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8/2/2019 PSC Report - 4 August 2012
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TABLE OF CONTENT
II. PROGRAM RESOURCES ................................................................................................................ 9
III. PROGRESS SINCE THE LAST PSC ............................................................................................ 10
IV. ACTIVITY PLAN .......................................................................................................................... 29
V. FINANCIAL REPORT ................................................................................................................... 38
VI. CHALLENGES AND DIFFICULTIES ......................................................................................... 40
ANNEX ................................................................................................................................................ 45
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ABBREVIATION
BTC Belgian Development Agency
BTC’s RR The Resident Representative of BTC in Vietnam
DARD Department of Agriculture and Rural DevelopmentDCIPMU District Construction and Investment Project Management Unit
DoC Department of Construction
DoF Department of Finance
DoNRE Department of Natural Resource and Environment
DPC District People’s Committee
DPI Department of Planning and Investment
DPIU District Project Implementation Unit
DSWMP District Solid Waste Management Plan
EPA Environmental Protection Agency
EUR Euro
GoB Government of Belgium
GoV Government of Vietnam
ITA International Technical Advisor
MoF Ministry of Finance
MPI Ministry of Planning and InvestmentO&M Operation and Maintenance
pCERWASS Provincial Center for Rural Water Supply and Sanitation
PIM Participatory Irrigation Management
PMU Project Management Unit
POM Project Operation Manual
PPC Provincial People’s Committee
PPMU Provincial Project Management Unit
PSC Project Steering Committee
PSWMP Provincial Solid Waste Master Plan
TFF Technical and Financial File
TOR Terms of Reference
VAT Value Added Tax
VND Vietnamese Dong
WSSP Water Supply and Sanitation Project in Binh Dinh Province
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
I. PROJECT SUMMARY
1. GENERAL INFORMATION
Project Title : Water Supply and Sanitation Project in Binh Dinh province
Duration : 60 months
General Objectives : To contribute to poverty reduction, enhancing public health and
improving living conditions and quality of life of the people of
the target areas
Specific Objectives : To improve the quality of life of the population of some
communes of 6 districts of Binh Dinh province (Phu Cat, Phu
My, Tuy Phuoc, Tay Son, An Nhon and Hoai Nhon districts)
through the provision of efficient facilities for both irrigation
and drinking water as well as solid waste management, including
appropriate capacity building, awareness raising and operation
and maintenance modalities.
Budget : Total budget: 8,950,000 Euro
In which:
- Belgian contribution: 7,500,000 Euro
- Counterpart Fund: 1,450,000 Euro
Sector : Water supply and Sanitation
2. THE PROGRAM’S EXPECTED RESULTS AND ACTIVITIES
Result A: Capacity building of the related agencies
All the related agencies in charge of the planning, design, implementation and management of
the rural water schemes and the solid waste management systems of the province are
reinforced through adapted trainings.
Result B: Awareness raising
A strategy is developed to raise awareness on the use of safe drinking water and on the
preservation of the water resource as well as on the importance of protecting the environment
with proper recycling, disposal and treatment of domestic solid waste.
Result C: Rural water systemCost efficient rural water systems designed for both flooding and dry seasons, for 5+2
communes are implemented, while, possibly, Hoc Mon dam, its spillway and the related
irrigation canals are rehabilitated, with efficient operation and maintenance modalities and
secured funding.
Result D: Solid waste treatment schemes
Proper infrastructure on basis of District Master Plans on solid waste management are
provided for the treatment of solid waste for the target areas of all or part of 3 or 4 selected
districts (Hoai Nhon, Tay Son, Phu My, and/or An Nhon districts) with the setting up of
proper operation and maintenance modalities, including availability of funds to operate and
maintain the schemes in good conditions.
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
Inventory of management
models in the rural water
supply sector
The project abandoned the idea to recruit a consultant to find
out what management models are currently applied in Vietnam
and internationally. Instead the PPMU started to work with
pCERWASS for preparing and facilitating a stakeholder
analysis and IOCA and also to identify eventual weaknesses in
O&M of the schemes they already operate. In particular, the
PPMU prepared to support pCERWASS to carry out a reviewof their water supply management practice in other systems
under their control, as well as a study on management models
for rural water supply elsewhere in the province, in Vietnam
and internationally;
Overseas study tour to
Europe on “European
management models for
utility service companies”
The overseas study tour to Europe for members of the PPC,
DPI, PPMU and pCERWASS was postponed, pending a
reflection on the need for the tour and a better preparation of the
prospective participants;
The tour is now planned in September 2011;
Cooperation between
pCERWASS and water
supply institutes
Postponed, pending the results of the IOCA and establishing the
roadmap to support and strengthen the implementation of
pCERWASS’ management model;
CB for Solid Waste Management Systems: Preparation of DSWMPs
Develop four DSWMPs PPMU continue to support the development of the DSWMPs by
EP&T; The consultant facilitated the four districts to envision
their waste management strategy, set priorities and develop
detailed action plans for their waste management schemes; The
plans have been completed;
This development process went along with the following supporting activities
Supporting workshops Workshop guiding EP&T’s consultancy work: Four workshops
were organized by the consultant, one for each phase of the
consultancy;
Implement coaching
program
During the whole duration of the consultancy, the PPMU
continued to support the planners of the districts and other
stakeholders, in order to ensure that they clearly understand the
strategies and solutions proposed by the consultant, discuss
about them and support them; The PPMU used the opportunity
of the workshops organized by EP&T to make presentations
and give training on different aspects of Integrated Solid Waste
management (ISWM), providing extra exposure to and/or
training in topics of solid waste management that need
deepening and for further discussion and getting feedback on
EP&T’s results;
Pilot projects The PPMU identified and visited one NGO that would be
qualified for cooperating with the districts and facilitate the
implementation of local waste management schemes and pilot
projects;
A test of three technologies proposed for valorizing organic
waste was followed by an exposition demonstrating these
technologies to a wider public;
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
Result B: Awareness Raising
Assessment &
Coordination
The agreements signed in December 2010 with pCERWASS
and DONRE-EPA for the AR program respectively on water
and sanitation, have been implemented efficiently and but not
promptly; Administrative difficulties caused a 3 month delay in
the payment of the advances to the sub-contractors, which
resulted in lack of funds at the subcontractors and initially a
slow start of their work; Later on, the work progressed rather
well;
Development of an
Awareness Raising
Strategy
On the job trainings for pCERWASS & EPA to improve their
understanding and implementation performance and consolidate
the AR strategies of the project, were implemented by the
PPMU and the facilitators during the trainings;
Training Both, pCERWASS and EPA organized follow up trainings on
environmental communication for the awareness raising teams
in the selected communes and schools as planned for the pilot phase;
Commune Awareness
Raising plans
The communes and schools finalized their Draft Commune
Awareness Raising plans and PPMU approved them;
Pilot Activities pCERWASS/DONRE-EPA implemented the pilot phase of the
AR program of the project;
More detailed organizational arrangements with district and
commune authorities and mass organizations were made;
District Task Force (DTF) and Environmental communication
teams (ECTeams) were established for communes and schools
participating in the program;
Information-Education-Communication tools and materials
were developed;
Result C: Rural Water Schemes
Phu Cat Water Supply
Tendering for construction
& construction supervision
13 procurement packages (11 procurement packages for
construction works and 2 procurement packages for equipment
supply) and one package for construction supervision have been
tendered in two phases. Tender results were not satisfactory for
most packages, with insufficient bids and/ or insufficient qualityof the bidders in many cases. By the end of July, contracts
could only be signed for 7 packages and for the construction
supervision. Retendering has been done and the remaining
contracts will be signed during Augustus and September 2011;
The construction of the Phu Cat rural water supply system
started on 18 and 22 July 2011 with 5 works packages; The
construction period of this project component will extend as
follows: all but one package will complete in December 2012
as planned; package 01-XL, which is the longest in duration (18
months), could not be awarded yet; it is expected to happen inSeptember 2011 and the completion of the construction period
will therefore extend until March 2013;
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
Hoc Mon dam
Detailed Design and Cost
Estimate
This project activity concerns the Detailed Design and Cost
Estimate for: rehabilitating and raising the crest of the
headwork of Hoc Mon reservoir, rehabilitating the connected
irrigation canal system and building a water supply scheme for
My Chau commune;
This consultancy had been awarded by the project owner (Phu
My C&IPMU) to the Joint Venture CTC-BIHECCO, after open
tendering. Problems arose with the format and content of the
contract and BTC refused to sign it and objected to its
implementation. Until today the contract could not be signed,
even though the consultant has started the field surveys in
December 2011 without a contract;
Independent verification of these field surveys revealed serious
problems of bad quality and insufficient quantity;
The PPMU, the project owner and BTC are negotiation asolution with the consultant. The allocated time for completion
of the studies remains 6 months; for now rescheduled
tentatively from December 2011 until May 2012;
Result D: Solid Waste Treatment Schemes
Establish four (4) DSWMP’s for An Nhon, Tay Son, Phu My, Hoai Nhon Districts
EP&T consultancy The consultant completed the studies for the DSWMPs in June
2011. The PPMU received the draft final report for each of the
four districts and, together with the districts, communicated its
comments to the consultant. The PPMU will receive the finalDSWMPs on 5 August 2011;
The plans are comprehensive, covering all types of waste and
all 66 towns and communes in the 4 districts. For domestic
waste, EP&T proposes separation at source of the waste,
together with local treatment of the recyclables and of the
organic waste fractions (i.e. for respectively 15 and 60% of all
waste generated by the households).
Involve private sector entities in the district’s solid waste collection and treatment
In line with the TFF, and in order to understand better the present and possible future
involvement of the private sector in the revaluing and recycling of the district’s solid waste,the PPMU made plans to undertake a market survey of the actual and potential situation on
treatment and commercialization of recyclable wastes (such as paper, carton, metals,
plastics, etc…) and carried out a study on the potential for valorizing organic waste.
Implementation of these plans will continue as follows:
Recyclable waste Field observations indicate that the local business community
for recyclable waste is booming. Almost the entire recyclable
waste fraction is being recovered (10 to 20% of the waste
generated;
The PPMU does not plan to undertake more action for this
fraction in the next semester, but to investigate the situationfurther and await the implementation of the DSWMPs;
Organic Waste Follow up activities including:
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
Pilot projects: apart from the tests done by the PPMU with the
valorization models proposed by the project, the responsibility
for implementing the pilot project will lay with the DSWM
Boards of the communes;
General means
PPMU Management and operation of the PPMU progressed properly;
The replacement of the CAS (who resigned for personal
reasons) has been completed;
Project car The handover and takeover procedures between Kartenex and
PPMU has been done and the contract liquidated;
PSC The 4th PSC meeting was prepared for 15 August 2011;
External Audit The 2nd local external audit mission audited the project in April
2011, with positive result.
3.2.Summary of disbursement progress in 1st semester of 2011
In 2011, the project disbursement was mainly for the establishing the District Solid Waste
Management Plans (DSWMPs), Capacity Development (CD) & Awareness Raising (AR) (i.e.
trainings, study tours, consultancies), PPMU operation cost and project car, tendering Phu Cat
Rural Water Supply (RWS) works and advance payments at the start of the investment for
Phu Cat Rural Water Supply. The detailed design of Hoc Mon dam and the establishment of
the DSWMPs are paid from the Belgo-Vietnamese Study and Consultancy Fund.From 01/01-31/07/2011, the project disbursed Euro 452,149 or 24.08% of the planned
disbursement of 2011. Of which, the disbursement on Belgian fund was Euro 399,520 (Euro
119,062 under Regie modality, Euro 237,299 under Nat.ex modality and Euro 43,159 under
Study fund), equivalent to 25.31% of the planned disbursement on 2011; the disbursement on
the counterpart fund was Euro 52,628 Euro or 17.57% of the annual planned disbursement.
The accumulated disbursement on 31/7/2011 was Euro 996,634 or 10.82% of the project
budget. Of which, the disbursement on Belgian fund was Euro 835,516 Euro or 10.82% of the
Belgian budget; the disbursement on the counterpart fund was Euro 161,117 or 10.80% of the
VN budget.
Disbursement progress was delayed on the investment component and on the Study Fund,while Capacity Development and Awareness Raising progressed very well (the latter however
to a lesser extend).
Delays in the payments to the contractors for the Phu Cat RWS component impacted the
disbursement disproportionally. Due to late signing of the contracts, no payments were made
in June and only a few in July. Since 88% (Euro 815,088) of the payments in the budget plan
for the first semester of this year were destined for the advances to the contractors (to be paid
immediately after signing of the contracts), it is easy to understand why it resulted in such a
low disbursement rate. The payments slipped from June to July and mainly August. We
expect the disbursement to be largely redressed in the second half of the year, because the
tendering is now almost complete for all packages.The Study fund also had slow progress, as a result of difficulties with the detailed design of
the rehabilitation of Hoc Mon Reservoir, as explained in the report.
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
II. PROGRAM RESOURCES
1. HUMAN RESOURCES
Composition of the Provincial Program Management Unit (PPMU)
The composition of the PPMU remains as reported in the third PSC meeting. However, inMay 2011 Mr. Bui Ngoc Can, CAS of the project resigned for personal reasons. The PPMU is
in the process of recruiting his replacement. Mr. Can will continue to work in the project until
his replacement; Mme Nguyen Ha Nguyen can take up her position in September 2011.
International Technical Advisor
Unchanged
Composition of Program Implementation Units
Unchanged
Junior Assistant
Unchanged
Standing Unit of PSC
Unchanged
2. FINANCIAL RESOURCES
The Program finance includes two fund sources: Vietnamese contribution is 1,450,000 Euro,
and Belgian contribution is 7,500,000 Euro. The total fund is 8,950,000 Euro.
In addition to the above-mentioned amounts, the Belgian Government also pays an estimated
212,425 Euro from the Belgo-Vietnamese Study and Consultancy Fund for the detailed
designs of the water projects and for the development of the DSWMPs of the four districts;and annually a budget is transferred to the Regie account for covering the cost of the Junior
Assistants (i.e. 3,000 Euro/year/JA, 2 JAs).
Also in addition to the above-mentioned amounts, the Vietnamese Government further
contributes substantial amounts to the project for the expenditures of: office space, office
furniture, salaries and allowances for PPMU staff (except CAS, Coordinator cum Water and
Sanitation Engineer and Secretary/Translator), Land Acquisition (LA) and taxes (if any).
(See Annex 2 for more detailed information)
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
− Set up pilot projects;
1.2. Report on the Progress achieved in the 1st semester of 2011
Based on the above plans, the following activities have been completed during the period
from February 2011 till July 2011:
1.2.1 Further concretize and facilitate the Capacity Development Approaches
of the project
Supporting Institutional Development implies institutional reform, a process that
takes time, because it includes policy review, legal review, stakeholder analysis,
review of rules and regulations, organisational strategies, structures, procedures, etc.
Therefore, the Capacity Development Approaches of the project for the components
Solid Waste, Clean Water and Irrigation have been developed further in this
context. At present, these approaches have been completed and were presented to
the stakeholders for consideration.
