GRADUATE PROGRAM PROPOSALOF

DEGREE(S)IN

DISCIPLINESubmitted to the

Ontario Universities Council on Quality Assurance

VOLUME I - PROPOSED BRIEF

DATE (MONTH/YEAR)

*NOTE: This template must be used for submission of a new program proposal. Please consult the University of Waterloo Institutional Quality Assurance Process and the Quality Assurance Framework (QAF) for details or the Quality Assurance Office.

**Volumes I, II, III must be reviewed and approved by the Quality Assurance Office, GSPA and IAP prior to submission to your Faculty Council**

Proposed Program – name of program (e.g., MSc in XXXXXX)

TABLE OF CONTENTS

1. INTRODUCTION..........................................................................................................................21.1 Brief Listing of the Program.................................................................................................21.2 Method Used for Preparation of the Brief...........................................................................21.3 Objectives of the Program (QAF 2.1.1)................................................................................21.4 Admission Requirements (QAF 2.1.2)..................................................................................21.5 Structure (QAF 2.1.3)...........................................................................................................21.6 Program Content (QAF 2.1.4)..............................................................................................31.7 Mode of Delivery (QAF 2.1.5)..............................................................................................31.8 Assessment of Teaching and Learning (QAF 2.1.6)..............................................................31.9 Fields in a Graduate Program [optional]..............................................................................3

2. HUMAN RESOURCES (QAF 2.1.7)...............................................................................................42.1 Resources for Graduate Programs Only (QAF 2.1.8)............................................................42.2 List of Faculty by Field..........................................................................................................42.3 External Operating Research Funding..................................................................................72.4 Graduate Supervision..........................................................................................................82.5 Commitment of Faculty from Other Graduate Programs/Other Institutions......................92.6 Quality of Faculty (QAF 2.1.10)............................................................................................9

3. PHYSICAL AND FINANCIAL RESOURCES (QAF 2.1.7).................................................................103.1 Library Resources...............................................................................................................103.2 Laboratory Resources........................................................................................................103.3 Computer Facilities............................................................................................................103.4 Space................................................................................................................................. 103.5 Financial Support...............................................................................................................10

4. CURRICULUM........................................................................................................................... 104.1 The Intellectual Development and the Educational Experience of the Student................104.2 Program Regulations......................................................................................................... 114.3 Part-time Studies...............................................................................................................114.4 Curriculum.........................................................................................................................114.5 Collateral and Supporting Departments............................................................................124.6 Organizational Structure....................................................................................................12

5. PROJECTED ENROLMENT......................................................................................................... 126. FINANCIAL PLAN.......................................................................................................................14Financial Addendum – For Internal Waterloo Use Only..................................................................15Appendix A – Summary of Learning Outcomes Mapped to Courses and Assessment Methods......16

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Proposed Program – name of program (e.g., MSc in XXXXXX)

NOTES ON COMPLETING THE TEMPLATE BRIEF

1. The template text in red font is meant as a writing guide to aid in completing each section, and should be removed prior to submission. Text in italics provides additional tips on completing the section.

2. The Table of Contents is pre-formatted to update page numbers under each section heading. Right click on the table of contents and click update field to update the page numbers.

3. All Volumes should be in the same font and size.

4. Academic units are strongly encouraged to seek assistance from Centre for Teaching Excellence in completing sections 1.3, 1.4, 1.5, 1.7 and 1.8.

5. Units should work with Institutional Analysis and Planning (IAP) in preparing sections 2.1a, 2.1b, 5, 6 and the Financial Addendum. Note that IAP currently does not have full information on faculty in the Affiliated and Federated Institutions of Waterloo (AFIW) or research funding of faculty in the AFIW; therefore programs with significant AFIW involvement will need to contact AFIWs directly to request this data.

