PT Bakrie Sumatera Plantation, Jambi Unit PT Agro Mitra

Roundtable on Sustainable Palm Oil Public Summary Report

Report no. : RSPO P&C – 14018 – Annual Surveillance Assessment (ASA) - 12 against the:

RSPO Principles & Criteria

2013

2018

INA-NI, 2016

MY-NI, 2015

NG-NI, 2017

GH-NI, 2015

Generic, 2018

RSPO Supply Chain Certification Standard, 2014 (Rev. June 2017)

Group Certification of FFB Production 2016 Rev.2018

RSPO Supply Chain Certification Standard, 2014 (Rev. June 2017)

PT Bakrie Sumatera Plantation, Jambi Unit

PT Agro Mitra Madani Palm Oil Mill PT Agrowiyana Plantation

Site Office: Talang Makmur Village, Tebing Tinggi Subdistrict

Tanjung Jabung Barat District, Jambi Province, Indonesia

Date of assessment : 19 to 21 August 2019 Report prepared by:

Budi Setiawan

(RSPO Lead Auditor)

Certification decision by:

I Nyoman Susila

(Director of TUV Rheinland Indonesia)

Certification Body: PT TUV Rheinland Indonesia

Menara Karya, 10th Floor Jl. H.R. Rasuna Said Block X-5 Kav.1-2

Jakarta 12950, Indonesia Tel: +62 21 57944579 Fax: +62 21 57944575

www.tuv.com/id

Accreditatation number: ASI-ACC-061 & 06 June 2014

RSPO Surveillance Assessment Report

PT Agro Mitra Madani and PT Agrowiyana Plantation

Jambi Province - Indonesia

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QMF: RSPO-007a-18(Rev.4.April 2019)

TABLE OF CONTENTS 1.0. SCOPE OF CERTIFICATION ASSESSMENT ........................................................................................ 3

2.0. DESCRIPTION OF CERTIFIATION UNIT .............................................................................................. 3 2.1. Location ............................................................................................................................................ 3 2.2. Maps ................................................................................................................................................. 4 2.3. Supply Base Composition ................................................................................................................ 5 2.4. Area of Plantation (Total, Planted and Mature) ............................................................................... 5 2.5. Dates of Plantings and Replanting Cycles ...................................................................................... 6 2.6. Volume of CPO and PK recommended for Certification ................................................................. 7 2.7. Organisational Information / Contact Person .................................................................................. 7

3.0. ASSESSMENT PROCESS ...................................................................................................................... 8 3.1 Qualifications of Lead Assessor and Assessment Team ................................................................. 8 3.2. Assessment Agenda ........................................................................................................................ 9 3.3 Assessment Methodology ...............................................................................................................10

4.0 Stakeholder Consultation and Stakeholders Contacted .................................................................. 11

5.0 Compliance to Other RSPO Requirement .......................................................................................... 11 5.1. Time Bound Plan for Other Management Units ............................................................................11 5.2. Compliance to Rules for Partial Certification .................................................................................12 5.3. Compliance to other RSPO Procedure ..........................................................................................17 5.4. Compliance to RSPO Guidance on GHG calculation ...................................................................17 5.5 Plan for certification of associated smallholders ............................................................................19 6.1 Summary of Findings ......................................................................................................................20 6.2. Compliance to RSPO Role of Market Communications & Claims: ...............................................47 6.3. Compliance to Book & Claim requirement: ...................................................................................47

7.0 Status of Previously Identified Non-Conformities ............................................................................. 48

8.0 Identified Non-conformances, Corrective Actions Taken and Auditors Conclusions ................... 56

9.0 Noteworthy Positive Components and Potential for Improvement ................................................. 61

10.0 Issues Raised by Stakeholders and Findings Pertaining to Issues .............................................. 61

11.0 Certification Decision ......................................................................................................................... 61 11.1 Recommendation for Certification ................................................................................................61 11.2 Date of Certificate Issued and Scope of Certificate .....................................................................62 11.3 Date of Next Surveillance Visit .....................................................................................................62 12.0 Acknowledgements of Internal Responsibility and Formal Sign-Off by Client ............................ 62

APPENDICES ............................................................................................................................................... 63 Appendix 1: Details of Certificate ..........................................................................................................63 Appendix 2: Surveillance Audit Plan .....................................................................................................65 Appendix 3: List of Abbreviations .........................................................................................................70 Appendix 4: Other Achievement s and Certificatio Helds ....................................................................71 Appendix 6: List of Stakeholders Interviewed and Contacted ..............................................................73




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1.0 SCOPE OF CERTIFICATION ASSESSMENT

The ASA 12 assessment was carried out on 1 mill (Agro Mitra Madani Palm Oil Mill) and 1 estates under PT Agrowiyana (Agrowiyana estate) owned by PT Bakrie Sumatera Plantation - Jambi.

