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Project overview: objectives, work programme &management guidelines
FIRST MEETING OF EUROPEAN POLICY CORE GROUP
Thursday, 03 March 2005 in Berlin
PRESENTATION
Markus Kurdziel & Corinna Klessmann
Deutsche Energie-Agentur (dena) – project co-ordinator
Intelligent Energy Europe (EIE)
Presentation Structure
PV Policy Group – 1st European Core Group Meeting
STRUCTURE OF PRESENTATION
1. Project objectives & rationale
2. Project plan
• Overview of work programme
• Presentations of WP leaders
• Next steps 01-06/2005
• Meeting dates 2005-2006
Presentation Structure
PV Policy Group – 1st European Core Group Meeting
STRUCTURE OF PRESENTATION
3. Management guidelines
• Reporting
• Communications
4. Contractual terms
• Grant Agreement
• Partner Contract
Presentation Structure
PV Policy Group – 1st European Core Group Meeting
STRUCTURE OF PRESENTATION
1. Project objectives & rationale
2. Project plan
3. Management guidelines
4. Contractual terms
1. Project objectives
PV Policy Group – 1st European Core Group Meeting
Thematic focus (positioning)
of the European PV Policy Core Group:
National policy frameworks for PV markets
(= demand-side measures)
1. National regulatory (legal) framework(s) for PV
2. National support (incentive / subsidy) schemes for PV
3. National monitoring (performance measurement) systems for PV
1. Project objectives
PV Policy Group – 1st European Core Group Meeting
Background (context)
of the European PV Policy Core Group:
• National indicative targets for PV until 2010 defined in EU White Paper -
not reached!?!
• Disparate national policy approaches and effectiveness in terms of market
development
• Evaluation of national support mechanisms by the European Commission
in 2005/2006 announced in Green Electricity Directive (2001/77/EC)
=> ways of improvement and/or harmonisation?!?
1. Project objectives
PV Policy Group – 1st European Core Group Meeting
Objectives
of the European PV Policy Core Group:
Energy agencies & key actors from 8+ EU solar nations form “task force”
to
1. assess current situation (Best Practice report)
2. exchange knowledge & lessons learned (Working Groups)
3. define & commit to joint action (Action Plan)
4. disseminate joint proposals to political decision-makers (Position Paper)
1. Project objectives
PV Policy Group – 1st European Core Group Meeting
Target groups addressed
by the European PV Policy Core Group:
Direct beneficiaries: political decision-makers (EU, national, regional)
• EC evaluating national policy frameworks for PV
• National (regional) governments setting national policy frameworks
• Public authorities managing support & monitoring systems
Indirect beneficiaries: market actors
• European PV investors / users
• European PV industry
1. Project objectives
PV Policy Group – 1st European Core Group Meeting
European PV Policy Core Group
(8 National Energy Agencies
+ EPIA)
EU Level
National Level
PV Policy Level PV Market Level
Core Group Level(„Pioneer“ role of 8 countries)
Core Group Level(„Agent Role“)
8 National PV Policy Core Groups
(Energy Agency + Key Actors)
EuropeanCommission
(DG TREN)
National Governments
National Interest Groups
AdvisoryBoard
(EU Networks + Interest Groups)
Presentation Structure
PV Policy Group – 1st European Core Group Meeting
STRUCTURE OF PRESENTATION
1. Project objectives & rationale
2. Project plan (work programme)
• Overview of work programme
• Presentations of WP leaders
• Next steps 01 – 06/2005
• Meeting dates 2005-2006
3. Management guidelines
4. Contractual terms
2. Project plan (overview)
PV Policy Group – 1st European Core Group Meeting
PV Core GroupMid-term
Goals
PV Core Group Drivers
PV Core Group Work
Packages
PV Short-termObjectives
PV Investments= Market + Industry
Development
National PV Regulatory
Frameworks
ActionExchangeAssessment
WP 6: EU-networking + disseminationWP 6: EU-networking + dissemination
WP 2: EuropeanBest Practice
Study
WP 2: EuropeanBest Practice
Study
WP 3: European
Core Group
WP 3: European
Core Group WP 5: Thematic Working
Groups
WP 5: Thematic Working
Groups
WP 4: National
Core Groups
WP 4: National
Core Groups
Policy Proposal
National PV Monitoring
Systems
National PV Support Schemes
WP 1: Project managementWP 1: Project management
2. Project plan (WP presentation)
PV Policy Group – 1st European Core Group Meeting
WP 1: Project management (WP leader: dena)
Task 1.1 Control of work plan and WP completion
Task 1.2 Financial and administrative project management
Task 1.3 Organisation of three Steering Committee meetings
2. Project plan (WP presentation)
PV Policy Group – 1st European Core Group Meeting
WP 2: PV Policy Database and Best Practice Report
(WP leader: WIP)
Task 2.1 Definition of research objectives and design
Task 2.2 Conducting of market research and data collection
Task 2.3 Evaluation of market research
Task 2.4 Composition of Best Practice report
Task 2.5 Overall WP co-ordination and management
2. Project plan (WP presentation)
PV Policy Group – 1st European Core Group Meeting
WP 3: Co-ordination of European PV Policy Core Group
(WP leader: dena)
Task 3.1 Organisation of four ECG meetings
Task 3.2 Task setting for national Core Groups and thematic Working Groups
Task 3.3 Involvement of energy agencies from countries not yet participating in the Core
Group
Task 3.4 Management of EU-level Advisory Board and invitation to two Core Group
meetings
Task 3.5 Finalisation of joint Action Plan of ECG
Task 3.6 Formulation of joint political Position Paper to EC and national governments
Task 3.7 Overall WP co-ordination and management
2. Project plan (WP presentation)
PV Policy Group – 1st European Core Group Meeting
WP 4: Co-ordination of national PV Policy Core Groups
(WP leader: ADEME)
Task 4.1 Setting up national Core Groups and involvement of national key actors