1.2.2 Identifying Leadership & Management Groups
Leaders and managers are the individual actors who are mandated for representingthe agency where they work. In the context of the project this refers specifically to
the persons involved in all the activities related and at all the levels for the
implementation of the different components of the project, including: Integrated
SWM in Hoai Nhon, Phu My, An Nhon and Tay Son districts, Clean WS in Phu Cat
and Tuy Phuoc Districts and Participatory Irrigation Management (PIM) in Phu My
district. Regular communication between the PPMU and these leaders and managers
about the project’s capacity development strategies, have been the basis to identify
the needs for training and capacity development.
1.2.3 Creating Inter-institutional, Sector-wide Improvement Groups1 and
organizing support activities to facilitate the work of these groups and toimprove their capacity and performance
The process of creation of specific sector-wide and inter-institutional groups is
ongoing:
PIM 2: Stakeholder analysis has been done for Participatory Irrigation Management
(PIM) in Binh Dinh Province piloted in Phu My district for Hoc Mon Dam. The
PIM methodology requires for the establishment of PIM action groups. The
capacity development cell of the project has prepared draft TOR for the institutional
and organizational development of PIM, over the full duration of the project. These
draft TOR are now under review by the team;
Rural Water Supply: Draft TORs have also been prepared for recruiting facilitatorsto organize relevant activities for institutional-organizational capacity assessment
and development of the Rural Water Supply management model of pCERWASS.
These draft TOR are now under review by the team;
SWM : The District Solid Waste Management Plans (DSWMPs) propose the
establishment of District Solid Waste Management Boards and Working Groups.
1 The name Inter-institutional, Sector-wide Improvement Group is a general name used in the concept
note of the project's capacity development strategy. In the recently developed action plans this term has
the following (preliminary) meaning for the three sectors of the project: (1) sector waste management:
District Solid Waste Management Board and DSWM Working Groups; (2) sector irrigation management:
PIM-steering board and PIM-action group; (3) sector rural water supply: not specified yet.2 PIM: In this context PIM refers to Participatory Irrigation Management for Binh Dinh province, piloted
by Hoc Mon Reservoir area, as recommended by the Final Evaluation mission of the project VIE0402111
– Phu My Irrigation project.
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
These groups will be supported by specialists who will facilitate their development
and operation. In order to find a sufficient number of suitable specialists, the PPMU
has published a call for interest of qualified individuals and institutions, whom are
interested as resource institution or person, or as facilitator for participatory
stakeholder analysis, IOCA and institutional-organisational strengthening of the
agencies in charge of implementing the project components. The TOR were sent to
a network of about 30 specialised individuals and published on the website of the project and on the “job opportunities” website of the VUFO-NGO Resource Centre
on 14 June 2011. Furthermore, the PPMU prepared draft TOR for a workshop to
support the establishment of District Solid Waste Management Boards and Working
Groups as planned according to the District Solid Waste Management Plans
(DSWMPs). These draft TOR are now under review by the team.
1.2.4 Continuation of ongoing Capacity Development activities started earlier
by the project
a. CB for Rural Water Schemes: Hoc Mon reservoir and irrigation system:
PIM Workshop for local decision makers and social organizations:
The National Centre for Participatory Irrigation Management under the Vietnam
Academy For Water Resources (CPIM) implemented the participatory stakeholder
analysis for PIM-actors during the period from 1st of May until 10th of June 2011,
with interviews and field visits from 16-19 May 2011 and including a two day
workshop from 2-3 June 2011 in Quy Nhon city.
36 participants took part in the stakeholder analysis and workshop, including leaders
of relevant communes in Phu My district (My Chau and My Duc, as well as Cay
Sung and Dai Son), divisions and units of Phu My district (DPC and District
DARD), relevant departments at provincial level (DARD, DoF, DPI and PPC). The
topics covered were: identifying key stakeholders for PIM, stakeholder mapping,
stakeholder profiles and strategic options, power and influence and power resources,
stakeholders’ interest and scope for action, stakeholder’s attitude towards change,
stakeholders’ influence and involvement, force field analysis, building trust,
exclusion and empowerment, and gender equality.
A study tour to the Philippines on Participatory Irrigation Management and
Development (PIM):
The PPMU contracted NIACONSULT of the Philippines to set up the program of
the study tour. NIACONSULT presented a comprehensive training program,
thereby making use of workshops/trainings, field visits and meetings.
The study tour took place over 7 days from 19 June to 25 June 2011 with 12 participants from 3 projects: VIE 0402111 - Phu My Irrigation (2 persons),
VIE0703511 - WSSP (7 persons) and VIE0402111 - Lanh Ra Irrigation (3 persons).
The list of participants from VIE 0402111 - Phu My Irrigation and VIE0703511 -
WSSP had been chosen based on the PIM stakeholder analysis of actors for Hoc
Mon reservoir and irrigation system. The participants from these two projects
included people from Binh Dinh provincial PC, Binh Dinh provincial departments
(DPI, DoF and DARD), the Phu My district Party Committee, Phu My district PC
and the WSSP PPMU, plus ITA.
The workshop/training topics included lectures and discussions on the structure,
role and duties of the National Irrigation Administration (NIA) of the Philippines,which is in charge of nationwide irrigation development; the policy and
implementation of NIA’s Irrigation Management Transfer (IMT), which has for
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
purpose to transfer management, operation and maintenance of National Irrigation
Systems to Irrigator Associations (IOs) and the development and organization of the
Irrigator Associations at both: National Irrigation Schemes (NIS) and Communal
Irrigation Schemes (CIS).
The field visits included visits to 2 NIA regional offices (Region 3 in Bulacan,
Region 4 in Pila) and 3 irrigation systems (Bustos Dam and Irrigation System, Aulo
Small Irrigation Scheme and Upper Pradesh Integrated Irrigation System). Themeetings included discussions with NIA national and regional staff, Irrigator
Association members as well as farmer cooperatives (in Cabago (at Bustos),
Palayan (at Aulo) and Capumaca 1a (at Nueva Ecija).
b. CB for Rural Water Schemes: Phu Cat Water Supply
Inventory of management models in the Rural Water Supply sector:
The PPMU abandoned the initial plan proposed at PSC3 to employ a consultant to
implement a study that would find out what management models are currently
applied in Vietnam and internationally. Instead, the PPMU is rather preparing a
different approach. In a first instance, the Project coordinates with pCERWASS to prepare and facilitate a comprehensive participatory stakeholder analysis as well as
a participatory institutional-organisational capacity assessment of all stakeholders
related to the management, operation and maintenance of pCERWASS’ water
supply system in Phu Cat and Tuy Phuoc districts. Secondly, the Project will
support pCERWASS and enable them to implement research on their current
management practice in schemes operated by them in Binh Dinh province and also
to study other management models of Rural Water Supply in application throughout
Vietnam. (Both objectives are part of the draft TOR for relevant activities on
institutional-organizational capacity assessment (IOCA) and development of the
Rural Water Supply management model of pCERWASS mentioned under point 3
above).
Overseas study tour to Europe:
The initial plan proposed at the third Project Steering Committee (PSC3) to
organize an overseas study tour to Europe on “European management models for
utility service companies” for members of the PPC, DPI, PPMU and pCERWASS
could not be carried out. During that PSC, BTC requested that the PPMU should
carry out studies and hold a preparatory workshop on the currently-applied models
of water supply and solid waste management in Vietnam and the project area,
before it can organize the proposed study tour to Europe. Based on this preliminary
work, the PPMU should facilitate the reflections on the need for improvement,
define how best reply to the needs for institutional and capacity building as framedin the proposed project’s CD & ID strategy and then re-submit the proposal to BTC
for approval before implementation. The preliminary activities requested by BTC
are being implemented as can be seen in the previous paragraph of this report, but
they are still ongoing by the PPMU and the PPMU has not yet submitted the plan
for the tour again. It is now planned for early September 2011.
Cooperation between pCERWASS and water supply institutes:
This activity, which requires exploring cooperation mechanisms between
pCERWASS and water supply institutes for further capacity development is still
under preparation. No concrete action has been taken yet, as the PPMU considered
that other activities needed to be implemented first, such as the participatorystakeholder analysis, IOCA and establishing the roadmap to support and strengthen
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
the implementation of pCERWASS’ management model.
c. CB for Solid Waste Management Systems: Preparation of DSWMPs
The PPMU continued to support the development of the DSWMPs while the
consultant EP&T facilitated the four districts to envision their waste management
strategy, set priorities and develop detailed action plans for their waste management
schemes.This development process was implemented, along with the following supporting
activities:
- Supporting workshops
To support EP&T consultant, PPMU organized 4 workshops as planned in the contract,
with participation of the project’s districts, communes and with comments from agencies
of provincial level (DoC, DoNRE, etc…). The following workshops were held:
• 7-8 January 2011: Basic information workshop for DSWMP was organized over two
days in Quy Nhon City with 63 participants. During this workshop the baseline
situation for SWM was agreed;
• 22-23 February 2011: 2nd workshop for 4 DSWMPs was organized over two days in
Quy Nhon City with 64 participants. During this workshop EP&T presented the first
draft DSWMPs. The workshop was preceded by a preparatory day for the resource
persons and facilitators of the workshop;
• 12-13 May 2011: 3rd workshop for DSWMPs and action plan development was
organized over two days in Quy Nhon City with 151 participants. During this
workshop EP&T presented the second draft DSWMPs and draft five year action plan.
This workshop was also preceded by a preparatory day for the resource persons and
facilitators of the workshop;
• 07-10 June 2011: 4th workshop for DSWMP and action plan was organized separately
in 4 districts (in Hoai Nhon with 9 participants, in Phu My with 25 participants, in An
Nhon with 22 participants & in Tay Son with 21 participants). During these workshop
EP&T presented the final draft DSWMPs and five year action plans.
The participants to the first two workshops were the representatives of the provincial
departments (such as DoC, DPI, DoIC ...) and the representatives of 21 towns/communes,
which are the beneficiary towns/communes stated in the TFF, while for the third
workshop, the list of participants was the same, however extended to include
representatives of all 66 towns and communes in the four districts and the representatives
of hamlets. The 4th workshop, which was carried out by EP&T separately in each districtinvolved only the district leaders and the most direct actors for SWM.
- Coaching program
During the whole duration of the consultancy of EP&T, the PPMU provided support to
the planners of the districts and other stakeholders, in order to ensure that they clearly
understand the strategies and solutions proposed by the consultant and that they support
them. The PPMU used the opportunity of the four workshops implemented under the
consultancy of EP&T, as listed in the paragraph above, to extend the scope of work and
provide training, discussion and awareness raising on the solid waste management issues
of the project area:
• 1st workshop (on Phase 1 of the DSWMPs): As reported during the previous PSC
meeting, the PPMU commissioned a study on “Valorization of organic waste in Binh
Dinh province”. The draft report of the study was completed on 7 February 2011. The
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
results of the study were presented to the participants during the first workshop for the
DSWMPs organized on 7-8 January 2011. During this presentation, the organic waste
options for the project, proposed by the consultant, were explained by him as well as
by relevant practitioners of the four selected technologies including: i) Mr. Nguyen
Van Viet, head of the Farmer Union in Binh Tan District of HCMC who explained the
model for feeding waste to pigs; ii) Mr. Nguyen Ba Hung, director of Organik farm in
Dalat on the Toptex composting technology; iii) Mr. Paul Olivier, independentconsultant on the Mesophilic storage and reduction bin and on the cultivation of Black
Soldier Fly (BSF) larvae, as well as other decentralized treatment technologies for
organic waste. The workshop was followed by an entomological study carried out
between 21 January and 24 February 2011 to demonstrate the natural presence of BSF
in Binh Dinh province as well as the likelihood of establishment of BSF in mesophilic
bins. During the study, BSF larvae were naturally found in every waste dump
searched in the province while 6 out of 9 temporary bins erected throughout the four
districts and Quy Nhon had been populated with BSF within the timeframe of less
than 2 months.
•2
nd
workshop (on Phase 2 of the DSWMPs): In addition to the presentation by EP&T,the PPMU organized training sessions on the following topics: i) Implementation
process and tools of community based environment management by Mr. Doan Van
Khai of ENDA; ii) possibilities for the province to obtain CDM credit through the
United Nations Framework Convention on Climate Change (UNFCCC), using a
Programme of Activities approach (PoAs) by Mme Bui Thi Lan Huong; iii) an
introduction by Mme Le Thi Le Thuy on socio-economic dimension of Municipal
Solid Waste Management, based on community initiatives (socialization) and how it
can provide opportunities for employment and poverty reduction; iv) presentation of
the results of the entomological study on the presence of BSF in Binh Dinh by Mr.
Todd Hyman, v) a presentation by the PPMU on the National Strategy of Integrated
Solid Waste Management to 2025 and the vision to 2050 and vi) a training session on“What is Integrated Solid Waste Management” by Mr. Pham Hong Nhat (the latter
training only for some middle managers of the district solid waste management
section and leaders of communes who had not had such training in previous
workshops organised by the project).
• 3rd workshop (on Phase 3 of the DSWMPs): The person in charge of each district was
asked to present the content of the draft DSWMPs and draft action plans proposed by
EP&T to the participants of that district. In this way, the persons from all concerned
levels in the towns and communes could learn to know clearly the content included in
the plan for them. In addition, the PPMU organized a participatory process during this
workshop which was intended to involve all the actors in charge of SWM from alllevels (e.g. the province, the four districts and all 66 towns and communes). The
group was split up in 4 working groups (each district is a separate working group and
has its own workshop) so that: i) all district and commune actors could get to know
each other and their opinions for the future of their collaboration on SWM and ii) all
district and commune actors could work together on their own DSWMP. In addition
the PPMU, with the help of 8 facilitators organized discussion sessions covering the
key elements of the proposed DSWMPs as well as more detailed presentations on 4
important elements for its implementation (i.e. DSWMP strategy & 3 technologies for
valorisation of organic waste, raising awareness through these 3 technologies, Waste
Resource Centre and establishment of DSWM improvement groups). The facilitators
initiated, encouraged and guided the discussions among the participants in theworking groups.
- Pilot projects:
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
The project planning for the 1st semester of 2011 included an activity to initiate
cooperation with NGOs or other organizations to facilitate the implementation of
local waste management schemes and for preparing pilot projects to experiment
with socialization models for local solid waste management. The PPMU initiated
contacts with the NGO “Action for the City” of Hanoi and visited their offices and
some of their work. No further action has been undertaken, awaiting the approval of the DSWMPs and the creation of the DSWM Board and action groups. Future
activities for setting up pilot projects will be initiated by these DSWM Boards.
- Set-up Demonstration Mesophilic Storage and Reduction Bins – Communication
Plan:
The Mesophilic Storage and Reduction Bin is the centrepiece of the treatment
strategy for organic waste in the DSWMPs. Therefore, the PPMU initiated a
program to demonstrate the mesophilic storage and reduction bins with 16
households in 4 districts of Binh Dinh province for treatment of their organic waste.