The operations of the palm oil mill(s) and its supply base of FFB were assessed against the INA NI July 2016 of the RSPO Principles & Criteria, selected Supply Chain Model according to company’s FFB supply base is MB.

Mill name Agro Mitra Madani Palm Oil Mill

Supply base name

Company owned Estate: Agrowiyana estate

Other operating estate owned by Company -

Other Source Outgrower

Supply Chain Model IP X MB

National Intepretation used RSPO Principles & Criteria Principle INA NI July 2016

2.0. DESCRIPTION OF CERTIFIATION UNIT

2.1 Location

Table 1: GPS locations for all estates and mills included in certification assessment

Name of Mill

/ Estate Location

GPS locations

Latitude Longtitude

Agro Mitra Madani POM

Talang Makmur Village, Tebing Tinggi subdistrict, Tanjung Jabung Barat District, Jambi Province, In-donesia

010 04’ 31” S 1030 06’ 37” E

Agrowiyana Estate Talang Makmur Village, Tebing Tinggi subdistrict, Tanjung Jabung Barat District, Jambi Province, In-donesia

010 04’ 26” S 1030 06’ 55” E




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2.2. Maps

Figure 1: Location of PT Agro Mitra Madani Mill and PT Agrowiyana Plantation in Jambi Province

Figure 2: Map of PT Agrowiyana Plantation Estate




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2.3. Supply Base Composition

Table 2: FFB Supply Base Composition for Agro Mitra Madani Palm Oil Mill year 2018 and 2019 (until Ju-

ly 2019)

Table 3: CPO and PK production and sold from period August 2018 to July 2019 and projected for year

2019

Remarks Amount (mt)

FFB CPO PK

Certified ton-nage (license)

From Estate 78,324.00

16,252.23 3,939.69 From Independent Smallholder (ISH) 0.00

From Scheme or Assosiate SH/Outgrower 0.00

Actual Production for year 2018

Actual OER and KER (%) 21.18% 5.02%

Total production 113,597.63 24,059.98 5,702.60

Total non-certified production 42,216.86 8,941.53 2,119.29

Total certified production 71,380.77 15,118.45 3,583.31

Actual Sold

Actual sold volume under RSPO scheme n.a 0 0

Actual sold volume under other scheme certified n.a - -

Actual sold conventional n.a 15,709.74 3,568.65

New (Projected) Production year 2019

OER and KER projection (%) n.a 21.50% 5.10%

Total production 74,801 16,082 3,815

Total non-certified production 0 0 0

Total certified pro-duction (RSPO Scheme)

From Estate 74,801

16,082 3,815 From Independent Smallholder (ISH) 0.00

From Scheme or Assosiate SH/Outgrower

0.00

2.4 Area of Plantation (Total, Planted and Mature)

Table 4.a: Oil Palm Planted Area Summary, FFB Production and Average yield/ha for PT Agrowiyana year 2018

Estate Name Total area

(ha)

Oil Palm

Planted area

(ha)

Mature

(Production)

area (ha)

Immature

(Non-production)

area (ha)

FFB

Production

(tonnes)

Average

yield/ ha

Agrowiyana estate

4,686.00 4,386.95 4,386.95 0.00 71,381 16.27

TOTAL 4,686.00 4,386.95 4,386.95 0.00 71,381 16.27

FFB Contributor

FFB supplied in 2018

( Tonnes )

FFB supplied in 2019

(until July)

( Tonnes )

Tonnes % Tonnes %

Company owned estates

(certified):

Agrowiyana estate 71,380.77 62.84% 37,286 67.56%

Sub Total 71,380.77 62.84% 37,286 67.56%

Outgrower 42,216.86 37.16% 17,903 32.44%

Sub Total 42,216.86 37.16% 17,903 32.44%

GRAND TOTAL 113,597.63 100.00% 55,190 100.00%




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Table 4.b: Oil Palm Planted Area Summary, FFB Production and Average yield/ha for PT Agrowiyana year 2019 (until July)

