Recruitment Stage Handler

REPORT

SUBMITTED IN PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE

AWARD OF THE DEGREE OF

Bachelor Of Technology

(Information Technology)

UNDER GUIDANCE : SUBMITTED TO :

Mrs. Sangeeta Mr. Deepak Gupta

(Lect. In IT Dept) (Head of IT Dept)

SUBMITTED BY:

Vishal Hooda (666/IT/08)

Mohit Singla ( 625/IT/08)

Pankaj Sharma (638/IT/08)

MAY, 2012

Department of Information technology

Vaish College of Engineering

Maharishi Dayanand University

Rohtak

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CONTENTS

CERTIFICATE………………………………………………………………………………..3

ACKNOWLEDGEMENT…………………………………………………………………….4

1: INTRODUCTION…………………………………………………………………………5

2: PROBLEM DEFINATION……………………………………………………………......6

3: OBJECTIVE…………………………………………………………………………..…...7

4: TECHNOLOGY...................................................................................................................8

5: METHODOLOGY...............................................................................................................10

6: REQUIREMENT SPECIFICATION..................................................................................12

7: DFD(ER-Diagram, DFDs, Modular Design)........................................................................14

8: SECURITY MECHANISM.................................................................................................22

9: CONCLUSION....................................................................................................................24

10: FUTURE SCOPE................................................................................................................25

11: REFERENCE......................................................................................................................26

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CERTIFICATE

I hereby, certify that the work which is being presented in the B.Tech Project Report entitled

“Recruitment Stage Handler”, in partial fulfillment of the requirements of the award of the

Bachelor of Technology(Information Technology) and submitted to the Department of

Information Technology VCE, Rohtak is an authentic record of my own work carried out during

a period from July 2011 to may 2012 under the supervision of Mrs. Sangeeta, Lecturer in IT

Department.

The matter presented in this report has not been submitted by us for the award of any

other degree elsewhere.

VISHAL HOODA (666/IT/08)

MOHIT SINGLA (625/IT/08)

PANKAJ SHARMA (638/IT/08)

This is to certify that the above statement made by the candidate is correct to the best of

my knowledge.

Date: 03//10/11 Mrs. Sangeeta

(Lect. In IT dept.)

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ACKNOWLEDGEMENT

This is a great opportunity to acknowledge and to thanks all those persons without whose support

and help this project would have been impossible. We are highly grateful to the Principal, Vaish

College of Engineering, Rohtak, for providing this opportunity to carry out the present

report/work.

The constant guidance and encouragement received from Mrs. Sangeeta and Head, Mr. Deepak

GUPTA, Department of IT, VCE Rohtak has been of great help in carrying our present work and

is acknowledged with reverential thanks.

The author expresses gratitude to other faculty members of IT Department, VCE for their

intellectual support throughout the course of this work.

Finally, the authors are indebted to all whosoever have contributed in this report work and

friendly stay at VCE.

VISHAL HOODA (666/IT/08)

MOHIT SINGLA (625/IT/08)

PANKAJ SHARMA (638/IT/08)

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Introduction

For an organization to run successfully and efficiently it's very important that it have

efficient workers and to use it's resources very well specially Human resources. So one of the

important goals of an organization is to recruit right people for the right job.

So there should be a proper recruiting process management system so that all the

activities and selection procedure can be carried out effectively without losing its transparency.

An on-line recruitment system will be of great help in carrying out recruitment operations and

with this very objective in mind this On-Line Recruitment Process has been made. In this web

base recruitment system we will manage all such activities (like creating vacancies, Short listing

applicants, scheduling interviews, selecting final applicants also processing applicant’s detail and

their status) that will save time, manpower and the biggest advantage of being it web based.

This web based system will provide better prospective for the enhancement of

organization regarding to quality and transparency.

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Problem Definition

Firstly the system which is used for recruitment is manual. All the work is done in written

manner, which is very time consuming, inefficient, tedious and ineffective. All the data is stored

in registers which is not secure and can be mishandled by any unauthorized person. It is very

difficult to keep track of each and every record with current mode of handling data. Records of

Customers and Employees are very important to organization but it is very typical to store all

these records manually. The system is less reliable and effective.

