DISPOSITION OF NON-CAPITAL PROPERTY 1

Property Management Department in conjunction with Surplus Property Department presents:

Disposition regulations, policies and procedures.For interdepartmental training

DISPOSITION OF CSU SUPPLIES AND EQUIPMENT

Press the forward button at the bottom of each slide to advance

DISPOSITION OF NON-CAPITAL PROPERTY 2

DISPOSITION REGULATIONSDepartments are not authorized to dispose of any items of equipment without prior

approval from the Director of Surplus Property or his/her delegate. No department or individual should make or authorize any sale, trade-in or donation without prior approval

of Surplus Property. http://busfin.colostate.edu/fpi.aspx Page 33 of Financial Rules section 4.8. Surplus Property has been delegated the authority and responsibility for

administering the disposal of property other than land or buildings.

102-36.260 FMR How do we promote the expeditious transfer of excess personal property http://www.gsa.gov/portal/ext/public/site/FMR/file/SubchB.html/category/21858/hostUri/portal

• (a) Provide complete and accurate property descriptions and condition codes on the report of excess to facilitate the selection of usable property by potential users.

• (b) Ensure that any available operating manual, parts list, diagram, maintenance log, or other instructional publication is made available with the property at the time of transfer.

• (c) Advise the designated recipient of any special requirements for dismantling, shipping/transportation. (including proper certification by EHS)

• (d) When the excess property is located at a facility due to be closed, provide advance notice of the scheduled date of closing, and ensure there is sufficient time for screening and removal of property.

DISPOSITION OF NON-CAPITAL PROPERTY 3

What is CSU non-capital Property and Equipment?

• Keyboards

• Paper organizers

• Calculators

• Toner cartridges

• Staplers

• Telephones

• Cables/cords

• Monitors

• Computers

• Lab equipment

• Office equipment

• Cubicle panels

All supplies, consumables, tools, electronics, and equipment.Exempt: personal property clearly marked and brought from home.

DISPOSITION OF NON-CAPITAL PROPERTY 4

CONTROL ASSETSItems that may have regulated purchase or disposal procedures need to be carefully monitored throughout the lifecycle. These items may include:

• Firearms and weapons

• Cell phones and handheld computers

• Electronic media and data containing devices

• Data tapes or ribbons

• Computers and Servers

• Copiers, scanners, and plotters

• Metals, elements or compounds

Special procedures are followed by the Surplus Property Department to stay in State and Federal compliance

DPC CERTIFICATION

CAPITAL ASSETS

5

• Instruments, Artwork

• Lab equipment

• Diagnostic equipment

• Research equipment

• Medical equipment

• Office equipment

• Broadcast equipment

• Communication equipment

• It equipment

• Machinery

All items with an acquisition or fair market value of $5000 or more

DISPOSITION OF NON-CAPITAL PROPERTY 6

DISPOSITION PROCEDUREShttp://cr.colostate.edu/surplus_disposal.aspx

1) Type of Disposition2) Department

information3) Bio Hazard

disclosure4) EHS certification5) E-waste disclosure6) Item information7) Authorized name • Authorized

signature

DISPOSITION OF NON-CAPITAL PROPERTY 7

DISPOSITION PROCESS

$$ Re-allocation back

to department$$

PROPERTY MANAGEMENT OFFICE OF BUSINESS AND FINANCIAL SERVICES

8

TO BETTER UNDERSTAND THE ROLE YOU PLAY IN MANAGING UNIVERSITY ASSETS THE FOLLOWING ARE RECOMMENDED TRAINING MODULES:

APO Certification –Head of Departments i.e.: Chairs, Directors, Controllers, or equivalent position titles

DPC Certification –CAM processors appointed as the primary Property Manager in their department

Asset Representative Certification –Any faculty, or staff with assigned assets in the CAM database

CAM Processing modules –APO, DPC and all CAM processors

Asset EditAsset LoanAsset Retirement GlobalAsset Management Reports

Equipment Inventory –APO, DPC, CAM processors and Asset Representatives

Asset Disposition –All employees of the department/unit

DISPOSITION OF NON-CAPITAL PROPERTY 9

Disposition regulations, policies and procedures.For interdepartmental training

Presented by the Property Management Office of

Business and Financial Services, Colorado State University

For additional online training modules see “training” http://busfin.colostate.edu/prp.aspx

DISPOSITION OF CSU SUPPLIES AND EQUIPMENT