Embed Size (px)
Citation preview
PROJECT MANUAL 15 AUG 08 ARCHWOOD EXTERIOR RENOVATIONS SBC NO. 166/003-04-2007 AUSTIN PEAY STATE UNIVERSITY CLARKSVILLE, TN OWNER: TENNESSEE BOARD OF REGENTS OFFICE OF FACILITIES DEVELOPMENT SUITE 664, GENESCO OFFICE PARK 1415 MURFREESBORO ROAD NASHVILLE, TENNESSEE 37217
DESIGNER: VIOLETTE ARCHITECTURE/INTERIOR DESIGN 103 MARION STREET CLARKSVILLE, TN 37040 931-552-6878 931-552-5810 FAX www.vioarc.com
15 AUG 08 TABLE OF CONTENTS - 1 0801
TABLE OF CONTENTS ARCHWOOD EXTERIOR RENOVATIONS AUSTIN PEAY STATE UNIVERSITY- CLARKSVILLE, TN SBC NO. 166/003-04-2007 Title Page
BIDDING REQUIREMENTS
00 11 16 - RFP Schedule of Events 00 21 13 - Instructions to Bidders 00 22 13 - Supplementary Instructions to Bidders 00 22 20 - Map to the Bid Opening Location 00 38 60 - Disqualified Contractors and Subcontractors 00 41 13 - Cost Proposal CONTRACTING REQUIREMENTS
00 52 13 - Agreement 00 54 33 - ACH Credits Form 00 54 35 - Substitute W-9 Form 00 61 13 - Contract Bond 00 61 43 - Three Year Roof Bond 00 72 13 - A201General Conditions 00 73 43 - Prevailing Wage Rates 00 73 46 - Additional Supplementary Conditions for Wage Determination SPECIFICATIONS Division 1 - General Requirements
Section 01 11 00 - Summary of Work Section 01 22 13 - Unit Prices Section 01 22 15 – List of Unit Price Items Section 01 26 00 - Contract Modification Procedures Section 01 26 20 - Weather Delays Section 01 26 25 - Weather Delay Report Section 01 26 40 - Form for Amendment, Change Order, or Directive Section 01 26 50 - Forms for Itemization Section 01 29 73 - Schedule of Values Section 01 29 76 - Applications and Certificates for Payment Section 01 31 00 - Project Management & Coordination Section 01 31 19 - Project Meetings Section 01 31 90 - Administrative Logs Section 01 32 15 - Progress Schedules and Reports Section 01 33 00 - Submittal Procedures Section 01 41 15 - Basic Regulatory Requirements Section 01 43 25 - Testing Laboratory Services Section 01 50 00 - Temporary Facilities Section 01 62 25 - Product Options and Substitutions Section 01 62 32 - Substitution Request Form Section 01 73 00 - Execution Section 01 77 70 - Closeout Procedures Section 01 78 21 - Closeout Submittals Section 01 78 25 - Data Binder Receipt Section 01 78 36 - Roofing System Warranty Section 01 78 88 - Report of Subcontractors and Suppliers
15 AUG 08 TABLE OF CONTENTS - 2 0801
Division 2 - Existing Conditions
Section 02070 - Selective Demolition Division 3 - Concrete - N.I.C. Division 4 - Masonry
Section 04200 – Unit Masonry Division 5 - Metals - N.I.C. Division 6 - Carpentry
Section 06200 - Finish Carpentry Division 7 - Thermal and Moisture Protection
Section 07530 - EPDM Roofing Systems Section 07600 - Flashing & Sheet Metal Section 07710 - Manufactured Roof Specialties Section 07900 - Joint Sealers
Division 8 - Doors, Windows, and Glass - N.I.C. Division 9 - Finishes
Section 09800 - Special Coatings Section 09900 - Painting
Division 10 - Specialties - N.I.C. Division 11 - Equipment - N.I.C. Division 12 - Furnishings - N.I.C. Division 13 - Special Construction - N.I.C. Division 14 - Elevators - N.I.C. Division 21 - Fire Suppression - N.I.C. Division 22 - Plumbing - N.I.C. Division 23 - HVAC - N.I.C. Division 26 - Electrical - N.I.C. Division 31 - Earthwork - N.I.C.
END TABLE OF CONTENTS
00 11 16 RFP Schedule of Events
1 Page 1 of 1
RFP SCHEDULE OF EVENTS
The following Schedule of Events represents the Owner's best estimate of the schedule that will be followed. Unless otherwise specified, the time of day for the following events will be between 8:00 a.m. and 4:30 p.m., Central Time.
