Protecting Vulnerable Populations Through Background ... · Web viewThis database design document will introduce the State Information Technology (IT) team to the structure and definitions

Database DesignBackground Check System

IT Technical Design GuideVersion 01

4/23/2015

Protecting Patients through Background Checks

Table of Contents

1 Overview.............................................................................................................................................. 4

2 Logical Database Design.................................................................................................................... 4

3 BcsLogging Database Overview........................................................................................................5

3.1 BcsLogging Database Schema....................................................................................................5

3.2 BcsLogging Database Table Definitions.......................................................................................6

4 BcsRegistry Database Schema..........................................................................................................6

4.1 California (CA) Registries/Tables.................................................................................................7

4.2 DC Registries/Tables.................................................................................................................10

4.3 Kentucky (KY) Registries/Tables................................................................................................11

4.4 New Mexico (NM) Registries/Tables..........................................................................................13

4.5 Minnesota (MN) Registries/Tables.............................................................................................15

4.6 Nevada (NV) Registries/Tables..................................................................................................17

4.7 Oklahoma (OK) Registries/Tables..............................................................................................18

4.8 Utah (UT) Registries/Tables.......................................................................................................21

4.9 West Virginia (WV) Registries/Tables........................................................................................22

4.10 Office of Inspector General (OIG) List of Excluded Individuals and Entities (LEIE)

Registries/Tables.......................................................................................................................23

5 Bcs Database Overview.................................................................................................................... 24

5.1 Configuration Tables..................................................................................................................24

5.2 Task and Notification Tables......................................................................................................26

5.3 User Management Tables..........................................................................................................28

5.4 Application Tables...................................................................................................................... 30

5.5 Determination Tables.................................................................................................................32

5.6 Registry Tables..........................................................................................................................34

5.7 Employment Tables....................................................................................................................36

5.8 Appeal Tables............................................................................................................................ 39

5.9 Files and Notes Tables...............................................................................................................41

5.10 Rap Back Tables........................................................................................................................43

Database Design Page 2 of 58Version 01 | 4/23/2015 | IT Technical Design Guide | Audience: State IT Staff


5.11 Payment Tables.........................................................................................................................45

5.12 Report Tables............................................................................................................................. 47

5.13 Organization Tables...................................................................................................................48

5.14 Queue Management Tables.......................................................................................................50

5.15 Integration Rejection Tables.......................................................................................................52



1 OverviewThis database design document will introduce the State Information Technology (IT) team to the structure and definitions of the Background Check System (BCS) databases.

2 Logical Database Design

BCS Source Databases Description

Bcs Contains the core tables for the application

BcsLogging Contains logging information regarding system events such as authentication, as well as data updates

BcsRegistry Contains imported registry data that is used in registry screening



3 BcsLogging Database Overview

3.1 BcsLogging Database Schema


CategoryCategoryID

CategoryName

CategoryLogCategoryLogID

CategoryID

DataLogDataLogId

TableName

RowIdValue

Action

ColumnName

BeforeValue

AfterValue

IsSystem

LogLogID

EventID

Priority

Severity

Title

Timestamp

MachineName

AppDomainName

ProcessID

ProcessName

ThreadName


3.2 BcsLogging Database Table Definitions

Table Table Description

Category Contains the categories of events that are recorded in the Log table

CategoryLog Join table that associates entries in the Log table with the correct category

Log Contains one row for each logged event, such as authentication

DataLog Contains a log of all data inserted or updated in the application

4 BcsRegistry Database SchemaThe BcsRegistry contains one or more tables for each registry that is implemented as a local database lookup. Usually there will be a table and a staging table for each registry. The staging table is loaded first, then moved when no errors are detected.



4.1 California (CA) Registries/Tables


CaDoj_StagingSourceIdStageAoriCodeSsnLastNameFirstNameMiddleInitialAddressStreetNumberAddressDirectionAddressStreetNameAddressApartmentNum...AddressCityAddressStateAddressZipCodeAddressExtraZipCodeAddressPhoneAkaLastNameAkaFirstNameAkaMiddleInitialAkaAliasDumpDateOfBirthSexCaDriversLicenseOcaDateFpSentDojDojSendDateCjisCodeApplicantTypeFbiCheckRequiredSidStatusCodeInitial

Cadoj_StagingOffenselineOrdinalLineIsCharged

CaDojExport_StagingSourceIdStageAoriCodeSsnLastNameFirstNameMiddleInitialAddressStreetNumberAddressDirectionAddressStreetNameAddressApartmentNum...AddressCityAddressStateAddressZipCodeAddressExtraZipCodeAddressPhoneAkaLastName01AkaFirstName01AkaMiddleInitial01AkaLastName02AkaFirstName02AkaMiddleInitial02AkaLastName03AkaFirstName03AkaMiddleInitial03AkaLastName04AkaFirstName04AkaMiddleInitial04AkaLastName05AkaFirstName05AkaMiddleInitial05AkaLastName06AkaFirstName06AkaMiddleInitial06AkaLastName07AkaFirstName07AkaMiddleInitial07AkaLastName08AkaFirstName08AkaMiddleInitial08

CaRapback_StagingSourceIdStageAoriCodeSsnLastNameFirstNameMiddleInitialAddressStreetNumberAddressDirectionAddressStreetNameAddressApartmentNum...AddressCityAddressStateAddressZipCodeAddressExtraZipCodeAddressPhoneAkaLastNameAkaFirstNameAkaMiddleInitialAkaAliasDumpDateOfBirthSexCaDriversLicenseOcaDateFpSentDojDojSendDateCjisCodeApplicantTypeFbiCheckRequiredSidStatusCodeInitialLsidApplicantTitle

CaRapback_StagingOffenselineOrdinalLineIsCharged



CaLarsPERIDFirstNameLastNameSSNDOB

CaLars_StagingPERIDFirstNameLastNameSSNDOB

CaNarApplicationIDClassCodeRecordStatusLastNameFirstNameMiddleInitialCertificateIssuedDateCertificateExpirationDateInvestigationFileNoConvictionsFileNoStreetAddressCityStateZipCodeCountyOtherStreetAddressOtherCityOtherStateOtherZipCodeDateOfBirthSocialSecurityNoDriverLicenseNoStateOfDLIssuanceEducationLevelTrainingReceivedExamSuccessfullyCompl...SchoolCodeApplicantSexOpenInvestigationDOJNoLongerIntereste...

CaNar_StagingApplicationIDClassCodeRecordStatusLastNameFirstNameMiddleInitialCertificateIssuedDateCertificateExpirationDateInvestigationFileNoConvictionsFileNoStreetAddressCityStateZipCodeCountyOtherStreetAddressOtherCityOtherStateOtherZipCodeDateOfBirthSocialSecurityNoDriverLicenseNoStateOfDLIssuanceEducationLevelTrainingReceivedExamSuccessfullyCompl...SchoolCodeApplicantSexOpenInvestigationDOJNoLongerIntereste...