Of these, 11 bins were installed at small households of 2 to 3 persons and 5 bins
were installed at small businesses (3 small restaurants, 1 small agro-business and 1
rabbit farmer). This program was implemented between 20 April 2011 and 12 June
2011 and involved an external trainer, coaches from the District PCs and the
Environmental Communication Teams of each district. The waste was separated at
source and the quantities and composition of the waste produced by each of these
households or businesses were measured. At the same time the organic waste was
treated using the mesophilic bin erected at the household.
The result of the tests were very encouraging:
In all, a total of 1.656 ton of waste was generated by the households during the
testing period, of which 1.192 ton was treated in the bins. The amount of waste
recycled was 0.094 ton and the amount of waste discarded was 0.370 ton. Thus, the
waste to be collected and transported to a landfill was reduced from 1,656 ton to
only 0.370 ton (22%) of the total waste generated.
Households generated on average 0.42 kg of waste per person per day of which
76% was treated in the bins, 11 % recycled and 12 % discarded.
Businesses generated on average 3.8 kg of waste per business per day of which 69%
was treated in the bins, 3 % recycled and 28 % discarded.
The average reduction in volume of the waste through mesophilic composting in the
bins was 70% over the period of the test, but it varied substantially between the
bins. Decomposition of the waste in the bins was by mesophilic decomposition aswell as assisted by the black soldier fly (BSF) larvae (which developed in the bins
after initial seeding and which feed on the waste).
The conclusions of the participants in the experiment on waste separation and
treatment at source was generally positive. They found that the mesophilic storage
and reduction bin was suitable for them, but that its introduction in the project area
will require intensive communication on the benefits of reducing waste to landfill,
in particular organic waste.
The lessons learned from the demonstration were:
-
Awareness raising, training and follow up are necessary for the success of this model.District and community coaches will be key actors to provide technology support and
guidance to the households who use the bins;
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- Some bins emitted a foul smell during the initial stages of application, but this
disappeared soon after the biological processes in the bin developed;
- Bins should be installed in individual households only when enough waste is
generated by that household. Otherwise bins should be shared by two or more
household, or community bins should be used.
2. RESULT B: AWARENESS RAISING Background:
During the previous reporting period (e.g. in December 2010), the PPMU signed two
agreements with subcontractors for the implementation of the Awareness Raising activities
of the project:
• Solid Waste Awareness Raising Program signed with the Environment Protection
Agency (EPA), a specialized agency under DoNRE;
• Water Supply Awareness Raising Program signed with pCERWASS, a specialized
agency under DARD.
The basis for implementation of the AR is fixed in these agreements.
2.1. Brief overview of the planning presented at PSC3 for this reporting period
Before proceeding with the project’s progress report, activities proposed at PSC3 for the
first semester of 2011 are briefly repeated below:
- Assessment & Coordination: Start to implement the agreements with
pCERWASS and DONRE-EPA for the awareness raising programs efficiently and
promptly;
- Development of an Awareness Raising Strategy: Consolidation trainings for
pCERWASS/DONRE-EPA to improve the performance of their awareness raisingstrategies and implementation plans;
- Training: Organization of follow up trainings by pCERWASS and DONRE-
EPA on environmental communication for the awareness raising teams of the pilot
phase;
- Commune Awareness Raising plans: Support the communes for the
finalization of the Draft Commune Awareness Raising plans;
- Pilot Activities: pCERWASS/DONRE-EPA speed up the implementation of
the pilot phase (such as more detailed organizational arrangements with district and
commune authorities and mass organizations, set up the awareness raising teams,development of Information-Education-Communication tools and materials, …);
Overall the PPMU was able to follow this plan reasonably well, however with some delay,
as can be seen from the progress reported below.
2.2. Progress report of the Awareness Raising activities of the project
a. Assessment & Coordination
The PPMU contracted pCERWASS and DONRE-EPA in December 2010, as
subcontractors for implementing the awareness raising programs respectively on Rural
Water Supply and Sanitation. These agreements have been implemented starting in
December 2010 until today. However disbursement of the advance payments for the 1
st
quarter to both pCERWASS and DONRE-EPA were delayed until 16 March 2011 and 24
January 2011 respectively, which retarded efficient implementation of the agreed
activities. pCERWASS/DONRE-EPA implemented the pilot phase of the AR program of
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
the project;
More detailed organizational arrangements with district and commune authorities and
mass organizations were made; District Task Force (DTF) and Environmental
communication teams (ECTeams) for communes and schools participating in the program
were established.
Information-Education-Communication tools and materials were developed.More details on this topic are given for each sector in chapter IV below.
b. Development of an Awareness Raising Strategy for EPA and pCERWASS
Regular communication between the PPMU staff and the pCERWASS/DONRE-EPA and
on the job training by the PPMU and the facilitators during the trainings provided
sufficient guidance to both subcontractors (i.e. EPA and pCERWASS) for a good
understanding and performance of their awareness raising strategies and implementation
plans. At the end of the first quarter of contract performance, the PPMU and the
subcontractors jointly evaluated their quarterly financial and technical progress reports
and their overall performances, before disbursing the 2nd advance for the 2nd quarter of
the contract performance. It was found that both subcontractors have a goodunderstanding of the AR strategy of the project and that pCERWASS gave generally good
follow up with the District EC teams and the School EC teams. But DONRE-EPA needed
to increase its presence in the field. Subsequently, during quarter 2, lack of human
resources, in particular within EPA, has caused slower progress than expected and
resulted in insufficient intensity of field work for supporting the District Task Forces
(DTFs) and the Environmental Communication Teams (ECTeams) of the Solid Waste
Awareness Raising component.
c. Training
The pCERWASS and DONRE-EPA supported by the PPMU organized 7 follow up
trainings on environmental communication for the awareness raising teams of the pilot
phase as follows:
• 7-8 March 2011: Training on communication skills for clean water for District
Task Forces (DTFs) of Phu Cat and Tuy Phuoc districts, Environmental
Communication Teams (ECTeams) of Cat Tien and Phuoc Thang communes
organized in Quy Nhon with 24 participants;
• 8-9 March 2011: Training on communication skills for solid waste for District
Task Forces of Hoai Nhon, Phu My, An Nhon and Tay Son districts,
Environmental Communication Teams of Bong Son and Phu My towns, Nhon
Thanh and Tay Phu communes with 40 participants;• 10-11 March 2011: Training on education & communication skills for solid waste
for ECTeams of primary and secondary schools in towns/communes in pilot phase
organized in Quy Nhon with 45 participants;
• 10-11 March 2011: Training on education & communication skills for clean water
for ECTeams of primary and secondary schools in Phuoc Thang commune (Tuy
Phuoc district) and Cat Tien commune (Phu Cat district) organized in Quy Nhon
with 21 participants;
• 17-18 May 2011: Training on M&E for clean water communication activities for
DTFs, ECTeams of commune and ECTeams of primary and secondary schools of
Cat Tien and Phuoc Thang communes organized in Quy Nhon with 49
participants;
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• 16-17 May 2011: Training on M&E for SW communication plan at the
community for commune ECTeams of 04 towns/communes in the project area
organized in Quy Nhon with 41 participants;
• 18-19 May 2011: Training on M&E for SW communication plan at the school for
ECTeams of primary and secondary schools of 04 towns/communes in the project
area organized in Quy Nhon with 50 participants;
Facilitators for each of the training were employed by the PPMU under the Regie
budget line “Z_01_06 - Consultants”.
d. Pilot Activities
The pCERWASS and DONRE-EPA have established detailed organizational
arrangements with district and commune authorities and mass organizations as well
as set up the awareness raising teams.
With the help of the Junior Assistant specialized in Awareness Raising of the
PPMU, both sub-contractors prepared Information-Education-Communication
(IEC) tools and materials such as dedicated booklets, leaflets and posters for Clean
Water Supply as well as Solid Waste.
3. RESULT C: RURAL WATER SCHEMES
Result C concerns the water supply schemes. This includes two project components: Phu
Cat Rural Water Supply schemes in the districts of Phu Cat and Tuy Phuoc and Hoc Mon
Reservoir and Irrigation Canal System Rehabilitation in Phu My district.
3.1. Brief overview of the planning presented at PSC3 for this reporting period
a. For Phu Cat Clean WS
− Tender the construction contractors for 16 Packages as in the tender plan approved by
the PPC and sign contracts by June 2011;
− Tender the supervision consultant and sign the contract by May 2011;
− Start the construction of the Phu Cat water supply system. The construction period is 18
months, from June 2011 until December 2012;
− Pay advance to the contractors.
b. For Hoc Mon Reservoir and Irrigation Canal System Rehabilitation
− Complete the Detailed design and Cost estimate of the work Rehabilitating Hoc Mon
dam (including the headwork of reservoir, irrigation canal system and My Chau water
supply scheme);− Assess and approve the detailed design and cost estimate after getting the non-objection
of BTC;
3.2. Progress report of the Rural Water Schemes
3.2.1. Phu Cat Rural Water Supply System
a. Land acquisition
The land acquisition and compensation to households have been completed. This activity
was involved by the Land Acquisition Councils of Tuy Phuoc and Phu Cat districts.
b. Explanation on the tendering for construction works and supply of
equipment
As approved by the Binh Dinh PPC Chairperson at the Decision nr.35/QD-CTUBND
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
dated 11 January 2011 on the tender plan of Phu Cat Running Water Supply sub-project,
there are 13 procurement packages (11 procurement packages for construction works and
2 procurement packages for equipment supply). After the completion of necessary
procedures as regulated, the project owner (pCERWASS) tendered for construction
contractors and equipment suppliers as follows:
− 1st time: on 24 February 2011: This time included 5 procurement packages: 01-XL
(Water treatment plant, 4 first-level pumping stations and raw water pipeline), 02-
XL (Booster pumping station), 11-XL (22KV power transmission network,
transforming station, 0.4KV wire line for water treatment plant, 4 wells and
booster pumping station), 02-HH (Procurement of equipment, controlling power
system and lighting power system for water treatment plant, 4 first level pumping
stations, and booster-pumping station) and 03-HH (Water meters and fittings for
household connection).
− 2nd time: on 25 March 2011: This time included 8 procurement packages: 03-XL
(Transferring pipeline), 04-XL (Clean water pipeline network of Cat Thang
commune, Phu Cat district), 05-XL (Clean water pipeline network of Cat Chanh
commune, Phu Cat district), 06-XL (Clean water pipeline network of Cat Tien
commune, Phu Cat district), 07-XL (Clean water pipeline network of Phuoc Hoa
commune, Tuy Phuoc district), 08-XL (Clean water pipeline network of Phuoc
Thang commune, Tuy Phuoc district), 09-XL (Clean water pipeline network of
Cat Nhon commune, Phu Cat district) and 10-XL (Clean water pipeline network
of Cat Hung commune, Phu Cat district).
Tender result is as follows:
− For the procurement packages nr.03-XL, 04-XL, 06-XL, 08-XL, 10-XL and 11-
XL: BTC had their non-objection on the tender results. The project owner
conducted the contract negotiation and signed contracts with the winning bidders.5 of the 6 contracts were signed and the construction started on 18 -22 July 2011.
For the procurement package 06-XL, the construction is planned to start at the
middle of August 2011;
− There were no bids passing technical requirements for the procurement packages
nr.01-XL, 02-XL, 07-XL, 09-XL, 02-HH and 03-HH at the 1 st tendering. The
project owner revised the tender plan (tendering time was revised) and then
organized the retender. The new opening date was 20 July 2011. This time
included 4 packages (01-XL, 02-XL, 09-XL, 03-HH). The bids are under
evaluation by the project owner now;
− For the procurement package 02-HH, the project owner is now preparing for thenew tender. The tender invitation document is planned to be issued in August
2011.
− For the procurement package 07-XL (Clean water pipeline network of Phuoc Hoa
commune, Tuy Phuoc district), part of this pipeline is along the provincial road
640 which passes the communes of Phuoc Hoa, Phuoc Thang, Cat Tien and Cat
Chanh. This part will be used to supply clean water to the resettlement area of Cat
Tien from the source of Phuoc Son water treatment plant, an existing plant
managed by pCERWASS. Therefore, the PPC requested to accelerate the
construction of this pipeline network. Being agreed by BTC, the project owner
revised the fund sources of this package (it will be totally financed by Counterpartfund). The tendering method is nomination. The contract has been awarded; the
construction started on 18 July 2011;
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
− For the procurement package 05-XL: The offering prices were higher than the
package estimate. Being agreed by BTC, the project owner allowed the bidders to
reoffer their prices. The reoffering documents have been sent to BTC on 31 May
2011 and currently the PPMU awaits BTC’s non-objection. The contract is
planned to be awarded at the end of August 2011.
c. Explanation on the tendering for the contract of the supervision consultant
− The tender invitation document for the contract package 01-TVGS for
recruiting the supervision consultant was sold the first time on 08 February 2011.
There were 4 bidders buying the tender document.
− Bid closing date was 24 February 2011, but by that date, not any bidder
had submitted a bid.
− As agreed by BTC, the project owner invited HydroScience Engineers for
contract negotiation on the service of construction and equipment installation
supervision. However, the offering price proposed by that company was too high
(> 7 billion VND) while the package estimate is 1.356 billion VND). In the mean
time they would bear no liability.
− On 9 June 2011, BTC’s representative gave his non-objection to the
nomination result that the Dai Viet Water and Environment Development JSC is
awarded to implement the contract. On 29 April 2011, the project owner issued the
Requirement Dossier to 3 bidders, and only 2 of them submitted their bids on 11
May 2011. As agreed by BTC’s representative, the project owner opened the bids
and evaluated them.
− The contract package 01-TVGS for supervision of construction and
equipment installation has been signed and then the contract performance started
on 18 July 2011 together with the work procurement packages.
d. Disbursement
Due to the inflation, the bidding prices of several bidders who pass technical requirements
exceeded the cost estimates of the tender plan. The regulated process of handling these
problems required to spend a certain time. Therefore, the actual tendering duration lasted
longer than the planned duration. As a result, the disbursement for the Phu Cat running
water supply sub-project is mainly done in the last semester of 2011.
By the reporting date (31 July 2011) there has been advance payment to the contractors of
the procurement packages 04-XL, 07-XL, 08-XL and 10-XL. The total advance to these
contractors is 5.124 billion VND or Euro 222,000 at the exchange rate 23,036VND/EUR,
of which Euro 175,942 is paid by the Belgian fund under Natex modality, and Euro46,058 is paid by the Counterpart fund. Advance payment for packages 03-XL and 11-XL
are under preparation and will be done in early August 2011.
By 31 December 2011, the total disbursement on this project component on the Belgian
contribution will attain about 1,135,141 Euro, and Euro 290,0876 on the Counterpart fund
(See Annex 3 for more details)
3.2.2. Hoc Mon dam
Detailed design
The consultancy on survey, preparation of design drawings and cost estimates for the
Rehabilitating Hoc Mon reservoir including the headworks, the canal system and the My
Chau water supply plant is executed under the Belgo-Vietnamese Study and Consultancy
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Fund;
− The tendering procedure for the consultancy was done in the second semester of
2010; since September 2010. The Construction and Investment Project Management
Unit of Phu My district awarded the contract to the Joint Venture of CTC-BIHECCO.
BTC issued non-objection on the bidding and bid evaluation process.
