Proposed Budget for Fiscal Year 2009Presentation for the QACPS County Council of PTAs

March 12, 2008

QACPSInvesting in Bright Futures for All Children

Excellent schools and a quality education are vital to our children’s future and to Queen Anne’s County’s economic future.

We are committed to making sure every child develops the lifelong learning skills they will need to succeed in an ever-changing world.

Return on Investment

QACPS’s Strategic Plan for Success

Aligning Resources for Results

QACPS at a Glance Approximately 8,000 students 14 Queen Anne’s County Public

Schools

Presentation Highlights

Goals Accomplishments Challenges Cost Containment Measures Budget Request 2008-09 Construction

Queen Anne’s County Public Schools Master Plan for Excellence and Accountability

1. High Student Achievement2. Recruitment and Retention of a High

Quality, Diverse Teaching Force3. Clear and Effective School and

Community Communication4. Safe and Nurturing Schools5. Family and Community Partnerships6. Preparation for the World of Work

Master Plan Goal 1: High Student Achievement

All students will achieve a high level of proficiency on national, state, and county-developed measures.

Master Plan Goal 1: High Student Achievement

Key Strategies:

Align curriculum, instruction and assessment Promote early school success Accelerate academic achievement for all students

and eliminate the achievement gaps. Provide high quality professional development

programs Increase participation of under-represented groups of

students in meeting success in advanced courses. Enhance participation in fine arts programs. Expand gifted and talented programming at all

levels.

Master Plan Goal 1: High Student

Achievement

Accomplishments!

All elementary & high schools made AYP in 2006-07 All middle, except Stevensville, made AYP in 2006-07 Two elementary schools and one middle school received

state recognition for making significant gains in reading and math

No QAC Public Schools are identified as requiring school improvement

MSA scores are higher than the state average at every grade level, for the last 5 years

In 2006-07, >80% of students in testing grades were proficient or advanced

Master Plan Goal 1: High Student

AchievementAccomplishments- Elementary!

2006-07 MSA Reading Scores among the highest in the state 4th grade – 4th

6th grade – 2nd

7th grade – 4th

8th grade – 3rd

MSA Math Scores remain higher than the state averages 80% elementary – proficient or advanced 70% middle – proficient or advanced 7th grade – 4th 8th grade – 5th

5th grade – 6th

Master Plan Goal 1: High Student

Achievement

Class of 2009 must pass HSA to graduate. End of 10th grade pass rates are:

English – 86% Algebra – 85% Biology – 86% Government – 90%

Close to 300 AP Exams were taken 60% scored at college credit

level AP offerings were expanded

Students taking Algebra in Middle School 296 – Algebra I 64 – Algebra II

Accomplishments- Secondary !

Master Plan Goal 1: High Student

Achievement

Accomplishments: Other !

MMSR Scores – students reached 80% in all areas

1 of 10 systems doing primary talent development

Recognition at State House for GT 2 Teachers 3 Students

Students participated in MD GT summer programs

86% of students who registered for Pre-K were accommodated

Challenges: High Stakes Accountability

Highly Qualified Teachers and Administrators

Professional Development Teacher Induction Program Mentors

System for Monitoring Student Achievement

Data Warehouse Assessment Development

Appropriate Academic Intervention

Adequate Technology Training Staffing

Increased Number of Students with Significant Disabilities

Students with Emotional Disabilities

Students with Autism- Population Increased 50% Last Year

Students with Intensive and Comprehensive Disabilities

Challenges: Competitive

Salaries Honoring Negotiated Contracts

2nd year of Contracts

Being Competitive with Surrounding Counties

Teacher Rankings Bachelor’s Scale

Step 1 – 14th, Step 10 – 24th

Master’s Scale Step 1 – 19th, Step 10 – 21st

Administrator Rankings Superintendent & Directors – 16th

Principals & Assistant Principals – 17th

Supervisors – 13th

Challenges: State Aid & Grant Availability

Decrease in State Aid from Original Projections

Freezes Inflation in the Per Pupil Amount Used in the Education Aid Formulas for FY 2009 & 2010

Ineligible for Grant Funds Due to County Wealth Due to Small

Population of Economically Disadvantaged Students

Reduction in Medical Assistance Funding

Changes in Billable Services

Partnering for Youth Possible Loss of

Funds Judy Center

Possible Loss of Funds

Master Plan Goal 2: Teacher Retention &

Recruitment

Recruit and retain a diverse, highly qualified, and effective teaching staff.

