Upload
chaka
View
29
Download
0
Embed Size (px)
DESCRIPTION
PSoft 7.5 vs PSoft 8.9 Reports and Inquiries. Agenda. Types of Budgets Advantages of PSoft 8.9 Budget Overview (Approp, Rev, Proj/Grt Status Reports) Budget Transaction Detail Report Comprehensive Financial Report Open Encumbrance Report. Budgets. - PowerPoint PPT Presentation
Citation preview
Types of Budgets Advantages of PSoft 8.9 Budget Overview (Approp, Rev,
Proj/Grt Status Reports) Budget Transaction Detail Report Comprehensive Financial Report Open Encumbrance Report
TYPE DESCRIPTION KEYS
Appropriation • Highest level of budgeting
• Establish budgets for money authorized for expenditures for a specific purpose during a specific period of time.
Fund, Department, Program, Class, Account
Project/Grant • Control expenditures specifically for a grant (sponsored project).
Fund, Department, Program, Class, Proj/Grant, Account
Revenue Estimate • Track revenues recognized and cash collected against estimated revenues.
Fund, Department or All Depts, Program (00000) except for Auxiliary Funds, Class, Account
Lists the status of Appropriation budgets May view total budgeted amounts
(spending authority amount), pre-encumbered, encumbered, and expended amounts, and the remaining spending amounts
Lists budget amounts by Fund, Department, Program, Class, Appropriation Account, and Budget Period
Provided Totals by fund and budget period, and grand total by business unit
Lists the status of revenue estimate budgets
View the total estimated revenue amounts, revenue recognized amounts, unrecognized amounts, and cash collected amounts
Listed by Fund, Department, Class, Program (00000), Account, and Budget Period
Subtotals by account, and total by fund and business unit
Lists the status of project/grant budgets
Similar to the Appropriation Status Report
View by Fund, Department, Program, Class, Account, and Budget Period
Lists the total budget line amount, pre-encumbered amount, encumbered amount, expended amount, and remaining amount
Total by grant and business unit
Save paper Copy to excel Email PDF files
Save time Drill down to detail Reduce the use of several different queries
PSoft 7.5 Navigation
GO – PROCESS FINANCIAL INFORMATION – ANALYZE CONTROLLED BUDGETS – REPORTS – APPROPRIATION STATUS
PSoft 8.9 Navigation
COMMITMENT CONTROL – REVIEW BUDGET ACTIVITIES –
BUDGET OVERVIEW
Use for all 7.5 Budget Status ReportsOrganization Budget Status Report, Revenue Estimate Status Report, & Project/Grant Budget
Status Report
Choose different Ledger Groups and Accounts. Appropriation Budget Ledger (APPROP) Project/Grant Budget Ledger (PROJ_GRT) Revenue Estimate Budget Ledger (REVEST)
Can drill down to the Budget Journal, Voucher, Journal, PO or Req
Tran Line
Document Label
Document ID
Ref Bdgt? Account Fund Dept Progra
m Class Bud Ref Budget Period Year Period Foreign
Amount Moneta
ry Amount
Tran ID Tran Date
176Journal ID:
APP_EN_ZER N 700000 10000
30300010 16200 11000 2008 2008 2008 11
-13,908.
68 USD
-13,908.
68 USD0005580937
5/20/2008
200119Purchase Order:
0000000187 N 700000 10000
30300010 16200 11000 2008 2008 2008 8 0 USD 0 USD
0000200031
5/6/2008
215374Purchase Order:
A-080312 N 700000 10000
30300010 16200 11000 2008 2008 2008 1 528 USD 528 USD
0000206783
5/6/2008
218057Purchase Order:
A-083180 N 700000 10000
30300010 16200 11000 2008 2008 2008 4
1,664.64 USD
1,664.64 USD
0000207943
5/6/2008
243727Purchase Order:
D000114195 N 700000 10000
30300010 16200 11000 2008 2008 2008 8 175 USD 175 USD
0000218736
5/6/2008
243735Purchase Order:
D000114326 N 700000 10000
30300010 16200 11000 2008 2008 2008 8 0 USD 0 USD
0000218741
5/6/2008
243737Purchase Order:
D000114401 N 700000 10000
30300010 16200 11000 2008 2008 2008 8
7,455.00 USD
7,455.00 USD
0000218743
5/6/2008
244895Purchase Order:
D00114326A N 700000 10000
30300010 16200 11000 2008 2008 2008 8
4,363.56 USD
4,363.56 USD
0000219143
5/6/2008
253744Purchase Order:
E-08116945 N 700000 10000
30300010 16200 11000 2008 2008 2008 10 475.12 USD 475.12 USD
0000223672
5/6/2008
274918Purchase Order:
E000115285 N 700000 10000
30300010 16200 11000 2008 2008 2008 9
1,440.00 USD
1,440.00 USD
0000233288
5/6/2008
1Purchase Order:
B-0001000 N 700000 10000
30300010 16200 11000 2008 2008 2009 1 4 USD 4 USD
0005580998
7/18/2008
The Budget Transaction Detail Report and Comprehensive Financial Report run using the date the transaction were budget checked.
