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Proper Purchasing
Methods
2014-2015 TrainingProvided by:
Purchasing Department
I found the vendor listed in Munis, does that
mean it is an approved vendor?
We have used this vendor before they must be approved.
What is an approved Vendor?
An approved vendor would be determined
by Your purchasing
method
Purchasing Methods
RFP/CSP/RFQ
INTERLOCAL AGREEMENT
S
SOLE SOURCE
NON BIDDABLE
OPEN MARKET
RFP ?
CSP ?
RFQ ?
What do I stand for?
Request for Proposal
Competitive Sealed Proposal
Request for Qualifications
RFP/CSP/RFQ Vendors can be found on the Purchasing
website under….Current Bids and
Quotes
COOPERATIVES
In addition to the companies in the Current Goods and Services list, the purchasing cooperatives below have been approved by the Humble ISD
Board of Trustees.
Manually enter the following in Vendor/Sourcing Notes for
Cooperatives:-cooperative name-contract number
-contract expiration date
Cooperative Vendors
Buyboard
DIR Store
E & I
TCPNRegion 4
US. Communitie
s
Choice Partners (HCDE)
PSA Purchasing
Solution AllianceTIPS/
TAPS
TXMAS
TPASS
BuyBoard is the cooperative purchasing network established by the Texas Association of School Boards (TASB). Humble ISD is a
member of this cooperative.
To browse the vendors and commodities offered on BuyBoard click on the link below and enter:
user name: humbleisdPassword: humbleisd
http://www.buyboard.com/default.html
Texas Department of Information Resources
The Department of Information Resources Information and Communications Technology (ICT) Contracts is a streamlined cooperative purchasing program
for state, local, public education and other public entities.
To browse the vendors and commodities offered on DIR click on the link below.
User Name: - Not requiredPassword: - Not required
http://www2.dir.state.tx.us/ict/contracts/Pages/ProductsServices.aspx
Choice Partners (HCDE)
The Harris County Department of Education has established a cooperative purchasing
network for its membership. Humble ISD is a member of this cooperative.
To browse the vendors and commodities offered on Choice Partners click on the link
below and enter:
User name: humbleisdPassword: humbleisd
http://www.hcdepurchasingcooperative.org/SitePages/contracts.aspx
Educational & Institutional Cooperative Service
Educational & Institutional Cooperative Purchasing is a not-for-profit buying cooperative established by members of the National Association of Educational Procurement (NAEP) to provide goods
and services to members at the best possible value.
To browse the vendors and commodities offered on E & I click on the link below
and enter:
User name: humbleisd Password Humble@1
https://www.eandi.org/
A non-profit cooperative purchasing program of the Brazos Valley Council of Governments (BVCOG).
To browse the vendors and commodities offered on PSA click on the link below.
User name: Not RequiredPassword: Not Required
http://www.bvcog.org/programs/purchasing-solutions-alliance/
TCPN is the cooperative established by Region 4 Service Center. Humble ISD is a member of this cooperative. Click on the link above to browse the vendors and
commodities offered by TCPN.
To browse the vendors and commodities offered on tcpn click on the link below.
User name: Not RequiredPassword: Not Required
http://www.tcpn.org/
A purchasing cooperative created to serve public and private school districts,
colleges and universities, federal, state, county and city municipalities.
Originated in 2002 by the Region 8 Education Service Center in Mount Pleasant, Texas.
Currently, TIPS/TAPS administrative offices are located in Pittsburg, Texas (Camp County).
To browse the vendors and commodities offered on TIPS/TAPS click on the link below.
User name: Not RequiredPassword: Not Required
http://www.tips-usa.com/
TXMAS/TPASS
TXMAS (Texas Multiple Award Schedule) Program adapts existing competitively
awarded government contracts to the procurement needs of the State of Texas.
To browse the vendors and commodities offered on TXMAS click on the link below.
User name: Not RequiredPassword: Not Required
http://www.window.state.tx.us/procurement/prog/txmas/
U.S. Communities Government Purchasing Alliance™ ("U.S. Communities™") is a
nationwide purchasing cooperative designed to be a procurement resource for
local and state government agencies, school districts (K-12), higher education and nonprofits.
To browse the vendors and commodities offered on US Communities click on the link below.
User name: Not RequiredPassword: Not Required
http://www.uscommunities.org/
NON BIDDABLE
Which one OF THE ANSWERS BELOW is
considered non-biddable?
Quiz time !!!
A.THREE NIGHT STAY AT THE HILTON HOTEL FOR A SCHOOL CONFERENCE.
B.TWENTY-FIVE BOOKS FOUND ONLY ON AMAZON.
C.AN EDUCATIONAL CONSULTANT PROVIDING STAFF TRAINING.
THE CORRECT ANSWER IS…..
What is considered a
non biddable?
REGISTRATIONS HOTELS JUDGES GRADUATION VENUES FEES TUITIONS MEALS DONATIONS MEMBERSHIP DUES POSTAGE
Examples of Non- Biddable
Sole Source
You can purchase any item that a sole source
vendor provides.
Sole source vendors
must hold one of the following:
Sole Source means that there is
only one person or company that
can provide a needed service or
product.
PATENTGovernment authority or license conferring a right or title for a set period, especially the sole right to
exclude others from making, using or selling an invention.
COPYRIGHT
Exclusive legal right given to the originator/assignee to print, publish, perform, film or
record literacy, artistic or musical material and to authorize others to do the same.
MONOPOLY
The exclusive possession or control of the supply or trade in a commodity or service (sole provider of a
viable product/service).
SECRET PROCESSAny formula, pattern, physical device, idea, process or compilation of information that both:
- provides owner with a competitive advantage in the marketplace; and
- is treated in a way that can be expected to prevent the public or competitors from learning about it, absent improper acquisition or theft.
• A list of sole source vendors and the items they provide can be found on the purchasing website under the sole source tab.
• This list also contains a link to each vendor’s completed sole source affidavit.
• A blank sole source affidavit can be found on the purchasing website under the forms tab.
• Sole source vendors are required to complete a sole source affidavit and W-9 annually.
Helpful Hints…….
OPEN MARKET
OPEN MARKET• Before you choose open market make sure you
have: Checked to see if the item(s) you are needing are
under one of our approved RFP vendors. Is the item(s) considered Sole Source? Ask the
company if they are the sole provider for the item(s).
Is the item(s) available from any of the Inter-local Cooperatives we are currently a member of?
Questions
Thank you for attending
For additional information or assistance feel free to call:8990-Main Purchasing line 8991- Sonia Davila8992 -Dawn Davison 8993 - Monica Comeaux 8994-Catherine Dalles 8999- Melinda Sappington