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Proposed Program – name of program (e.g., MSc in XXXXXX)

1. INTRODUCTION

1.1 Brief Listing of the Program What type of credential is this program seeking to offer (PhD, Master’s)? What is the academic discipline? Is this a research (thesis) or professional (course-based) program? What are the unique options and offerings (thesis, major research paper, coursework only, experiential learning component)? What is the expected program length? Will the program be full-time, part-time, or both? Will the program be co-op, regular or both? Will the program be delivered in-person, online, or some combination? What is the expected tuition fee for this program (domestic, international, full-time, part-time)?

1.2 Method Used for Preparation of the BriefSpecify involvement of faculty, staff and potential students in developing the program; provide dates at which it was approved (or will be presented for approval) at the Department/School level, Faculty, Senate Graduate and Research Council and Senate.

1.3 Objectives of the Program (QAF 2.1.1)Describe how this program aligns with the University of Waterloo Mission and Strategic Plan. Make specific reference to Waterloo’s most recent Strategic Plan and its Strategic Mandate Agreement with the Ministry of Advanced Education and Skills Development (MAESD), if possible.

Describe how the program’s admissions requirements and associated Learning Outcomes align with the University of Waterloo’s Graduate Degree Level Expectations (GDLEs), and the degree nomenclature. Use Table in Appendix A as a guide.

1.4 Admission Requirements (QAF 2.1.2)Describe the program’s admission requirements for the Learning Outcomes established for completion of the program.

Explain alternative requirements, if any, for admission into the program, such as minimum grade point average, additional languages or portfolios, along with how the program recognizes prior work or learning experience, if applicable.

1.5 Structure (QAF 2.1.3)Describe the program’s structure and regulations to meet specified program Learning Outcomes and Degree Level Expectations.

For graduate programs, provide a clear rationale for program length that ensures that the program requirements can be reasonably completed within the proposed time period.

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Proposed Program – name of program (e.g., MSc in XXXXXX)

Effect of Structure on Quality (QAF 2.1.10)Provide evidence of a program structure that will ensure the intellectual quality of the student experience.

1.6 Program Content (QAF 2.1.4)Describe the ways in which the curriculum addresses the current state of the discipline or area of study.

Identify any unique curriculum or program innovations or creative components.

For research-focused graduate programs, provide a clear indication of the nature and suitability of the major research requirements for degree completion.

Provide evidence that each graduate student in the program is required to take a minimum of two-thirds of the course requirements from among graduate level courses. Include course requirements, course numbers and course names.

This section should be a narrative which addresses the questions above, and should refer the reader to section 4 Curriculum of the brief which will consist of the curriculum submission for the program, in the format required by Senate Graduate and Research Council (SGRC). Please use bookmarks, where appropriate.

1.7 Mode of Delivery (QAF 2.1.5)Describe the proposed mode(s) of delivery to meet the intended program learning outcomes and Degree Level Expectations.

1.8 Assessment of Teaching and Learning (QAF 2.1.6)

Use Table in Appendix A as a guide to:

Describe the proposed methods for the assessment of student achievement of the intended program learning outcomes and Degree Level Expectations (e.g., written essay, small group project, presentation, case study, exam etc.)

Detail the plans for documenting and demonstrating the level of performance of students, consistent with the institution’s statement of its Degree Level Expectations. That is, how do you know that students have achieved the Degree Learning Expectations? (e.g., collecting and reporting on indicators of student achievement such as awards, publications, graduation rates, scholarly activities, licensure or professional certification etc.).

1.9 Fields in a Graduate Program [optional]If a graduate program wishes to have a Quality Council endorsed field, please provide the following information:

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Proposed Program – name of program (e.g., MSc in XXXXXX)

The Master’s program comprises the following fields: ... [List, as applicable]The PhD program comprises the following fields: ... [List, as applicable]

2. HUMAN RESOURCES (QAF 2.1.7)

Describe the planned utilization of existing human resources, and any institutional commitment to supplement those resources, or to support the program.

Provide evidence of participation of a sufficient number and quality of faculty who are competent to teach and/or supervise in the program.