RFP SCHEDULE OF EVENTS
The Owner reserves the right, at its sole discretion, to adjust this schedule as it deems necessary. The Owner will communicate any adjustment to the Schedule of Events to the potential proposers from whom the Owner has received a Notice of Intent to Propose
Technical Proposal – Part 1
EVENT TIME DATE
(all dates are Owner business days)
1. Owner Issues RFP August 27, 2008
2. Disability Accommodation Request Deadline September 3, 2008
3. Pre-Technical Proposal Conference 9:00 am September 4, 2008
4. Notice of Intent to Propose Deadline September 11, 2008
5. Written Comments Deadline September 11, 2008
6. Owner Responds to Written Comments September 15, 2008
7. Proposal Deadline 11:00 am September 24, 2008
8. Owner Opens Technical Proposals and Checks Mandatory Items September 24, 2008
9. Owner Completes and Scores Technical Proposal Evaluations October 3, 2008
10. Owner Notifies all Proposers of Top Tier Proposers from Part 1
October 6, 2008
11. Proposers Notice of Intent to Participate in the Cost Proposal - Part 2
11:00 am October 7, 2008
Cost Proposal – Part 2
EVENT TIME
DATE
(All dates are Owner business days)
1. Owner Releases Construction Documents for Cost Proposal September 15, 2008
2. Pre-Cost Proposal Conference 9:00 am October 7, 2008
3. Owner Receives Cost Proposal for Construction 2:00 pm October 15, 2008
4. Owner and Designer Review Responses and Owner Calculates Final Scores
October 16, 2008
5. State Building Commission Approval 11:00 am October 20, 2008
6. Owner Issues Intent to Award Notice Opens RFP Files for Public Inspection
1:00 pm October 22, 2008
7. Begin Contract Signing October 23, 2008
8. Contract Signature Deadline November 4, 2008
9. Contract Start Date November 5, 2008
INSTRUCTIONS TO BIDDERS
00 21 13 Instructions to Bidders
1 Jun 05 OFD 002113 Page 1 of 3
BIDDING DOCUMENTS 1.1 Bonafide prime Bidders and major
subcontractors may obtain one Bid Pack, including
Bidding Documents, Bid Envelope, and Bid Form, in
accordance with provisions of the Invitation to Bid.
1.2 Individuals or firms securing Bid Packs become
Bidders of Record, are automatically issued
subsequent addenda, and will have deposit refunded
upon returning complete Bidding Documents
unmarked and in good condition within 15 days after
the scheduled opening of bids. Bidders of Record
who do not submit a bid are also required to return the
unused Bid Envelope. Upon failure to meet these
conditions, deposit shall be forfeited.
1.3 Bidders of Record may obtain additional copies
of Bidding Documents at cost from Designer, but
costs will not be refundable.
EXAMINATION 2.1 Bidders shall carefully examine site and
documents to obtain first-hand knowledge of existing
conditions and Work proposed. Copies of standards
referenced in Project Manual are available for review
through Designer's office.
2.2 Contractor will not be given extra payment for
conditions which can be determined by examining
site and documents.
QUESTIONS 3.1 Bidders shall submit questions about bidding
documents to Designer in writing. Replies will be
issued to Bidders of Record by addenda and will
become part of Contract Documents. Designer and
Owner will not make oral clarifications.
3.2 Questions must be received by Designer at least
six calendar days before bid opening date.
3.3 No addenda will be issued less than three
calendar days before bid opening date.
SUBSTITUTIONS 4.1 Substitutions before receipt of bids shall be as
identified in Supplementary Conditions and Division 1
specifications. To request pre-bid approval of
substitution, data required by Designer for evaluation
must be received 10 calendar days before date set to
receive bids. Acceptable substitutions will be
identified in addenda.
4.2 Bidders submitting bids in reliance upon a
substitution when the substitution has not been
approved prior to bidding do so at their own risk.
LIQUIDATED DAMAGES and TIME 5.1 Conditions for liquidated damages are
established in Supplementary Conditions. Time for
completion and amount of liquidated damages are
identified in Bid Form.
QUALIFICATIONS of CONTRACTORS 6.1 Bidders shall be familiar with the Contractors
Licensing Act of 1976, as currently amended, codified
in Tennessee Code Annotated Sections (TCA §) 62-6-
101, et seq. A contract will not be awarded that
conflicts with state licensing law.