CaNar_StatusStatusIDStatusTextStatusDescription


Table Description

CaDojExport_Staging Staging table for data exported for CA Department of Justice (DOJ)

CaDoj_Staging Staging table for imported data from CA DOJ

CaDoj_StagingOffenseLine Staging table for imported offense data from CA DOJ

CaNar Contains information imported for the CA Nurse Aide Registry

CaLars Contains information imported for the CA Licensing Administrative-Action Records System

CaNar_Status Lookup table with the Status for each CaNar record

CaNar_Staging Staging table for CA Nurse Aide Registry

CaLars_Staging Staging table for CA Licensing Administrative-Action Records System Registry

CaRapback_Staging Staging table for CA Rap back

CaRapback_StagingOffenseLine Staging table for Offense in CA Rap back



4.2 DC Registries/Tables

Table Description

DcNar Contains information imported for the DC Nurse Aide Registry

DcPl Contains information imported for the DC Professional Licenses

DcNar_Staging Staging table for DcNar

DcPl_Staging Staging table for DcPl



4.3 Kentucky (KY) Registries/Tables



Table Description

KyNar_NurseAideAbuseRegistry Contains information imported for the KY Nurse Aide and Home Health Aide Abuse Registry

KyNar_NurseAide Contains information imported for the KY Nurse Aide Registry

KyPhy Contains information imported for the KY Board of Medical Licensure Physician’s registry

KyPhyT Contains information imported for the KY Board of Medical Licensure Temporary Physician’s Registry

KyPhyA Contains information imported for the KY Board of Medical Licensure Assistant Physician’s Registry

KyKbpt Contains information imported for the KY Board of Physical Therapists Registry

KyKbn Contains information imported for the KY Board of Nursing Registry

KyKbn_Staging Staging table for KyKbn

KyKbpt_Staging Staging table for KyKbpt

KyPhyT_Staging Staging table for KyPhyT

KyPhyA_Staging Staging table for KyPhyA

KyPhy_Staging Staging table for KyPhy



4.4 New Mexico (NM) Registries/Tables



Table Description

NmNar Contains information imported for the NM Nurse Aide Registry

NmNar_Staging Staging table for NmNar

NmEar_Incident Lookup Table used for the NM Employee Abuse Registry

NmEar_Employee Lookup Table used for the NM Employee Abuse Registry



4.5 Minnesota (MN) Registries/Tables


MnEmploymentProviderNumberPersonId

MNNarSSN_NARDOB_NARFIRSTNAME_NARMIDDLENAME_NARMAIDENNAME_NARLASTNAME_NARREGISTERED_NARSTATUS_NARCOMPLAINT_NARADDRESS1_NARADDRESS2_NARCITY_NARZIP_NARSTATE_NARTELEPHONE_NARTYPEAIDE_NARDATE_INACTIVATED_NAR

MNNSLISEntityIDFirstNameMiddleNameLastNameSSNDateOfBirthGenderRaceDriverLicenseNoStudyStatusPerpChars

MNOIGLEIEProviderTypeDescriptionLastNameFirstNameMiddleNameEffectiveDateOfExclusionAddressLine1AddressLine2CitySTZipFEINSSN

MnPersonPersonIdFirstNameMiddleNameLastNameSSNDateOfBirthGenderPhoneEmail

MnProviderProviderNumberLicenseNumberNameFacilityTypeAddress1Address2Address3CityStateZipContactFirstNameContactLastNamePhoneEmailIsActive


Table Description

MnEmployment Contains employment information imported from MN NetStudy 1.0

MnNar Contains information imported for the MN Board of Nursing registry

MnOigLeie Contains information imported for the MN Exclusion List registry

MnPerson Contains person information imported from MN NetStudy 1.0

MnProvider Contains provider information imported from MN NetStudy 1.0

MnNslis Contains information imported from MN NetStudy 1.0 / License Holder Online Information Update System (LIS)



4.6 Nevada (NV) Registries/Tables


NvBonFNameLNameMNameSuffixIDCityStateCertificateNoDescriptionOriginalI ssueDateRenewalDateDisciplineAgainstNurseFlagSSN

NVFacFACILITY_TYPE_CODEOWNERADMINISTRATOR_FIRST_NAMEADMINISTRATOR_MIDDLE_NA...ADMINISTRATOR_LAST_NAMEDBA_NAMEADDRESS_STREETADDRESS_CITYADDRESS_STATEADDRESS_ZIPEMAILTELEPHONE_NUMBERCLOSED_DATEFACILITY_ID

NVLicDietitian[Personnel Id][License Type]Description[Eff Date][Exp Date][Last Name][First Name]AddressCityStateZipDOBSSN

NVLicLab[Personnel Id][License Type]Description[Eff Date][Exp Date][Last Name][First Name]AddressCityStateZipDOBSSN


Table Description

NvBon Contains information imported for the NV Board of Nursing registry

NvFac Contains information imported for NV facilities

NvLicDietician Contains information imported for licensed dieticians

NvLicLab Contains information imported for licenses laboratory workers

4.7 Oklahoma (OK) Registries/Tables





Table Description

OkVor Contains information imported for the OK Violent Offender Registry

OkSor Contains information imported for the OK Sex Offender Registry

OkNar_Persons LookupType for OkNar - OK Nurse Aide and Non-Technical Service Worker Registry

OkNar_Abuse LookupType for OkNar - OK Nurse Aide and Non-Technical Service Worker Registry

OkNar_ActionType LookupType for OkNar - OK Nurse Aide and Non-Technical Service Worker Registry

OkNar_States LookupType for OkNar - OK Nurse Aide and Non-Technical Service Worker Registry

OkNar_Status LookupType for OkNar - OK Nurse Aide and Non-Technical Service Worker Registry

OkNar_Abuse_History LookupType for OkNar - OK Nurse Aide and Non-Technical Service Worker Registry



4.8 Utah (UT) Registries/Tables

Table Description

UtPl Contains information imported for the UT Professional Licenses registry

UtPl_Staging Staging table for UtPl



4.9 West Virginia (WV) Registries/Tables

Table Description

WvNar Contains information imported for the WV Nurse Aide registry

WvExcl Contains information imported for the WV Exclusions List registry


WvExclNpiNumberFullNameFirstNameMILastNameGenerationCredentialsProviderTypeCityStateExclusionDateReasonForExclusionReinstatementDateReasonForReinstatement

WvExcl_StagingNpiNumberFullNameFirstNameMILastNameGenerationCredentialsProviderTypeCityStateExclusionDateReasonForExclusionReinstatementDateReasonForReinstatement

WVNarIdFirstNameMiddleNameLastNameSSNDOBEvalCodeRegisteredExpiresPlaced


Table Description

WvExcl_Staging Staging table for WV Exclusions List registry

4.10 Office of Inspector General (OIG) List of Excluded Individuals and Entities (LEIE) Registries/Tables

Table Description

OigExclusions Contains information imported for the Department of Health and Human Services' OIG Exclusions list

