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Project Management Karl A. Smith University of Minnesota [email protected] www.ce.umn.edu/~smith MOT 8221 Spring, 2002. Project Life-Cycle Hands-On Construction Project Simply Supported Beam Groups of Three or Four. Team Member Roles. Task Recorder Process Recorder Materials Manager. - PowerPoint PPT Presentation
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Project Management
Karl A. SmithUniversity of Minnesota
[email protected]/~smith
MOT 8221
Spring, 2002
Project Life-Cycle
Hands-On Construction Project
Simply Supported Beam
Groups of Three or Four
3
Team Member Roles
• Task Recorder
• Process Recorder
• Materials Manager
Simply Supported Beam
Specification: Free Span > 65 cmConcentrated Load located at Beam Center
Final Design May Contain ONLY:One sheet of beam materialOne file folder label
Beam may NOT be attached to supports
5
Project Management Heuristics--Examples
• Identify the weak link and Allocate resources to the weak link• Freeze the design--at some stage in the project (when about 75% of the time or resources are used up) the design must be frozen• Discuss the process and ask meta-level questions, e.g., What are we doing? Why are we doing it? How does it help?
Group ProcessingB Plus/Delta Format B
PlusThings That Group Did Well
DeltaThings Group Could Improve
The prevailing view of the project life cycle is that projects go through distinct phases, such as:
• Conceiving and defining the project• Planning the project• Implementing the plan• Completing and evaluating the project• Operate and maintain project
A typical construction project has the following seven phases (Kerzner, 1998):
1. Planning, data gathering, and procedures2. Studies and basic engineering3. Major review4. Detail engineering5. Detail engineering/construction overlap6. Construction 7. Testing and commissioning
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Project Life Cycle?
1. Wild enthusiasm
2. Disillusionment
3. Total confusion
4. Search for the guilty
5. Punishment of the innocent
6. Praise and honors for the non-participants
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The Project 50 – Tom Peters
Traditional• Create – 10%• Sell – 0%• Implement – 90%• Exit – 0%
The Project 50
• Create – 30%• Sell – 30%• Implement – 30%• Exit – 10%
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Project Manager’s Role Over the Project Life Cycle:
• Planning• Organizing• Staffing• Directing• Controlling
See Smith (2000) p. 59-61
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Project Manager's Role1
Planning - Establish project objectives and performance requirements - Involve key participants in the process - Establish well-defined milestones with deadlines - Build in contingencies to allow for unforeseen problems - Prepare formal agreements to deal with changes - Clearly define responsibilities, schedules, and budgets
1Oberlender, G.D. 1993. Project management for engineering and construction. New York: McGraw-Hill.
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Organizing - Develop a work breakdown structure that divides the project into units of work - Create a project organization chart - Clearly define responsibilities, schedules, and budgets
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Staffing - Define work requirement and seek appropriate managers input when selecting team members - Orient team members to overall project - Seek each team members input to define and agree upon scope, budget, and schedule - Set specific performance expectations with each team member
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Directing - Coordinate all project components - Display positive attitude - Be available to team members - Investigate potential problems as soon as they arise - Research and allocate necessary resources - Recognize team members good work and guide necessary improvement
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Controlling Measure project performance by maintaining a record of planned and completed work - Chart planned and completed milestones chart - Chart monthly project costs - Document agreements, meetings, telephone conversations - Communicate regularly with team members