Master Plan Goal 2: Teacher Retention & Recruitment

Key Strategies: Implement a plan to ensure that all teachers are

highly qualified. Implement a plan for minority recruitment plan

and ensure that students are taught by an ethnically diverse teaching staff.

Implement a plan to ensure all paraprofessionals in targeted schools will reach “qualified” status.

Research and implement best practices for the delivery of job-related professional development.

Research and implement a system of incentives to retain current professional staff.

Master Plan Goal 2: Teacher Retention & RecruitmentAccomplishments:

87% of Teachers considered “Highly Qualified” as of June 07 New Teacher Mentoring and Induction Program

11 mentors serving 43 non-tenured teachers New Teacher Induction Course

Math & Science Cohorts – 16 Math, 30 Science MSDE training & collaborative partnership Scholarships available to high school students to become

teachers

Recruiting & Retention Proposed Budget

Marketing 16,500

Recruiting Fairs 8,500

Job Posting 35,000

Incentives 65,000

Alternative Compensation Meetings

10,000

Total 135,000

Years of Experience

0

20

40

60

80

100

120

140

160

180

1 to 5 6 to 10 11 to 15 16 to 20 21 to 25 26 +

Master Plan Goal 3: Communication

Clear and Effective Two-Way Communication Between the School System and the Community.

Master Plan Goal 3: Communication

Key Strategies: Implement a plan to communicate

more frequently and clearly about academic opportunities, school performance, student progress and school-family partnerships.

Master Plan Goal 3:

Communication Accomplishments! Refurbished computers are utilized 350 computers were donated Secondary teachers use Integrade Pro Parent Connect available to all

secondary parents e-School Newsletter and county

website provide weather-related and emergency information

Performance Matters is used by most teachers to track student performance

Challenges: Aging Technology

Increased cost of maintaining older equipment

Meeting State Technology Standards

0200400600800

1000120014001600

1 2 3 4 5 6 7 >8

Age in Years

Computers

05

101520253035

1 2 3 4 5

Age in Years

Servers

Master Plan Goal 4: Safe and Nurturing Schools

Schools Will Be Safe, Disciplined, Nurturing and Drug-Free.

Master Plan Goal 4: Safe and Nurturing Schools

Key Strategies: Implement age-appropriate and

developmentally-based programs for drug education, character development and violence prevention.

Implement a continuum of services to provide for students’ well-being and special needs.

Continue to utilize pupil service teams to address needs of students.

Implement school-wide Safety and Emergency Plans through inter-department and interagency collaboration.

Master Plan Goal 4: Safe and Nurturing

SchoolsAccomplishments!

100% of QAC Public Schools are judged to be “Safe Schools” by MSDE

School Resource Officers are in our High Schools All entrances to schools are secured Increased number of schools participating in PBIS

(Positive Behavioral Interventions & Supports) 100% of schools have an emergency response

team trained through CPI (Crisis Prevention Institute)

Every school has Character Education coaches Nurses in every school are trained in First Aid, CPR

& AEDs

Master Plan Goal 4: Safe and Nurturing Schools

Challenges: High Stakes

Accountability

Attendance & Discipline Interventions

Training Staffing

Master Plan Goal 5: Family & Community InvolvementSchools Will Foster Family and Community Partnerships That Enhance Student Success.

Master Plan Goal 5: Family and Community Involvement

Key Strategies: Involve family and

community in supporting the learning needs of children.

Increase collaboration among parents, schools, and community members regarding educational decisions that affect children, families, and school improvement.

Master Plan Goal 5: Family and Community Involvement

Accomplishments! Family Math Nights Grade Level Nights Business/Chamber of Commerce Initiatives Interagency Partnerships Afterschool Programs Booster Organizations Strong Elementary Volunteer Programs

Master Plan Goal 5: Family and Community Involvement

Challenges: Time Broad Representation in Initiatives Incentives for Participation

Master Plan Goal 6: Preparation for the World of

Work

All Students Will Graduate and Have the Skills and Academic Preparation for Pursuing Their Career Goals.

Master Plan Goal 6: Preparation for the World of

Work

Key Strategies: Implement evidence-based

programs that will ensure that all students have the necessary skills for postsecondary education and/or career employment.

Expand the counseling services to students and families.

Master Plan Goal 6: Preparation for the World of

Work

Accomplishments!

