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Project Management for Your Service-Learning Project. Presentation developed by Kelly Hamshaw,CDAE ; b ased upon Hamshaw & Baker, forthcoming [email protected]. CUPS Office. MISSION - PowerPoint PPT Presentation
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COMMUNITY-UNIVERSITY PARTNERSHIPS AND SERVICE-LEARNING
UNIVERSITY OF VERMONTuvm.edu/partnerships – [email protected] – 802-656-0095
Project Management for Your Service-Learning Project
Presentation developed by Kelly Hamshaw,CDAE; based upon Hamshaw & Baker, forthcoming
CUPS Office
MISSIONTo connect the university and community as partners in
addressing real-world challenges through engaged scholarship and transformative learning experiences.
www.uvm.edu/partnerships
What is Service-Learning?“Service-Learning is a form of experiential
education in which students engage in activities that address human and community needs together with structured opportunities intentionally designed to promote student learning and development”
(Jacoby, 1996).
What does that mean?You will be doing a service-learning project that:
Is integrated into your coursework as an essential learning tool;
Will help you think about what you are learning on a different level: complexity of the issues;
Will help address a need in the community.
An Example S-L Project Project: Create a School
Garden in Honduras
Partner: Rural Elementary School
Original Project Team: 4 students
Timeframe: One semester prep + five field days
What is a S-L Project? While S-L projects come in a variety of
shapes and sizes, they all feature:Faculty StudentsCommunity partners Identified community needRequires coordination and
collaboration
Challenges of S-L Projects Group Brainstorm:
What are some challenges that you either have or think you might encounter?
Communication—Internal and External Logistics—How ARE we getting there? Time Management—One semester goes
by quickly Accountability—I thought YOU were
going to do that!
Benefits of S-L Projects Challenges aside, there are benefits to S-L projects, right?
Ideally S-L projects: Allow you to apply theory to practice Are accomplishable within a semester
timeframe Encourage students to develop civic and
professional skills Mutual learning and benefits for all
Back to the Example… Students have difficulty understanding exactly
what they are doing this semester…After all, how complicated is a school garden?
Group members were not completing tasks on
time or attending meetings
Frustrations and anxiety growing as time goes by…
Enter Project Management Many different project tools and
strategies (See Baker, forthcoming)
We’ll focus on four simple yet effective tools today: Scoping Report Work Breakdown Structure Gantt Chart Responsibility Matrix
The Scoping Document What is it: Short explanation written by students
in response to the following questions: Why is the project being done? What are the primary objectives? What are the boundaries of the project? Special considerations (history, sensitivities) What will be the final product (deliverable)?
Why use it: Encourages students to think through the project process by explicitly stating their current understanding of the project
How to use it: Assign the scoping document early, Can be individual or group assignment, and share with community partners
(Baker, Forthcoming)
The Work Breakdown Structure
What is it: A detailed rendering of the tasks needed to complete the project in logical order. Identifies the work that must be performed to meet project objectives and
Why use it: Breaks project apart to enable scheduling and budget estimating; and identifies necessary logistics
How to use it: With students at the beginning of the project. Ideally leads to a Gantt Chart or Responsibility Matrix, which is used to track progress & revise as necessary. tasks that need to be
(Baker, Forthcoming)
The Gantt Chart What is it: Visual representation of WBS
with a timeline
Why use it: Helps students stay on track within the tight semester timeframe
How to use it: Builds on the tasks identified in the WBS; needs to be revisited and revised as needed in order to be effective
(Baker, Forthcoming)
The Responsibility Matrix What is it: Simple chart that outlines
who is doing what
Why use it: Accountability
How to use it: Builds on WBS and assign a person to responsible for completing each task.; should revisited and revised as necessary.
(Baker, Forthcoming)
Project Example: Fast-Forward Project Accomplished!
3 Garden Beds were made with 80+ students and 6 teachers in partnership with a local farmer
Project concluded with recommendations for next year’s group
successful completion - Questions?