Task 4.2 Organisation of two national Core Group meetings with key actors
Task 4.3 Formulation of national Action Plan + Position Paper of national Core Group
members
Task 4.4 National dissemination of project outcomes towards key actors
Task 4.5 Overall WP co-ordination and management
2. Project plan (WP presentation)
PV Policy Group – 1st European Core Group Meeting
WP 5: Co-ordination of thematic Working Groups
(WP leader: CRES)
Task 5.1 Assessment of national policy frameworks, based on European Best Practice
report
Task 5.2 Organisation of two Working Group meetings
Task 5.3 Proposal of Action Plan and Position Paper of European Core Group
Task 5.4 Overall WP co-ordination and management
2. Project plan (WP presentation)
PV Policy Group – 1st European Core Group Meeting
WP 6: EU-wide networking and dissemination
(WP leader: EPIA)
Task 6.1 Launch and management of project website
Task 6.2 Networking with related projects and initiatives around Europe
Task 6.3 Layout, design and printing of Best Practice report and final Project Report for
EU-wide publication
Task 6.4 EU-wide dissemination of project publications through European multipliers,
networks and events
Task 6.5 Organisation of dinner-debate with members of EC and EP to present ECG
Action Plan and Position Paper
Task 6.6 Overall WP co-ordination and management
2. Project plan (short-term tasks)
PV Policy Group – 1st European Core Group Meeting
Next steps (short-term programme) 01 – 06/2005:
WP 1:
- Finalisation / approval project plan, budget plan & management guidelines (all,
month 3)
- Internal quarterly status reporting 1 according to guidelines (all, month 3)
- Internal quarterly status reporting 2 according to guidelines (all, month 6)
- Technical progress reporting to EC (dena, month 6/7)
WP 2 (details by WIP in the afternoon!):
- Finalisation research design (WIP, month 3)
- Research / national data collection (all, months 4-5)
- Evaluation of market research + intermediary presentation (WIP, month 6)
2. Project plan (short-term tasks)
PV Policy Group – 1st European Core Group Meeting
Next steps (short-term programme) 01 – 06/2005:
WP 3:
- European Core Group Meeting 1 (all, month 3)
- Task definition for ECG & national / thematic sub-groups (dena, months 3-4)
- Inviting new members for ECG (dena, months 3-6)
- Inviting Advisory Board members (dena, months 3-6)
- European Core Group Meeting 2 (all, month 6)
WP 4:
- Setting up national core groups with key actors (NCPs, months 3-6)
2. Project plan (short-term tasks)
PV Policy Group – 1st European Core Group Meeting
Next steps (short-term programme) 01 – 06/2005:
WP 5:
- None.
WP 6:
- Development project logo + website (EPIA, months 3-6)
- Networking with related EU-level projects (EPIA, months 3-6)
2. Project plan (meeting dates)
PV Policy Group – 1st European Core Group Meeting
Meeting dates 2005-2006
- June 6, 2005, Barcelona (during European PV conference):
1. Advisory Board + 2. European Core Group Meeting
- October 5-6, 2005 (not confirmed), Catania, Sicily (during 1st Mediterranean PV
Conference): 1. Thematic Working Group Meeting
- December 13-14, 2005, Nice: 2. Steering Committee Meeting + 3. European Core
Group Meeting
- April 2006, Italy? Vienna? Greece?: 2. Thematic Working Group Meeting
- June 2006, Munich?: 4. European Core Group Meeting
What are relevant national PV events? Please complete list!
Presentation Structure
PV Policy Group – 1st European Core Group Meeting
STRUCTURE OF PRESENTATION
1. Project objectives & rationale
2. Project plan (work programme)
3. Management guidelines
• Reporting
• Communications
4. Contractual terms
3. Management guidelines (reporting)
PV Policy Group – 1st European Core Group Meeting
Reporting obligations of Co-ordinator to EC:
1) Technical progress reports (every 6 months) consisting of:
• Progress report, status of implementation by work package with overview on the
status of deliverables (responsible wp-leader with the assistance of all involved
partner)
• Overview table on the budget expenditure per partner & work package (in %)
• Up-date of the summary in the project database of the Commission (IntellEBase)
by the co-ordinator
2) Interim technical implementation report & financial statement (month
12)
3) Final technical implementation report & financial statement (month 28)
3. Management guidelines (reporting)
PV Policy Group – 1st European Core Group Meeting
Reporting obligations of project partners to dena
1) Financial reporting (every 6 months) by each partner (Budget Control
Sheet)
• Overview of actual budget expenditure (in €), including cost distribution per work
package and per cost type
=> dena receives 10 budget control sheets every six months!
2) Technical reporting (every 6 months) by WP leaders + NCPs for WP4
(WP Control Sheet)
• Overview of status of implementation for the respective work package
• Short briefing (2-5 pages) on WP progress
• Copies of final deliverables for the WP
=> dena receives 7 WP control sheets every six months!
3. Management guidelines (communications)
PV Policy Group – 1st European Core Group Meeting
Communication rules to be discussed:
1) Document management
• Centralised document archiving (via website)
• Common labelling of files
2) Minutes• If no objections are made, minutes are considered accepted after two weeks time
3) Project website
• Public area
• “Members only” area
4) Other??
4. Contractual terms
PV Policy Group – 1st European Core Group Meeting
4. Contractual terms
Grant Agreement
• Basis of the contractual relationship between the Commission and the Project
partner
• Details see hand-out
Partner Contract
• Established between dena as co-ordinator and every project partner (instead
of consortial agreement)
• Please revise model contract in the next two weeks!
• Comments by AEA will be sent by mail