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External Job Board PostingIn FOX

Live on Monday – October 20, 2008

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External Job Posting

As a company we are looking for the best way to maximize our investment in the job boards

By using FOX we can take advantage of slots with Dice/Monster to manage and rotate multiple Jobs through the slots

Responses will be automatically added to FOX– Gives us a fresh pool of candidates to search in FOX

and saves you time by adding the candidates.

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External Job Board

Allocate and Maximize External Job Board Postings– Slots are available on External Job Boards (parking spots)– Jobs will be posted and managed through FOX– Auto close - set limits on days posted and responses– Number of slots are allocated to each branch– Responses automatically captured in FOX

Searching External Job Boards– Candidates will be added to FOX automatically from External

Job Boards– Search FOX first!

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Posting a Job to External Job Boards

Each Job will have an External Job Board Postings table below the job description.

Before posting, edit the job and create a job description that will attract top notch candidates.

Click Edit to post the job to the appropriate board.

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Job Posting Confirm

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Field Definitions DiceOwner – Primary Assignee on the job, determines where slot is charged

Owner – Primary Assignee on the job, determines where slot is charged

Group Queued Jobs - # of jobs waiting to be posted

Group Queued Jobs - # of jobs waiting to be posted

Skills (defaults from Job) to be listed on the Dice Posting

Skills (defaults from Job) to be listed on the Dice Posting

Group Open Slots - # of branch slots available

Group Open Slots - # of branch slots available

Open Slug Slots - # of slots available company-wide

Open Slug Slots - # of slots available company-wide

Max Responses - # of responses needed for the job posting

Max Responses - # of responses needed for the job posting

Only complete if you want a pay rate to display publicly on the Dice posting

Only complete if you want a pay rate to display publicly on the Dice postingSearch Area -

defaults from Hiring Company Manager. Used in Dice’s search location option.

Search Area - defaults from Hiring Company Manager. Used in Dice’s search location option.

Max Days to Post - total days for job to be posted

Max Days to Post - total days for job to be posted

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Percentage of travel needed for the job to be displayed on the posting

Percentage of travel needed for the job to be displayed on the posting

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Owner – Primary Assignee on the job, determines where slot is charged

Owner – Primary Assignee on the job, determines where slot is charged

Group Queued Jobs - # of jobs waiting to be posted

Group Queued Jobs - # of jobs waiting to be posted

Group Open Slots - # of branch slots available

Group Open Slots - # of branch slots available

Open Slug Slot - # of slots available company-wide

Open Slug Slot - # of slots available company-wide

Max Responses - # of responses needed for the job posting

Max Responses - # of responses needed for the job posting

Occupations -Used in Monster Occupation search

choose up to three

Occupations -Used in Monster Occupation search

choose up to three

Search Area - Used in Monster Location search

Search Area - Used in Monster Location search

Max Days to Post - total days for job to be posted

Max Days to Post - total days for job to be posted

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Field Definitions Monster

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Slug Postings

A slug is a slot that is not currently being used by a branch.

You can use a slug slot until the branch that owns the spot requests a posting. At that time, your posting will be bumped if there are no more slots available.

You will be notified when the job has been removed from posting via email.– The job will post to the next available slot until the

limits are met (Max Days/Max Responses).

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External Job Board Table

Status Options: PostedPosted (Slug)Not PostedQueued

Status Options: PostedPosted (Slug)Not PostedQueued

Requestor Creator of the

posting

Requestor Creator of the

postingMeter

actual hours/days and # responses (the meter resets when posting is

removed)

Meteractual hours/days and # responses (the meter resets when posting is

removed)

Total Responses total number of

responses for the posting

Total Responses total number of

responses for the posting

Request Types:NormalSlugDo Not Post

Request Types:NormalSlugDo Not Post

Total Days total days posted

Total Days total days posted

Post Limits # of days and # of

responses requested

Post Limits # of days and # of

responses requested

Remove post select to un-post a

job

Remove post select to un-post a

job

View history posting history

for this job

View history posting history

for this job

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Request DateDate posting was

created

Request DateDate posting was

created

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View Job Posting History

Shows how many times the job was posted and

the reason the posting ended.

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Renewing or Changing a Posting

Edit the job to make changes to your job description or title.

Edit the posting to reset # of days and responses needed.

Changes and new postings will be updated on External Job Board throughout the day.

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Candidates Responses

Email Notifications are sent when a candidate responds to the posting. They will be sent to those selected as job board recipients in FOX.

Candidates will automatically be added to FOX and attached to the job!

Click on the number of total responses on the job to see the list of candidates.

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Candidates Responding to Postings

You can also see the candidates who responded to the posting by clicking on the link “Show job board submittals” on the Job.

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Managing Candidates Submitted from the Boards

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Candidate Responses

External Job Board Candidates Folder – the candidate will automatically be added to FOX and placed in the magic folder.

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Automatically Adding Candidates to FOX

Only one candidate record will be created– Candidates are identified by their email address so

duplicates will not be added.

Candidate that already exists in FOX – Updates the resume from the external job board (if more

than 3 months old) and attaches the candidate to the job as a job board submittal.

View the jobs that the candidate responded to by clicking on the link “Show job board submittals” on the Candidate Detail page.

New candidates added to FOX and resumes updated for existing candidates will be tracked based on the owner of the job.

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Adding Candidates from Searching Dice and Monster

Use your current Dice/Monster logon to search resumes.

Send candidates to your_email@comsys.com and to ejb@comsys.com.

The automated process will add the candidate to FOX and credit you for the new candidate.

If the candidate exists in FOX, the resume will be updated if the current resume is more than 3 months old.

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FOX User Setup

Check your FOX Setup to ensure that it lists the correct information:– Email address must be a COMSYS account and match what

is being used in the mining process.

– Your Monster ID must be listed in order for you to receive proper credit.

Select this link to make changes to Setup information.

Select this link to make changes to Setup information.

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Other Stuff

FOX has been updated to help create candidates received from other sources: – Resumes sent from other sources as an email attachment

will generate an email with a link to the Add Candidate page.

– The resume will be inserted and parsed in an attempt to complete the contact fields.

Resumes sent from other sources embedded in the email will not be accepted by the auto process.

Your email should not be listed in FOX vendor or company contact records. If so, you run the risk of the auto process not crediting you for candidate adds.

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Questions?

Email or call the Help Desk Contact Cindy Bennett

– Issues related to Dice/Monster logon/password and questions about searching Dice/Monster.

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