6.2 In compliance with TCA § 50-9-114(a), potential
bidders are advised that the Owner does not operate a
certified drug-free workplace program providing for
testing.
6.3 Bids submitted for this project shall not include a
contractor or subcontractor that has been disqualified
from participating in State construction projects under
the supervision of the State Building Commission. As
a matter of public record, the State Architect
maintains a list of those that have been disqualified,
and the Owner endeavors to include a current copy of
that list in Bidding Requirements for its projects as
Information Available to Bidders. Failure to include a
current list shall not negate the effect of
disqualification.
PRE-BID CONFERENCE 7.1 Pre-Bid Conference may be held approximately
10 days prior to bid opening date at time and place to
be announced. Bidders of Record will be notified in
writing whether or not a pre-bid conference will be
held.
BID FORM 8.1 Make bids on an unaltered bid form furnished by
the Designer in Bid Pack and duplicated in Project
Manual. Submit one Bid Form. Failure to completely
fill out Bid Form may cause bid to be rejected.
8.2 If a Bidder chooses not to bid an Alternate, Unit
Price, or Base Bid in a multiple Base Bid project,
write "no bid" in the space. To indicate availability of
an Add Alternate at no additional charge, write "no
charge" in the space. Additional stipulations or
qualifications on Bid Form may cause bid to be
rejected.
8.3 Bid Form shall be signed by person or persons
legally authorized to bind Bidder to contract.
00 21 13 Instructions to Bidders
2 Jun 05 OFD 002113 Page 2 of 3
BID SECURITY 9.1 Bid Security is required in the amount of five
percent (5%) of total amount bid, including alternates,
made payable to State of Tennessee.
9.2 Bid Bonds shall be issued by Surety company
licensed to do business in Tennessee by Tennessee
Department of Commerce and Insurance, and shall
have certified and current Power-of-Attorney for
Attorney-in-Fact attached.
9.3 Checks shall be certified or cashier's, payable in
U.S. Dollars drawn on a U.S. bank.
9.4 Owner may retain Bid Security of bidders to
whom award is being considered until either: 1)
Contract has been executed; 2) specified time has
elapsed so that bid is not binding; or, 3) bid has been
rejected. If Bidder refuses to enter into Contract or
fails to furnish all required attachments properly
executed, the amount of bid security shall be forfeited
to Owner as liquidated damages, not as penalty.
BID SUBMITTAL 10.1 Submit Bid Form, with required attachments, in
Owner's Bid Envelope furnished by Designer in Bid
Pack. Blank spaces on face of Envelope shall be
filled in by Bidder, except blank provided for
Designer's approval.
10.2 If work is required for Plumbing, HVAC or
Electrical, list subcontractor(s) that will perform that
work. If there is no work in a category, write "None
Required" in space. If Bidder will perform that work
with Bidder's own forces, so indicate. If acceptance
of alternate or combination of alternates changes
subcontractor, indicate change on bid envelope.
10.3 Provide state contractor license number,
expiration date, and applicable classifications for
bidder and listed subcontractors.
10.4 Bidders are solely responsible for ensuring that
bids are received by the time and at the place
identified for receipt of bids. A bid sent by mail shall
be enclosed in an envelope clearly marked "Bid
Envelope Enclosed". Bids received late will be
returned unopened.
WITHDRAWAL and MODIFICATION
PRIOR to CLOSE of BIDDING 11.1 Bids, once submitted, may be withdrawn or
modified before the scheduled opening time only upon
receipt of request signed by a person legally
authorized to bind bidder to contract. If bid is
withdrawn, it may not be resubmitted. Modifications
to bid may be made as "add" or "deduct" only. Oral,
telephonic or telegraphic withdrawal or modification
will not be considered. After time and date
designated for receipt of bids, bid may not be modified
during time period stipulated in Bid Form.
RECEIPT and OPENING of BIDS 12.1 Bids will be received and opened at time and
place identified in Invitation to Bid.
POST-BID WITHDRAWAL of BID from
CONSIDERATION DUE to MISTAKE 13.1 Request to withdraw bid due to mistake must
be in writing to the Owner, delivered in person or
postmarked certified or registered mail not later than
twenty-four hours after the time fixed for receipt and
opening of bids. Request shall acknowledge that
bidder refuses to enter into contract based on bid and
intends to submit original work papers, documents,
and materials used in preparation of the bid in like
manner within five working days following date of bid
opening.
