
Prof. Roberto Verdone www.robertoverdone.org
Project Management
WP1 - Travel
WP2 - Hotel
WP3 - Finances
T1.1 - Choice from timetable T1.2 - Ticket T1.3 - Baggage
T2.1 - Choice T2.2 - Booking & Payment
T3.1 - Assessment T3.2 - Gathering of funds
WP4 - Cultural T4.1 - Choice of events
Example: Organising a group week-end in Venice.
Prof. Roberto Verdone www.robertoverdone.org
Interactive Session #1 – Teams of 3 | 15 min
Organising a Summer School.
Your company X develops mechanical components, and you want to train students towards the set of competences that your company might need in the future. To this purpose, you will organise a summer school, to be offered to graduate students with an engineering degree. The school will include lectures given by University professors, and lab sessions offered by other companies belonging to the group led by company X.
Define a WBS including all activities to be planned and executed before start of the school, for its preparation (goal is KO of school).
Project Management
Prof. Roberto Verdone www.robertoverdone.org
Interactive Session #1
Project Management
Any team presenting their outcome ?
Prof. Roberto Verdone www.robertoverdone.org
*** Attendance Check ***
Fill attendance form
www.robertoverdone.org Teaching
PMSS end of webpage
“Attendance March 22”
Prof. Roberto Verdone www.robertoverdone.org
Short Break
Prof. Roberto Verdone www.robertoverdone.org
Deliverables, Milestones Every activity of a project produces as an outcome an intermediate or final output to be used by other project activities, or delivered to the outside world.
These outputs (Deliverables) can take the form of technical reports, documents, hardware prototypes, software, video, websites, etc.
Some key points on the time axis describe moments when relevant deliverables are provided, or when something happens thet generates the start of activities. They are denoted as Milestones.
Project Management
Prof. Roberto Verdone www.robertoverdone.org
Deliverables, Milestones Example: Underground soil moisture sensors for precision agriculture
WP1 WP2 WP3 WP4 Platform Lab On Field Analysis
April May June July
Project Management
WP1 WP2 WP3 WP4
D1: prototype
D2: Internal report
D3: Internal report
D4: final document for delivery
M1: milestone
Prof. Roberto Verdone www.robertoverdone.org
Deliverables, Milestones Example: Underground soil moisture sensors for precision agriculture
Table of Deliverables
D# Title Type Delivery date
D1 Platform; prototype Prototype April 30 D2 Lab tests Int. report May 15 D3 On Field tests Int. report June 30 D4 Final assessment Techn. report July 31
Table of Milestones
M# Title Type Date
M1 Platform; prototype Prototype April 30
Project Management
Prof. Roberto Verdone www.robertoverdone.org
Gantt, PERT A Gantt diagram is a pictorial description of the WBS that shows the duration of all activities, and when Deliverables and Milestones are expected. Useful in the planning phase, and during the course of the project for controlling purposes. A PERT (Program Evaluation and Review Technique) diagram is a pictorial description of the interrelations between the different project activities. It aims at supporting the project manager in the planning and execution phases, for the determination of the minimum project duration and the Critical Path.
Project Management
Prof. Roberto Verdone www.robertoverdone.org
Project Management Gantt, PERT: Example
Organising a group week-end in Venice.
WP1 - Travel
WP2 - Hotel
WP3 - Finances
T1.1 - Choice from timetable T1.2 - Ticket T1.3 - Baggage
T2.1 - Choice T2.2 - Booking & Payment
T3.1 - Assessment T3.2 - Gathering of funds
WP4 - Cultural T4.1 - Choice of events
D1 D2 D3 D4 D5
Prof. Roberto Verdone www.robertoverdone.org
Project Management Gantt, PERT: Example
Organising a group week-end in Venice.
T1.1 T2.1 T4.1
T3.1
T3.2
T1.2 T2.2
T1.3
WP1 - Travel
WP2 - Hotel
WP3 - Finances
T1.1 - Choice from timetable T1.2 - Ticket T1.3 - Baggage
T2.1 - Choice T2.2 - Booking & Payment
T3.1 - Assessment T3.2 - Gathering of funds
WP4 - Cultural T4.1 - Choice of events
START
END
Prof. Roberto Verdone www.robertoverdone.org
Project Management Gantt, PERT: Example
Organising a group week-end in Venice.
WP1 - Travel
WP2 - Hotel
WP3 - Finances
T1.1 - Choice from timetable T1.2 - Ticket T1.3 - Baggage
T2.1 - Choice T2.2 - Booking & Payment
T3.1 - Assessment T3.2 - Gathering of funds
WP4 - Cultural T4.1 - Choice of events
T1.1 T2.1 T4.1
T3.1
T3.2
T1.2 T2.2
T1.3
START
END
Critical Path
Prof. Roberto Verdone www.robertoverdone.org
Interactive Session #2 – Teams of 3 | 30 min
Submit a proposal for financial support to the Ministry.
Your company intends to invest on new equipment; you hear of a financing opportunity offered by the Ministry. For the proposal (you have one month of time), you need to submit: i) ten pages describing in detail the company profile, its organisation (owners, roles...) and strategy, and the equipment to buy; ii) offers from three equipment providers; iii) an excel file showing financial data and market forecasts, proving that breakeven will be reached by three years; iv) the minutes of a board meeting with approval of all documents; v) proof of payment of admission fee via bank transfer.
Prepare a WBS, Gantt and PERT. Include table of deliverables.
Project Management
Prof. Roberto Verdone www.robertoverdone.org
Interactive Session #2
Project Management
Any team presenting their outcome ?
Prof. Roberto Verdone www.robertoverdone.org
During the interactive sessions, did you feel more comfortable in: - analysing the problem and identifying the WBS, or - planning the activities required (Gantt and PERT), or - both?
Project Management
www.robertoverdone.org à Teaching à PMSS à Test #3
Prof. Roberto Verdone www.robertoverdone.org
See you next week