PSLE The Parent Conference. Preparing for the Conference The Summary

PSLEPSLE

The Parent ConferenceThe Parent Conference

Preparing for the Preparing for the ConferenceConference

The SummaryThe Summary

The Written SummaryThe Written Summary

This is prepared after you have This is prepared after you have completed your analysis of the completed your analysis of the assessment information.assessment information.

It is a brief, hard copy handout that It is a brief, hard copy handout that will be given to the parent during will be given to the parent during the PC.the PC.


The Summary must be:The Summary must be:

• short (try to keep it to 2 pages)short (try to keep it to 2 pages)

• written in family friendly languagewritten in family friendly language

• include both strengths and areas of include both strengths and areas of concernconcern


The Website includes:The Website includes:

• a PC Summary Outline templatea PC Summary Outline template

• several examples of PC Outlines (not several examples of PC Outlines (not all use the template)all use the template)

Please review all the options Please review all the options

PC PC OutlineOutlineTemplaTempla

tete

Get from Get from websitewebsite

Some Example of Some Example of Summaries (First Summaries (First

Pages Only)Pages Only)

Check the website for the Check the website for the complete documentscomplete documents

Example – Example – First Page First Page

(using the (using the template; template;

recommendationrecommendations are at the end)s are at the end)

Example Example – First – First PagePage

(using the (using the template; template;

recommendatrecommendations ions

embedded)embedded)

Example – First Page Example – First Page (not the (not the template)template)


You should have copies of the summary for You should have copies of the summary for at least:at least:

• yourselfyourself• the familythe family• the supervisor the supervisor

You may ask the front desk to make copies You may ask the front desk to make copies of the original for the conference.of the original for the conference.

Holding the Holding the ConferenceConference

The WhenThe When

The conference is usually held The conference is usually held

– a week after the evaluation has been a week after the evaluation has been completed. completed.

– usually it occurs about 30 minutes after the usually it occurs about 30 minutes after the evaluation of the day has finished.evaluation of the day has finished.

– PLEASE CALL THE FAMILY ONE TO TWO PLEASE CALL THE FAMILY ONE TO TWO DAYS BEFORE THE CONFERENCE TO DAYS BEFORE THE CONFERENCE TO CONFIRM THE APPOINTMENT.CONFIRM THE APPOINTMENT.

The WhereThe Where

The conference is usually held in an The conference is usually held in an available treatment room.available treatment room.

Each team will be unique as to how Each team will be unique as to how the room is configured and whether the room is configured and whether all clinicians sit in the room during all clinicians sit in the room during the conference.the conference.

The WhereThe Where

If you are not sure how to set up the If you are not sure how to set up the room, ask your supervisor.room, ask your supervisor.

The WhoThe Who

The people in the room for the The people in the room for the conference are (at least):conference are (at least):

• the parent/s or other family memberthe parent/s or other family member• the lead clinicianthe lead clinician• the supervisorthe supervisor

The WhoThe Who

Some supervisors have all clinicians Some supervisors have all clinicians on the team sit in the room, off to on the team sit in the room, off to the side.the side.

As always, ask if you are not sure.As always, ask if you are not sure.

Nice TouchesNice Touches

• You may want to have a water You may want to have a water pitcher and cups to offer a drink to pitcher and cups to offer a drink to the family.the family.

• Make sure there is a box of tissue Make sure there is a box of tissue nearby in the room too.nearby in the room too.

Starting the Starting the Conference and Conference and

Giving InformationGiving Information

Starting the ConferenceStarting the Conference

• Reintroduce the team as appropriate.Reintroduce the team as appropriate.

• Make sure family is comfortable (offer Make sure family is comfortable (offer water, etc.).water, etc.).

• Start off if by indicating how much you Start off if by indicating how much you enjoyed working with them and their child.enjoyed working with them and their child.

• Let them know that a full report will be Let them know that a full report will be coming.coming.

Begin Giving InformationBegin Giving Information

Remember to look at suggestions Remember to look at suggestions about giving feedback on the about giving feedback on the WebsiteWebsite

http://courses.washington.edu/sop/Thehttp://courses.washington.edu/sop/TheParentConference.htmParentConference.htm

andand

http://http://courses.washington.edu/sop/PCGuidcourses.washington.edu/sop/PCGuidelines.htmelines.htm


• You can start following the sequence You can start following the sequence of the outline you prepared.of the outline you prepared.

• Be sure to let the family know they Be sure to let the family know they can stop and ask you questions at can stop and ask you questions at any time.any time.


• Try to avoid overusing words like “kinda” Try to avoid overusing words like “kinda” – that makes you sound unsure of yourself.– that makes you sound unsure of yourself.

Example:Example:

““We kinda assessed his understanding of We kinda assessed his understanding of language.”language.”