2.1 Resources for Graduate Programs Only (QAF 2.1.8)Provide evidence that faculty have the recent research or professional/clinical expertise needed to sustain the program, promote innovation and foster an appropriate intellectual climate.

Provide evidence of how supervisory loads will be distributed, and the qualifications and appointment status of faculty who will provide instruction and supervision.

2.2 List of Faculty by Field

Identify the core faculty expected to be involved in this program.

In research programs, "core faculty" are those members of faculty who are expected to be involved in thesis supervision. Other faculty may be involved in a graduate program through teaching courses and/or serving on thesis committees; if this involvement is substantive, it should be put into perspective for the Appraisal Committee. For a doctoral program or a thesis master's program, the curricula vitae (Vol. II) are required only for the core faculty. For a non-thesis master's program, CVs should be provided for all faculty regularly involved in the program.

Offer comments on the composition of the faculty, their appropriateness for offering the program(s), and the assurance of their availability. For example:

There are [ X ] full-time core professors.

There are currently [ X ] vacant positions that are expected to be filled in the near future. Provide copies of advertisements for vacant positions.

In addition there are [ X ] cross-appointed professors from other academic units. [X] adjunct professors, [X ] clinical professors, and [X ] emeritus professors.

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Proposed Program – name of program (e.g., MSc in XXXXXX)

Describe any special appointment policy and/or status related to cross-appointed, adjunct or clinical professors (e.g., ADDs status, affiliation to research institutes, professional recognition).

If faculty members are cross-appointed from other universities, evidence of an agreement between the two institutions needs to be provided. Include only those faculty whose contributions are likely to have an impact on the quality of the program through substantive involvement.

The intent of Table 1 is to establish the strength and the degree of involvement of the faculty complement participating in each field of the graduate program(s) and whose CVs are provided in Volume II of the Brief. This is an important element in the assessment of program quality.

The department is responsible for listing the faculty members that will be involved in the program, and their corresponding information (Table 1). Please identify the program’s approved field(s) of study in the column headings, then mark a capital X for each faculty member’s primary field of study and a small x for any secondary fields of studies. Columns may be added or removed, as appropriate, to match the number of applicable fields of study for the program.

Faculty members’ CVs are required as a separate Volume of the Self Study (Volume II). No specific format is required as long as all CVs are provided in a consistent form. However, Departments are encouraged to present CVs in the format used by the Tri-Councils. CVs must include graduate and postdoctoral supervision. Hyperlink this section to faculty CVs in Volume II.

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Table 1 lists the faculty members involved in the graduate program and identifies their rank, gender, home unit, supervisory privileges, and field(s) of study.

TABLE 1

Faculty Members Involved in Proposed Program

Faculty Name

Rank(Professor, Assistant,

etc.)

Gender (M/F/U) Home Unit 1 Supervisory

Privileges 2

Approved Field of Study

1 3

Approved Field of Study

2

Approved Field of Study

3

Aaaa Bbbb Cccc Dddd Eeee Ffff Gggg Hhhh

Notes:1. This is the home department of the faculty member associated with the program under review. 2. The level of supervisory privileges held by each faculty member, e.g. full, masters only, co-supervision only, etc.3. The particular fields of study for the program that have been Quality Council approved. If single faculty member is active in more than one approved field of study, a

capital X indicates the faculty’s primary field of study, and a lower case x represents secondary field(s) of study.

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2.3 External Operating Research FundingTable 2 and 2A are to be completed for research programs only.

Using the list of faculty members expected to be involved in this proposed program, IAP (together with Office of Research) produces an extract of research funding for those faculty members and sends an Excel file by email containing the information needed to complete Table 2 and Table 2A. It is recommended that the tables include funding associated with the faculty teaching primarily or exclusively in the program: if desired, funding of other faculty not primarily attached to the program can be included separately.

Table 2 is intended to show the amount of funding available to support faculty research and potentially available to support students’ work, either through the provision of stipends or materials for the conduct of the research. For this reason, grants for travel and publications awarded to faculty should not be included in this table (they may be included in the appropriate place in individual CVs or in a separate table). Major equipment grants, which provide important resources for the work of faculty and students, should also be listed separately.