Work Based Learning - 99% of employers surveyed indicated our students met or exceeded minimum job requirements

Graduation rate – over 86% Decreasing drop out rate Additional counseling services were provided in

the high schools

Master Plan Goal 6: Preparation for the World of Work

Challenges: Increase enrollment in full day programs for high

school students Increase the number and diversity of students

enrolled in and successfully completing advanced level courses

Balance resources to support high school students who are struggling learners with supporting

students’ participation in advanced and AP classes Maintain range of career pathways Increase the number of students who graduate on

time

Market Adjustments

Heating Fuels Bus and Vehicle

Maintenance and Fuel

Electricity Costs

Challenges: Market Adjustments

Escalating Energy Costs Heating Fuels

Propane- 38% average per gallon increase over prior year

Fuel Oil- 43% average per gallon increase over prior year

Transportation Fuels Diesel- 34% average per gallon increase over

prior year

Electricity Costs 17% increase is anticipated for next fiscal year

Cost Containment Measures

Cost Saving Measures:

Energy Management Program Tightening of EMS programming & system

checks Education of employees Ongoing audits of energy consumption Consolidation of facility usage to manage &

reduce HVAC costs Installation of energy saving mechanisms

Computerized Bus Routing Shows shortest routes between pick up

addresses and schools Allows to maintain a low ratio of full-time staff to

drivers.

Cost Saving Measures:

Privatization of Food Services Operation Eradicated projected deficits Guaranteed a return to the program Reduced funds necessary for construction

projects

Consortium Purchasing Health Insurance Life Insurance Data Warehousing Energy Trust – Electrical Supply Related Services for Special Education

Cost Saving Measures:

Pay-Go Programs Field Trips Make up classes

Use of Private Sector Advertising Increased Business Partnerships Changes in Service Providers

Long distance carrier Related services for special education Internet service provider

Procurement Agreements US Communities Bid – Office and Home Depot Baltimore Metro Bid – Furniture

Cost Saving Measures:

Professional Development Use of MSDE staff Reduction/Elimination of Summer Institute

Reduction of Summer School Program Grant funded schools only HSA class/assessment support

Contractual mentors vs. full-time staff Requirement of all new staff to enroll in EPO

Healthcare plan

Budget RequestFY 2008-09

Salary Improvements

Teachers/PPWs/Psychologists 2,149,324 Support 629,176 Administration 235,315 Fixed Charges(PR Taxes, Health Insurance EXCLUDED) 265,065

Total 3,278,880

Salary improvements reflect contracts that were agreed to during the collective bargaining process.

Healthcare Premiums

Current Employees 602,000

Retirees 125,000

PROJECTED PREMIUM INCREASE OF 8%

Energy Costs

Heating 260,000 Electricity 240,000 Bus Operation 55,000 Vehicle Operation 6,500

Total 561,500

Contractual Obligations

Bus Contractors 159,000 Testing & Database Maintenance 75,000 Auditing Expense 5,500

Total 239,500

Enrollment Increases & Class Size Reduction

Teachers - 7.0 (5.0 Elementary : 1.0 Each - CES, CHES,

MES, SES, Lose 1.0- BES, 2.0- KIES), (2.0 High: 1.0 each) 364,000

Other Staff - 2.0 (1.0 Speech, 1.0 PPW) 104,000 Fixed Charges (PR Taxes, Benefits & Health Ins) 169,362 Increase Classroom/Media Supplies 281,000

Total 918,362

Program ImprovementsTeachers - 3.0 (Autism program) 156,000 Instructional Assistants - 3.0 66,000 ESOL Tutors 20,000 Inservice Training 102,600 Stipends for School Improvement Teams 10,000 Teacher Mentoring Program 67,500 Computer Equipment 200,000 Fixed Charges (PR Taxes, Benefits & Health Ins) 120,886

Total 742,986

Other: Costs

Administration (recruiting & elected school board costs) 115,000 Mid-Level Administration (MOI) 3,000 Instruction (extra-curricular & webmasters) 39,100 Special Education (MSSEC related services increase) 19,000 Student Personnel (mileage cost increase) 2,000 Health Services (flu shots) 2,500 Transportation (one additional run) 64,000 Operations (computer, ADP, custodial supplies) 50,000 Maintenance (Parks & Rec contract) 1,500 Fixed Charges (tuition reimbursement & scholarships) 106,930

Total 403,030

Summary

Salary Improvements 3,278,880 Healthcare Premiums (current employees only) 602,000 Energy Costs 561,500 Contractual Obligations 239,500 Enrollment & Class Size Reduction 918,362 Program Improvements 742,986 Other 403,030