OigExclusionTypes Lookup table with the description of each exclusion type

Oigleie_Staging Staging table for OIG LEIE import



5 Bcs Database Overview

5.1 Configuration Tables



Table Description

BulletinMessage Contains messages that will be displayed on the Home page when a user logs in


ConfigurationConfigurationIdDepartmentIdConfigurationTypeIdValueIsActive

BulletinMessageBulletinMessageIdDepartmentIdBulletinMessageTyp...MessageBeginDateEndDateSortOrderIsEnabled

BulletinMessageTypeBulletinMessageTyp...NameIsActive

LookupLookupIdLookupTypeIdLookupCodeLookupDescSortOrderIsEnabledIsActive

TextStringTextStringIdCodeIsHtmlNumberReplacem...DescriptionNotificationIdSortOrderIsActive

DepartmentTextStringDepartmentTextStrin...TextStringIdDepartmentIdTextIsActive

ConfigurationTypeConfigurationTypeIdSettingDescriptionDataTypeValidationRegExValidationMessageIsEditableIsActive

LookupTypeLookupTypeIdDepartmentIdStateCodeNameIsEditableIsEncryptedIsActive

LookupEncryptedLookupEncryptedIdLookupTypeIdLookupCodeLookupDescSortOrderIsEnabled

LinkLinkIdDepartmentIdLinkTypeIdUrlNameDescriptionHoverTextSortOrder

LinkTypeLinkTypeIdNameDescriptionIsActive


Table Description

BulletinMessageType Lookup table with valid types of bulletin messages, such as Welcome and Bulletin

Configuration Contains configuration setting values that may be changed by a system, such as password strength rules and SMTP server setting

ConfigurationType Lookup table with configuration settings for the Configuration table

DepartmentTextString Contains customizations to text strings for a department

Link Contains information about links that are shown on the Application Forms page

LinkType Specifies the type of link that is shown on the Application Forms page; the valid values for LinkType are Help (indicates that the link goes to the Help page) and Form (indicates that the form should open via SSRS)

Lookup Generic lookup table which contains values used to populate dropdown boxes, such as hair color, race, and other demographic information

LookupEncrypted Encrypted version of the lookup table to hold Criminal Justice Information Services (CJIS) related lookup values

LookupType Contains type of lookup and department for each lookup value

TextString Contains text strings associated with notifications



5.2 Task and Notification Tables





Table Description

Notification Contains the set of email notifications that can be automatically sent to system users, for example, Determination Available

NotificationOptOut Allows users to opt out of notification types

OutboundMessage Contains emails waiting to be sent

OutboundMessageFile Contains files that will be sent as an attachment to a mass email

Permission Contains the permissions (if necessary) for receiving notifications

Task Contains the set of automated tasks that run on a scheduled basis to generate notifications or perform other actions

TaskItem Actions that are queued to run asynchronously, such as letters to be generated to the report queue

TaskItemType Contains the set of all the types of TaskItems that can be generated

TaskNotification Join table that shows notifications associated with tasks

TaskSchedule Contains the schedule parameters for tasks

TaskScheduleRegistry Shows the schedule for individual registry rechecks



5.3 User Management Tables




UserDepartmentUserDepartmentIdUserIdDepartmentId

UserProviderUserProviderIdUserIdProviderIdIsActive

UserStatusUserStatusIdNameSortOrder

UserRoleUserRoleIdUserIdRoleIdIsGrantableIsActive

UsersUserIdUserNameUserTypeIdFirstNameLastNamePhonePositionTitleEmailPasswordHashPasswordSaltPasswordExpirationDatePasswordChangedOnLastLoginDateLastLoginIpFailedLoginsUserStatusIdEulaAcceptedOnUserExternalIdPersonIdSourceIdSignatureFileIdIsPending

PriorPasswordPriorPasswordIdUserIdPasswordHashPasswordSaltIsActive

DepartmentUserTypeDepartmentUserTypeIdDepartmentIdUserTypeIdIsActive

PermissionUserTypePermissionUserTypeIdPermissionIdUserTypeIdDepartmentIdRole

RoleIdNameDepartmentIdUserTypeId

UserTypeUserTypeIdCodeViewUsersPermissionIdEditUsersPermissionIdIsActive

PermissionPermissionIdParentPermissionIdNameDescriptionSortOrderIsActive

RolePermissionRolePermissionIdRoleIdPermissionId

UserSecurityQuestionUserSecurityQuestionIdUserIdSecurityQuestionIdSecurityAnswerHashSecurityAnswerSalt

UserDivisionUserDivisionIdUserIdDivisionIdIsActive

UserQueueTypeUserQueueTypeIdUserIdQueueTypeId


Table Description

DepartmentUserType Join table between UserType and Department; shows which user types are available to which departments

Permission Contains the set of permissions that are enforced by the application

PermissionUserType Specifies the types of users (State, Provider, or Vendor) that are eligible to be assigned to each permission

PriorPassword Contains a list of passwords that have previously been used by a User; passwords in this table cannot be reused

Role Contains the set of defined roles to which users can be assigned

RolePermission Join table between Role and Permission that specifies the set of permissions that a user assigned to this role can use

UserDepartment Contains the department to which each user is assigned

UserDivision Specifies the one division that a user is associated with

UserProvider Join table that specifies the Providers assigned to each User

UserQueueType Specifies the list of queue types to which a State user can be assigned

UserRole Join tables that specify the roles to which a user is assigned

Users Contains one row for each user who can access the application

UserSecurityQuestion Contains the set of security questions that a user has set up to use in the case of a forgotten password

UserStatus Lookup table of valid user statuses, such as Enabled or Locked

UserType Lookup table with valid types of users, such as State or Provider



5.4 Application Tables

Table Description

Address This one address table contains address information for applicants, employees, providers, and departments

AddressType Describes what type of address is in the PersonAddress table, i.e., physical or mailing

Alias Contains other names by which an applicant has been known

Application Contains one row for each application - an applicant applying for a particular position at a particular provider

ApplicationFile Contains files associated with an application

ApplicationLicense Contains the licenses or certifications that were selected as applying to this application


ApplicationApplicationIdProgramIdProviderIdPositionIdPositionDescriptionDeterminationIdApplicationTypeIdApplicationStatusIdApplicationStatusRe...StartedDateConfirmationNumberIsAppealClosedExpeditedDateIsReadyForApprovalIsApplicantInitiatedIsFingerprintingSki...ReleaseOfInformati...ResearchStartedDateNawResearchComp...ExpandedResearch...RegistryResearchSt...CanProvisionallyHireCreatedByUserIdApprovedByUserIdApprovedDateIntentToAppealDateWithdrawalReasonIdEmployeeTypeIdIsAlreadyEmployedProvisionalEmploy...LicenseRequiremen...

ApplicationFileApplicationFileIdApplicationIdFileIdReportId

ApplicationLicenseApplicationLicenseIdApplicationIdPersonLicenseIdAddressIdNameDateOfBirthLicenseTypeLicenseNumberEffectiveDate

ApplicationPaymentApplicationPaymentIdApplicationIdPaymentMethodIdPaymentDateAmountCommentApplicationPayment...