− The project owner signed the contract with the successful contractor in December 2010. This contract was scheduled to start on 17 December 2010 and it would be
completed on 26 May 2011;
− However, when the contract (already signed by the contractor and the
Construction and Investment Project Management Unit of Phu My district) was
presented to BTC, the latter found several inconsistencies and objected to signing it;
− In the letter nr. 30/TLN/2011 dated 02 March 2011 addressed to the National
Director of the project, BTC reiterated that it had not received and signed a new
revised contract and that no payment would be made for work implemented before
BTC had agreed to sign the contract;
− However, in the mean time the Joint Venture of CTC-BIHECCO had already
started the work.
− In an attempt to regulate the situation BTC agreed by letter to the PPMU with
nr.68/TLN/2011 dated 27 April 201 to exceptionally consider payment of work
performed by the JV since 17 December 2010, provided an independent party,
employed by the PPMU, effectively and duly certifies that works performed by the JV
was done according to good practice, meet all relevant standards and quality
requirements and that the quantities performed are as proposed in the bill of quantities
of the contract;
−The PPMU then prepared BID and TOR for such verification and short listed 3
consultants for verifying the topographic and geological surveys of the
abovementioned work. After an appointment procedure with 2 offers received, the
PPMU selected Nguyen Truc Construction Consultancy Co. Ltd. BTC issued its non-
objection by letter nr.119/VA/2011 of 28 June 2011;
− The contract was signed on 01 July 2011 and on 04 July 2011 the consultant
organized a kick-off meeting. The contract duration was 30 days.
− On 21 July 2011, the consultant presented his draft final report to the PPMU, the
Construction and Investment Project Management Unit of Phu My district and a
representative from BIHECCO. The situation does not seem good. The work done by
BIHECCO so far seems to be carried out neither according to the relevant standardsand quality, nor in sufficient quantity required under the bill of quantities of the
contract.
− Given the difficulties encountered during the verification, the PPMU agreed to
extend the contract duration for Nguyen Truc Construction Consultancy Co. Ltd up to
5 August 2011;
− The discussion on the final report will be organized at the PPMU office with the
participation of the PPMU, the project owner and the designer. After that, they will
submit the final report on 5 August 2011.
Considering the situation reported in the paragraph above, the PPMU was not in a position to assess and approve the detailed design and cost estimate in the
timeframe proposed at PSC3.
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4. RESULT D: SOLID WASTE TREATMENT SCHEMES
4.1. Brief overview of the planning presented at PSC3 for this reporting period
− Continue the establishment of four (4) DSWMP’s for An Nhon, Tay Son, Phu My,
Hoai Nhon Districts;
− Implement coaching program;
− Involve private sector entities in the district’s solid waste collection and treatment.
4.2. Progress report of the Solid Waste Treatment Schemes
4.2.1. Establish District Solid Waste Management Plan’s for An Nhon, Tay
Son, Phu My and Hoai Nhon Districts (4 DSWMPs)
a. EP&T consultancy for the establishment of four (4) DSWMP’s
The contract for the Consultancy on developing district solid waste management detailed
plans for the four districts of Hoai Nhon, Phu My, An Nhon and Tay Son is executed
under the Belgo-Vietnamese Study and Consultancy Fund;
− The contract for this consultancy was signed with the consultant EP&T on 5 November 2010.
− As contracted, EP&T must complete the DSWMPs at the end of May 2011.
However, during the implementation, the PPMU and the consultant mutually agreed
to postpone the 4th phase of the contract by 1 month in order to leave more time for
the districts to study the draft DSWMPs. The contract extension got BTC’s non-
objection.
− The draft final DSWMPs of the four districts were submitted to the PPMU on 24
June 2011.
− The PPMU sent this draft to the districts for their comments. The PPMU collectedall comments and then sent them to EP&T on 14 July 2011. EP&T will finalize the
DSWMPs and submit them to the PPMU on 5 August 2011.
The DSWMPs were drawn up in close consultation with all stakeholders within the
district through meetings, discussions and workshops. They conform to the government’s
decrees and laws and in particular Decree No. 59/2007/ND-CP issued on the 9 th April
2007 concerning the principles applied in solid waste management as well as Decision
No. 2149/QD-TTg signed by the Prime Minister on 17 December, 2009, approving the
National Strategy on Integrated Solid Waste Management till the year 2025.
Content of the DSWMPs:
The DSWMPs give an overview of the related Government’s laws, Decrees and
Regulations on solid waste management. For each type of waste, the plans also provide a
description of the current situation, where after the present waste quantities and
characteristics are discussed. Then, the plans describe the requirements to waste
collection, treatment and disposal, the capital and financial costs of the system, as well as
cost recovery, requirements to institutional strengthening, capacity development and
awareness raising. The key elements of the DSWMPs are briefly summarized below:
Time span:
The Plans extend over a period covering the years 2011 through 2020, with a vision to the
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year 2025. The plans are completed with an action plan for every district covering a 5 ‐
year period. In particular, the District Solid Waste Management Plans cover the
management of the domestic waste, the industrial waste and healthcare risk waste. Area covered by the DSWMPs:
The DSWMPs are comprehensive and cover all types of waste and all 66 towns and
communes in the four districts.
District Solid Waste Management Board:
The District Solid Waste Management Board will be established under the District
People’s Committee. This Board will be responsible for all aspects of the implementation
of the District Solid Waste Management Plan. The District Solid Waste Management
Board can establish working groups covering more specific topics under the District Solid
Waste Management Plan. The District Solid Waste Management Board will beresponsible for ensuring that there are sufficient revenues and funds available to establish
and subsequently operate the solid waste management systems in a sustainable manner.
Setting-up a Waste Resource Centre:
The DSWMPs propose that a Waste Resource Centre (WRC) is set up at the provincial
level, either under an existing provincial department or as an independent organization.
The WRC will be financed through a mixture of donors, income generation and support
from the Government of Vietnam. The Centre is to support the provision of core solid
waste management services.
Solid Waste Collection Rates:
The DSWMPs expect that by the year 2015, collection rate of the waste will reach 70% in
the Towns and a few selected communes. All other communes are expected to have a
collection rate of 30% in 2015. By 2020, the collection rate will be 80% in the towns and
40% in the communes. The collection rates are expected to further increase to 50% by
2025 in the communes.
The plans propose that the management of solid waste should follow the following
sequence of priorities:
− Reduction in the quantity of waste produced and to reduce its negative impacts;
− Recycle the waste, where the discards are separated into materials that may be
incorporated into new products;
− Use of waste not suitable for re-use or recycling as source of energy;
− Disposal of waste not suitable for re-use or recycling nor for energy recovery, as
well as the remains of waste from which energy has been recovered, without
endangering human health and without using processes or methods which could harm
the environment.
Waste separation and treatment at source:
The DSWMPs propose waste separation at source, combined with local treatment. In this
case, the collection only of the remaining waste, that cannot be treated locally, will be
necessary. The waste will be separated at source and locally treated by households. Only
waste which remains after separation and local treatment will be collected. The collected
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waste will be transported and buried in a sanitary landfill.
b. Review of the Provincial Solid Waste Management Plan
The TFF of the project asks for a review of the Global Strategy on Solid Waste for Binh
Dinh province. This requirement was included in the TOR of the contract with EP&T.
The study of EP&T confirms globally that the “Province Solid Waste Master Plan
(PSWMP) for the urban areas and the industrial zones in Binh Dinh area up to 2020”approved by Decision no. 637/QĐ-UBND dated 27 August 2009 by the People’s
Committee of Binh Dinh Province is in agreement with national standards. The plan’s
view of point proposes to arrange reasonably the locations for the solid waste treatment
plants in the provincial area so that each waste treatment plant will serve one area with
the fitting radius (not according to the administrative units).
Based on this view of point, EP&T proposes to build only 2 instead of 4 landfills for the
four districts and that two districts use shared landfills (i.e. Tay Son and An Nhon, as well
as Phu My and Hoai Nhon). EP&T recommends that the principle of “one district, one
landfill” should be abandoned.
With sharing the landfills, a large environmental benefit can be realized, as well as asubstantial amount of money saved, both on investment in the landfills and on operating
the landfills, as shown in the table below:
Unit: Million VND
Summary of landfill costs
(Million VND)
4 landfills;
not shared
2 landfills;
shared
Saving
s
Percentage
Landfill construction
investment cost
147,049 111,551 35,498 24%
Landfill cost of operation and
maintenance3
93,736
59,106 34,630 3
7
%
Total: investment plus O&M 240,785 170,657 70,128 29%
(Source: Draft DSWMPs)
c. Involve private sector entities in the district’s solid waste collection and
treatment
In line with the TFF, and in order to understand better the present and possible future
involvement of the private sector in the revaluing and recycling of the district’s solid waste,
the PPMU made plans to undertake a market survey of the actual and potential situation on
treatment and commercialization of recyclable wastes (such as paper, carton, metals,
plastics, etc…) and on the potential for using compost made from organic waste.
Implementation of these plans will continue as follows:
• Recyclable waste
The average composition of the waste generated in the districts is estimated from the
waste characterization surveys by the project and can be summarized for the four districts
to be as follows: recyclables 15%, biologically degradable waste 60% and other waste25%. The biologically degradable waste is by far the largest fraction. The Households can
3 Based on 15 year lifetime
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treat the biologically degradable waste to produce compost or other products (see below),
as well as separate valuable materials for selling (i.e. recyclable as well as organic waste).
Field observations indicate that the local business community for recyclable waste is
booming. Almost the entire recyclable waste fraction is being recovered by itinerant
waste collectors and buyers (i.e. scavengers), who sell it to local waste recycling
businesses. The PPMU did not undertake any action for this fraction. The DSWMPs
accept that at least 10 to 20% of the overall waste stream is already removed at thehousehold level; mostly these are recyclable materials such as: cardboard, paper, bottles,
cans and metals that are sorted at source by the households.
The DSWMPs assume the following evolution in the recyclable waste fraction:
- For Towns: Currently 15% of the domestic solid waste generated is sold to
scavengers and recyclers. It is estimated that these quantities will increase slightly
over the coming years to 18% (e.g. the amount of recyclables in the waste is higher in
towns than in communes).
- For Communes: Currently 10% of the domestic solid waste generated is sold to
scavengers and recyclers. It is estimated that these quantities will increase slightlyover the coming years to 12%.
• Organic (biologically degradable) Waste
The biologically degradable waste fraction constitutes 60 % of the all the waste generated
by the households of the 4 districts. These households will be encouraged to separate
food refuse and other organic material for composting or revaluing in another way.
This District Solid Waste Management Plan calls for 15% of the total generated domestic
solid waste stream, consisting of organic waste, to be treated at source by the year 2025 in
towns (i.e. a quarter of all the organic waste produced) and likewise 30% in communes
(i.e. half of all the organic waste produced). Of course this is only feasible if households
are willing to do so, otherwise the waste will be a mixture of organic and other waste.
Therefore, extensive awareness raising and education will be required for the entire
population of the districts.
The technologies proposed by Somers Livestock Solutions for valorization of organic
waste are used to obtain this degree of treatment. They are the following:
- Use of Mesophilic storage and reduction bins: The mesophilic units are concrete
or brick storage bins in which the volume and weight of organic waste is reduced by
natural processes (bacteria, fungi, larvae, worms). The bins can be used both at
household level and at community level.
-
Commercial black soldier fly (BSF) larvae production from organic waste. Thismodel is operated by waste collectors or scavengers. Black soldier fly larvae, which
feed on most types of organic waste, are cultivated in a biopod, specially designed for
this purpose.
- Small scale composting of market waste. The organic waste of the market is
separated at source and brought to a nearby location where it is composted under a
Toptex fleece, using the technology of thermophilic composing. This is an economical
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composting technique that can be applied small scale.
- Feeding waste to livestock (chicken, pigs, cows, fish, etc…). The practice of
feeding fresh food waste to pigs and cows is already extensively used in the project
area. In order to avoid transmission of diseases only fresh waste should be used and all
food should be cooked for 1 hour (one hour boiling time).
d. Follow up activities including: Pilot projects, training and coachingprograms and further development of the models proposed by the
consultant Somers Livestock Solutions
Three of the 4 models described above have been tested in the project area. The feeding
model to livestock is already common practice, but home composting using mesophilic
bins, thermophilic composting using Toptex fleece and the cultivation of BSF larvae are
rather new for Binh Dinh province. The following tests were carried out:
- two tests of thermophilic composting using Toptex fleece (in Tay Son district);
- two tests with a biopod for BSF larvae cultivation (one in Tay Son and one with
an interested private person in Quy Nhon City);
- 16 tests with mesophilic storage and reduction bins in 16 families (also described
above under the section on Capacity development).
All tests were carried out successfully and an exposition with a demonstration of the 3
tested models was organized during the workshop at the end of the 3 rd phase of the
establishment of the DSWMP.
5. GENERAL MEANS
5.1. PPMU
Replacement of the Capacity Development and Awareness Raising Specialist of the
project (CAS):For personal reasons, Mr. Bui Ngoc Can, CAS of the project has resigned and needs to be
replaced. After carrying out the recruitment procedures, the PPMU selected an
appropriate candidate. The PPMU will submit the candidate profile to BTC and PPC for
their consideration and acceptance in August 2011. Mr. Bui Ngoc Can will continue to
work in the project until his replacement has taken up her post.
5.2. Project car
Complete the handover and takeover procedures between Kartenex and PPMU, liquidate
the contract:
-
The handing over procedures for the car were completed on 22 March 11- The full payment of the contract was done on 24 May 11
5.3. Mid Term Review (MTR)
TOR and BID for the MTR were completed in June and tendering for recruitment of the
consultant is in progress by BTC HQ. The MTR is scheduled to take place in November
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and December of 2011.
5.4. External Audit
The 2nd local audit mission was received in the PPMU from 25-29 April 2011. The audit
covered the operation of the project from 01 July 2010 to 31 December 2010.
In the auditors opinion, the financial statements for the audited period give a true and fair
view of the balances of assets, liabilities and funds of the Project as at 31 December 2010and of its receipts and expenditures for the period from 01 July 2010 to 31 December
2010, in accordance with the accounting policies.
The next audit is planned in Q4 of 2011.
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
IV. ACTIVITY PLAN
1. REVISION OF THE FIVE - YEAR ACTIVITY PLAN (2009 – 2014)
The five year action plan of the project has been adjusted to take into account the progress of the project to date. The full Five-Year Activity Plan has been shown in the annex 1.
2. DETAILED ACTIVITY PLAN FOR THE SECOND SEMESTER OF 2011
2.1. RESULT A: CAPACITY BUILDING
The framework of our action plan for Capacity Development is the project’s “Capacity
Development Strategy Concept & Action Plan”, as adopted in February 2011 by PSC3. In this
strategy CD actions concentrate mainly on the following important facets:
- institutional-organisational development
- leadership and management development
- enhancing technical knowledge and skills
Three critical underlying principles have been agreed. They are:
- multi-stakeholder 4 involvement in identification of needs for CD, in decision making
and in implementation;
- buy-in and ownership by all involved actors;
- On-the-job-guidance from a coach (i.e. a sector planning and implementation expert).