Now it’s become an online automatic system, which arranges all the data itself. So it

decreases a lot of burden from the user. The work is done efficiently and easily then the previous

system and the output is better than the previous system. The main advantage is that now it

becomes an online web service. So by this the organization gets the right people for right job

which is better for organization.

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Objective

This project is aimed at developing an on-line (web-based) and central Recruitment

Process System for a company. Some features of this system will be creating vacancies, storing

Applicants data, Interview process initiation, Scheduling Interviews, Storing Interview results for

the applicant and finally Hiring of the applicant. Reports may be required to be generated for the

use of HR department.

Provide better understanding between applicants and the organization and Provide an

user friendly environment so that applicant’s can apply for job’s easily and company can run

their recruitment process smoothly

To maintain and store applicant details, vacancies details and employee’s details that will

help in overall processing. It stores interviews results and provide the status of the applicant in

the recruitment process. Provide scheduling information to the interviewers as well as to

applicant.

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Technology

What is ASP.NET?

The Microsoft .NET Framework 3.5 includes significant enhancements to all areas of

ASP.NET. For Web page development, new controls make it easier to add commonly used

functionality to dynamic Web pages. New data controls make it possible to display and edit data

on an ASP.NET Web page without writing code. An improved code-behind model makes

developing ASP.NET pages easier and more robust. Caching features provide several new ways

to cache pages, including the ability to build cache dependency on tables in a SQL Server

database.

You can now customize Web sites and pages in a variety of ways. Profile properties

enable ASP.NET to track property values for individual users automatically. Using Web Parts,

you can create pages that users can customize in the browser. You can add navigation menus

using simple controls.

Improvements to Web site features allow you to create professional Web sites faster and

more easily. Master pages allow you to create a consistent layout for all the pages in a site, and

themes allow you to define a consistent look for controls and static text. To help protect your

sites, you can recompile a Web site to produce executable code from source files (both code files

and the markup in .aspx pages). You can then deploy the resulting output, which does not

include any source information, to a production server. Enhancements to ASP.NET also include

new tools and classes to make Web site management easier for Web site developers, server

administrators, and hosters.

ASP.NET accommodates a wide variety of browsers and devices. By default, controls

render output that is compatible with XHTML 1.1 standards. You can use device filtering to

specify different property values on the same control for different browsers.

For a more complete list of new features in ASP.NET, see what’s New in ASP.NET.

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What is ADO.NET?

New features in ADO.NET include support for user-defined types (UDT), asynchronous

database operations, XML data types, large value types, snapshot isolation, and new attributes

that allow applications to support multiple active result sets (MARS) with SQL Server 2005. For

more information about these and other new ADO.NET features, see What's New in ADO.NET.

What is SQL?

SQL (Structured Query Language) is the most common standardized database language

used to create, retrieve, access, modify, control and manage relational databases. SQL is a

querying language exclusively designed for controlling data and managing databases effectively.

SQL was originally developed by IBM (International Business Machines Corporation) in

the 1970's for their DB2 RDBMS. The team of developers included Andrew Richardson, Donald

C. Messerly and Raymond F. Boyce. This first version was initially known as SEQUEL. It was

basically used to modify and query the data stored in IBM's relational database product called

System R. Later, SQL version 3 was officially defined by the American National Standards

Institute (ANSI) in the ANSI SQL:1999 standard. Most existing DBMS's currently conform to

the earlier ANSI SQL92 standard.

Majority of database management systems implement these standards and add their

proprietary extensions. However, to be attuned with the ANSI standard, they all maintain the key

commands such as SELECT, UPDATE, DELETE, INSERT, WHERE.

SQL helps in the retrieval, insertion, updating, and deletion of data from databases. A

comprehensive database management system (DBMS) also comprises of managerial and

administrative tasks. Oracle produces a procedural version of SQL which it calls PL/SQL. SQL

is supported by every major database system in use today, including MySQL, PostgreSQL,

Berkeley DB, Oracle, DB2, Sybase, Informix, and Microsoft SQL. SQL is often pronounced as

"sequel".

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Methodology

RECRUITMENT SECTION PROCESS

Registration Process :

In this process new applicants will be registered first and will be allotted user id and

password. In future applicant will be given entry to Recruitment Section through this user id and

password.

Recruitment Section process:

In this zone applicant profiles are updated applicants can view job openings and can

apply for one or more jobs or vacancies. They can also know their current status in the ongoing

selection process.