ApplicationStatusApplicationStatusIdNameSortOrder

ApplicationStatusReasonApplicationStatusRe...NameSortOrder

AddressAddressIdAddresseeStreetLine1StreetLine2CityStateCodeZipCountyIdCountryIdDateValidated

AliasAliasIdPersonIdFirstNameMiddleNameLastNameSsnEncryptedSsnLastFourDateOfBirth

PersonPersonIdFirstNameMiddleNameLastNameSuffixIdSsnEncryptedSsnLastFourSidIsItinDateOfBirthRaceIdGenderIdHairColorIdEyeColorIdWeightHeightIdPlaceOfBirthIdCitizenshipIdPhonePhoneTypeIdSecondaryPhoneSecondaryPhoneTyp...Email

PersonAddressPersonAddressIdPersonIdAddressIdAddressTypeIdYearFromYearToIsActive

PersonLicensePersonLicenseIdPersonIdAddressIdNameDateOfBirthLicenseTypeLicenseNumberEffectiveDateExpirationDateStatusIsAutoMatchIsConfirmedLastBackgroundChec...IsActive

PositionPositionIdPositionCategoryIdNameAbbreviationSortOrderIsEnabledIsActiveCreatedBy

PositionCategoryPositionCategoryIdDepartmentIdNameIsCmsReportable

ProviderProviderIdProviderNumberDepartmentProvide...SourceIdDepartmentIdFeeLevelIdNameLicenseNumberAddressIdMailingAddressIdIsMailingSameContactFirstNameContactLastNamePhone

DeterminationDeterminationIdPersonIdOriginatingDe...OriginatingPro...StartedDateStateComplete...StateDetermin...StateMissingDi...StateRapSheet...FederalCompl...FederalDeter...FederalMissin...FederalRapSh...AppealDeterm...LastDateToApp...CompletedDateDetermination...Determination...CommentCompletedByU...SubmittedDate

AddressTypeAddressTyp...Code

ApplicationNoteApplicationNot...ApplicationIdNoteId

ApplicationReleaseOfI nformationApplicationReleaseOfInformationIdApplicationIdReleaseOfInformationIdReceivedDateIsSelectedIsActive

ApplicationTypeApplicationTyp...NameIsActive

PersonIdentityPersonIdentit...PersonIdIdentityIdIssuingAutho...DocumentNu...ExpirationDateIsActive

PersonFilePersonFileIdFileIdPersonIdReportIdIsActive

ReleaseOfI nformationReleaseOfInformationIdDepartmentIdCodeDescriptionSortOrderIsApplicantInitiated


Table Description

ApplicationNote Mapping table between Application and Note

ApplicationPayment Mapping table between Application and Payment

ApplicationReleaseOfInformation Mapping table between Application and Release of Information

ApplicationStatus Lookup table with valid applicant status values, such as in-process or closed

ApplicationStatusReason Lookup table with valid reasons that an application may have been closed such as Hired, Withdrawn, or Not Hired Due to Registry Checks

ApplicationType Specifies the type of application, such as Initiating, Connecting, and Registry Recheck

Person Contains one row for each person in the system, whether an applicant or an employee

Determination Contains one row for each criminal history background check that is performed; multiple applications can be attached to the same determination

PersonAddress Join table that associates one or more address records with a person

PersonFile Join table between Person and Files; identity documents are stored as person files

PersonIdentity Join table that associates person to Lookup table to get citizenship

PersonLicense Contains one row for each license or certification held by a person

Position Lookup table with the list of positions for which a person can apply

PositionCategory Lookup table with the set of position categories used by the Center for Medicare and Medicaid Services (CMS)

Provider Contains a list of providers and facilities that are eligible to use the application

ReleaseOfInformation Contains the text that the user must agree to on the Applicant Consent page when entering a new application



5.5 Determination Tables

Table Description

Appointment Contains information about fingerprinting appointments

CriminalHistoryPossibleMatch Contains information about possible matches when name-based criminal history searches are performed

CriminalHistoryPossibleMatchFile Contains the source file with possible matches when name-based criminal history searches are performed

Department Contains one row corresponding to the State department (i.e., Department of Health)

DepartmentOri Contains the valid ORI values for a department


DepartmentDepartmentIdStateCodeNameCodeAcronym

DepartmentDeterminationEventTypeDepartmentDeterminationEventTypeIdDepartmentIdDeterminationEventTypeId

DepartmentOriDepartmentOriIdDepartmentIdProgramNameOriReasonForFingerprinting

DeterminationDeterminationIdPersonIdOriginatingDepartm...OriginatingProviderIdStartedDateStateCompletedDateStateDetermination...StateMissingDisposit...StateRapSheetRecei...FederalCompletedD...FederalDeterminati...FederalMissingDisp...FederalRapSheetRe...AppealDeterminatio...LastDateToAppealCompletedDateDeterminationStatus...DeterminationStatus...CommentCompletedByUserNa...SubmittedDateIsFingerprintingSkip...FingerprintDeadline...AssignedToUserIdRegistryResearchAss...CriminalHistoryAssig...OriTcnIsFederalHitIsStateHitDeterminationEvent

DeterminationEventIdDeterminationIdDeterminationEventT...EventDateDetailsIsActive

DeterminationEventTypeDeterminationEventTypeIdNameSortOrderIsActive

DeterminationFileDeterminationFileIdDeterminationIdFileIdReportId

DeterminationStatusDeterminationStatu...NameSortOrder

AppointmentAppointmentIdLivescanProviderIdDeterminationIdApplicationIdAppointmentDateDetailsLocationName

LivescanProviderLivescanProviderIdDepartmentIdNameAddressIdMailingAddressIdIsMailingSameContactNamePhoneEmailHoursUrlAppointmentUrlAppointmentTypeIdFingerprintTypeId

FingerprintTypeFingerprintTypeIdNameSortOrderIsActive

DeterminationNoteDeterminationNoteIdDeterminationIdNoteId

DeterminationOffenseDeterminationOffenseIdDeterminationIdCodeNameDescriptionOffenseLevelIdYearsDisqualifyingOffenseDateJurisdictionCaseNumberDispositionIdDispositionDateDispositionProvidedDateOffenseStatusIdDisqualifyingUntilDate

DeterminationOffenseNoteDeterminationOffenseNoteIdDeterminationOffenseIdNoteEncryptedId

DeterminationStatusReasonDeterminationStatusReasonIdName

OffenseStatusOffenseStat...NameSortOrderIsActive

OffenseOffenseIdDepartmentIdCodeNameDescriptionOffenseStat...OffenseLeve...YearsDisqu...SortOrderIsEnabled

DepartmentDeterminationStatusReasonDepartmentDeterminationStatusReasonIdDeterminationStatusReasonIdDepartmentIdNameCanAppealIsShownOnReadyForDeterminationIsShownOnNotReadyForDeterminationIsShownOnNameBasedDetermination

