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Project Management
For the Non Project Manager
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Agenda Introduction and Exercise About Project Management PM Knowledge Areas Tools of the Trade Managing the Project Managing Change
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ExecuteExecute
ControlControlPlanPlan CloseClose
InitiateInitiate
Introduction Exercise SWOT Analysis
Strengths Weaknesses Opportunities Threats
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Why Project Management?
Today’s complex environments require ongoing implementations
Project management is a method and mindset…a disciplined approach to managing chaos
Project management provides a framework for working amidst persistent change
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Your Definition
Student Discussion
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Project Management: Official Definition
A project is a temporary endeavor undertaken to create a unique product or service. It implies: a specific timeframe a budget unique specifications working across organizational boundaries
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Projects
Why Do They Fail?/Why do they Succeed?
Student Exercise – Two Groups
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Why Projects Fail
Failure to align project with organizational objectives
Poor scope Unrealistic expectations Lack of executive sponsorship Lack of project management Inability to move beyond individual and
personality conflicts Politics
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Why Projects Succeed!
Project Sponsorship at executive level Good project charter Strong project management The right mix of team players Good decision making structure Good communication Team members
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Why This Matters to YOU
Most of us get to where we are by some technical or specific set of skills
If you want to get things done, you need a good blend of Business knowledge People management Knowledge of organizational politics AND an area of technical expertise
Those are the people that make things happen!10
Basics: Project Life Cycle
Phase
Initiate
Plan
Output
Broad plans, specs, estimates, resources
Plan, supporting detail, approval
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Basics: Project Life Cycle
Phase Output
Execute • Work results, change requests
Control • Status reports, corrective action
Close • Formal acceptance, lessons learned
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Basics: Project Management
ExecuteExecute
ControlControlPlanPlan
CloseClose
TimeTime
Act
ivit
Act
ivit
yy
InitiateInitiate
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Project Phases
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Project Quality Management
All activities that determine quality policies, objectives and responsibilities for the project to satisfy the needs for which it was undertaken
Processes include quality planning performing quality assurance performing quality control
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Project Communications Management
Activities to ensure project information is timely and appropriately generated, collected, distributed, stored, retrieved and disposed of appropriately.
Processes include communications planning information distribution performance reporting managing stakeholders
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Project Management
Tools and Techniques
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Core Project Management Tools
Project Charter Work Breakdown Structure (WBS) Milestone Chart Issues Log
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Project Charter
What must be done? What are the required resources? What are the constraints? What are the short and long term implications?
Why do it? When must it be done? Where must it be done? Who does what?
Who is behind the project? Who is funding the project? Who is performing the work of the project?
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Project Charter
Project Goal & Objective Sponsor Stakeholders Timeline Resources required Deliverables
Decision making Assumptions Risks Business process
changes Project manager Project team Budget Signatures
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So, what’s the next level of PM?
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Process Improvement!
The Best Process Improvement Program:
Lean Six Sigma
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