Estate Name Total area

(ha)

Oil Palm

Planted area

(ha)

Mature

(Production)

area (ha)

Immature

(Non-production)

area (ha)

FFB

Production

(tonnes)

Average

yield/ ha

Agrowiyana estate

4,686.00 4,386.95 4,386.95 0.00 37,286 8.50

TOTAL 4,686.00 4,386.95 4,386.95 0.00 37,286 8.50

2.5 Dates of Plantings and Replanting Cycles

The company follows a replanting cycle of 25 years. Information on the dates of plantings are as per the table below:

Table 5.a: Age and year of plantings of company estate supplying to Agro Mitra Madani Palm Oil Mill year 2018

Year of Plantings

Oil palm planted area at each

estate(ha)

Agrowiyana Estate

1993 659.00

1994 1,418.73

1995 994.45

1996 187.80

1997 24.00

1998 172.92

1999 260.43

2000 107.78

2002 127.19

2003 116.88

2005 317.77

TOTAL 4,386.95

Table 5.b: Age and year of plantings of company estate supplying to Agro Mitra Madani Palm Oil Mill year 2019 (until July)

Year of Plantings

Oil palm planted area at each

estate(ha)

Agrowiyana Estate

1993 659.00

1994 1,418.73

1995 994.45

1996 187.80

1997 24.00

1998 172.92

1999 260.43

2000 107.78

2002 127.19

2003 116.88

2005 317.77

TOTAL 4,386.95




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Table 6: Land use data for PT Agrowiyana year 2019 (until August)

Estate

Name

Total

area

(ha)

Oil Palm

Planted Ar-

ea (ha)

HCV/

Potential

HCV

areas (ha)

Land used for other purposes (ha)

Housing,

Road,other

ifrastruc-

ture

Nursery POM Not planted

area

Agrowiyana estate

4,686.00 4,386.95 199.05 275.23 23.82 0.00 0.00

TOTAL 4,686.00 4,386.95 199.05 275.23 23.82 0.00 0.00

Table 7 Planned and actual oil palm replanting activities for PT Bakrie Sumatera Plantation – Jambi Unit

Year Total planned re-

planting area (ha)

Total planned replanting

area for each estate (ha) Actual total area

replanted (ha) Agrowiyana estate

2018 - - -

2019 - - -

2020 - - -

2021 - - -

2022 660.28 660.28 -

2.6 Volume of CPO and PK recommended for Certification

The approximate tonnages certified, based projection of production in 2019 for company owned estates only are as follows:

FFB : 74,801 mt Crude Palm Oil (CPO) : 16,082 mt Palm Kernel (PK) : 3,815 mt OER : 21.50% KER : 5.10%

2.7 Organisational Information / Contact Person

Contacts details of the company are as follows:

Company Name: PT Agro Mitra Madani (Palm Oil Mill)

PT Agrowiyana Plantation (Estate)

RSPO Membership no. 1-0036-07-000-00

Address: Site Office:

Estate & Mill: Talang Makmur Village, Tebing Tinggi Subdistrict, Tanjung Jabung Barat District, Jambi Province

Head Office : Complex of Resuna Epicentrum Bakrie Tower, 18th-19th floors, HR Rasuna Said Street – Jakarta 12960

Contact Person: Mr. Hartanto

Telephone: • (021) 29941286-87, Fax : (021) 29941752

• (0741) 35334, Fax : (0741) 26338

• (0741) 64724, Fax : (0741) 64670

Email: [email protected]; [email protected]

mailto:[email protected]

mailto:[email protected]




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3.0 ASSESSMENT PROCESS

3.1 Qualifications of Lead Assessor and Assessment Team

Name Position Qualifications / Experience

Budi Setiawan

Lead Au-ditor

Education: Bachelors Degree in Forestry - Bogor Agriculture University, Indo-nesia.

Trainings attended: Indonesian Sustainable Palm Oil (ISPO) Lead Auditor Course by ISPO Commision; Quality Management System (QMS) Auditor/Lead Auditor by IRCA (ISO 9001:2008); Environmental Management Systems Auditor/Lead Auditor Conversion Training by IRCA (ISO 14001:2004); Calculation of Green House Gas at Palm Oil Plantation by ISPO Commision; SVLK Auditor Training by Ministry of Forestry; CoC Auditor by LEI; PUB and Café training by ministry of tourism; HCV Training; RSPO P&C and SCCS Training; AWS Training, and CORSIA Training.