13.2 Bidder making such request will be removed
from consideration for award of contract; and, a duly
appointed review panel shall consider whether
forfeiture of Bid Security should be waived.
CONSIDERATION of BIDS 14.1 To be considered, Bids shall be made in
accordance with these Instructions to Bidders.
Failure to comply with these bidding requirements
may cause bid to be rejected.
14.2 It is Owner's intent to award contract, or
multiple contracts in the case of multiple base bids,
based upon lowest evaluated responsive bid
submitted by responsible bidder for base bid plus
alternates (if any) taken in order up to, but not to
exceed the Bid Target. When alternates are included
in bidding, Bid Target will be announced at bid
opening prior to opening bids. Alternates may be
accepted or rejected at Owner's discretion, provided
that final combination of base bid and accepted
alternates does not change low bidder as established
by above method.
14.3 In the event of tie bids, preference will be given
to in-state bidder over out-of-state bidder; and, if a tie
still exists, successful bidder will be determined by
chance.
14.4 In the case of a multiple Base Bid, Owner may
award a combined contract for the Work of more than
one Base Bid if the same bidder is the successful low
bidder on each.
14.5 The Owner reserves right to: reject Unit Prices
proposed in a bid without invalidating other portions of
bid; reject a bid which does not provide all required
Unit Prices; waive informalities; and, reject any or all
bids.
00 21 13 Instructions to Bidders
3 Jun 05 OFD 002113 Page 3 of 3
POST BID INFORMATION 15.1 Each Bidder shall be prepared, if requested by
Owner or Designer, to present evidence, within ten
days of the request, of experience, qualifications, and
financial ability to carry out the terms of the contract.
AGREEMENT FORMS and BONDS 16.1 Agreement form will be the Standard Form of
Agreement Between Owner and Contractor included
in this Project Manual. The following information and
provisions will be filled in prior to the presentation of
the Agreement form to Contractor by Owner: 1)
Contracting Agency, Contractor, Project, and
Designer will be identified on page one; 2) A full
enumeration of the Contract Documents which make
up the Agreement will be provided in Article 1; 3)
Provisions for Contract Time and Liquidated Damages
will be incorporated in Article 2; 4) The Contract Sum
and the basis upon which it is determined, and Unit
Prices proposed as a part of the successful bid which
are accepted by the Owner, will be stated in Article 3;
and, 5) The signature page will provide for a single
signature by the Contractor, and will provide for the
several signatures on behalf of the Owner as required
by law and policy.
16.2 Successful Bidder shall complete and provide
an Authorization Agreement for Automatic Deposits
on the ACH Credits Form included in this Project
Manual.
16.3 If the Contract Sum exceeds $100,000, the
successful Bidder shall provide Contract Bond in the
amount of one-hundred percent (100%) of the
Contract Sum, and a Three Year Roof Bond, if and as
stipulated in the Bid Form. Bonds shall be provided in
accordance with paragraph 11.5 of the Conditions of
the Contract and paragraph 17.2 below on the
Owner’s standard bond forms included in this Project
Manual.
EXECUTION and AWARD of CONTRACT 17.1 Presentation of Agreement form by Owner to
Successful Bidder for signature does not constitute
award of Contract. Contract shall not be considered
awarded until Bidder has received a fully executed
Agreement.
17.2 If a Bidder is presented the written Agreement
form for signing, then that Bidder shall deliver to the
identified Owner's representative, within five calendar
days after presentation, the required number of
counterparts of the signed Agreement Form, Contract
Bond, Roof Bond (if required), certificates of
insurance, ACH Credits Form, and substitute W-9
federal tax form.
17.3 For the purpose of computing time, the five
days referred to in paragraph 17.2 commence the day
after receipt of the agreement form by Bidder. Should
the fifth day fall on an State holiday, weekend, or
other day of Owner’s closing, Bidder shall provide
required documents as directed no later than the next
working day; however, regardless of circumstances or
causes for Bidder exceeding delivery time, Owner
shall be entitled to either require forfeiture of bid
security or to add for each day the Bidder exceeds
the five day period a corresponding extra day in which
to return a fully executed contract, which return will be
considered effectuated by mailing Agreement to the
Contractor within the required time plus any
extensions provided herein.
17.4 Owner will fill in date of Agreement on all forms
when last signature is affixed. Last signature will be
by Owner.