FingerprintFingerprintI dDeterminati...Fingerprint...TcnLivescanTcnTakenDateOperatorMachineLocationStateRejecte...StateTcrFederalReje...FederalTcrIsReprintIsActive

DepartmentOffenseStatusDepartmentOffenseStatusIdDepartmentIdOffenseStatusIdNameSeverityIsActive

CriminalHistoryPossibleMatchCriminalHistoryPossibleMatchIdDeterminationIdMatchStrengthSidSsnEncryptedSsnLastFour

CriminalHistoryPossibleMatchFileCriminalHistoryPossibleMatchFileIdCriminalHistoryPossibleMatchIdFileIdIsActive


Table Description

DepartmentDeterminationEventType Contains the DeterminationEventTypes that are valid for each department

DepartmentDeterminationStatusReason

Contains the set of determination status reasons that are valid for a given department


DeterminationEvent Contains one row for each event that happens while a determination is in process, such as Fingerprints Taken or Criminal History Received

DeterminationEventType Lookup table with the list of known determination event types, such as Fingerprints Taken or Criminal History Received

DeterminationFile Contains files associated with a determination

DeterminationNote Contains Notes associated with determinations

DeterminationOffense Contains information about a determination relating to an offense

DeterminationOffenseNote Mapping table between DeterminationOffense and NoteEncrypted; all notes for a DeterminationOffense are encrypted

DepartmentOffenseStatus Contains the set of offense statuses that are valid for a given department

DeterminationStatus Lookup table with valid determination status values, such as Pending, In-Process, Eligible, and Closed

DeterminationStatusReason Contains a list of the available reasons that a determination is in the current status, such as Auto Determination or Closed - Fingerprints Past Due

Fingerprint Contains a record for each set of fingerprints

FingerprintType Contains the set of fingerprint types, i.e., card scan or electronic scan

LivescanProvider Contains a list of the locations of live scan machines where an applicant can be fingerprinted

Offense Lookup table with offense names, codes, and descriptions

OffenseStatus Lookup table noting whether or not an offense is disqualifying



5.6 Registry Tables

Table Description

DepartmentRegistry Contains a list of the registries that will always show up on the Research Registries page of the new applicant workflow

DepartmentRegistryDeterminationStatus Contains the set of RegistryDeterminationStatus values that are valid for a state; these values are what is shown in the results dropdown on the Research Registries page

Registry Contains information of registries available to the application

RegistryDetermination Contains the results of each registry check

RegistryDeterminationFile Mapping table between RegistryDetermination and File


RegistryRegistryIdCodeStateCodeNameDescriptionUrlContactNameContactPhoneContactEmailContactAddressIdIsPublicSortOrderIsEnabled

RegistryDeterminationRegistryDeterminationIdRegistryIdApplicationIdCheckedDateCheckedByUserIdResearchCompletedDateRegistryDetermination...AppealRegistryDetermi...LastDateToAppealIsUserAddedIsAppealClosed

RegistryDeterminationFileRegistryDetermination...RegistryDeterminationIdFileIdIsConfirmedIsActive

RegistryDeterminationNoteRegistryDeterminationN...RegistryDeterminationIdNoteId

RegistryDeterminationStatusRegistryDeterminationStat...NameSortOrderIsActive

RegistryEventRegistryEventIdRegistryMatchIdEventDateDetailsIsAutoMatchIsConfirmed

RegistryEventFileRegistryEventFileIdRegistryEventIdFileIdIsConfirmedIsActiveCreatedBy

RegistryMatchRegistryMatchIdRegistryDeterminationIdFirstNameMiddleNameLastNameSsnEncryptedSsnLastFourDateOfBirthDetailsCommentIsAutoMatchIsConfirmedResearchIsConfirmedDetermina...MatchHash

RegistryMatchFileRegistryMatchFileIdRegistryMatchIdFileIdIsConfirmedIsActive

RegistryRapbackRegistryRapbackIdDepartmentIdRegistryIdPersonIdRapbackDateRapbackStatusIdDescriptionMatchHashIsActive

RegistryRapbackProviderRegistryRapbackProvid...RegistryRapbackIdProviderIdRegistryDetermination...ApplicationIdEmploymentIdCheckedByCheckedDateIsVerified

RegistryRecheckLogRegistryRecheckLogIdPersonIdRegistryIdDateCheckedMatchFoundIsActive

DepartmentRegistryDepartmentRegistryIdDepartmentIdRegistryIdIsRequiredAllowAutoMatchIsLicensingIsRegistryCanImportCanAppealIsStrongMatchAllowRapbackImportFileExtensionIsShownInNewApplica...IsShownInExpandedRe...DescriptionSortOrderIsEnabled

DepartmentRegistryDeterminationStatusDepartmentRegistryDeterminationStatusIdDepartmentIdRegistryDeterminationStatusIdName


Table Description

RegistryDeterminationNote Mapping table between RegistryDetermination and Note

RegistryDeterminationStatus Contains available statuses for a registry determination

RegistryEventFile Mapping table between RegistryEvent and File

RegistryEvent Contains details for a RegistryMatch, including EventDate and Details

RegistryMatch Contains match information and information about the person

RegistryMatchFile Mapping table from RegistryMatch to File

RegistryRapback Contains one row for each registry recheck that occurs

RegistryRapbackProvider Mapping table between RegistryRapback and Provider

RegistryRecheckLog Log table that shows all registry rechecks that were performed, regardless of whether a match was found or not



5.7 Employment Tables


EmploymentEmploymentIdPersonIdProviderIdPositionIdPositionDescriptionApplicationIdProvisionalHireDateProvisionalTermsAcknow...ProvisionalTermsAcknow...PermanentHireDateEndDateEmploymentStatusIdVerificationDateNewBackgroundCheckN...EmployeeTypeIdWillProvidePcaServicesIsSupervisionRequiredIsAlreadyEmployedIsActive

EmploymentStatusEmploymentStatusIdNameSortOrder

PersonPersonIdFirstNameMiddleNameLastNameSuffixIdSsnEncryptedSsnLastFourSidIsItinDateOfBirthRaceIdGenderIdHairColorIdEyeColorIdWeightHeightIdPlaceOfBirthIdCitizenshipIdPhonePhoneTypeIdSecondaryPhoneProvider

ProviderIdProviderNumberDepartmentProviderType...SourceIdDepartmentIdFeeLevelIdNameLicenseNumberAddressIdMailingAddressIdIsMailingSameContactFirstNameContactLastNamePhoneEmailStatusDescriptionMedicareIdOwnershipCompanyCanEditBillingNumberRsaRsaPaysApplicationFeeRsaPaysFingerprintFeeClosedDateServesChildrenSaltTaxIdIsEnabled

PositionPositionIdPositionCategoryIdNameAbbreviationSortOrderIsEnabledIsActiveCreatedBy

PositionCategoryPositionCategoryIdDepartmentIdNameIsCmsReportableCanEditSortOrderIsEnabled

