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INTRODUCTION• Strategic Analysis• Mission & Vision• Purpose• Setting Goals• Fulfilling Goals• Stakeholder Identification• Stakeholder Prioritization• Project Leader & Core Team• Employees Hierarchy• Roles & Responsibilities• RASIC• Communication Plan• Project Deliverables• Schedule Of Project• TimeLine• Risk & Mitigation• Perform
SWOT
'STRENGTHS
• Good with software development• Experience of successfully
launched projects• Fixed clients
WEAKNESSES
• Small customer base• No external customer• Lots of potential competitors• No experience with external
customers
SWOT
'OPPORTUNITIES
• Develop new softwares• Tap external clients• Software is a growing field• Create revenue by selling the
existing softwares to external clients
• Offer Trainings and consultancyTHREATS
• Poor product quality spoils the image of the company
• Competing with other local software companies
VISION & MISSION
VISION
To deliver good quality software business solution
MISSION
Company will contribute in developing small and big projects
PURPOSE
PROBLEM
• Edex Technology and Vamshi Chemicals Companies are having problem in tracking the attendance of the employees.
• Salary is also impacted by manual errors in attendance
• First version of Bioscan did not resolve the problem
SOLUTION
• Bioscan software can provide a solution for automated attendance record.
• It can be integrated with HRM to get the correct data of salary.
SETTING GOALS
• To Successfully Launch Bioscan• Automated attendance tracking• Accurate attendance reports• Ease in sending attendance data
to salary module (integration with HRM)
FULFILLING GOALS
• Research on cause of failure• Research on already existing competitors in the
market• Preparing requirements Based on research• Deciding budget• Profit estimation compared to existing system• Creating team of highly skilled employees
considering GMA & OCEAN• Defining Roles and Responsibilities• Deciding Communication channel• Creating Short term goals• Working towards Milestones• Releasing the final project
STAKEHOLDER IDENTIFICATION
Internal
Affected by process
Preet Pal Sethi (Owner of the client company and software company)Haseeb Haider (Project Coordinator)Tanu Singh (Project Manager)Akanksha Singh (Developer)Milan Saxena (Developer)Akhilesh Kumar (Database Expert)Sudhir Kumar (Tester)Akash Kumar (Tester)
Affected by result
Preet Pal SethiEmployees of Vamshi chemicalsEmployees of Edex Technology
STAKEHOLDER PRIORTIZATION
StakeholdersProximity Power
Urgency Total
Preet 2 3 3 8
Mangers 3 2 2 7
Vamshi Chemicals employees 1 1 1 3
Edex Technology Employees 1 1 1 3
PROJECT LEADER &CORE TEAM
Sponsor Preet Pal SethiProject Coordinator Haseeb HaiderProject Manager Tanu SinghSkilled Developer Akanksha Singh
Milan SaxenaDatabase Expert Akhilesh MishraTesting Expert Sudhir Pandey
Akash Kumar
Roles & Responsibilities
Research Team
Responsible for entire
research
TanuHasee
b
Development Team
Software development and integration with Bioscan
MilanAkank
sha
Testing Team
End to end
testing of the
project
SudhirAkash
Database Team
Database develop
ment and
design
Akhilesh
Deployment Team
Responsible for
successful
deployment
Milan
Maintenance Team
Handle all
problems after
project close
Akanksha
RASIC
Team Mgmt Dev DB Test
Deliverable Preet Haseeb TanuAkanksha Milan Akhilesh Sudhir Akash
Research Report C R A
Software Requirements Specification C S A R R I I I
User Acceptance Test Plan C S A I I I R R
Use Case A C R I I I I I
Design Document C A R R R I I
Security and Threat Analysis Report A C I I R I I
Database Design A C I I R I I
Unit Test Plan C A R R
Integration Test Plan A C I I S R R
Test Cases A R R
Unit Test Report R R
Integration Test Report S R R
Daily Task Report A R R R R R
Weekly Status Reports R A
Milestone Report S A
Risk document A C R I I S I I
Final Deployment A S R
COMMUNICATION PLANCommunication Owner