MEMBER’S SECTION PROCESS

Login process:

After entering valid user id and password employee will be given entry to member’s

zone.

Members Section process:

In this zone employee’s details can be viewed and their password and details are updated

if required. From this zone only employee of HR department or interviewers can go to their.

HR DEPARTMENT PROCESS

Vacancy process:

In this process, new vacancies are created and existing vacancies details (like their

current status, closing date, eligibility requirement etc.) are updated if required.

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Applicant process:

In this process applicants detail is updated and new applicant can be created by

employee.

Search process :

In this process, details of particular vacancies or applicant are searched by employee.

Attaching process:

In this process, applicants are attached to the vacancies means applicants are short listed

for particular vacancy and they will be sent to Interviews simultaneously their status will be

updated will show ‘In process’ status.

Scheduling process:

In this process interview will be scheduled for the selected applicants and interviewers

are informed about the schedules.

Applicant /Vacancy process:

In this process, those candidates are listed which are finally selected for that particular

job on the basis of interview result. Selected candidates are informed about their selection

through emails also applicant can view their status which will be updated as ‘Hired ‘.

INTERVIEW SECTION PROCESS

In this process, interviewer can view all interviews scheduled to be taken , change the

Interview details – Date/Time and on the basis of interview for a particular job can select or

reject the candidate, so on the basis of interview’s result interviewer update applicant status as

Selected/Rejected.

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Requirement Specification

TOOLS, PLATFORM & LANGUAGE TO BE USED

Tools:

FRONT-END : ASP.NET(With C# 3.5)

BACK-END : SQL SERVER 2005

Platform:

WINDOW VISTA

SYSTEM REQUIREMENTS

Hardware Specification:-

It is recommended that the minimum configuration for clients is as appended below:-

Suggested Configuration of Windows clients:-

Microprocessor : - Pentium-2 class processor, 450 megahertz (MHz)

Ram : - 128 MB of RAM

Hard Disk : - 2.5 gigabytes (GB) on installation drive, which

: - includes 500 MB on system drive.

CD ROM Drive : - 52 X CD ROM Drive

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Software Specifications:-

Operating System : - Windows XP/Windows 2000 NT

RDBMS : - Sql Server 2000

Front End : - Microsoft Visual Studio.NET

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DFD

DFD

The Data flow Diagram shows the flow of data. It is generally made of symbols given

below:-

A square shows the Entity.

A Circle shows the Process

An open Ended Rectangle shows the data store.

An arrow shows the data flow.

The DFD can be up to several levels. The 0 level DFD states the flow of data in the

system as seen from the outward in each module.

The first level DFD show more detail, about the single process of 0 levels DFD

Context Level DFD for On-Line Recruitment Process

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MODULAR DESIGN

Applicant Login Module

This is the first and main module for all response result of this consulteyeindia.com web

application

HR Department Module

These module full fill new vacancies, arrange interviews session, and inform the new appointed

candidate list into admin of the company.

STRUCTURE OF TABLES USED

1. App_registration: This table maintains details of applicant

Field Name Data Type

app_no(PRIMARY

KEY)

VARCHAR(8)

lg_name VARCHAR(15)

lg_pass VARCHAR(10)

rem_ques VARCHAR(60)

rem_ans VARCHAR(25)

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app_name VARCHAR(40)

Ps_city VARCHAR(25)

Email VARCHAR(50)

Alt_email VARCHAR(50)

high_qual VARCHAR(30)

qual_field VARCHAR(30)

prev_exp VARCHAR(50)

key_skill VARCHAR(50)

Current date VARCHAR(20)

emp_detail: This table maintains details of employees

Field name Data type

emp_no(PRIMARY KEY) VARCHAR(8)

Emplg_name VARCHAR(15)

emp_pwd VARCHAR(15)

emp_name VARCHAR(50)

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emp_ques VARCHAR(60)

emp_ans VARCHAR(25)

emp_sex VARCHAR(6)

emp_desig VARCHAR(30)

emp_special VARCHAR(30)

emp_dept VARCHAR(50)

emp_dob VARCHAR(25)

emp_sal VARCHAR(8)

emp_dojoin VARCHAR(20)

emp_add VARCHAR(300)

emp_phone VARCHAR(25)

emp_email VARCHAR(45)

emp_aemail VARCHAR(45)