EmployeeTypeEmployeeTypeIdNameSortOrderIsActive

EmployeeImportStagingEmployeeImportStagingIdProviderIdFirstNameMiddleNameLastNameSuffixSsnEncryptedDateOfBirthPersonIdPositionPositionDescriptionProvisionalHireDatePermanentHireDateEmploymentStatusEmployeeTypeEmploymentIdLastBackgroundCheckDateLicenseTypeLicenseNumberEffectiveDateExpirationDateLicenseStatusIsImportedErrorsIsActive

DepartmentEmployeeTypeDepartmentEmployeeTypeIdEmployeeTypeIdDepartmentIdName


Table Description

DepartmentEmployeeType Contains the set of employee types that are valid for a given department; this set of values is shown in the employee type dropdown on the Pre-Employment Information page

EmployeeImportStaging Staging table used to hold the employee information that is being imported

EmployeeType Contains the different employee types available to an applicant/employment record

Employment Contains one row for each employment record - an employee working in a particular position at a particular provider

EmploymentStatus Lookup table with valid employment status values, such as Provisional, Active, or Terminated


Position Lookup table with the list of positions for which a person can apply

PositionCategory Lookup table with the set of position categories used by CMS

Provider Contains a list of providers and facilities who are eligible to use the application



5.8 Appeal Tables




AppealAppealIdDeterminationIdRegistryDeterminationIdStartedDateAppealTypeIdAppealStatusIdAppealStatusReasonIdStateAppealStatusReasonIdFederalAppealStatusReas...AppealSourceIdMustBeCompleteByCompletedDateCommentExtensionStatusIdExtensionRequestCommentExtensionReviewCommentDisqualifiedUntilDateAssignedToUserIdIsFollowUpNeeded

AppealEventAppealEventIdAppealIdAppealEventTypeIdEventDateResponsiblePartyOutcomeCommentDeadlineDateIsActiveCreatedByAppealEventType

AppealEventTypeIdDepartmentIdNameViewPermissionIdEditPermissionIdAppealTypeIdSortOrderAllowableDays

AppealFileAppealFileIdAppealIdFileIdReportIdIsActive

AppealStatusAppealStatusIdNameSortOrderIsActiveCreatedBy

AppealStatusReasonAppealStatusReasonIdNameSortOrder

DeterminationDeterminationIdPersonIdOriginatingDepartmentIdOriginatingProviderIdStartedDateStateCompletedDateStateDeterminationStatusIdStateMissingDispositionStateRapSheetReceivedD...FederalCompletedDateFederalDeterminationStat...FederalMissingDispositionFederalRapSheetReceive...AppealDeterminationStat...LastDateToAppealCompletedDateDeterminationStatusIdDeterminationStatusReas...CommentCompletedByUserNameSubmittedDateIsFingerprintingSkippedFingerprintDeadlineDateAssignedToUserIdRegistryResearchAssigne...CriminalHistoryAssignedT...OriTcnIsFederalHitIsStateHitIsHighRiskOffenseSeverityStateCriminalHistoryResul...FederalCriminalHistoryRe...DisqualifiedUntilDateOriginatingAgencyCaseN...AffidavitDeadlineDate

AppealSourceAppealSourceIdNameDescriptionSortOrderIsActive

AppealTypeAppealTypeIdNameDescriptionIsActive

DepartmentAppealStatusReasonDepartmentAppealStatusReasonIdDepartmentIdAppealStatusReasonIdName

DepartmentAppealTypeDepartmentAppealTypeIdDepartmentIdAppealTypeIdNameSortOrder


Table Description

Appeal Contains data for an appeal by an applicant

AppealEvent Contains one row for each event that is tracked for a given appeal

AppealEventType Lookup table with valid types of appeal events

AppealFile Contains files associated with an appeal

AppealSource Contains available sources for an appeal

AppealStatus Lookup table with the list of valid statuses for an appeal

AppealStatusReason Lookup table with the set of reasons that an appeal can be closed

AppealType Contains available appeal types for an appeal

DepartmentAppealStatusReason Contains the set of appeal status reasons that are valid for a given department

DepartmentAppealType Contains the set of appeal types that are valid for a given department; this set of values is shown in the dropdown on the Start Appeal page




5.9 Files and Notes Tables

Table Description

FileChunk Stores the smaller “chunks” of data that large files are broken into

FileImport Contains one row for each file that is imported

FileImportDetail Contains messages from the import process, including errors

FileImportStatus Lookup table with valid statuses for a FileImport


FileImportFileImportIdDepartmentIdFileImportStatusIdFilenameFileImportTypeIdErrorFileIdScheduledOnStartedOnEndedOn

FileImportDetailFileImportDetailIdFileImportIdRowNumberColumnNumberColumnNameErrorMessageIsSystemMessageIsActive

FileImportStatusFileImportStatusIdNameIsActive Files

FileIdFileGuidDepartmentIdFileTypeIdFilenameIsEncryptedFileDataSizeDescriptionSortOrderIsCompressedIsSystemIsIntegrationIsActive

ProviderImportProviderImportIdProviderImportTypeIdFileImportIdIsActive

ProviderImportTypeProviderImportTypeIdCodeNameIsActive

RegistryImportRegistryImportIdFileImportIdRegistryId

FileImportTypeFileImportTypeId

FileProcessorFileProcessorIdNameDescriptionIsActive

FileWatchFileWatchIdDepartmentIdFileTypeIdPathSearchPatternTopDirectoryOnlyCopyPathCopyFileDataEncryptFileDataDeleteFileFileProcessorId

FileTypeFileTypeId

FilesUserTypeFilesUserTypeIdFileId

FileChunkFileChunkIdFileIdFileDataChunkChunkIndex

NoteNoteIdNoteTypeIdTextSubjectIsEncrypted

NoteEncryptedNoteEncryptedIdNoteIdTextSubjectIsActive

NoteTypeCreatedByCreatedOn

NoteUserTypeNoteUserTypeIdNoteIdUserTypeIdIsActive


Table Description

FileImportType Contains available file import types

FileProcessor Defines the set of processes that are used to manipulate input files in the task service

Files Contains the files that were imported

FileType Contains the set of file types, such as Application, Determination, Attachment, etc.; the file type controls where the file can be viewed in the application

FileUserType Mapping table between Files and UserType; this table is used to specify which user types can view which files

FileWatch Contains configuration information for each file watch service

Note Contains all the notes that are entered into the system

NoteEncrypted Encrypted version of the Note table to hold CJIS sensitive notes

NoteType Contains a list of the valid note types, such as Determination or Registry

NoteUserType Mapping table between Note and UserType; this table is used to specify which user types can view which notes

ProviderImport Contains one row for each file of provider data that was imported

ProviderImportType Lookup table with set of valid types of provider imports

RegistryImport Contains one row for each file of registry data that was imported



5.10 Rap Back Tables




PersonPersonIdFirstNameMiddleNameLastNameSuffixIdSsnEncryptedSsnLastFourSidIsItinDateOfBirthRaceIdGenderIdHairColorIdEyeColorIdWeightHeightIdPlaceOfBirthIdCitizenshipIdPhonePhoneTypeIdSecondaryPhone