The project will in the first place prepare the “institutional-organisational development” for
each sector, as a starting point to ensure the basis for "inter-agency cooperation" and sustained
CD in the future. During the planning period covered by this report, the PPMU will, for eachof the three sectors of the project (i.e. Solid Waste Management, Rural Water Supply and
Irrigation Management), proceed with the following activities:
− Design and conduct institutional-organisational capacity and performance assessments
(IOCA);
− Identify needs and strategic levers to improve capacity and performance.
Mandated groups5 of stakeholders will formally carry out the task above. Supported by the
project, the groups will launch, during a series of meetings, the necessary planning and
implementation processes, with the involvement of the relevant provincial agencies. During
this process, the PPMU will provide coaching by an expert in the sector and organiseactivities such as workshops, seminars, trainings, study trips, etc...
The primary objective during this period is to create awareness, buy-in and commitment of all
agencies and well-defined mandates. The project will also attempt to find and employ a coach
that can guide stakeholders through their specific planning and implementation process.
The detailed activity plan for CD is described in more detail under the sector report of each
sector. Reference is made to the chapters’ 2.3.1.1, 2.3.2.1 and 2.3.3.1 below for the CD
activity plan for Rural Water supply, Irrigation and Solid Waste Management.
4 A stakeholder is always an agency, organization, institute, association, union, etc… and only in rare
cases may it refer to an individual if it is a relevant actor (e.g. a private waste collector in a town or
commune).5 These groups are named in the Capacity Development Strategy document as “inter-institutional, sector
wide improvement groups”. As already explained earlier, they take up a sector specific name during
implementation.
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
2.2. RESULT B: AWARENESS RAISING
The framework of the Awareness Raising action plan is the project's Strategy for Awareness
Raising approved at PSC2 of 22 June 2010. The general objective of this strategy is to
improve the knowledge and perception of the community about:
1) Solid Waste, about the impact of waste on our environment, about the importance of waste
separation, collection, treatment and recycling. Consequently local people will be well awareof their responsibility and show the appropriate behaviour on how to deal with waste in their
daily life.
2) Clean Water Use and Water Resource Protection , about the importance of the use of
clean water and of water source protection. Consequently, local people will be well aware of
their responsibility and show the appropriate behaviour towards the importance of access to
clean water services and towards the protection of water resources.
Based on this objective there are three programs of environmental awareness raising ongoing,
in particular:
• Environmental Awareness Raising Program in Communities
• Environmental Awareness Raising Program in Schools
• Environmental Mass Communication and Information-Education-Communication
(IEC) Materials Program
The target groups of this awareness raising program are the rural population and schools in
rural areas.
The detailed activity plan for CD is described in more detail under the sector report of each
sector. Reference is made to the chapters’ 2.3.1.2, 2.3.2.2 and 2.3.3.2 below for the AR
activity plan for Rural Water Supply, Irrigation and Solid Waste Management.
2.3. RESULT C: RURAL WATER SCHEMES
2.3.1. PHU CAT WATER SUPPLY
2.3.1.1. ACTIVITY PLAN FOR CAPACITY DEVELOPMENT PROCESS FOR
RURAL WATER SUPPLY WORKS (RWS)
Along with the construction of the Phu Cat Rural Water Supply works, the dialogue needs to
start about management models, operation and maintenance of the water supply works,
thereby involving all relevant stakeholders. PCERWASS will play the key role of leading
agency in this dialogue.
The primary activity during the 2nd semester of 2011 will be a sector and institutional-
organisational analysis with regards to the management models6 and operation and
maintenance modalities proposed by pCERWASS for the Phu Cat Rural Water Supply
System.
In parallel, the project will support pCERWASS to carry out a review of their water supply
management practice in other systems under their control, as well as a study on management
models for rural water supply elsewhere in the province, in Vietnam and internationally.
The project’s actions will thus focus on the management models and operation and
maintenance modalities for Phu Cat Rural Water Supply System.
Three activities are planned:
6 Management models include: budgeting and tariff setting, internal & external accountability, customer
relations, service reliability level, etc.
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a. Dialogue with PCERWASS on process of capacity analysis for RWS management
(July – December 2011)
A detailed action and activity plan is currently being established
The dialogue is ongoing.
b. Sector and institutional-organisational analysis & Awareness Raising of stakeholders
for RWS Management, O&M
- Write TID, tender and select facilitator for preparatory stakeholder analysis
and IOCA (August –September 2011);
- participatory stakeholder analysis (September 2011);
- further IOCA and recommendations (October - November 2011);
- strategic orientations and roadmap for implementation of RWS management
model (December 2011 up to February 2012)
c. Study trip on RWS management models in Vietnam and abroad (September –
November 2011)- PPMU writes TOR; PCERWASS studies management models in Vietnam and
prepares and organizes study trip for stakeholders (October – November 2011);
- study trip in Vietnam (December 2011);
- study trip in Europe (September 2011);
- Evaluation workshop and capitalization (December 2011).
Estimated budget required for the 2nd semester of 2011 is Euro 30,560 from GoB contribution
all of which is spent under the NatEx modality.
2.3.1.2. ACTIVITY PLANNING FOR AWARENESS RAISING FOR CLEAN
WATER & WATER RESOURCE PROTECTION
Along with the construction of Phu Cat Water Supply works, the dialogue about the
importance of the use of clean water and protection of local water resources has started,
thereby involving all stakeholders and beneficiaries.
pCERWASS is playing the key role of leading agency in this dialogue with all stakeholders
and beneficiaries.
During the period December 2010 - June 2011 two District Task Forces (DTFs) have been set
up in the two targeted districts Phu Cat and Tuy Phuoc, which comprise members of DARD,
Youth Union, Women Union, DoET and DoH.
In addition, two Clean water Communication Teams (Communes) and four Clean water
Communication Teams (at primary and secondary schools) have been developed in the two
targeted districts. All the ECTeams have been provided trainings to strengthen their capacities
to design, implement and monitor the communication activities. After this training, all the
clean water Teams developed Communication Plans, which have been approved by the
PPMU and pCERWASS.
A contract is signed with the Binh Dinh Mass Media (television, newspaper, radio) to
disseminate general, easy-to-understand, education messages on environment protection and
on the project's activities. Binh Dinh Television is also in the process of developing a
documentary, which should be ready by October 2011.
Information, Education and Communication (IEC) materials have also been developed and
printed, including booklets, posters and t-shirts.
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The focus of the activities in the pilot phase is:
- Developing a good relation with pCERWASS and raise their capacity to
implement the AR program as a subcontractor of the project;
- Set-up ECTeams and DTFs
- Pilot Phase and evaluate the Awareness Raising Programme
- Develop IEC Materials & Documentary
The Pilot Phase will be finished December 2011. By that time internal and external
evaluations need to be conducted with technical support of the PPMU.
During the 2nd semester of 2011, the focus of the actions is on finalizing the pilot phase and
preparing the extension phase.
Actions in 2011, semester 2:
- Study Trip on Awareness Raising Models in Vietnam to Hanoi (August)
- Continue the Implementation of Environmental communication Plans (August
– December)
- Continue the monitoring and evaluation of the EC plans (August – December)
- Internal and external evaluations (October – December)
- Wrap-up workshop of the pilot phase (December)
- Summary report will be written and disseminated (December)
- Review environmental awareness raising plan for the extension phase based on
lessons learned of pilot project (October - December)
- Maintenance plan of environmental awareness raising (after end of pilots
activities)
2.3.1.3. ACTIVITY PLANNING FOR INVESTMENT IN PHU CAT AND TUY
PHUOC CLEAN WATER SUPPLY NETWORK
There are 13 procurement packages (11 procurement packages for construction works and 2
procurement packages for equipment supply) in the tender plan of Phu Cat Running Water
Supply sub-project.
The activities for the investment component of the next period include:
- Continue the implementation of works packages 03-XL, 04-XL, 06-XL, 07-
XL, 08-XL, 10-XL, 11-XL and supervise construction;
- Award the works packages 05-XL start to implement the construction and
construction supervision;
- Complete Bid evaluation and contract award of work packages nr.01-XL, 02-
XL, 09-XL and 03-HH (after non-objection from BTC) and start to implement the
construction and construction supervision;
- Retender the procurement package nr. 02-HH for Procurement of equipment,
controlling power system and lighting power system (for water treatment plant, 4 first
level pumping stations, and booster-pumping station), evaluate the bids and after non-
objection from BTC start to implement the contract;
- All construction work and supply of equipment should be completed by
December 2012, except for the Water treatment plant, 4 first-level pumping stations
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and raw water pipeline (constructed under package 01-XL). The latter should be
completed in or before March 2013.
- Make regular payments to the contractors, as the work progresses.
Estimated budget required for the 2nd semester of 2011, from GoB contribution is Euro
1,293,085, of which all is spent under the NatEx modality.
Estimated budget required for the 2nd semester of 2011 from GoV contribution is VND 5. 621 billion (approximately Euro 244,019).
2.3.2. HOC MON DAM
2.3.2.1. ACTIVITY PLAN FOR CAPACITY DEVELOPMENT PROCESS FOR
PARTICIPATORY IRRIGATION MANAGEMENT
During the final evaluation of the BTC-irrigation project VIE 0302211 (February 2011), the
Consultant recommended that BTC should invest in institutional-organisational PIM
development along with planned investments in the upgrading of irrigation infrastructure
works.
Therefore, the project started up a Participatory Stakeholder Analysis of actors for PIM-development in May 2011. The PIM Centre (Hanoi) facilitated this activity. Besides, a study
trip to the Philippines for leaders & managers of provincial and district stakeholders is
conducted in June 2011. Following these activities, the process of formalizing and supporting
an action group for institutional-organisational PIM-development, representing all relevant
stakeholders during the remaining time of the project, will be designed by this action group, in
collaboration with a PIM specialist (PIM Centre of similar) and supported by the PPMU.
The aim of these activities is to raise awareness and realise buy-in and commitment by the
stakeholders (provincial, district and communal)
The project’s actions will thus focus on the awareness raising and commitment for PIM and
the start up of a formal PIM-action group and IOCA.
Three activities are planned:
a. Finalize TID, tender and select consultant for coaching of PIM-development
process (August – October 2011)
- Reviewing and complementing baseline study (September)
Implementing PIM requires the participation of many sectors and departments of different
levels, including provincial, district and communal levels. Although these organizations were
analyzed during the participatory stakeholder analysis, further analysis is still required. The
analysis covered three main aspects: (1) Functions and legal status; (2) Resource and
responsibility; (3) Relationship with other organization. The status of PIM, the Water User Organisation models, the financial mechanisms and the detailed institutional arrangements all
still need more detailed clarification.
- Finalize TID, tender and select consultant for coaching of PIM-development
process for the remaining duration of the project (August – October)
b. Establishment of PIM Unit (October – November 2011)
- Getting agreement on PIM-development and institutionalisation (October)
- consultation process, workshop for definition of roles and responsibilities of
formal PIM-unit (October)
- appointment of PIM-unit (November)
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c. PIM-unit designs and conducts institutional-organisational capacity & performance
assessment (IOCA) (November – December 2011)
- organise supporting workshop for defining purpose and design of an
institutional-organisational capacity assessment (November);
- organise supporting workshops for the implementation of the institutional-
organisational capacity assessment (IOCA) (December);- Follow up the work of the consultant and PIM-unit (November and
continuously thereafter).
Estimated budget required for the 2nd semester of 2011 is Euro 9,100 from GoB contribution
all of which is spent under the NatEx modality.
2.3.2.2. ACTIVITY PLANNING FOR AWARENESS RAISING
AR for the irrigation component of the project is integrated in the PIM development plan.
2.3.2.3. ACTIVITY PLANNING FOR INVESTMENT IN THE
REHABILITATION OF HOC MON RESERVOIR
Detailed Design Consultancy on survey, design drawings and cost estimate for
Rehabilitating Hoc Mon reservoir
The detailed design consultancy covers the following components: Increase the capacity and
rehabilitate the Headworks (Dam, Saddle Dam and Spillway) and Irrigation Canal System and
Construct the My Chau Rural Water Supply Network. The consultancy is paid under the
Belgo-Vietnamese Study Fund.
The following activities are planned:
- Based on the final conclusion of the independent verification by Nguyen Truc
Construction Consultancy Co. Ltd., in August 2011, the PPMU will organize a
meeting with the project owner, the designer and the verifier to agree on the surveyquantity and quality actually done by the JV, and then report BTC on the meeting
result for their consideration and decision.
Estimated budget required for the 2nd semester of 2011 is Euro 967,206 from GoB
contribution under the NatEx modality and Euro 244,019 from GoV contribution.
2.4. RESULT D: SOLID WASTE TREATMENT SCHEMES
2.4.1. ACTIVITY PLAN FOR CAPACITY DEVELOPMENT PROCESS FOR
DISTRICT SWM
Multiple activities (workshops, study trips) have already been organised during the previous
stages of the project to raise the awareness on integrated solid waste management (ISWM) of
decision makers of the districts, towns and communes, as well as other stakeholders. Four
district solid waste management plans (DSWMPs) have been developed and a number of
meetings at commune and district level as well as several workshops have been organised to
support the development of the plans. The DSWMPs foresee in the creation of DSWM boards
and working groups in each of the four districts. The CD actions of the project in the second
semester of 2011 will be in support of the creation and first tasks of these DSWM boards and
working groups.
The project’s actions will thus focus on these groups.
Three activities are planned now until the end of the year:
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a. Establishment of DSWM Boards & working groups in 4 districts (September –
October 2011)
This will involve the following steps:
- organise a supporting workshop for definition of roles and responsibilities
(September)
- prepare the appointment of the Boards and Working groups in each district(October)
b. Define coaching process of sub-groups (September – October 2011)
Including:
- Identify needs of working groups (during workshop of roles & responsibilities)
and define draft coaching processes (for stakeholder analysis, problem analysis,
planning, implementation etc.) (October)
- write TIDs, tender and select facilitators with necessary expertise for coaching
process of the working groups (from September until October)
- together with the selected facilitators and main stakeholders, finalize planning
of coaching processes (October)
c. Start up coaching processes & follow up (November – December 2011)
Including:
- Start the cooperation between facilitators and working groups (start
stakeholder analysis, problem analysis, planning for implementation, etc…)
(November – December)
- organise supporting activities in collaboration with facilitators (e.g. workshops,
study visits, …) (November – December)
- follow up the work of the facilitators (November – December)
Estimated budget required for the 2nd semester of 2011 is Euro 25,780 from GoB contribution
of which Euro 24,780 is spent under the NatEx modality and Euro 1,000 under the Regie
modality.
2.4.2. ACTIVITY PLANNING FOR AWARENESS RAISING FOR SOLID
WASTE MANAGEMENT
During the year 2010 and the first half of 2011 the PPMU organised several activities
(workshops, trainings) to raise the awareness of households, commune members, district
decision makers and EPA about waste, the impact of waste on our environment, about theimportance of waste separation, collection, treatment and recycling.
EPA is playing the key role of leading agency in this dialogue with all stakeholders and
beneficiaries.