Table 2 presents the external research funding by source received by the core faculty for the past seven years. Discuss.

TABLE 2

Operating Research Funding ($) by Source and Fiscal Year1

FiscalYear2

Tri-AgencyAwards3

Public Sector and Non-Profit

Funding4

Private Sector Funding5

Internal Awards6

EquipmentAwards7 Total

2011/12

2012/13

2013/14

2014/15

2015/16

2016/17

2017/18

Totals

Notes:

1. Data is reported on the primary investigator only. Table includes research awards for primary investigators included in Table 1.

2. Data is reported on the fiscal year. Waterloo’s fiscal year runs from May 1st in one year until April 30th in the subsequent year, and includes three consecutive terms – Spring, Fall, and Winter. Please update the seven year window as appropriate.

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3. Excludes equipment grants (e.g. NSERC RTI). 4. Excludes equipment grants and internal awards (e.g. CFI, UW-RIF, UW-SSHRC).5. Includes funding received from Industry partners.6. Includes UW-RIF and UW-SSHRC.7. Includes NSERC-RTI and CFI.

Table 2A presents the external operating funding by field received by the core faculty members combined for the past seven years. Discuss.

TABLE 2A

Total External Operating Funding (Combined Over the Seven Most Recent Fiscal Years1) by Primary Field of Study2

Field3 Tri-AgencyAwards4

Public Sector and Non-Profit

Funding5

Private Sector Funding6

EquipmentAwards7 Total

Field 1

Field 2

Field 3

Total

Notes:

1. Data is reported as the combined funding over the seven most recent fiscal years by approved field of study.2. Data is reported on the primary investigator only. Table includes research awards for primary investigators included in Table

1.3. Faculty members’ primary field of study is specified in Table 1. 4. Excludes equipment grants (e.g. NSERC RTI). 5. Excludes equipment grants and internal awards (e.g. CFI, UW-RIF, UW-SSHRC).6. Includes funding received from Industry partners.7. Includes NSERC-RTI and CFI.

Comment on any major difference between fields.

2.4 Graduate Supervision

Identify the completed and current numbers of thesis supervisions for master’s, doctoral students, and post-doctoral fellows, for each core faculty member identified in Table 1. This provides information on experience of faculty in graduate supervision. Comment on any unusual circumstances. This table is not required for course-based only Masters.

Table 3 presents the number of completed thesis supervisions for each of the core faculty members over the course of their career, and the number of thesis supervisions currently underway. Discuss.

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TABLE 3

Completed and Current Numbers of Thesis Supervisions by Faculty Member

Faculty Name and Rank1 Total Completed Over Career2 Current3

Master's PhD PDF Master's PhD PDFAaaa - Assistant Bbbb - Professor Cccc - Associate Dddd - Professor Eeee - Associate Ffff - Assistant Gggg - Professor Hhhh - Professor Iiii - Professor

Notes:

1. Faculty members and ranks as specified in Table 1.2. Number of thesis supervisions completed thus far over the faculty member’s career. 3. Number of current thesis supervisions underway for each faculty member.

Comment on the data presented in Table 3 (e.g., As reflected in Table 3, [X%] of doctoral students’ supervision is carried out by regular faculty, as compared to [X%] by cross-appointed, adjunct, and [if applicable] clinical professors). Explain any odd situation, e.g., very high number of students supervised by one professor.

2.5 Commitment of Faculty from Other Graduate Programs/Other InstitutionsExplain the commitment of other faculty from other graduate programs or other institutions. For this purpose, a Masters and Doctoral program in the same area are considered as one program.

2.6 Quality of Faculty (QAF 2.1.10)Define and provide indicators that provide evidence of quality of the faculty (e.g., qualifications, research, innovation and scholarly record; appropriateness of collective faculty expertise to contribute substantively to the proposed program).