So did you or did you So did you or did you not not assessed the assessed the child’s understanding?child’s understanding?

Be confident!Be confident!

Communicate DirectlyCommunicate Directly

““We assessed his understanding of We assessed his understanding of language in a variety of ways.”language in a variety of ways.”


Remember – if at any time the family Remember – if at any time the family asks you a question that you are not asks you a question that you are not prepared to answer you can say,prepared to answer you can say,

““That’s a great question. Perhaps That’s a great question. Perhaps Supervisor’s Name Supervisor’s Name can answer can answer that.”that.”


Remember to use language that is Remember to use language that is “parent friendly.”“parent friendly.”

Professional jargon like “intelligibility” Professional jargon like “intelligibility” can be confusing. Here are some can be confusing. Here are some suggestions of jargon translations:suggestions of jargon translations:

Jargon to Normal Jargon to Normal LanguageLanguage

• Comprehension Comprehension the child’s ability the child’s ability to understand what you say to to understand what you say to him/her.him/her.

• ExpressionExpression the child’s ability to the child’s ability to put together sentences using put together sentences using appropriate grammar and specific appropriate grammar and specific words.words.


• Pragmatics Pragmatics the child’s ability to the child’s ability to use communication, gestural and use communication, gestural and verbal, to have successful social verbal, to have successful social interactions.interactions.

• ArticulationArticulation the child’s ability to the child’s ability to produce speech sounds.produce speech sounds.


• Stimulability Stimulability trial teaching to see trial teaching to see how easy it is for a child to learn a how easy it is for a child to learn a new skill.new skill.

• Phonological ProcessesPhonological Processes patterns of patterns of speech errors (give concrete speech errors (give concrete examples).examples).

Jargon to Normal Jargon to Normal LanguageLanguageYou get the idea.You get the idea.

Remember – if you’re not sure how to Remember – if you’re not sure how to translate jargon talk to your supervisor.translate jargon talk to your supervisor.

Don’t forget to complete theDon’t forget to complete the

Layman's Terms AssignmentLayman's Terms Assignment found on the found on the website.website.


Don’t forget to complete and Don’t forget to complete and submit to your supervisor thesubmit to your supervisor the

Layman's Terms AssignmentLayman's Terms Assignment

found on the website.found on the website.

Do this prior to your first parent Do this prior to your first parent conference.conference.

Giving Giving RecommendationsRecommendations

The UWSHC WaitlistThe UWSHC Waitlist


• All incoming clients should be aware All incoming clients should be aware that there is a long waiting list for that there is a long waiting list for treatment. They were told that before treatment. They were told that before we scheduled them for an evaluation.we scheduled them for an evaluation.

• You will likely be telling families that You will likely be telling families that we will put the child on the waitlist we will put the child on the waitlist and as soon as there is an opening we and as soon as there is an opening we will call them.will call them.


They will likely ask They will likely ask

““How long will it take to get How long will it take to get in?”in?”


Here’s the responseHere’s the response

““It is difficult to predict how long it It is difficult to predict how long it will take. Bringing in new clients is will take. Bringing in new clients is dependent on the number of students dependent on the number of students we have available, the number the we have available, the number the clients we’ve been able to discharge, clients we’ve been able to discharge, and finding a mutually convenient and finding a mutually convenient schedule for the student, the schedule for the student, the supervisor and the family.”supervisor and the family.”


So – you need to be ready to give them So – you need to be ready to give them other suggestions for treatment other suggestions for treatment venues.venues.

Your supervisor can help you with that Your supervisor can help you with that list.list.


No matter what – you need to be very No matter what – you need to be very familiar with the Waitlist Frequently familiar with the Waitlist Frequently Asked Questions DocumentAsked Questions Document

You can get a copy from the front desk You can get a copy from the front desk or download it from the PSLE or download it from the PSLE website:website:

http://http://courses.washington.edu/sop/WL_FAQcourses.washington.edu/sop/WL_FAQs_LetHead.docs_LetHead.doc

First First Page – Page – Waitlist Waitlist

FAQsFAQs

Other InformationOther Information

• You can give information about how You can give information about how the clinic works (e.g., quarter the clinic works (e.g., quarter system, students change every system, students change every quarter).quarter).

Wrapping UpWrapping Up


After you’ve finished giving your After you’ve finished giving your information you can ask:information you can ask:

““Do you have any more questions?”Do you have any more questions?”


When they are all done asking When they are all done asking questions you can then say,questions you can then say,

““Well, if you think of any more Well, if you think of any more questions while you are in the car or questions while you are in the car or after you get the report you can give after you get the report you can give

Supervisors Name Supervisors Name a call.”a call.”

Questions?Questions?

As usual, ask your supervisor!As usual, ask your supervisor!

Documents

PSLE The Parent Conference. Preparing for the Conference The Summary