Vacancy: This table maintains detail of jobs for which vacancies are open

Field Name Data Type

vac_id (PRIMARY VARCHAR(8)

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KEY)

create_date VARCHAR(20)

Owner VARCHAR(50)

Status VARCHAR(50)

Vac_title VARCHAR(28)

Vac_no VARCHAR(10)

Vac_dept VARCHAR(30)

Closing_date VARCHAR(20)

Vac_detail VARCHAR(200)

user_jobdt: This table stores and maintains status of applicant for particular job selection

process

Field Name Data Type

app_no (FOREIGN KEY) VARCHAR(8)

vac_id (FOREIGN KEY) VARCHAR(8)

Status VARCHAR(20)

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Interviewer: This table stores interviewer and interviews details

Field Name Data Type

emp_no(FOREIGN

KEY)

VARCHAR(8)

vac_id (FOREIGN KEY) VARCHAR(8)

Emp_special VARCHAR(30)

Emp_dept VARCHAR(50)

Status VARCHAR(10)

interview_date VARCHAR(25)

Email VARCHAR(45)

set_time VARCHAR(15)

hr_applicant: This table

maintain the detail of

applicants created by HR

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Field NameData Type

app_no (FOREIGN

KEY)

VARCHAR(8)

app_name VARCHAR(20)

Create_date VARCHAR(20)

Status VARCHAR(20)

ER-DIGRAM OF CONSULTEYEINDIA.COM

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Security Mechanism

In the software security there are two levels of security. The 1st level of security, which is

provided by the FRONT END and 2nd level of security provided by the database which is being

used.

FRONT END SECURITY:-

This security level is developed or designed by the s/w developer or designer. S/he provides

her/his s/w the security for the system, by considering many factors regarding to the particular

s/w.

In this software following are used to provide security.

LOGIN CHECKING:

There are two login’s are provided in this software one for employees and

one for applicants. In order to avail the services of software employees have to provide a valid id

and password and only after entering correct id and password employee will get entry otherwise

they will be blocked from accessing any services of this site. Similarly a login check is provided

for user applying for job. In order to enter recruitment zone user have to enter id and password

which they got after registration , in this way security have been provided for both employee

section and applicant section. There is also provision to change the password in case password is

known by other.

BACK END SECURITY:-

In this particular software our back end used is SQL server 2005. So all the inbuilt security

aspects provided by the SQL server 2005 database is used as it is. It will provide the strong

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feature of security so that it will be difficult to change, modify any personal or university data.

Information is vital to success, but when damaged or in the wrong hands, it can threaten success.

SQL server 2005 provides extensive security features to safe guard your information from both

unauthorized viewing and intentional or inadvertent damage. This security is provided by

granting or revoking privileges on a person- by- person and privilege-by-privilege basis. There

are some ways by which security regarding to the database can be provided. They are as follows-

CREATE USER

DELETE USER

MODIFY USER

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Conclusion

So there should be a proper recruiting process management system so that all the activities and

selection procedure can be carried out effectively without losing its transparency. An on-line

recruitment system will be of great help in carrying out recruitment operations and with this very

objective in mind this On-Line Recruitment Process has been made. In this web base

recruitment system we will manage all such activities (like creating vacancies, Short listing

applicants, scheduling interviews, selecting final applicants also processing applicant’s detail and

their status) that will save time, manpower and the biggest advantage of being it web based.

This web based system will provide better prospective for the enhancement of organization

regarding to quality and transparency.

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Future Scope

In future this project can be treated as product according to specification and needs of any

organization.

Since recruitment plays key role in any organization; thus, success over a long period of time and

reliance of organization over recruitment is going to be one of the most considered topic for any

organization.

Therefore Consulteyeindia.com as a On-Line Recruiting Process will be of great help in carrying

out recruitment process smoothly and effectively.

At present days every organization is using web technology for their proper functioning, so this

web based project is all in all important from market aspects.

Furthermore if this project will be uploaded, it can be used as recruitment site and any

organization can register their self on the site to carry out their recruitment process making this

site as central recruitment system.

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References

Pro C# with .NET 3.0 (Andrew Troelsen) - by Apress publication

Pro ASP.NET 2.0in C# 2005 - by Apress publication

Java Script Programming - by Wrox publication

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