MINORITY PARTICIPATION 18.1 It is the express desire of the State Building
Commission to include an emphasis on diversity in its
contractual relationships with contractors for the
construction, demolition, or renovation of State
projects under jurisdiction of the Commission. The
Commission acknowledges that firms who
demonstrate and embrace diversity within their
programs and policies are assisting the State in
achieving its goals in building a more reflective
marketplace of the community within this state. The
State will require the successful bidder to report to the
State the names and amounts of contracts entered
into with minority-owned businesses on State projects
in order for the State to collect data on such
participation, as set forth in the Conditions of the
Contract.
END of INSTRUCTIONS to BIDDERS
00 22 20 Map to the Bid Opening Location in Nashville
1 Jun 05 OFD 002220N Page 1 of 1
MAP TO THE BID OPENING LOCATION in Nashville
Bids will be received at: Tennessee Board of Regents (Central Office)
Office of Facilities Development
Suite 664 (6th floor, southwest) Genesco Office Park
1415 Murfreesboro Road
Nashville, Tennessee 37217-2833
Bids sent by mail
should be directed to the attention of Cindy Potts
(615) 366 - 4431
I-24
exit 54
I-40
from Nashville
exit 215A
I-40
from Knoxville
exit 215
Suggested route from downtown Nashville:
The TBR central offices are in the
Genesco Park office building,
located about 11.2 km east-
southeast of the state capitol
building.
• Take I-24 southeast from
downtown toward Chattanooga.
• Take exit 54 onto Briley Parkway
northeast. The exit is a ramp to
the right before the Interstate
passes under the Parkway,
then a left turn from the ramp onto
the Parkway.
• Take exit 4 onto Murfreesboro
Road southeast. The exit is a
ramp to the right before the
Parkway passes over the Road.
• Turn right off of Murfreesboro Road
into Genesco office park.
• Free visitor parking is in
front of the building. Entrance
level is 2nd floor.
Nashville Airport
from
Nashville
from
Chattanooga
Watch for construction delays
on Briley Parkway north of I-40 and
on I-40 in the Briley Parkway area
00 38 60 Disqualification Information Available to Bidders 1 Sep 06 OFD 003860 Page 1 of 1
Information Available to Bidders regarding DISQUALIFIED CONTRACTORS and SUBCONTRACTORS
These contractors and subcontractors have been disqualified from participating in State construction projects under the supervision of the State Building Commission. Such disqualification extends to succeeding or related corporations, partnerships, joint ventures, and other business organizations having substantial factual or legal connections, continuity, or identity with those that have been disqualified. This list originates from the State Architect, and is deemed accurate as of the date of its issue. A more current list may be available.
Disqualified Name last known address FROM THROUGH
There are currently no disqualifications in effect.
ARCHWOOD EXTERIOR RENOVATIONS / AUSTIN PEAY STATE UNIVERSITY SBC NO. 166/003-04-2007
00 41 13 Cost Proposal
1 004113 Page 1 of 2
ATTACHMENT 6.4
Cost Proposal – Part 2
PROPOSER NAME:
Cost Proposals will be received by the Owner until 2:00 pm local time on October 15 2008. (Owner’s Location is identified in Project Manual Section 00 22 20.)
A. The Proposer acknowledges in submitting this Proposal that:
1. Proposer has received, read, and understands the Proposal Documents, has visited the site and become familiar with local conditions under which work is to be performed, has correlated observations with requirements of the Proposal Documents, and makes this Cost Proposal in accordance therewith.
2. Information Available to Proposers, Documents 00 30 00 through 00 39 99 in the Construction Documents, were prepared solely for Designer's use in design of this Work and have not been relied upon in the preparation of this Cost Proposal. The use and interpretation of such information for any purposes is entirely the responsibility of the using party.
3. Contractors and Subcontractors that have been disqualified from participating in State Building Commission projects have not been included in this Proposal, and will not be allowed to perform work under the contract that may result.
4. The required Cost Proposal Security, in the amount of five percent (5%) of the total amount of the Cost Proposal, is attached hereto.
5. Failure to complete Cost Proposal Form, provide required attachments, or comply otherwise with the Instructions, may be cause for rejection of Cost Proposal.
6. The person who signs this Cost Proposal on behalf of the Proposer is required to be legally empowered to bind the Proposer to a Contract.