During conversion ALL transactions will be re-budget checked. This will cause the date on these reports to be between 11/01/2008 and 11/06/2008, which is during the upgrade conversion process. If prior period information with the original budget-checked date is needed, please print these reports from V7.5.
GO – PROCESS FINANCIAL INFORMATION – ANALYZE CONTROLLED BUDGETS – REPORTS – BUDGET TRANSACTION DETAIL
COMMITMENT CONTROL – BUDGET REPORTS - BUDGET TRANSACTION DETAIL REPORT
SQR Reports Such as the Budget Transaction Detail Report
and Comprehensive Financial Report. Will need to be run on the PSUNX Server. Viewed by going to the Report Manager.
Crystal Reports Such as the Open Encumbrance Report. Will need to be run on the PSNT Server. Also viewed by going to the Report Manager.
Provides the user with static financial data for a specified accounting period and year
Provides summary and detail data of AR activity, Revenue activity, Direct and Indirect Expenses
Department level security enables the user to only run the report for their designated departments
Report provides data for all chartfield combinations for the selected department and is grouped by CFCs
GO – MCG INTERFACE & REPORTS – REPORTS –COMP FINANCIAL REPORT
MCG COMPONENTS-MCG INTERFACES REPORTS-REPORT-COMP FINANCIAL RPT
Heading – Contains the current Chartfield Combination, Budget Period, Fiscal Year, and Accounting Period (with month; ex. 01 = July)
Summary Revenue – Provides budget and revenue totals for
Operating and NonOperating Revenues for fund 120XX,140XX,160XX, and 10XXX with class of 41XXX only
A/R – Provides totals for cash receipts (beginning balance, activity, and ending balance) for fund 20000 and 21021 only
Expenses Direct – Personal Services, Travel, Operating Supplies, and
Capital Expenses totals for budget, encumbrances, and expenses
Indirect – Totals for indirect budgets, encumbrances, and expenses
Encumbrance and Pre-encumbrance detail transactions will include an ‘E’ or ‘P’ respectively after the amount to distinguish them
The A/R Section reflects all A/R transactions for the Grant – not just the requested departments transactions.
The A/R Balances/Amounts only reflect the MCG portion of the receivable
For the go-live conversion process, all open encumbrances (POs) will be closed and re-entered manually by Materials Management (Purchasing). The Go-live date for the system will be November 10th; however, the estimated date of completion for the re-entry of all open encumbrances (POs) will be November 16th. Materials Management will contact the campus users once this re-entry process is completed.
During this time between November 10th and the completion of the re-entry of all the POs, the reports that you print out in V8.9 will NOT reflect the true available budget that you have remaining nor show all of your encumbered POs. It is recommended that departments print reports from V7.5 as of the end of October to keep track of their budgets during this transitional period.
Once all of the encumbrances (POs) are re-entered, then the V8.9 reports will reflect your true remaining budget and encumbrances.
Lists all Purchase Orders with their remaining balances
Includes purchase order, vendor name, account, budget period, remaining lines on PO and amount
Open EncumbranceOpen Encumbrance
GO – MCG INTERFACE & REPORTS – REPORTS –OPEN ENCUMBRANCE
MCG COMPONENTS-MCG INTERFACES REPORTS-REPORT- OPEN ENCUMBRANCE
Can be found http://www.mcg.edu/peoplesoft/ peoplesoft_v89.htm
Under Commitment Control-Inquiries KK_060_001 - Running Appropriation Budget Inquiries KK_060_003 - Running Revenue Estimate Budget
Inquiries KK_060_004 - Running Grant Budget Inquiries
Under Commitment Control-Reports KK_070_019 - Running Budget Transaction Detail
Reports
http://calendar.mcg.edu/ Able to view all of the various calendars
http://www.mcg.edu/comptroller/index.htm Able to access all forms/regulations/contacts
relevant to Accounts Payable, Payroll, Travel, and Financial Accounting
http://www.mcg.edu/spa/ Sponsored Program Administration website
http://www.usg.edu/fiscal_affairs/bpm_acct/ Board of Regents Business Procedures Manual
This concludes the PeopleSoft Financial Reports and Inquiry Training. If you have any questions or comments you may contact Laura Craft at 1-6235, [email protected]
You may also find additional information, on the PeopleSoft website: http://www.mcg.edu/peoplesoft/default.htm
Thank you