During the period December 2010 - June 2011 four District Task Forces have been set up in
the four targeted districts Hoai Nhon, Phu My, Tay Son and An Nhon, which consists
members of DoNRE, Youth Union, Women Union, DoET and DoH.
In addition, four Environmental Communication Teams (4 Communes: Bong Son- Hoai
Nhon, Phu My- Phu My, Nhon Thanh- An Nhon, Tay Phu – Tay Son) and eight
Environmental Communication Teacher Teams (secondary and primary schools) at these
communes have been established in the four targeted districts. All the ECTeams have been
provided trainings to strengthen their capacities for designing, implementing and monitoring
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the communication activities. After these trainings, the ECTeams developed Communication
Plans, which have been approved by the PPMU and EPA.
A contract is signed with the Binh Dinh Mass Media (television, newspaper, radio) to
disseminate general, easy-to-understand, education messages on environment protection and
on the project's activities. Binh Dinh Television is also in the process of developing a
documentary, which should be ready by October 2011.
IEC (Information, Education and Communication) Materials have also been developed and
printed, including booklets, posters and t-shirts.
The focus of the activities in the pilot phase is:
- Developing a good relation with EPA and raise their capacity to implement the
AR program as a subcontractor of the project;
- Set-up ECTeams and DTFs
- Pilot Phase and evaluate the Awareness Raising Programme
- Develop IEC Materials & Documentary
In the previous period, the PPMU found that its subcontractor EPA, although qualified,
collaborative and willing to implement the project’s strategy, did not assign enough human
resources for implementing the program to the quality and speed required by the project. In
this semester, the PPMU will negotiate with EPA their capabilities for assigning more
resources to the implementation of this contract.
The Pilot Phase will be finished December 2011. By that time internal and external
evaluations need to be conducted with technical support of the PPMU.
During the 2nd semester of 2011, the project will focus on finalising the pilot phase and
preparing the extension phase.
Actions planned in 2011, semester 2:
- Study Trip on Awareness Raising Models in Vietnam to Hanoi (August)
- Continue the Implementation of Environmental Communication Plans (August
– December)
- Continue the monitoring and evaluation of the EC plans (August – December)
- Internal and external evaluations (October – December)
- Carry out the pilot projects on organic waste treatment models (October 2011 –
March 2012)
- Wrap-up workshop of the pilot phase (December)
- Summary report will be written and disseminated (December)
- Review environmental awareness raising plan for the extension phase based on
lessons learned of pilot project (December)
- Maintenance plan of environmental awareness raising (after end of pilots
activities)
2.4.3. ACTIVITY PLANNING FOR INVESTMENT FOR SWM
Apart from the institutional arrangements, such as setting up the DSWM Board and workinggroups (described under the CD plan in 2.4.1 above) and coordinate with EPA to implement
the AR programme for every type of waste management, the project will begin to:
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- Establish the organic composting at households and markets;
- Build waste disposal sites (sanitary landfills);
- Establish the domestic solid waste collection and transportation system;
- Ensure that all healthcare waste is collected and treated;
- Improve management of industrial waste;- Set up a provincial Waste Resource Centre (WRC).
These activities, except the WRC, will start after the establishment of a District Solid Waste
Management Board, (or Working Groups set up under it). The Board will have the necessary
authority to make decision, establishing the legal and financial basis for the various activities.
The groups will also oversee the implementation of all aspects of the solids waste
management systems for domestic waste, healthcare waste and industrial waste. The WRC
will be established later.
During the 2nd semester of 2011, the Project will have time to implement only the following
activities for the Solid Waste Management component:
- Approve District Solid Waste Management Plan (October 2011)
- Prepare the Investment plans of the new sanitary landfills (October 2011 –
April 2012)
2.5. GENERAL MEANS
- Continue the staffing, management and operation of the PPMU;
- Prepare for the 5th PSC meeting;
- Receive the 3rd local audit mission, which should take place in October 2011;
-
Receive the MTR mission, which should take place in December 2011;Estimated budget required for the 2nd semester of 2011 from the GoB fund is Euro 53,559
(Euro 38,642 under Regie modality and Euro 14,917 under NatEx modality). The estimated
budget required for 2011 from the GoV fund is Euro 2,883 (full year).
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V. FINANCIAL REPORT
1. GENERAL OVERVIEW OF THE FINANCIAL PROGRESS
a. General view of the disbursement progressSince the beginning of 2011, the PPMU has continued to concentrate strongly on the activities
of Result A (Capacity building) and Result B (Awareness Raising) as well as the solid waste
related studies (DSWMP development and Valorization of Organic Waste) under Result D
and the preparation of the Phu Cat Water Supply investment under Result C.
In general, the project activities have progressed rather well and in agreement with the
expected plan of the third PSC. Nevertheless, administrative difficulties have led to delays in
the Phu Cat Rural Water Supply investment, so the disbursement progress was delayed
accordingly.
The detailed design for the rehabilitation of Hoc Mon reservoir and canal system and the
Rural Water Supply to My Chau have met with problems and no disbursement is expected in
2011 anymore.
b. Rate of disbursement progress until end of July 2011
The tables below show the disbursement progress of the project in the first semester of 2011,
including July, as well as the disbursement progress for the full duration of the project, since
the start in august 2009 up to 31 July 2011. The tables also show the rate of progress
expressed as a percentage of the plan presented at PSC3.
During the reporting period, from 1 January 2011 until 31 July 2011, the disbursement by the
project was Euro 452,149, equivalent to 24.08% of the planned disbursement of 2011, Of
which, Euro 399,520 was from Belgian fund (Regie: 119,062; Nat.ex: 237,299 and Studyfund: 43,159 Euro) (25.31% of the planned disbursement of 2011), and Euro 52,628 was from
Counterpart fund (17.57% of the planned disbursement).
The accumulated disbursement since the start of the project till 31 July 2011 is Euro 996,634,
equivalent to 10.82% of the project budget. Of which, Euro 835,516 Euro was from Belgian
fund (10.82% of the Belgian budget), and Euro 161,117 was from Vietnamese counterpart
fund (10.80% of the VN budget).
Table 2. Disbursement progress on 31 July 2011
Planned
disbursement
Actual
disbursement
Disbursement rat e
(%)
Actual
disbursement
Disbursement
rate
1 2 3 4=3/2 5 6
I GoB fund 1,578,320 399,520 25.31 7,721,426 835,516 10.82
1 Regie 210,305 119,062 56.61 831,000 379,427 45.66
2 Nat.ex 1,306,357 237,299 18.16 6,678,000 328,555 4.92
3 Study fund 61,659 43,159 70.00 212,425 127,534 60.04
II GoV fund 299,531 52,628 17.57 1,492,495 161,117 10.80
Total 1,877,851 452,149 24.08 9,213,921 996,634 10.82
Accumulation on 31/7/2011
Total budget
Unit: Euro; exchange rate: 23,036 VND/EUR
NrFund source and
modality
Disbursement 01/01-31/7/2011
(See Annex 2 for more details)
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2. FINANCIAL PLAN FOR THE 2ND SEMESTER OF 2011
During the second half of 2011, the project will continue to implement its CD and AR
activities as well as the investment for Phu Cat RWS. The table below shows the planned
disbursement for the period from August 2011 until 31 December 2011.
Table 3. Financial plan for the last 5 months of 2011
GoB GoV Total Nat.ex Re ie SF
A Capacity buildingnat.ex-
regie127,174 79,074 48,100
B Awareness raisingnat.ex-
regie7,862 7,862
C Rural water systems nat.ex. V 967,206 967,206 244,019
D Solid waste nat.ex. V
Z General means nat.ex- V 53,559 14,917 38,642 2,883
Z_01 Personnel nat.ex- V 46,941 9,500 37,441 2,883
Z_02 Officie equipment nat.ex. V 5,417 5,417
Z_03 Monitoring and evaluation regie 1,202 1,202
SF-regie 23,000 4,500 18,500
District Solid Waste Management
Plans for the 4 districtsSF 18,500 18,500
Junior Program (Junior Assistants
1&2)regie 4,500
TOTAL ( A + B + C + D + Z) 1,178,800 1,069,058 91,242 18,500 246,903
Unit: Euro; x rate: 23.036 VND/EuroPlanned disbursement for the last 5 months of
GoV
Additional available Belgian budget from
other sources
Budget
codeItem
Fund sourceGoB
(See Annex 2 for more details)
Total expected disbursement in the planning period amounts is Euro 1,425,703 (15.47% of
total project value), of which Euro 91,242 are spent on Regie modality, Euro 1,069,058 on
NatEx modality, Euro 246,903 on GoV budget and Euro 18,500 on Study Fund.
Payments on the Regie modality for CD include the cost of ITA and consultancies for
facilitators and trainers. Expenses on the NatEx budget include workshops, trainings and also
consultancies for facilitators and trainers, as coaches for the inter-institutional, sector wide
improvement groups. Payments on AR are for the sub-contractors pCERWASS and EPA.
The bulk of the disbursement (84%) will be spent on the construction works for Phu Cat
RWS.
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VI. CHALLENGES AND DIFFICULTIES
1. CHALLENGES AND DIFFICULTIES
a) The increase of construction costs due to inflation causes difficulties for thecounterpart fund
In the last years, the prices of materials, fuels and labor increased a lot due to inflation. . At
this moment the cost forecasts of the construction works estimates increased by 30%
compared to those at the signing date of the Specific Agreement. The investment at the
previously planned scale will be difficult, due to lack of money. In addition, the revision of
cost forecasts needs to be repeated many times, which possibly will cause more delays.
Currently, the national and local governments are actively implementing 6 groups of solutions
presented in the Resolutions nr.11/NQ-CP dated 24/02/2011 on the main measures for the
purposes of limiting inflation, macroeconomic stability and social security, including public
investment cut-down and state budget deficit reduction. Therefore, with time the counterpartfunds for the project will be restrained.
b) Change of PPMU staff
The Capacity Development and Awareness Raising specialist (CAS) of the project has been
working for the project since January 2011. His capacity was strengthened through many
trainings, workshop and study tours locally and abroad. In the first two years of the project,
the capacity development and awareness raising components have achieved some positive
results, especially the change on awareness of relating agencies and public towards clean
water and sanitation. However, because of some personal reasons, the CAS requested to
resign from the project. Now the PPMU had to recruit his replacement. After this recruitment,
the PPMU must spend a certain time and budget on training and developing the new CAS.This may have an influence on the project progress in the immediate future.
c) The collaboration among the project owners with the PPMU/ ITA in the last time
has not been done smoothly and timely enough
The collaboration of the Phu My C&I PMU with the PPMU (included the ITA) and the donor
in the last time has not been done smoothly and timely enough. Phu My district often failed to
consult with the PPMU on the actions they undertake or the decisions they make. This failure
influences on the general progress. In particular, regarding the Rehabilitation of Hoc Mon
reservoir, the project owner signed a contract with the designing consultant, while this
contract had not been seen and approved by the donor. Nevertheless, the supplier started the
work without a contract signed by BTC. In order to regularize this situation, the PPMUemployed an independent party to verify the surveys already done by the designer before
having a contract, but found that it was substandard and not in agreement, with neither the
TOR nor the Bill of Quantities. The PPMU is working to solve this problem. Invariably, the
implementation of the rehabilitation of Hoc Mon Reservoir project component, which had
already met problems in the past, will be further delayed.
d) There is a disagreement on the investment of sanitary landfills between the
districts and the consultant developing the DSWMPs
During the last PSC meetings, the PSC agreed that the number, scale and location of sanitary
landfills would be identified after the approval of the DSWMPs. As contracted with EP&T,
the DSWMPs will be finalized and submitted to the PPMU on 6 August 2011. However, there
is still a disagreement on the investment of sanitary landfills among key relating actors.
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- The DSWMPs propose to build 2 shared landfills for the 4 districts. Each of
these 2 landfills will be shared by 2 districts (i.e. Tay Son and An Nhon, Hoai Nhon
and Phu My). This alternative provides great environmental benefits and allows the
province to save a substantial amount of money on investment, as well as on the
operation of the landfills.
- The 4 districts propose building the 4 landfills in the 4 districts at the same
time. In the last time, in Binh Dinh Province, the transport of solid waste between thedistricts has been objected by the people. Therefore, it will be difficult if shared
landfills are built for 2 districts.
In case the project budget is not sufficient for the 4 landfills, the project can split the
investment into many phases rationally providing that the post-investment system’s efficiency
is maximized at each phase. At first, the project should finance completely in the first 2 cells.
Later on, the districts ought to seek other legal investment budgets for the investment of the
next phases to complete the system.
2. THE IMPORTANT ISSUES THE PSC NEEDS TO DECIDE2.1. Approval of the progress report on the project’s activity and financial
performance for the reporting period
In agreement with the Minutes of the PSC meeting nr.3, the PPMU accelerated the execution
of the approved planning. The progress of the project components have been reported above.
Key issue nr.1
The PPMU requests the PSC to approve the progress report on the project’s
activity and financial performance for the reporting period.
2.2. Approval of action plan and financial plan
The revised 5-year activity plan (2009 – 2014) and the detailed activity plan for the second
semester of 2011 was presented in the Chapter IV.
The financial plan for the second semester of 2011 for GoB fund and for the year 2011 for
GoV fund was briefed in item 2 of Chapter V. The details are shown in the Annex 2.
A summary of the required budget related to these activities, by budget source and payment
modality, is shown in the following table.
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Nat.Ex Regie SF
Currency Euro Euro Euro Million VND
Capacity building 79.074 48.100 0 0
Awareness raising 7.862 0 0 0
Rural water supply 967.206 0 0 244.019
Solid waste 0 0 0 0
General means 14.917 38.642 0 2.883
Additional available budget from
Study fund 0 0 18.500 0
Junior assistant 0 4.500 0 0
Total per modality 1.069.058 91.242 18.500
Total per fund source 246.903
Fund source in Euro and VND GoV fundGoB fund
1.178.800
Key issue nr.2
The PPMU requests the PSC to approve the revised 5-year activity plan (2009 –
2014), the detailed activity plan for the last semester of 2011, and the Financial
plan for the last semester of 2011for GoB fund and for the year 2011 for the GoV
fund to facilitate the implementation and the disbursement.
2.3. The PSC is requested to decide on the number and location of the sanitary
landfills
In the last time, construction and investment costs increase due to inflation. The investment in
the sub-projects at the initially planned scale will be difficult due to a budget shortfall.
Key issue nr.3
Based on the urgent need of the people, and the most recent cost estimates of all
project components and the available budget as presented in Annex 4, the PPMU
requests the PSC to consider and approve on the following sub-projects:
- Phu Cat running water supply sub-project (including 7 communes)
- Rehabilitating Hoc Mon reservoir (Reservoir rehabilitation and
canal system)- 4 landfills for 4 districts taking into account the investment phasing
(build 2 cells/landfill)
2.4. Carry over the balance of the Phu My Irrigation project and the Phu My Water
project, which is the ODA fund financed by the Belgian Government, to the Water Supply
and Sanitation project in Binh Dinh Province
Since 2005, Binh Dinh Province has got a nice support from the Belgian Government and the
VN Government, which is shown through the 3 cooperation projects, including one ongoing
project, Water Supply and Sanitation project (VIE0703511), and 2 projects closed already:Phu My Irrigation project (VIE0302211) and Phu My Water project (VIE0402311).