7. This Proposer's status, as required by State Building Commission Policy and Procedure paragraph 5.02, is:
The Proposer and/or any of the Proposer's employees, agents, independent contractors and/or proposed subcontractors have been convicted of, pled guilty to, or pled no lo contender to any contract crime involving a public contract. (True or False)
8. This Proposer shall follow the requirements of Public Acts of 2006, Chapter Number 878, of the State of Tennessee as follows:
Prohibition of Illegal Immigrants. The requirements of Public Acts of 2006, Chapter Number 878, of the State of Tennessee, addressing the use of illegal immigrants in the performance of any contract to supply goods or services to the State of Tennessee, shall be a material provision of this Contract, a breach of which shall be grounds for monetary and other penalties, including termination of this Contract.
The Contractor by entering into this contract attests, certifies, warrants, and assures that the Contractor shall not knowingly utilize the services of an illegal immigrant in the performance of the Contract and shall not knowingly utilize the services of any subcontractor or consultant who will utilize the services of any illegal immigrant in the performance of this Contract.
The Contractor understands and agrees that failure to comply with this section will be subject to the sanctions of Public Chapter 878 of 2006 for acts or omissions occurring after its effective date. This law provides for the prohibition of a Contractor from contracting with, or submitting an offer, proposal, or bid to contract with the State of Tennessee to supply goods or services for a period of one year after a Contractor is discovered to have knowingly used the services of illegal immigrants during the performance of this Contract.
For purposes of the Contract, “illegal immigrant” shall be defined as any person who is not either a United States citizen, a lawful permanent resident, or a person whose physical presence in the United States is authorized or allowed by the
ARCHWOOD EXTERIOR RENOVATIONS / AUSTIN PEAY STATE UNIVERSITY SBC NO. 166/003-04-2007
00 41 13 Cost Proposal
2 004113 Page 2 of 2
Department of Homeland Security and who, under Federal immigration laws and/or regulations, is authorized to be employed in the U.S. or is otherwise authorized to provide services under the Contract.
9. This Proposer has received the following addenda:
Addendum No. dated Addendum No. dated
Addendum No. dated Addendum No. dated
Addendum No. dated Addendum No. dated
B. This Proposer agrees to:
1. Honor this Cost Proposal for a period of forty-five (45) days following the date of the scheduled opening of Cost Proposals.
2. Enter into and execute a contract, if presented on the basis of this Cost Proposal, and furnish certificate(s) of insurance, bonds, and other documents related to the contract as required by this RFP and the Construction Documents.
3. Furnish Three Year Roof Bond in the amount of: 10% percent of the Cost Proposal.
Provide name of roofing sub-contractor_______________________________________________________________
4. Accomplish the Work in accordance with the RFP and the Constructions Documents.
5. Achieve Substantial Completion of the Work in accordance with the number of calendar days Contract Time set forth, allotted from and including the date stipulated in the Notice to Proceed; and, accept the conditions for Liquidated Damages in the amount set forth per calendar day.
Phase
Commencement
Contract Time Liq. Damages
All
Notice to Proceed for all Work 120 Days $ 250 Per
Day
6. Complete the Work of this project for the lump sum of:
BASE COST PROPOSAL FOR THE WORK IDENTIFIED IN RFP ATTACHMENT 6.7.
and / 100ths Dollars
(Amount shown in both words and figures) $
UNIT PRICES: This Proposer has included Base Quantities of Unit Price Items in the Base Cost Proposal, as specified, and proposes the following Unit Prices for use in the construction contract, if accepted by Owner:
Item Name (See Sections 01 22 13 through 01 22 15) Unit Price
1. Masonry Repair $ per S.F.
Submitted by:
Authorized Signature Date
Name Title
On behalf of:
(Name of Proposer)
Federal Employer Identification Number (EIN)
Address
(Street & Mailing Address)
Telephone No. Facsimile No.
00 52 13 Construction Agreement Form
1 Jun 05 OFD 005213 Page 1 of 4
Agreement Between Owner and Contractor
where the Basis of Payment is a
STIPULATED SUM
Use only with the coordinated documents identified in the current
Designers' Manual for projects of the State Building Commission of Tennessee and the Tennessee Board of Regents
AGREEMENT
made as of the day of in the year of
BETWEEN the Owner: STATE OF TENNESSEE
via the Contracting Agency:
Tennessee Board of Regents
and the Contractor:
the Project:
the Designer:
The Owner and the Contractor agree as set forth below.