Provide evidence of faculty research that will ensure the intellectual quality of the student experience. The narrative in this section should rely on the faculty CVs – Volume II, and on Tables 2 and 3. Add bookmarks to these sections, where appropriate.

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3. PHYSICAL AND FINANCIAL RESOURCES (QAF 2.1.7)

Describe the administrative unit’s planned utilization of existing physical and financial resources, and any institutional commitment to supplement those resources, to support the program.Where appropriate to the program, provide evidence that financial assistance for students will be sufficient to ensure adequate quality and numbers of students.

3.1 Library Resources This section is written by a representative of the University Librarian, using a standard format. Additional material can be added regarding any special library collections available to the program (e.g. from a college library or a local reading room at another location). However, the University Librarian or his/her delegate needs to see this information before submission. Library statement can be included here or as an Appendix.

3.2 Laboratory ResourcesMajor facilities currently available or anticipated to be available, if applicable.

3.3 Computer FacilitiesAll faculty and graduate students are provided with an account on the university computing system. This account provides access to email, internet, other relevant software (describe). Describe access to computers and printers in the unit housing the program.

3.4 SpaceDescribe current faculty, laboratory, graduate student and general research office space, and commitments/plans for next seven years.E.g. the [unit] is located in the [name] building(s). An approximate total of [X] square meters is available for research and research support, faculty and graduate student offices. Faculty members have access to private offices with phone and computer. Also describe arrangements for adjunct and cross-appointed faculty. Graduate students will have access to [describe shared office and social space] totaling [X] square meters.

3.5 Financial SupportIndicate support for graduate students. Comment on university policies affecting this group of students (e.g. funding guarantees for research students, policies regarding professional students, policies regarding tuition waivers for international students if applicable, rules on time limits for funding, and eligibility by part-time students).

4. CURRICULUM

4.1 The Intellectual Development and the Educational Experience of the StudentDescribe how the program will foster the development of graduate students, and the quality of the learning experience. Describe how this will achieve the program objectives, and the learning objectives.

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Comment on: How seminars and departmental workshops (e.g. research presentations, safety

workshops, etc.) will contribute to learning How students will be encouraged to take advantage of workshops offered to the

university community (workshops offered by the Centre for Career Action, the Centre for Excellence in Teaching, the Graduate Studies and Postdoctoral Affairs (GSPA) Office e.g. on applying for fellowships, etc.)

Orientation provided for new students at the unit or Faculty level Provision of any funding for travel to conferences, or encouragement to present

research e.g. in the Graduate Student Research Conference The role of experiential learning in the curriculum, if applicable

4.2 Program RegulationsDescribe admission standards and admission policies; course requirements, examination and evaluation procedures; thesis evaluation procedures; language requirements (if any); milestones and other requirements; residence regulations. For co-op placements, internships or practica, explain the relevance of the placement to the program’s content and curriculum, and the procedure and standards for evaluation.

A Student Handbook – if available – can be provided as an appendix (and if not available at time of program approval, should be provided to reviewers when they come to visit).

If there are alternative methods of fulfilling the degree requirements (thesis, major research paper, coursework only), explain these. Will there be progress reports required annually by students? What are the requirements for progression required to remain in good academic standing? Are there grade requirements for remaining in good academic standing that differ from the university minimum requirements?

4.3 Part-time StudiesPart-time studies: can students apply as part-time? Can they switch to part-time to complete their program if circumstances change? Do they need to obtain permission to change status, and if so from whom? Are courses offered at times conducive to part-time students (evenings, weekends, concentrated modules)? Are courses offered in a format conducive to part-time study (online, mixed-mode). Can full-time students also take courses offered in evenings or online? How do such courses fit into the normal workload of faculty? Can part-time students participate in experiential learning opportunities, if such exist?

4.4 CurriculumProvide descriptions for all courses, milestones and requirements, using standard forms for curriculum approval at Senate Graduate and Research Committee, thus obtaining approval for curriculum at the same time as program is approved. Contact the GSPA office for assistance.