RapbackEnrollmentRapbackEnrollmentIdDepartmentIdPersonIdStateIdentifierEnrollmentDateWithdrawalDateIsActive

RegistryRapbackRegistryRapbackIdDepartmentIdRegistryIdPersonIdRapbackDateRapbackStatusIdDescriptionMatchHash

CriminalHistoryRapbackCriminalHistoryRapbackIdDepartmentIdDeterminationIdPersonIdEventDateRapbackStatusIdDescriptionCaseNumberChargeNumberTcnSidFileIdAssignedToUserIdIsFederalIsConfirmedRequiresSupervisionImmediateRemovalNotificationReceivedDate

CriminalHistoryRapbackProviderCriminalHistoryRapbackProviderIdCriminalHistoryRapbackIdProviderIdRapbackStatusIdIsVerifiedIsActive

RapbackStatusRapbackStatusIdNameIsActive

RegistryRapbackProviderRegistryRapbackProviderIdRegistryRapbackIdProviderIdRegistryDeterminationStatusIdApplicationIdEmploymentIdCheckedByCheckedDateIsVerified

RapbackPossibleMatchRapbackPossibleMatchIdDepartmentIdFileIdExternalIdOffenseStatusIdDetailsAssignedToUserIdIsResolvedIsActive

RapbackPossibleMatchPersonRapbackPossibleMatchPersonIdRapbackPossibleMatchIdPersonIdMatchStrengthIsConfirmed


Table Description

CriminalHistoryRapback Contains information pertaining to the event of a rap back

CriminalHistoryRapbackProvider Mapping table between CriminalHistoryRapback and Provider


RapbackEnrollment Shows the time period that a person is enrolled in rap back

RapbackPossibleMatch Contains information about possible matches when name-based criminal history is being processed

RapbackPossibleMatchProvider Contains information about providers associated with possible matches when name-based criminal history is being processed

RapbackStatus Contains available statuses for a CriminalHistoryRapback

RegistryRapback Contains one row for each registry recheck that occurs

RegistryRapbackProvider Mapping table between RegistryRapback and Provider



5.11 Payment Tables

Table Description

Application Contains one row for each application - an applicant applying for a particular position at a particular provider

ApplicationPayment Combines all of the fees for an application and holds the total of all fees


PaymentDetailCreatedByCreatedOnModifiedBy

PaymentMethodPaymentMethodIdFeeGroupIdPaymentMethodTypeIdNameDescriptionPermissionIdActionIsAutoCollectedIsTransferableSortOrderIsActive

PaymentMethodDetailPaymentMethodDetailIdPaymentMethodIdPaymentDetailIdValidationRegExIsRequiredSortOrderIsRequiredNaw

PaymentMethodTypePaymentMethodTypeIdCodeIsActive

FeeFeeIdFeeGroupIdNameDescriptionDepartmentIdAmountPaymentMethodTypeIdFeeLevelIdEffectiveDateExpirationDateIsVolunteerIsConnectingIsGrandfathered

FeeGroupFeeGroupIdNameDescriptionDepartmentIdIsFingerprintFeeIsApplicationFee

FeeLevelFeeLevelIdDepartmentIdNameDescription

ApplicationPaymentApplicationPaymentIdApplicationIdPaymentMethodIdPaymentDateAmountCommentApplicationPaymentBat...

ApplicationApplicationIdProgramIdProviderIdPositionIdPositionDescriptionDeterminationIdApplicationTypeIdApplicationStatusIdApplicationStatusReaso...StartedDateConfirmationNumberIsAppealClosedExpeditedDateIsReadyForApprovalIsApplicantInitiatedIsFingerprintingSkippedReleaseOfInformationR...ResearchStartedDateNawResearchComplete...ExpandedResearchCom...RegistryResearchStatusIdCanProvisionallyHireCreatedByUserIdApprovedByUserIdApprovedDateIntentToAppealDate

ApplicationPaymentDetailApplicationPaymentDetailIdApplicationPaymentIdPaymentMethodDetailIdValueIsActive

ApplicationPaymentFeeAmountIsActiveCreatedByCreatedOn

ApplicationPaymentBatchApplicationPaymentBatchIdAmountPaymentDateTransactionNumberIsActive

ApplicationPaymentBatchDetailApplicationPaymentBatchDetail...ApplicationPaymentBatchIdPaymentMethodDetailIdValue


Table Description

ApplicationPaymentBatch Contains a record for a batch of application payments

ApplicationPaymentBatchDetail Mapping table between payment details and application payment; contains the details associated with a batch payment

ApplicationPaymentDetail Contains the details of the payment, i.e., confirmation numbers, check numbers, and verification numbers

ApplicationPaymentFee Combines the individual fees for an application that will make up the full amount of what is owed

Fee Contains the amounts that need to be collected for each part of the background check

FeeGroup Contains information about a grouping of fee records

FeeLevel Contains the set of fee levels; this table is used to support varying pay amounts by type of provider

PaymentDetail Lookup table describing the detailed information regarding the payment

PaymentMethod The available payment options for a department

PaymentMethodDetail Combines the payment methods with the types of information that should be gathered during the payment process, such as check number confirmation number, etc.

PaymentMethodType Lookup table that holds the available method to pay; cash, check, and govpay



5.12 Report Tables

Table Description

DepartmentReport Join table that combines the department with the report and gives it a custom name for the department; it also combines the permissions to the report

DepartmentReportTag Join table to combine the ReportTag to the DepartmentReport table

FileQueue Holds the link to letters that have been automatically generated and need to be printed

Report Contains the location where each report resides

ReportTag Groups the reports together by which page the reports should be displayed on and where they should be displayed


DepartmentReportDepartmentReportIdReportIdDepartmentIdNameDescriptionPermissionIdRequiresProviderIdNotificationId

DepartmentReportTagDepartmentReportTagIdReportTagIdDepartmentReportIdIsQueuedSortOrder

ReportReportIdPathDescriptionHasCustomParameterCustomParameterInstr...