Work experience: Staff RSPO in PT MAS, Staff Planning & Analysis in PT Bakti Sukses Mandiri; PT Mutu Hijau Indonesia, Jakarta as Technical Manag-er (2015-2016) and HR and finance manager (2014-2015); Auditor in PT Mutu Hijau Indonesia (2010-2016), and Auditor in PT TUV Rheinland Indonesia (2016-present).

Ade Sudiana

Auditor Education: Bachelor of Forestry, Faculty of Forestry, Bogor Agricultural Insti-tute.

Trainings attended: ISPO Auditor Training (2016) by the ISPO Commission, RSPO Lead Lead Auditor Training (2016), RSPO SCCS Lead Auditor Training (2017), IRCA Lead Auditor ISO 9001 (2016), Auditor Training for Sustainable Production Forest Management (SFM) by the Indonesian Ecolabel Institute (2008), Auditor Training for Sustainable Forest Management by the Center for Forestry Education and Training, Ministry of Forestry (2010), Competency Ex-amination for Auditors of Sustainable Forest Management by the Personal-Rhinoceros Certification Body (2014).

Working experience: Consultants and Trainer: Quality Management System (ISO 9001), Environmental Management Systems (ISO 14001), Safety Man-agement Systems (SMK3 / OHSAS 18001), ISPO (Indonesian Palm Oil), Con-sultants and trainers at PT FOCUS (2008-2015; Auditors : Sustainable Forest Management (SFM) for Plantations and Forests (2010-present), RSPO & ISPO (2016-present), Auditor at PT Forestcitra Sejahtera (2008-2016), Auditor at PT TUV Rheinland Indonesia (2016-now).

Dewi Akbari

Auditor

Education: Bachelor of Agriculture, Departement of Social and Economic of Agriculture, Sriwijaya University, Palembang.

Trainings attended: RSPO Lead Auditor Training, Pekanbaru (August 2014). Indonesian Sustainable Palm Oil (ISPO) Lead Auditor Training (May 2002); ISO 9001:2008 IRCA Lead Auditor, ISO 14000:2004, OHSAS 18001:2007 trainings -. OHSAS/SMK3 Lead Auditor based on PP No.50 /2012.

Working experience: Exprience in consulting, training and auditing Quality, Environmental, OHSAS of PT Surveyor Indonesia Pekanbaru ( 2000 – 2010), Lead Auditor : QMS 9001:2008, Auditor Indonesian Sustainable Palm Oil (ISPO) and Roundtable Sustainable Palm Oil (RSPO) for TUV Rheinland since 2013

Doni

Auditor Education: Master in Rural Sociology, Graduate School of Bogor Agricul-tural University completed in 2005.

Trainings Attended: GIS Training, Auditor Training of Indonesian Sustainable Palm Oil (ISPO), Training of Participatory Mapping, Training of Doc-ument Preparation HCV and SIA, Auditor Training of Sustaina-ble Production Forest Management (SFM), Training and Up-Grading of SFM, Training of Mentoring technique for the Rural Farmers, Conflict Resolution Training and Journalism Training.

Work Experience: Frequently conducted certification audits of RSPO and




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ISPO for Palm plantation, the certification audit of SFM (Sustainable Produc-tion Forest Management) for HPH and HTI, worked as a consultant for the Na-tional Development Planning Agency, Min-istry of Environment and Forestry, Indonesian People Bank (BRI), Ministry of Rural Development (KPDT) and the Ministry of Public Works, Director General of Cipta Karya, JICA and UN-HABITAT and UNDP, HCVF document drafting team for the company of HTI, HPH and constituent team for documents of HCV / SIA for oil palm planta-tions. Since March 2016 till now, work at PT. TUV Rheinland Indonesia.

3.2. Assessment Agenda

Date Location/ Main sites Main activities

18 August 2019 Travelling from Jakarta to mill / estate location

19 August 2019 Office & Mill Opening Meeting Verification previous audit findings Verification of document related of all estate :

Good Agricultural practices

Legal land and maintenance of boundary stones/pillars

HCV document

OHS system (accident records, recommendation letters for transfer of work for workers found with high blood cholinesterase levels and pregnant female sprayers, ev-idence of transfer to other work for aforementioned workers, OSH policy, OSH committee letter of approval from the Manpower Department).