00 52 13 Construction Agreement Form
2 Jun 05 OFD 005213 Page 2 of 4
ARTICLE 1
THE WORK AND THE CONTRACT DOCUMENTS
1.1 The Contractor shall perform all the Work required by the Contract Documents for the Project identified on
page one.
1.2 The Contract Documents are identified in the Conditions of the Contract (General, Supplementary, and other
Conditions). These form the Contract and constitute the entire agreement between the Owner and the
Contractor, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. An
enumeration of the Contract Documents appears in paragraph 1.4.
1.3 Terms used in this Agreement which are defined in the Conditions of the Contract shall have the meanings
designated in those Conditions.
1.4 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated
as follows:
00 52 13 Construction Agreement Form
3 Jun 05 OFD 005213 Page 3 of 4
ARTICLE 2
TIME OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
2.1 The Work to be performed under this Contract shall be commenced on the date stipulated in the Notice to
Proceed;
and, subject to authorized adjustments, Substantial Completion shall be achieved
2.2 Liquidated Damages, as set forth in paragraph 9.12 of the Supplementary Conditions, are
ARTICLE 3
CONTRACT SUM
3.1 The Owner shall pay the Contractor in current funds for the performance of the Work, subject to additions
and deductions by Change Order as provided in the Contract Documents, the Contract Sum of
3.2 The Contract Sum is determined as follows:
3.3 The following Unit Prices will be used as specified:
00 52 13 Construction Agreement Form
4 Jun 05 OFD 005213 Page 4 of 4
This Agreement entered into as of the day and year first written above as witnessed:
BY CONTRACTOR:
Signature:
Name:
Title:
AND BY OWNER: STATE OF TENNESSEE
Tennessee Board of Regents
APPROVED:
APPROVED:
APPROVED:
BY:
END of AGREEMENT FORM for the Project titled:
00 54 33 ACH Credits Form
1 Jun 05 OFD 005433 Page 1 of 1
ACH CREDITS FORM Automated Clearing House Credits (not wire transfers)
Authorization Agreement for Automatic Deposits
Name:
:
Federal Identification Number or Social Security
Number
under which you are doing business with the State:
I (we) hereby authorize the State of Tennessee, hereafter called the STATE, to initiate credit entries to my (our)
select type of account Checking or Savings account indicated below and the depository named below, hereinafter called DEPOSITORY, to credit the same to
such account. This authority to remain in full force and effect until the STATE has received notification from me
(or either of us) of its termination in such time and in such manner as to afford the STATE and DEPOSITORY a
reasonable opportunity to act on it.
Do you currently receive payments from the State through ACH? Yes No
If yes, do you intend for this account information to replace
other existing account information currently used by the State? Yes No
If yes, please specify the account that should be changed: ABA Number: Account Number:
Is this authorization only for certain types of payments?
If yes, please indicate types: Yes No
Many banking institutions use different numbers for ACH.
Please call your bank for verification of ACH transit and account number.
Bank official contacted: Phone number: Depository / Bank:
Name: Branch:
City: State:
Transit/ABA No. Account No.:
please print name(s) of authorized account signatory
Name(s)
Date Signed: Signed:
Please attach a deposit slip (or for checking accounts, a voided check).
Please indicate address to which you would like your remittance advi sories routed when payments are processed:
For State use only: Contact Agency:
Contact Person:
Telephone No.:
00 54 35 Substitute W-9 Form
1 Jan 05 OFD 005435 Page 1 of 1
SUBSTITUTE W-9 FORM Request for Taxpayer identification number and certification
1. Please complete general information:
Name: Phone Number:
Business Name (if applicable):
Address:
City: State: Zip Code:
2. Circle the most appropriate category below: (Please circle only one)
1) Individual (not an actual business)
2) Joint account (two or more individuals)
3) Custodian account of a minor
4) a) Revocable savings trust (grantor is also trustee)
b) So-called trust account that is not a legal or valid trust under state law
5) Sole proprietorship (using a social security number for the taxpayer ID)
6) Sole proprietorship (using a federal employer identification number for taxpayer ID)
7) A valid trust, estate, or pension trust
8) Corporation
9) Association, club, religious, charitable, educational, or other non-profit organization
(for entities that are exempt from federal tax, use category 13 below)
10) Partnership
11) A broker or registered nominee
12) Account with the Department of Agriculture in the name of a public entity
that receives agricultural program payments
13) Government agencies and organizations that are tax-exempt under
Internal revenue Service guidelines (i.e., IRC 501(c)3 entities)
3. Fill in your taxpayer identification number below: (Please complete only one)
1) If you circled number 1 - 5 above, fill in your Social Security Number.