Total 6,746,258

Category Expenditures2008 Unrestricted Budget

Instruction45.95%

Administration2.25%

Mid-Level6.28%

Transportation7.65%

Operation8.20%

Maintenance2.24%

Other1.45%

Fixed Charges16.68%

Special Educ9.29%

Object Expenditures2008 Unrestricted Budget

Salaries64.22%

Contracts8.92% Supplies

3.06%Equipment

0.50%

Transfers1.56%

Other Charges-

other5.06%Other

Charges-Fixed

16.68%

Unrestricted Budget Request

Budget Request - FY 2009 78,927,892 Current Budget - FY 2008 72,181,634 Requested Unrestricted Increase 6,746,258 9.35%

Projected Increase from State 1,073,665

Requested Increase for Operating Budget 5,672,593 Requested Increase for Retiree HealthCare 125,000Requested Increase for OPEB Trust Fund 2,395,000 TOTAL 8,192,593

Local Wealth Per Pupil FY2007

0 100000 200000 300000 400000 500000 600000 700000 800000 900000 1000000

Baltimore City

Allegany

Caroline

Somerset

Wicomico

Prince George's

Cecil

Washington

Charles

St. Mary's

Dorchester

Harford

Carroll

Frederick

Calvert

Garrett

Total State

Baltimore

Queen Anne's

Howard

Anne Arundel

Kent

Montgomery

Talbot

Worcester

.

Cost Per Pupil Belonging FY 2006

100639814

9745

9800

969996979692

9402

9267

9278

92639246

9035910491279213

10079

10371

1097411004111051123211308

1190712647

0 1000 2000 3000 4000 5000 6000 7000 8000 9000 10000 11000 12000 13000 14000Caroline

Harford

Washington

Queen Anne's

Charles

St. Mary's

Frederick

Carroll

Cecil

Wicomico

Talbot

Prince George's

Calvert

Garrett

Anne Arundel

Allegany

Baltimore

Total State

Baltimore City

Dorchester

Kent

Howard

Somerset

Worcester

Montgomery

.

Per Pupil Expenditures for Instructional Salaries & Wages, 2001-02 to 2007-08

12971294

12571293

12481248

11971189

9691105

862854

593763764

837

132313521364

13941497

15391615

16481905

0.00 200.00 400.00 600.00 800.00 1000.00 1200.00 1400.00 1600.00 1800.00 2000.00

Queen Anne's

Baltimore Co

Talbot

St. Mary's

Dorchester

Kent

Baltimore City

Cecil

Prince George's

Garrett

Washington

Total State

Somerset

Caroline

Wicomico

Harford

Frederick

Charles

Calvert

Carroll

Anne Arundel

Montgomery

Howard

Allegany

Worcester

.

Per Pupil Expenditures for Instructional Supplies & Materials, 2001-02 to 2007-08

80

78

5560

5351

1912

-44

-7-9

-99-44

-40-22

81888990

105116

163203

292

-150.00 -100.00 -50.00 0.00 50.00 100.00 150.00 200.00 250.00 300.00

Queen Anne's

Baltimore Co

Somerset

Kent

Garrett

Talbot

Calvert

Caroline

Cecil

St. Mary's

Dorchester

Montgomery

Anne Arundel

Charles

Carroll

Harford

Worcester

Total State

Wicomico

Howard

Frederick

Allegany

Prince George's

Washington

Baltimore City

.

Funding

In FY 2006, Queen Anne’s was funded at $1,158 per pupil lower than the average per pupil expenditures in the State.

If Queen Anne’s was funded at the state average, $9,016,188 would need to be added to the budget.

Rank in State

0

5

10

15

20

25

Cost per Pupil Wealth

Percent of County Budget

444546474849505152535455

Education Effort Index

0

0.1

0.2

0.3

0.4

0.5

0.6

0.7

0.8

0.9

1

2001-02 2002-03 2003-04 2004-05 2005-06 2006-07

Education Effort Index FY 2007

1.09

1.091.05

1.021.011.01

1.00

1.00

0.770.64

0.600.56

0.770.80

0.85

0.83

0.88

0.890.890.90

0.93

0.90

0.940.98

0.00 0.10 0.20 0.30 0.40 0.50 0.60 0.70 0.80 0.90 1.00 1.10 1.20 1.30 1.40 1.50Talbot

Worcester

Caroline

Queen Anne's

Garrett

Dorchester

Baltimore City

Kent

Somerset

Washington

Anne Arundel

Wicomico

St. Mary's

Cecil

Allegany

Baltimore Co.