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After closing, these 2 projects remain about Euro 204,946. The PPC suggested the BTC and
the MoF to use these amount for the extension of the 2 projects in Phu My districts
(VIE0302211 and VIE0402311).
However, as replied by the MoF in the Letter nr.8826/BTC-QLN dated 06/7/2011, according
to the results of the 6th conference of the Joint Committee for the development cooperation
between the Belgian Government and the Vietnamese Government, these amount should be
used for the new ICP for 2011-2015. It means that these amount will not be used for theextension of the 2 projects in Phu My.
Key issue nr.4
Due to inflation, the budget for investment of the Water Supply and Sanitation project
is insufficient. The PPMU requests the Belgian Government to consider and carry
over the abovementioned balance to this project.
2.5. As requested by the national auditors, the districts of Phu Cat and Tuy Phuoc
should return the fund of NTP on rural water supply and sanitation for 2010. In addition,
they should plan their financial contribution timely to keep the schedule of the Phu Cat
Running Water Supply sub-project
a. According to the TFF, the land acquisition for the Phu Cat running water supply sub-
project is paid by the districts. However, in 2010, the two districts of Phu Cat and Tuy
Phuoc did not arrange any budget for this item.
In order to follow the project schedule as committed with the donor, by the letter
nr.3417/UBND-NN dated 01/10/2010, the PPC allowed using the NTP fund on rural
water supply and sanitation for 2010 to pay the land acquisition. This amount was
VND 2 billion, and was initially decided to be used for the investment of the Phu Cat
running water supply work by the Decision nr.843/QD-UBND dated 22/12/2009. Sothe districts must return this amount to the NTP in 2011.
As requested by the national auditors for the NTP on rural water supply and sanitation
in 2010, the districts must arrange their budget to return the amount of VND 2 billion
to the NTP because this expenditure was not the right use (the NTP fund is only used
for construction and supply).
b. Currently, most of the contractors have started implementing the work. The system is
planned to be completed and put into use in quarter 1/2013. The counterpart fund for
this sub-project is approximately 45 billion VND. Of this total, the contribution of Phu
Cat district and Tuy Phuoc district is 13.5 billion VND or 30% (referred to the
Decision Nr.103/QD-UBND dated 03/3/2010 of the Binh Dinh PPC on the financialcontribution of the districts/cities to the ODA projects in the provincial areas).
Key issue nr.5
In order to follow the project schedule as committed with the donor, the PPMU
requests the PPC to ask the 2 districts of Phu Cat and Tuy Phuoc to arrange their
contribution in 2011, which is at least VND 2 billion (1.5 billion from Phu Cat
and 0.5 billion from Tuy Phuoc).
2.6. The donor should give their timely non-objection to tender results to facilitate the
contract awarding
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After getting BTC’s non-objection to the tender results of the procurement packages
under Phu Cat running water supply sub-project, the project owner approved the tender results
and awarded the contracts.
Key issue nr.6
For the packages needed to be retendered, the PPMU requests the donor to verify
and give non-objection in time to facilitate the next implementation.
Signed:
Binh Dinh, July 2011
PROVINCIAL PROJECT MANAGEMENT UNIT
ITA PROJECT DIRECTOR
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ANNEX
Annex 1: General plan up to 2014
JuneJuly Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug SeptOct Nov Dec Jan Feb Mar Apr May JuneJuly Aug SeptOct Nov Dec Jan Feb Mar Apr May JuneJuly
Note
General plan up to 2014Year 2011 Year 2012 Year 2013 Year 2014
Developing IEC materials (01 - 12/2011)
Capacity Development
Awareness for water supply and solid waste
Old plan
o Construction (7/2011 - 3/2013)
Awareness raising and buy-in (2/2010-2/2012)
Institutional and organizational capacity assessment (6/2011 - 8/2012)
Institutional and organizational change process (6/2012 - the end of the project)
Pilot phase (01- 12/2011)
o Construction (7/2013 - 6/2014)
o Tendering for construction (3 - 6/2013)
o Tendering for Detailed Design and Cost estimate of the landfills (5/2012 - 02/20 13)
o Developing DSWMPs (12/2010 - 9/2011)
Extension phase (1/2012 - the end of project)
o Construction (11/2012 - 4/2014)
Rural water systems
Phu Cat Water Supply System
Rehabilitating Hoc Mon reservoir:
Solid waste
o Review and revise the investment plans for landfills (10/2011 - 4/2 012)
Revised plan
o Tendering for construction (02 - 9/2011 )
o Detailed Design and Cost estimate (12/201 1 - 6/2012 )
o Tendering for construction (7 - 10/201 2)
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Annex 2: Financial plan for the project – VIE 0703511
GoB GoV GoB GoV Total Total GoB GoV Total GoB GoV Total GoB GoV Total Regie NatEx SF Total Regie NatEx SF Total Regie NatEx SF GoB GoV Total
A __ Capacity building nat.ex-regie 575.000 575.000 575.000 - 575.000 575.000 292.701 202.241 1 22.780 79.461 75.067 74.680 388 127.174 48.100 79.074 155.126 155.126
A _01_00 Training needs assessment nat.ex 10.000 10.000 10.000 - 10.000 10.000 10.000 10.000
A _01_01 Training nat.ex 120.000 120.000 120.000 - 120.000 120.000 8.546 51.762 51.762 274 274 51.488 51.488 59.966 59.966
A _01_02 Seminar and s tudy tour nat.ex 70.000 70.000 70.000 - 70.000 70.000 23.110 27.699 27.699 114 114 27.586 27.586 19.305 19.305
A _01_03 Guidance on master plan preparation nat.ex 15.000 15.000 15.000 - 15.000 15.000 15.000 15.000
A _01_04 T echnical ass is tance regie 360.000 360.000 360.000 - 360.000 360.000 261.046 122.780 122.780 74.680 74.680 48.100 48.100 50.854 50.854
B__ A wareness rais ing nat.ex-regie 390.000 390.000 390.000 - 390.000 390.000 31.122 35.233 35.233 27.371 27.371 7.862 7.862 351.016 351.016
B_01_01 A ssessement & coordination nat.ex 10.000 10.000 10.000 - 10.000 10.000 10.000 10.000
B_01_02 D evelop. of awareness rais ing s trategy nat.ex 50.000 50.000 50.000 - 50.000 50.000 28.095 27.371 27.371 27.371 27.371 21.905 21.905
B_01_03 Training nat.ex 50.000 50.000 50.000 - 50.000 50.000 3.027 7.862 7.862 7.862 7.862 39.111 39.111
B_01_04 Pilot activities nat.ex 100.000 100.000 100.000 - 100.000 100.000 100.000 100.000
B_01_05 Technical ass is tance regie 180.000 180.000 180.000 - 180.000 180.000 180.000 180.000
C__ Rural water sys tems nat.ex V 3.056.000 650.000 3.706.000 5.978.803 2.272.803 - 3.706.000 3.056.000 650.000 167.936 1.135.141 1.135.141 167.936 167.936 967.206 967.206 121.505 290.078 46.058 244.019 1.920.859 284.475 2.205.334
C_01_01 Definition of respons ibilities nat.ex 10.000 10.000 10.000 - 10.000 10.000 10.000 10.000
C_01_02 Review detail des ign, incl. relocation nat.ex 20.000 20.000 20.000 - 20.000 20.000 20.000 20.000
C_01_03 Inves tment works nat.ex V 2.981.000 650.000 3.631.000 5.903.803 2.272.803 - 3.631.000 2.981.000 650.000 167.936 1.135.141 1.135.141 167.936 167.936 967.206 967.206 121.505 290.078 46.058 244.019 1.845.859 284.475 2.130.334
C_01_04 Set-up monitoring & reporting tools nat.ex 25.000 25.000 25.000 - 25.000 25.000 25.000 25.000
C_01_05 Definition of financial means for O & M nat.ex 20.000 20.000 20.000 - 20.000 20.000 20.000 20.000
D__ Solid was te nat.ex V 2.914.000 800.000 3.714.000 4.598.031 884.031 - 3.714.000 2.914.000 800.000 2.914.000 800.000 3.714.000
D_01_01 Definition of respons ibilities nat.ex 10.000 10.000 10.000 - 10.000 10.000 10.000 10.000
D_01_02 Detail des ign & review nat.ex 202.000 202.000 202.000 - 202.000 202.000 202.000 202.000
D_01_03 I nves tment works nat.ex V 2.657.000 800.000 3.457.000 4.341.031 884.031 - 3.457.000 2.657.000 800.000 2.657.000 800.000 3.457.000
D_01_04 Set-up monitoring & reporting tools nat.ex 25.000 25.000 25.000 - 25.000 25.000 25.000 25.000
D_01_05 Definition of financial means for O & M nat.ex 20.000 20.000 20.000 - 20.000 20.000 20.000 20.000
Z__ General means nat.ex-regie V 565.000 565.000 870.000 305.000 305.000 42.496 42.496 607.496 565.000 42.496 213.321 138.184 81.663 56.521 84.625 43.021 41.605 53.559 38.642 14.917 39.612 9.453 6.570 2.883 298.120 298.120
Z_01_ Personnel nat.ex-regie V 271.000 271.000 323.157 52.157 52.157 16.686 16.686 287.686 271.000 16.686 112.800 97.518 76.961 20.557 50.578 39.520 11.057 46.941 37.441 9.500 13.803 9.453 6.570 2.883 111.260 111.260
Z_01_01a Project director V 4.500 4.500 4.500 1.801 1.801 1.801 1.801 1.639 859 697 162
Z_01_01b General - Planning officer V 1.700 1.700 1.700 678 678 678 678 524 342 188 154
Z_01_02a A ccountant V 13.000 13.000 13.000 4.633 4.633 4.633 4.633 4.170 2.359 1.896 463
Z_01_02b Cashier/filing officer V 5.400 5.400 5.400 1.904 1.904 1.904 1.904 1.649 970 715 255
Z_01_02c Driver V 15.500 15.500 15.500 2.950 2.950 2.950 2.950 1.823 2.950 1.823 1.127
Z_01_02d Security guard V 1.600 1.600 1.600 295 295 295 295 156 260 122 139
Z_01_03a Civil engineer V 1.057 1 .057 1.057 742 742 742 742 742
Z_01_03b Environmental engineer V 9.400 9.400 9.400 3.683 3.683 3.683 3.683 3.100 1.713 1.129 584
Z_01_04 Capacity building & awareness specialist nat.ex 48.000 48.000 48.000 - 48.000 48.000 9.977 6.512 6.512 3.512 3.512 3.000 3.000 35.023 35.023
Z_01_05
Project Coordinator CumWater and
Sanitation Engineer & Project
Secretary/translator
nat.ex 78.000 78.000 78.000 - 78.000 78.000 17.862 14.045 14.045 7.545 7.545 6.500 6.500 53.638 53.638
Z_01_06 C onsultancy regie 130.270 130.270 130.270 - 130.270 130.270 68.792 76.961 76.961 39.520 39.520 37.441 37.441 24.037 24.037
Z_01_07 A dmin & financial guideline regie 14.730 14.730 14.730 - 14.730 14.730 16.168 -1.438 -1.438
Z_02_ Office equipment and functioning nat.ex V 157.000 157.000 409.843 252.843 252.843 25.810 25.810 182.810 157.000 25.810 70.004 35.964 35.964 30.547 30.547 5.417 5.417 25.810 81.580 81.580
Z_02_01a IT & equipment nat.ex 12.000 12.000 12.000 - 12.000 12.000 10.145 1.855 1.855
Z_02_01b W orking space, furniture… V 18.000 18.000 18.000 2 4.964 24.964 24.964 24.964 24.964
Z_02_02 Office running costs nat.ex 24.000 24.000 24.000 0 0 24.000 24.000 0 5.914 3.637 3.637 1.137 1.137 2.500 2.500 0 15.586 15.586
Z_02_03 L ocal transportation nat.ex 54.000 54.000 54.000 - 54.000 54.000 46.915 27.516 27.516 25.850 25.850 1.667 1.667 5.419 5.419
Z_02_04 Communication nat.ex 24.000 24.000 24.000 - 24.000 24.000 1.587 1.476 1.476 643 643 833 833 21.579 21.579
Z_02_05 Steering committee organisation nat.ex 25.000 25.000 25.000 - 25.000 25.000 720 767 767 350 350 417 417 23.863 23.863
Z_02_06 O ther operation cos ts nat.ex V 18.000 18.000 252.843 234.843 234.843 845 845 18.845 18.000 845 4.722 2.568 2.568 2.568 2.568 845 13.278 13.278
Z_03_ Monitoring & evaluation regie 137.000 137.000 137.000 - 137.000 137.000 30.518 4.702 4.702 3.500 3.500 1.202 1.202 105.280 105.280
Z_03_01 Mid-term review regie 40.000 40.000 40.000 - 40.000 40.000 22.001 17.999 17.999
Z_03_02 External auditing regie 72.000 72.000 72.000 - 72.000 72.000 3.500 3.500 3.500 3.500 3.500 68.500 68.500
Z_03_03 Backs topping regie 10.000 10.000 10.000 - 10.000 10.000 5.017 1.202 1.202 1.202 1.202 3.782 3.782
Z_03_04 Final evaluation regie 15.000 15.000 15.000 - 15.000 1 5.000 15.000 15.000
Qtv-regie 221.728 2 21.728 221.425 221.728 130.437 67.521 5.862 61.659 44.521 1.362 43.159 23.000 4.500 18.500 68.292 68.292
Qtv 84.375 84.375 84.375 84.375 84.375
Qtv 66.385 66.385 66.385 66.385 66.385 66.385
Qtv 61.665 61.665 61.665 61.665 43.159 61.659 61.659 43.159 43.159 18.500 18.500 7 7
regie 9.000 9.000 9.000 9.000 2.903 5.862 5.862 1.362 1.362 4.500 4.500 1.597 1.597
nat.ex 303 303 303 303 303
regie 39 39 39
TOTAL(A+B+ C+ D+ Z) 7 .500 .000 1 .450 .000 8 .950 .000 12.411.8343 .461.834 305 .000 264 .224 221 .728 42.4969 .213.9217 .721.7281 .492.496 835 .516 1 .578 .320 210 .305 1 .306 .357 61.659399.520119.062237.29943 .159 1 .178 .800 91.2421 .069.05818 .500 161 .118 299 .531 52.628 246 .903 5 .707 .412 1 .084 .475 6 .791 .887
Belgiancontribution
Financial
plan for
2011
Accumulated
disbursement
up to
31/7/2011
Additionally addedbudget
Interest of Regie accounts
Disbursed
from
01/01/2011to
31/7/2011
Fundsource
Item
Total budget after additionFinancial planfor 2011
Planned disbursement for the last 5
months of2011
Actual disbursement from
01/01/2011 to 31/7/2011
Accumulated
disbursement
ofGoBup to
31/7/2011
Balance on31 Dec 2011Planned
disbursement
for the rest 5
months of
Budget
code
Total cost
estimate
Vietnamese contribution
Total budgetinTFFAdditionallyneededbudget
(*)
Additionalavailable Belgian budget fromother sources
Survey,detailed design and cost estimate ofPhu Cat
Running WaterSupply
Survey,detailed design and cost estimate ofHoc Hon
DamRehabilitation
District Solid Waste M anagement Plans forthe 4
districts
JuniorProgram(Junior Assistants 1&2)
Interest of Nat.exaccounts
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
Annex 2.1: Financial plan of the project for the Belgian fund under Nat.ex modality
A__ Capacity building nat.ex 215,000 215,000 31,655 79,461 388 0.49 79,074 104,271
A_01_00 Training needs assessment nat.ex 10,000 10,000 10,000
A_01_01 Training nat.ex 120,000 120,000 8,546 51,762 274 0.53 51,488 59,966
A_01_02 Seminar and study tour nat.ex 70,000 70,000 23,110 27,699 114 0.41 27,586 19,305
A_01_03 Guidance on master plan preparation nat.ex 15,000 15,000 15,000
B__ Awareness raising nat.ex 210,000 210,000 31,122 35,233 27,371 77.68 7,862 171,016
B_01_01 Assessement & coordination nat.ex 10,000 10,000 10,000
B_01_02 Develop. of awareness rais ing strategy nat.ex 50,000 50,000 28,095 27,371 27,371 100.00 21,905
B_01_03 Training nat.ex 50,000 50,000 3,027 7,862 - 7,862 39,111
B_01_04 Pilot activities nat.ex 100,000 100,000 100,000
C__ Rural water systems nat.ex 3,056,000 3,056,000 167,936 1,135,141 167,936 14.79 967,206 1,920,859
C_01_01 Definition of responsibilities nat.ex 10,000 10,000 10,000
C_01_02 Review detail design, incl. relocation nat.ex 20,000 20,000 20,000
C_01_03 Investment works nat.ex 2,981,000 2,981,000 167,936 1,135,141 167,936 14.79 967,206 1,845,859
C_01_04 Set-up monitoring & reporting tools nat.ex 25,000 25,000 25,000
C_01_05 Definition of financial means for O & M nat.ex 20,000 20,000 20,000
D__ Solid waste nat.ex 2,914,000 2,914,000 2,914,000
D_01_01 Definition of responsibilities nat.ex 10,000 10,000 10,000
D_01_02 Detail design & review nat.ex 202,000 202,000 202,000
D_01_03 Investment works nat.ex 2,657,000 2,657,000 2,657,000
D_01_04 Set-up monitoring & reporting tools nat.ex 25,000 25,000 25,000
D_01_05 Definition of financial means for O & M nat.ex 20,000 20,000 20,000
Z__ General means nat.ex 283,000 283,000 97,843 56,521 41,605 73.61 14,917 170,240
Z_01_ Personnel nat.ex 126,000 126,000 27,839 20,557 11,057 53.79 9,500 88,661
Z_01_04 Capacity building & awareness specialist nat.ex 48,000 48,000 9,977 6,512 3,512 53.93 3,000 35,023
Z_01_05
Project Coordinator Cum Water and
Sanitation Engineer & Project
Secretary/translator
nat.ex 78,000 78,000 17,862 14,045 7,545 53.72 6,500 53,638
Z_02_ Office equipment and functioning nat.ex 157,000 157,000 70,004 35,964 30,547 84.94 5,417 81,580Z_02_01a IT & equipment nat.ex 12,000 12,000 10,145 1,855
Z_02_02 Office running costs nat.ex 24,000 24,000 5,914 3,637 1,137 31.26 2,500 15,586
Z_02_03 Local transportation nat.ex 54,000 54,000 46,915 27,516 25,850 93.94 1,667 5,419
Z_02_04 Communication nat.ex 24,000 24,000 1,587 1,476 643 43.56 833 21,579
Z_02_05 Steering committee organisation nat.ex 25,000 25,000 720 767 350 45.65 417 23,863
Z_02_06 Other operation costs nat.ex 18,000 18,000 4,722 2,568 2,568 100.00 13,278
nat.ex 303 303 303
nat.ex 303 303 303
TOTAL 6,678,303 6,678,000 303 328,555 1,306,357 237,299 18.16 1,069,058 5,280,689
Note:
TFF
Balance on
31/12/2011
Planned
disbursement
for the last 5
months
Unit: Euro; X-rate: 23,036 VND/Euro
Financial plan for 2011
GoB
source
Budget
Total
Additional available budget from other sources
Interest of Nat.ex accounts
Exchange rate for planning is 23,036 VND/EUR, Exchange rate for payment from GoB fund is the actual exchange rate at the payment moment.