___ ___ ___ - ___ ___ - ___ ___ ___ ___ 2) If you circled number 6 - 13 above, fill in your Federal Employee Identification Number (EIN).
___ ___ - ___ ___ ___ ___ ___ ___ ___
4) Sign and date the form: Certification - Under penalties of perjury, I certify that the number shown on this form is my correct taxpayer
identification number. If I circled category 13 above, I also certify that my agency or organization is tax-exempt
per Internal revenue Service guidelines and not subject to backup withholding.
Signature: Date:
Title (if applicable):
00 61 13 Contract Bond
1 Jun 05 OFD 006113 Page 1 of 2
CONTRACT BOND standard form for construction contracts under the State Building Commission of Tennessee
BOND NO. ____________________
Know all men by these presents: that we
(hereinafter called the "Principal") and
hereinafter called the "Surety") do hereby acknowledge ourselves indebted and securely bound and held unto
(hereinafter called the "Owner"), and in the penal sum of
good and lawful money of the United States of America, for the use and benefit of those entitled thereto, for the
payment of which, well and truly to be made, we bind ourselves, our heirs, our administrators, executors,
successors, and assigns, jointly and severally, firmly by these presents.
But the condition of the foregoing obligation or bond is this:
Whereas, the Owner has engaged the principal for the sum of
to complete the Work of the project titled:
as more fully appears in a written agreement or contract bearing the date of
a copy of which said agreement or contract is by reference hereby made a part hereof, as fully and to the same
extent as if copied at length herein, and it is the desire of the Owner that the Principal shall assure all undertakings
under said agreement or contract and shall assure and protect all laborers and furnishers of material on said Work
both as provided by Tennessee Code Annotated Sections 4-15-102(f)(2) and 12-4-201 through 12-4-206, and any and
all amendments thereto, and shall assure the prompt payment of claims as provided by Tennessee Code Annotated
Sections 12-4-207 through 12-4-208, and any and all amendments thereto. The Principal shall also comply with
provisions of Tennessee Code Annotated Sections 12-4-401 through 12-4-415, and any and all amendments thereto,
pertaining to the payment of the prevailing wage rate.
00 61 13 Contract Bond
2 Jun 05 OFD 006113 Page 2 of 2
Now, therefore, if the Principal shall fully and faithfully perform all undertakings and obligations under the
contract hereinbefore referred to and shall fully indemnify and hold harmless the Owner from all costs and damage
whatsoever which it may suffer by reason of any failure on the part of the Principal to do so, and shall fully reimburse
and repay the Owner any and all outlay and expense which it may incur in making good any such default, and shall
fully pay for all of the labor, material and work used by the Principal and any immediate or remote sub-contractor or
furnisher of material under him in the performance of said contract, in lawful money of the United States, as the
same shall become due, then this obligation or bond shall be null and void, otherwise to remain in full force and
effect.
And for value received, it is hereby stipulated and agreed that no change, extension of time, alteration or addition to
the terms of the contract or to the Work to be performed thereunder or to the specifications accompanying the same
shall in any wise affect the obligation under this bond, and notice is hereby waived of any such change, extension of
time, alteration or addition to the terms of the contract or to the Work or to the specifications.
In witness whereof the Principal has hereunto affixed its signature and Surety has hereunto caused to be
affixed its corporate signature and seal, by its duly authorized officers, on this ______ day of ______________,
20___.
Executed in __________ counterparts.
Witness:
(name of Principal) (name of Surety)
(authorized signature) (signature of Attorney-in-fact)
(name of signatory) (name of Attorney-in-fact)
(title of signatory) (Tennessee license number of Agent or Attorney-
in-fact)
(countersignature of resident Agent
if not same as Attorney-in-fact)
Surety Company issuing bond shall be licensed to transact business in State of Tennessee by Tennessee Department of
Commerce and Insurance. Bonds shall have certified and current Power-of-Attorney for the Surety's Attorney-in-Fact
attached. Attorney-in-fact who executes bond on behalf of Surety shall be licensed by and a resident of State of
Tennessee, and shall affix license number to bond; or, countersignature by a licensed agent who is a resident of State of
Tennessee, and the age