Harford

Total State

Frederick

Carroll

Calvert

Charles

Prince George's

Montgomery

Howard

.

Cost per Pupil County Total Cost Per Pupil Administration Mid-Level Administration

Cost Rank Cost Rank Cost Rank

Total State 9,887.27 308.99 713.00

Allegany 9,606.75 8 218.61 16 561.17 21 Anne Arundel 9,370.28 10 282.78 6 691.19 14 Baltimore City 10,471.75 7 714.58 1 729.05 9 Baltimore Co. 9,606.60 9 314.75 3 636.37 19 Calvert 9,254.26 13 242.17 11 575.05 20

Caroline 8,587.92 24 222.47 15 663.30 16 Carroll 8,846.78 17 166.73 23 717.90 11 Cecil 8,953.80 16 227.07 14 727.86 10 Charles 8,844.34 19 243.90 10 676.21 15 Dorchester 10,497.54 6 264.47 7 878.63 1

Frederick 8,845.98 18 177.74 22 732.21 8 Garrett 9,327.40 11 208.81 18 521.88 24 Harford 8,689.44 23 207.47 19 552.41 22 Howard 10,680.19 4 164.55 24 839.58 2 Kent 10,565.08 5 439.01 2 786.66 5

Montgomery 12,025.61 1 301.69 5 805.91 4 Prince George's 9,273.55 12 310.65 4 732.40 7 Queen Anne's 8,780.65 21 198.24 20 528.35 23 Saint Mary's 8,830.13 20 208.89 17 658.97 17 Somerset 10,807.36 3 250.39 8 694.56 13

Talbot 9,202.40 15 233.80 13 742.62 6 Washington 8,708.76 22 240.25 12 650.58 18 Wicomico 9,215.40 14 247.68 9 716.40 12 Worcester 11,350.00 2 191.20 21 812.62 3

In Conclusion:

Investing in the Future will ensure… high student achievement for all students a highly qualified and diverse staff effective communication and partnerships between school and community a safe and nurturing school environment students who leave school prepared for the work force or post secondary education

In Conclusion:

FUNDING THE BUDGET--It’s the Right Thing to Do

For Our Students!And Our Community!

Construction Fund

Construction FundLand & Land Improvements:

Land - Future School Sites 1,000,000

Playfields - CES 10,000

Athletic Fields Upgrade - QACHS 500,000

Parking Lot Paving - Warehouse 75,000

Parking Lot Paving - BES 150,000

Parking Lot Paving - GES 30,000

Lengthen Fields - KIHS 30,000

Total Land & Land Improvements 1,795,000

Construction Fund

Buildings & Additions:

Relocation & Lease of Portable Classrooms 231,000

Board of Education Building Renovation 12,000,000

Building Renovation - KIES - Total projected cost $18,795,203 less state aid of $6,299,000 7,716,000

Early Learning Center - GES 2,500,000

Planning - Sudlersville Middle School 1,200,000

Roof Replacement-BES (State approved $881,000) 1,335,000

Press Box - QACHS 50,000

Minor Renovations - SUMS 300,000

Total Buildings & Additions 25,332,000

Construction Fund

Remodeling & Upkeep:

Painting 40,000

Carpet/Tile Replacement 80,000

Security Entrances - Elem & Middle 160,000

Total Remodeling & Upkeep 280,000

Equipment:

Playground Equipment Repairs 65,000

Computer Hardware 500,000

Bleachers - KIHS 25,000

Payroll Software Upgrade 65,000

Financial System Hardware 60,000

Stage Curtain - QACHS & KIHS 25,000

Construction Fund

Equipment: (Continued)

HVAC Replacement - BES 420,000

Central Call System 16,000

Generator - BOE Building 50,000

Phone System - BOE Building 100,000

Electronic Visitor Registration 20,000

Dust Collection System & Painting Booth 125,000

Bucket Truck - Maintenance Department 68,000

Electronic Elementary Report Card System 35,000

Total Equipment 1,574,000

Construction Fund Summary

Land & Land Improvements: 1,795,000

Buildings & Additions: 25,332,000

Remodeling & Upkeep: 280,000

Equipment: 1,574,000

Total Construction Fund Request 28,981,000