Budget
codeItem
Added
Financial
plan for
2011
Actual
disbursement
from 01/01 to
31/7/2011
Disbursement/Planning
(%)
Accumulated
disbursement
until 31 July
2011
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
Annex 2.2: Financial plan of the project for the Belgian fund under Regie modality
A__ Capacity building regie 360,000 360,000 74,680 122,780 74,680 48,100 237,220
A_01_04 Technical assistance regie 360,000 360,000 74,680 122,780 74,680 48,100 237,220
B__ Awareness raising regie 180,000 180,000 180,000
B_01_05 T echnical assistance regie 180,000 180,000 180,000
Z__ General means regie 282,000 282,000 43,021 81,663 43,021 38,642 200,337
Z_01_ Personnel regie 145,000 145,000 39,520 76,961 39,520 37,441 68,039
Z_01_06 Consultancy regie 130,270 130,270 39,520 76,961 39,520 37,441 53,309
Z_01_07 Admin & financial guideline regie 14,730 14,730 14,730
Z_03_ Monitoring & evaluation regie 137,000 137,000 3,500 4,702 3,500 1,202 132,298
Z_03_01 Mid-term review regie 40,000 40,000 40,000
Z_03_02 External auditing regie 72,000 72,000 3,500 3,500 3,500 68,500
Z_03_03 Backstopping regie 10,000 10,000 1,202 1,202 8,798
Z_03_04 Final evaluation regie 15,000 15,000 15,000
regie 9,000 9,000 1,362 5,862 1,362 4,500 3,138
regie 9,000 9,000 1,362 5,862 1,362 4,500 3,138
TOTAL 831,000 822,000 9,000 119,062 210,305 119,062 91,242 620,695
Note:
TFF Added
Unit: Euro; X-rate: 23,036 VND/Euro
Financial plan of 2011
Accumulated
disbursement
on 31/7/2011
Balance on
31/12/2011
Financial
plan of
2011
Actual
disbursement
from 01/01 to
31/7/2011
Disbursement/Planning
(%)
Exchange rate for planning is 23,036 VND/EUR, Exchange rate for payment from GoB fund is the actu al exchange rate at t he payment moment.
Additional available budget from other sources
Junior Program (Junior Assistants 1&2)
Planned
disbursement
for the last 5
months
Budget
codeItem GoB
Budget
Total
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
Annex 2.3: Financial plan of the project for the Study fund
Additional available budget from other SF 212,425 212,425 127,534 61,659 43,159 18,500 66,392
Survey, detailed des ign and cos t estimate of
Phu Cat Running Water Supply
SF 84,375 84,375 84,375
Survey, detailed des ign and cos t estimate of
Hoc Hon Dam RehabilitationSF 66,385 66,385 66,385
District Solid Waste Management Plans for
the 4 districtsSF 61,665 61,665 43,159 61,659 43,159 18,500 7
TOTAL 212,425 212,425 127,534 61,659 43,159 18,500 66,392
Note:
Financial plan for 2011
Unit: Euro; X-rate: 23,036 VND/Euro
Actual
disbursement
from 01/01 to
31/7/2011
Disbursement/Planning
(%)
Planned
disburseme
nt for the
last 5
Total TFF
Exchan ge rate fo r planning is 23,036 VND/EUR, Exchan ge rate for p ayment from GoB fund is th e actu al exchan ge rate a t the p ayment moment.
Balance on
31/12/2011
Financial
plan for
2011Added
Budget
codeItem GoB
BudgetAccumulated
disbursement
on 31/7/2011
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
Annex 2.4: Financial plan of the project for the Vietnamese counterpart fund
C__ Rural water systems V 650,000 650,000 - 121,505 290,078 46,058 - 244,019 284,475
C_01_03 Investment works V 650,000 650,000 - 121,505 290,078 46,058 244,019 284,475
D_ _ So lid wa st e V 800,000 800,000 - - - - - - 800,000D_01_03 Investment works V 800,000 800,000 - - - - - 800,000
Z__ General means V 42,495 - 42,495 39,612 9,453 6,570 - 2,883 (0)
Z_01_ Personnel V 16,686 - 16,686 13,803 9,453 6,570 - 2,883 (0)
Z_01_01a Project director V 1,801 - 1,801 1,639 859 697 162 -
Z_01_01b General - Planning officer V 678 - 678 524 342 188 154 -
Z_01_02a Accountant V 4,633 - 4,633 4,170 2,359 1,896 463 (0)
Z_01_02b Cashier/filing officer V 1,904 - 1,904 1,649 970 715 255 -
Z_01_02c Driver V 2,950 - 2,950 1,823 2,950 1,823 1,127 -
Z_01_02d Security guard V 295 - 295 156 260 122 139 -
Z_01_03a Civil engineer V 742 - 742 742 - - - -
Z_01_03b Environmental engineer V 3,683 - 3,683 3,100 1,713 1,129 584 -
Z_02_ Office equipment and functioning V 25,809 - 25,809 25,809 - - - - -
Z_02_01b W orking space, furniture… V 24,964 - 24,964 24,964 - - - -
Z_02_06 Other operation costs V 845 - 845 845 - - - - -
TOTAL 1,492,495 1,450,000 42,495 161,117 299,531 52,628 - 246,903 1,084,475
Note:
Unit: Euro; X-rate: 23,036 VN D/Euro
GoV
source
Budget Accumulated
disbursement
until
31/7/2011
Financial plan for 2011
Balance on
31/12/2011
Financial
plan for
2011
Actual
disbursement
from 01/01 to
31/7/2011
Exchange rate for planning is 23,036 VND/EUR.
Disbursement/
Planning (%)
Planned
disbursement
for the last 5
months
Total
Budget
codeItem
TFF Added
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
Annex 3: Summary of tender result for Phu Cat Running Water Supply sub-project
Nr Item
Package
estimate
(1,000 VND)
Contract price
or package
estimate
(1,000 VND)
Belgian fund
(1,000 VND)Contractor
Site
handover
date
Starting
date
Contract
durationNote
I Construction and equipment 85.701.690 87.960.441 59.097.742
1 Construction 66.114.388 68.373.139 45.386.631
01-XL
Water treatment plant, 4 first-level
pumping stations and raw water
pipeline
15.027.703 15.027.70 3 10.519.39 2 18 monthsRetendering, new
opening on 20/7/2011
02-XL Booster pumping s ta tion 3 .809 .632 3 .809 .632 2 .666 .742 18 monthsRetendering, new
opening on 20/7/2011
03-XL Transferr ing p ipeline 4 .675 .590 5 .143 .126 3 .600 .188 JV of Thien An and Duc Thinh 19/07/2011 20/07/2011 6 months
04-XL Clean water pipeline network of CatThang commune, Phu Cat district
6 .234 .546 6 .224 .194 4 .356 .936 VIWASEEN 12 19/07/2011 20/07/2011 9 months
05-XLClean water pipeline network of Cat
Chanh commune, Phu Cat district8.829.020 9.711.213 6.797.849 12months
Pending BTC's non-
objection
06-XLClean water pipeline network of Cat
Tien commune, Phu Cat district4.798.633 5.275.660 3.692.962 JV of Tien Tan and Nguyen Hung 7 months
07-XL
Clean water pipeline network of
Phuoc Hoa commune, Tuy Phuoc
district
3.310.135 3.535.096 Dinh Phat Company 11/07/2011 18/07/2011 4 monthsFinanced by Counterpart
fund completely
08-XL
Clean water pipeline network of
Phuoc Thang commune, Tuy Phuoc
district
4.996.434 4.983.948 3.488.763 Truong Nam Company 19/07/2011 20/07/2011 7 months
09-XLClean water pipeline network of Cat
Nhon commune, Phu Cat district8.454.170 8.454.170 5.917.919 12 months
Retendering, new
opening on 20/7/2011
10-XLClean water pipeline network of Cat
Hung commune, Phu Cat district4.578.582 5.025.645 3.517.952
Binh Dinh Hydraulic Co nstruction
Company19/07/2011 20/07/2011 6 months
11-XL
22K V power transmission network,
transforming station, 0.4KV wire
line (for water treatment plant, 4
wells and booster pumping station)
1.399.943 1.182.753 827.927 Xuan Quy Company 19/07/2011 20/07/2011 6 months
2 Equipment 19.587.302 19.587.302 13.711.111
02-HH
Procurement of equipment,
controlling power system and lighting
power system (for water treatment
plant, 4 first level pumping stations,
and booster-pumping station)
11.529.697 11.529.69 7 8.070.788 18 monthsSplit into 2 packages
and retendering
03-HHWater meters and fittings for
household connection8.057.605 8.057.605 5.640.324 18 months
Retendering, new
opening on 20/7/2011
II Consultancy 1.355.548 1.643.989 1.150.792
01-
TVGS
Supervision of construction and
equipment installation1.355.548 1.643.989 1.150.792
Dai Viet Water and Sanitation
Development Company18/07/2011 18 months
Total 87.057.238 89.604.430 60.248.534
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Progress report for the Project Steering Committee nr.4 on 15 August, 2011
Annex 4: Cost estimation for investment
Total GoB GoV
01Phu Cat Running Water Supply
million VND
RWS system for 7 communes in Phu Cat &
Tuy Phouc Districts118.200 70.499 47.701
Total Million VND 118.200 70.499 47.701
equivalent in Euro (,000 Euro) 4.076 2.431 1.645
% 100% 59,64% 40,36%
02 Hoc Mon reservoir (million VND)
Reservoir rehabilitation 17.259 13.807 3.452 Hoc Mon Canal System 4.641 3.713 928
My Chau Clean Water Supply - - -
Total Million VND 21.900 17.520 4.380
equivalent in Euro (,000 Euro) 755 604 151
% 100% 80% 20%
Total Million VND 140.100 88.019 52.081
1,000 Euro 4.831 3.035 1.796
As per Specific Agreement 3.651 3.001 650
Shortfall -1.180 -34 -1.146
03 Landfills
Hoai Nhon 24.117 19.294 4.823
An Nhon 25.926 20.741 5.185
Phu My 23.728 18.983 4.746
Tay Son 24.536 19.629 4.907
million VND 98.308 78.646 19.662
equivalent in Euro (,000 Euro) 3.390 2.712 678
% 100% 80% 20%
Total Million VND 98.308 78.646 19.662
1,000 Euro 3.390 2.712 678
As per Specific Agreement 3.659 2.859 800
Shortfall 269 147 122
Overall Cost of investment (million VND) 238.407 166.665 71.742
equivalent in Euro (,000 Euro) 8.221 5.747 2.474
Water Sector
Sanitation Sector
Exchange rate: VND/Euro
Nr Cost itemFund source