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8/13/2019 Project Management Report2
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Introduction to Project Management
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What is a Project? A project is a temporary endeavor undertaken to
produce a unique product or service
TemporaryDefinitive beginning and end
UniqueNew undertaking, unfamiliar ground
Temporary UniqueCharacteristics ofProjects
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Projects have a common set of characteristicswhich
can also be defined by what they are not
A target
outcome
A defined life
span
Cross
organisationa
l participation
New or
unique
Time, Cost
and
performance
requirements
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Projects have a common set of characteristics
which can also be defined by what theyare not
A target
outcome
A defined life
span
Cross
organisational
participation
New or unique
Time, Cost and
performance
requirements
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ExplorationsGo on
indefinitely
One team or
one person
working alone
Creating the
same thing
multiple times
No constraints
on time, cost
or
performance
What a project isnt
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Project Success
Customer Requirements
satisfied/exceeded
Completed within allocated
time frame
Completed within allocatedbudget
Accepted by the customer
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Project Failure
Scope CreepPoor Requirements
Gathering
Unrealistic planning andscheduling
Lack of resources
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What is Project Management Project Management is the application of skills,
knowledge, tools and techniques to meet the
needs and expectations of stakeholders for aproject.
The purpose of project management is predictionand prevention, NOT recognitionand reaction
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Triple Contraint
Quality
Time
Scope Cost
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Triple Contraint Increased Scope = increased time + increased cost
Tight Time= increased costs + reduced scope
Tight Budget= increased time + reduced scope.
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Key Areas of Project Management
Scope Management
Issue Management
Cost Management
Quality Management
Communications Management
Risk Management
Change Control Management
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Scope Management
Primarily it is the definition and control of what ISandIS NOTincluded in the project.
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Issue Management
Issues are restraints to accomplishing the deliverables ofthe project.
Typically identified throughout the project and logged and
tracked through resolution.
Rope not thick
Issue already impacting the cost, time or quality
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Cost Management
This process is required to ensure the project iscompleted within the approved budget and includes:
Resourcespeople
equipment
materials
Quantities
Budget
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Quality Management
Quality Management is the process that insure theproject will meet the needs
conformance to requirements- Crosby
fitness for use- Juran
the totality of characteristics of an
entity that bear on its ability tosatisfy stated and implied need- ISO 8402:1994
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Risk Management
Risk identification and mitigation strategy
Risk update and tracking
Tree location, accessibility,
ownership Weather
Risk POTENTIAL negative impact to project
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Change Control Management
Define how changes to the project scopewill be executed
Scope Change
Schedule changes
Technical Specification Changes
All changes require collaboration and buy in via the project sponsors signature
prior to implementation of the changes
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Project Life Cycle
InitiationPhase
DefinitionPhase
PlanningPhase
ImplementationPhase
DeploymentPhase
Closing Phase
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Figure 1.1 Project Life Cycle(Gray & Larson, 2006, p6)
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Table 16-1 Project Life-Cycle Phases(Reid/Sanders, 4e, p.625)
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Initiation Phase Define the need
Return on Investment Analysis
Make or Buy Decision Budget Development
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Definition Phase Determine goals, scope and project constraints
Identify members and their roles
Define communication channels, methods, frequencyand content
Risk management planning
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Role of a Project Manager
Process
Responsibilities
People
Responsibilities
Project issues
Disseminating project information
Mitigating project risk
Quality
Managing scope
Metrics
Managing the overall work plan
Implementing standard processes
Establishing leadership skills
Setting expectations
Team building
Communicator skills
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Planning Phase Resource Planning
Work Breakdown Structure
Project Schedule Development Quality Assurance Plan
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Work Breakdown Structure For defining and organizing the
total scope of a project
First two levels - define a setof planned outcomes thatcollectively and exclusivelyrepresent 100% of the projectscope.
Subsequent levels - represent100% of the scope of theirparent node
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Implementation Phase Execute project plan and accomplish project goals
Training Plan
System Build Quality Assurance
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Deployment Phase User Training
Production Review
Start Using
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Closing Phase Contractual Closeout
Post Production Transition
Lessons Learned
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Sample BRD
MGT PLAN
FINANCIAL PLAN RISK MGT
STATUS
PROTOTYPE
http://localhost/var/www/apps/conversion/tmp/scratch_9//localhost/Users/ana/Desktop/CPAR%20Autormation/CPAR%20Process.V1.0%20BRD.pdfhttp://localhost/var/www/apps/conversion/tmp/scratch_9//localhost/Users/ana/Desktop/CPAR%20Autormation/Project%20Management%20Plan_Rev01/CPAR%20Project%20Management%20Plan.pdfhttp://localhost/var/www/apps/conversion/tmp/scratch_9//localhost/Users/ana/Desktop/CPAR%20Autormation/Project%20Management%20Plan_Rev01/CPAR%20Financial%20Plan.pdfhttp://localhost/var/www/apps/conversion/tmp/scratch_9//localhost/Users/ana/Desktop/CPAR%20Autormation/Project%20Management%20Plan_Rev01/CPAR%20Risk%20Management%20Plan.xlshttp://localhost/var/www/apps/conversion/tmp/scratch_9//localhost/Users/ana/Desktop/CPAR%20Autormation/Status%20Update/CAR%20PAR%20Status%20update%2018.Jan.2013.pdfhttp://localhost/var/www/apps/conversion/tmp/scratch_9//localhost/Users/ana/Desktop/CPAR%20Autormation/CAR%20Prototype.pdfhttp://localhost/var/www/apps/conversion/tmp/scratch_9//localhost/Users/ana/Desktop/CPAR%20Autormation/CAR%20Prototype.pdfhttp://localhost/var/www/apps/conversion/tmp/scratch_9//localhost/Users/ana/Desktop/CPAR%20Autormation/Status%20Update/CAR%20PAR%20Status%20update%2018.Jan.2013.pdfhttp://localhost/var/www/apps/conversion/tmp/scratch_9//localhost/Users/ana/Desktop/CPAR%20Autormation/Project%20Management%20Plan_Rev01/CPAR%20Risk%20Management%20Plan.xlshttp://localhost/var/www/apps/conversion/tmp/scratch_9//localhost/Users/ana/Desktop/CPAR%20Autormation/Project%20Management%20Plan_Rev01/CPAR%20Financial%20Plan.pdfhttp://localhost/var/www/apps/conversion/tmp/scratch_9//localhost/Users/ana/Desktop/CPAR%20Autormation/Project%20Management%20Plan_Rev01/CPAR%20Project%20Management%20Plan.pdfhttp://localhost/var/www/apps/conversion/tmp/scratch_9//localhost/Users/ana/Desktop/CPAR%20Autormation/CPAR%20Process.V1.0%20BRD.pdf8/13/2019 Project Management Report2
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By April Alfonso