Communication Tool & Time
Affected Stakeholders Purpose
Checkpoint meeting (Go/ No Go) & Project Kick-Off Meeting Tanu Face to Face -Apr/30 Core Team
Project Goal, strategy, Planning, Identifying Risk
Immediate Meetings Haseeb
Face to face, conferencing, emails, chats- Any time Core Team For any questions or doubts
Weekly work Status Meetings Tanu Face to Face- Monday Core Team
Track Project Status, address issues, solutions
Development Team meeting Haseeb Face to Face - Daily
Milan, Akanksha, Haseeb Assign Daily Task and get feedback
Testing Team Meeting Haseeb Face to Face- DailySudhir, Akash, Haseeb Assign Daily Task and get feedback
DB meeting Haseeb Face to Face- Daily Akhilesh, Haseeb Assign Daily Task and get feedback
Seniors meeting Tanu Face to Face- Daily Tanu, HaseebReport of the team work status, Resolve issues
Mid of month meeting TanuEmail, Web Cam- once in 15days every month Preet Pal Sethi Review Project Status and sponsor's buy in
Dogfood Deployment Meeting (Go/ No Go) Tanu Face to Face- Aug/5 Core Team
Development status review, Risk solution/ mitigation,UAT release decision
Deploy Meeting (Go/No Go) Tanu Face to Face- Sep/3 Core Team
Development status review, Risk solution/ mitigation,Final product release decision
Reports
Weekly work status update Tanu Email- Weekly
Core Team, Tanu, Haseeb
Report weekly status of the assigned work, Risk mitigation/ solution
Mile stones review Tanu Email- WeeklyCore Team, Tanu, Haseeb
Review of the product to track the right direction of the project
PROJECT DELIVERABLES
• Project Research Report• Project Plan• User Acceptance Plan• Design Documents• Project Documentation• Customer Acceptance• BioScan Product• Lessons Learned• Customer Feedback
SCHEDULE OF PROJECTMilestone Date From Date To
Research Apr 5 Apr 9
Planning Apr 9 Apr 30
Checkpoint meeting to verify Go/ No Go Apr 30 Apr 30Requirements May 1 May 13Execution May 14 Aug 5Sponsor review June 24 June 24Dogfood Deployment meeting (Go/ No Go) Aug 5 Aug 5Dogfood Deployment Aug 6 Aug 7Dogfood Testing & Fixing Aug 8 Sep 3Final Management Review Aug 21 Aug 21Deployment Meeting(Go/ No Go) Sep 3 Sep 3Deployment Sep4 Sep 11Customer Support Sep 12th Sep 18
Project Close Sep19th Sep 20
TIMELINE
StartFri 4/5/13
FinishFri 9/20/13
May
June
July
August
SeptemberPlanning
Tue 4/9/13 - Tue 4/30/13
RequirementsWed 5/1/13 - Mon 5/13/13
ExecutionTue 5/14/13 - Mon 8/5/13
Dogfood Testing & FixingThu 8/8/13 - Tue 9/3/13
ResearchFri 4/5/13 - Tue
4/9/13
Dogfood DeploymentMon 8/5/13 - Wed 8/7/13
DeploymentTue 9/3/13 - Wed
9/11/13
Customer SupportThu 9/12/13 - Wed
9/18/13
Project CloseThu 9/19/13 - Fri
9/20/13
End PlanningTue 4/9/13
Checkpoint meeting to verify go/no-go
Tue 4/30/13
Sponsor Review
Mon 6/24/13Dogfood
Deployment meeting (Go/ NO
GO)Mon 8/5/13
Final Management Review
Wed 8/21/13
Deployment Meeting(Go/ No Go)
Tue 9/3/13
RISK & MITIGATION
Potential Impact
Likelihood of
Occurrence
Trigger Date Owner Risk Description
High Low 2-JulSudhir / Akash
Description Can effect entire HRM with inaccurate data
Mitigation Weekly data consistency checks
Contingency Use current means of verification
High Low 2-JulSudhir / Akash
Description Security threat to the HRM system due to this new entry point
Mitigation Thorough UAT Testing
Contingency Backup of HRM Database
Medium Low 20-Aug Haseeb
Description Dependance of attendance on electricity
Mitigation Battery backup systems and power generators
Contingency Manual attendance which is copied into system next day
Low Low 20-Mar Tanu
Description Bad perception in clients due to previous failure
Mitigation Better quality promise from upper management
Contingency Raise awareness and give employees hands-on experience
Low Low 20-Mar Tanu
Description Low morale of project members due to previous failure
Mitigation Morale boosting events and promise of high rewards on success
Contingency Rewards on every successful checkpoint