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4.5 Collateral and Supporting DepartmentsDescribe any substantial involvement, e.g. in supervision, joint research, graduate teaching.

4.6 Organizational StructureMany new programs are not based in existing academic units. Describe the organizational arrangements and reporting structures involved, and provide an organizational chart if appropriate. Which Faculties will be involved in offering this program?Are there plans for any other institutions other than the University of Waterloo to be directly involved in offering this program? Discuss the proposed agreement, if applicable.

5. PROJECTED ENROLMENT

When is the proposed program expected to begin with the first intake of students? (e.g. Fall 2020). Describe projected enrolment for the next 7 years, outlining the anticipated number of full and part time students and the anticipated number domestic and international students. Complete Table 4.

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Table 4 shows the projected student intake and total enrolment in the proposed program over the next seven academic years.To be completed in consultation with IAP

Table 4

Projected Student Intake and Enrolment

Academic Year

FULL-TIME PART-TIME

Year One Intake Total FT Enrolment Year One Intake Total PT Enrolment

Domestic International* Domestic International Domestic International Domestic International

2017/18

2018/19

2019/20

2020/21

2021/22

2022/23

2023/24

* International fee-paying students

If more than one program is proposed (e.g. Master’s and PhD), please complete one table for each program.

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6. FINANCIAL PLAN

Provide a brief summary statement of the financial plan. This statement should be reviewed with IAP.

All new programs need to undergo a financial viability analysis and a financial plan must be prepared in conjunction with Institutional Analysis and Planning’s Budget Resource Planning Team. The financial viability analysis must be approved by the Provost prior to submitting the new program proposal for approval at Faculty Council.

Faculty Council approval must be achieved before the program is submitted Senate Graduate and Research Council. The Quality Assurance Office is the unit that submits the new program proposal to Senate Graduate and Research Council, and Senate (please refer to the new program approval process flow chart for specifics).

Note: The full details of the financial plan are to be included in the addendum of this proposal, which will be removed from the brief before submission to Senate Graduate and Research Council, Senate, the Quality Council, and the Ministry, as this information is considered confidential within the University.

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Financial Addendum – For Internal Waterloo Use Only

Financial Viability Details

Human ResourcesWhat is the hiring plan for professors, lecturers, technical staff, administrative staff, director(s), teaching assistants, other? To the Faculty Dean’s Office: What is the level of compensation that is expected for each group?

Teaching ResourcesHow many teaching tasks are required for the program? How many teaching assistance tasks are required for the program?

How many courses need to be developed? How many online courses need to be developed?

Physical ResourcesWhat are the overall space requirements for this program including lecture, studio, lab, office space, other? How much of this space is new space? Will any space be rented, built new or renovated? If so, what are the approximate costs associated with the space requirements? What is the expected source of capital funding?

Other Resource RequirementsWhat other resources will be required to offer/develop this program? Please include items such as computer/technical equipment, student aid, etc.

Tuition & FeesWhat are the expected tuition and incidental fees for domestic students? For international students? Full-time vs. Part-time? Is the tuition based on a program fee structure or course fee structure?If the expected tuition fee or incidental fees for this program are different from tuition currently charged for an existing University of Waterloo program, please explain and justify the tuition rate based on the costs of offering this program.

Other RevenueAre there any other sources of revenue associated with this proposed program?

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Appendix A – Summary of Learning Outcomes Mapped to Courses and Assessment Methods

Specific GDLEs and Associated Learning Outcomes Course Assessment method

XXX

600

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620

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650

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1. Depth and Breadth of KnowledgeDemonstrate key elements in XXX and how these elements are being impacted by XXX

✔ ✔ ✔ ✔ ✔ ✔

2. Research & Scholarship

3. Level of Application of Knowledge

4. Professional Capacity/Autonomy

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Specific GDLEs and Associated Learning Outcomes Course Assessment method

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600

XXX

620

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650

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652

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660

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5. Level of Communications Skills

6. Awareness of Limits of Knowledge

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