ReportTagReportTagIdNameDescriptionIsActive

FileQueueFileQueueIdFileIdProcessedDateIsActiveCreatedBy


5.13 Organization Tables

Table Description

Department Contains configuration information at the department level

DepartmentProviderType Contains the list of provider types that are valid for a department, along with their mapping to one of the CMS used provider types

Division Contains the list of divisions that are subordinate to a department

DivisionContact Contains additional contacts for divisions

Program Contains a list of programs that belong to a division

Provider Contains a list of all the providers

ProviderContact Contains additional contacts for providers


ProgramProgramIdDivisionIdNameRsaPaysApplicationFeePaysFingerprintFee

ProviderProviderIdProviderNumberDepartmentProviderTy...SourceIdDepartmentIdFeeLevelIdNameLicenseNumberAddressIdMailingAddressIdIsMailingSameContactFirstNameContactLastNamePhoneEmailStatusDescriptionMedicareIdOwnershipCompanyCanEditBillingNumberRsaRsaPaysApplicationFeeRsaPaysFingerprintFeeClosedDateServesChildrenSaltTaxIdIsEnabled

ProviderContactProviderContactIdProviderIdFirstNameMiddleNameLastNamePhoneSecondaryPhoneEmailAddressIdIsActive

ProviderProgramProviderProgramIdProviderIdProgramIdIsActive

ProviderTypeProviderTypeIdNameIsCmsReportableCmsCodeIsActive

DivisionDivisionIdDepartmentIdNameDescriptionAbbreviationAddressIdIsActive

DivisionContactDivisionContactIdDivisionIdFirstNameMiddleNameLastNamePhoneSecondaryPhoneEmailAddressId

DepartmentDepartmentIdStateCodeNameCodeAcronymUrlAddressIdMailingAddressIdIsMailingSameSystemNameSystemAbbreviationSystemUrlSystemContactContactPhoneContactEmailContactFaxIsActive

DepartmentProviderTypeDepartmentProviderTy...DepartmentIdCodeNameReasonForFingerprintingProviderTypeIdIsPaymentBypassedI temKeyDepartmentOriIdIsActive

SourceSourceIdName

UserDepartmentUserDepartmentIdUserIdDepartmentId

UserDivisionUserDivisionIdUserIdDivisionIdIsActive

UserProviderUserProviderIdUserIdProviderId

UsersUserIdUserNameUserTypeIdFirstNameLastNamePhonePositionTitleEmailPasswordHashPasswordSaltPasswordExpirationDatePasswordChangedOnLastLoginDateLastLoginIpFailedLoginsUserStatusIdEulaAcceptedOnUserExternalIdPersonIdSourceIdSignatureFileIdIsPendingIsActive


Table Description

ProviderProgram Join table that lists which programs are associated with which providers

ProviderType Contains the list of CMS used provider types

Source Indicates where the source from which provider and user records were created; valid values are Manual, Import, and SSO

UserDepartment Join table that lists which department is associated with each providers

UserDivision Join table that lists which users are associated with which divisions

Users List of all users who can access the system

UserProvider Join table that lists which users are associated with which providers



5.14 Queue Management Tables




QueueLogQueueLogIdQueueTypeIdDepartmentIdUserIdApplicationIdDeterminationIdAppealIdAssignedDateUnassignedDateCompletedDateRapbackPossibleMatchIdCriminalHistoryRapbac...

QueueTypeQueueTypeIdNamePermissionIdSortOrder

DepartmentQueueTypeDepartmentQueueTypeIdDepartmentIdQueueTypeIdNameIsActive

UserQueueTypeUserQueueTypeIdUserIdQueueTypeIdIsActive

ApplicationApplicationIdProgramIdProviderIdPositionIdPositionDescriptionDeterminationIdApplicationTypeIdApplicationStatusIdApplicationStatusReaso...StartedDateConfirmationNumberIsAppealClosedExpeditedDateIsReadyForApprovalIsApplicantInitiated

DeterminationDeterminationIdPersonIdOriginatingDepartment...OriginatingProviderIdStartedDateStateCompletedDateStateDeterminationStat...StateMissingDispositionStateRapSheetReceived...FederalCompletedDateFederalDetermination...FederalMissingDisposit...FederalRapSheetRecei...AppealDeterminationSt...LastDateToAppealCompletedDate

AppealAppealIdDeterminationIdRegistryDeterminationIdStartedDateAppealTypeIdAppealStatusIdAppealStatusReasonIdStateAppealStatusReas...FederalAppealStatusRe...AppealSourceIdMustBeCompleteByCompletedDateCommentExtensionStatusIdExtensionRequestCom...ExtensionReviewComm...


Table Description

Appeal Contains a list of all appeals

Application Contains a list of all applications

Determination Contains a list of all determinations

QueueLog Contains a list of all queued items and the user to which they are assigned

QueueType Lists all queue types supported in the application

DepartmentQueueType Contains the set of queue types that are valid for a given department

UserQueue Contains the set of queue types that are valid for a given user



5.15 Integration Rejection Tables

Table Description

IntegrationRejectionAppointmentSave Contains invalid integration records for Appointment Save

IntegrationRejectionChangeToSid Contains invalid integration records for Change To Sid


I ntegrationRejectionAppointmentSaveIntegrationRejectionAppointmentSaveIdDepartmentIdDeterminationIdAppointmentDateLastNameCustomXmlResponseLocationNameLocationAddress1LocationAddress2LocationCityLocationStateLocationZipLocationPhoneIsActiveCreatedByCreatedOn

I ntegrationRejectionChangeToSidIntegrationRejectionChangeToSidIdDepartmentIdOriApplicantSidCriminalSidLastNameResponseCustomXmlChangeDate

I ntegrationRejectionCriminalHistoryAvailableIntegrationRejectionCriminalHistoryAvailableIdDepartmentIdDeterminationIdOriTcnLastNameSsnEncryptedSsnLastFourDateOfBirthSidIsStateHitStateFileNameStateFileIdIsFederalHitFederalFileNameFederalFileIdDeterminationStatusNameStateDeterminationFederalDeterminationAgencyFederalFileCreatedDateStateFileCreatedDateResponseOcaCustomXml

I ntegrationRejectionCriminalHistoryRapbackIntegrationRejectionCriminalHistoryRapbackIdDepartmentIdSidLastNameFirstNameMiddleNameSuffixDateOfBirthSsnEncryptedSsnLastFourTcnDateOfActionActionRapbackTypeReferenceTypeReferenceNumberReferenceAgencyMessageTextCustomXmlResponseFileIdIsActive

I ntegrationRejectionDeterminationUpdateIntegrationRejectionDeterminationUpdateIdDepartmentIdSidFederalDeterminationRecordTypeStateDeterminationStatusMessageTcnTcrCustomXmlTimestampResponseIsActive

I ntegrationRejectionFingerprintsRejectedIntegrationRejectionFingerprintsRejectedIdDepartmentIdDeterminationIdOriTcnLastNameSsnEncryptedSsnLastFourDateOfBirthSidAgencyRejectedDateTcrFileIdFileName

I ntegrationRejectionFingerprintsTakenIntegrationRejectionFingerprintsTakenIdDepartmentIdDeterminationIdOriLastNameDateOfBirthTcnFingerprintingDateFingerprintTypeLocationOperatorMachineEbts


Table Description

IntegrationRejectionCriminalHistoryAvailable Contains invalid integration records for Criminal History Available

IntegrationRejectionCriminalHistoryRapback Contains invalid integration records for Criminal History Rap Back

IntegrationRejectionDeterminationUpdate Contains invalid integration records for Determination Update

IntegrationRejectionFingerprintsTaken Contains invalid integration data for Fingerprints Taken

IntegrationRejectionFingerprintsRejection Contains invalid integration records for Fingerprints Rejected


Documents

Protecting Vulnerable Populations Through Background ... · Web viewThis database design document will introduce the State Information Technology (IT) team to the structure and definitions