Waste ( medical waste disposal records)

Legal requirement register

Insurance of worker (Jamsostek) payment records for temporary workers

Interview with harvesters and harvesting supervisor

Interview with female sprayers

Hazardous waste store

Fertilizer store

Sprayer’s washroom

Chemical container and fertilizer and washing area

Housing compound

Domestic waste landfill

Clinic

Consultation with local community leader

20 August 2019 estate Verification of document and field relate of :

Incoming FFB verification (security post, loading ramp)

GMP

Field visit to land application site for mill effluent

Waste management (hazardous waste store, palm oil mill effluent treatment ponds, mill license for tempo-rary hazardous waste storage, license for land appli-cation, land application records)

Pollution prevention control

Water management

OSH system (fire simulation records, medical check reports for year 2017)

Warehouse (mill compound, chemical store)

Worker facilities, medical facilities at PT BSP Jambi

Environmental (Environmental Management and Monitoring Program) and implementation reports, en-




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vironmental objectives, targets and improvement plan, greenhouse gas calculation sheet, renewable energy efficiency analysis document)

Training (boiler operator training certificates and li-censes)

Consultation with local community supplier

SCCS

21 August 2019 Estate Verification of field related of all estate :

Good Agricultural practices

Legal land and maintenance of boundary stones/pillars

HCV document

OHS system (accident records, recommendation letters for transfer of work for workers found with high blood cholinesterase levels and pregnant female sprayers, ev-idence of transfer to other work for aforementioned workers, OSH policy, OSH committee letter of approval from the Manpower Department).

Waste ( medical waste disposal records)

Legal requirement register

Insurance of worker (Jamsostek) payment records for temporary workers

Interview with harvesters and harvesting supervisor

Interview with female sprayers

Hazardous waste store

Fertilizer store

Sprayer’s washroom

Chemical container and fertilizer and washing area

Housing compound

Domestic waste landfill

Clinic

Consultation with local community leader Closing Meeting

Agenda for Verification of Closure of Major Non-conformities (if necessary) There is no on-site verification

Date Location / Main sites Auditor Main activities

- - - -

3.3 Assessment Methodology The surveillance assessment was conducted betwen 19 - 21 August 2019 as per the assessment program above. The assessment was carried out in accordance with PT TUV Rheinland Indonesia’s RSPO audit proce-dure as well as the RSPO Certification Systems document. During assessment, the qualified TUV Rheinland assessors used the RSPO standard as endorsed for the country in which the assessment took place and rec-orded their findings.

Due to the location and proximity of the estates, combined with common management systems, it was possible to carry out both field and document assessments of all estates and the mill within the time frame without com-promising the integrity of the assessment in anyway. All 1 estates and 1 mill were visited and the assessment team carried out field and document assessments of compliance to all the RSPO principles and criteria. Common systems were identified and specific evidence was recorded for individual estates. Interviews were conducted at all estates and the mill.




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The company proposed the correction and corrective action for all identified non conformities raised to the certi-fication body no more than 90 days after the closing meeting. Verification of closure of major non-conformances was conducted 3 months after the closing meeting of the surveillance assessment and imple-mentation of corrective actions for minor non-conformities will be verified during the next suriveillance audit. The surveillance assessment agenda is as explained below.

4.0 Stakeholder Consultation and Stakeholders Contacted

Stakeholder consultation took place in the form of meetings and interviews. Meetings with stakeholders were held to seek their views on the performance of the company with respect to the sustainability practices outlined in the RSPO Principles & Criteria, and to comment on aspects where improvements could be made. Meetings with local communities were held at their respective premises within and near the company’s area. A stake-holder consultation meeting was also held on Kayu Agung District on 20 May 2019. Letters inviting individual stakeholders to the stakeholder consultation meeting were prepared and sent to the individual stakeholders, while electronic mail and telephone calls were made to arrange the meetings.

In all the interviews and meeting, the objectives of the RSPO and the purpose of the assessment was clarified at the outset followed by an evaluation of the relationship between the stakeholders and the company before discussion proceeded to obtain the stakeholders feedback on the company’s compliance to different aspects of the RSPO Principles & Criteria. Although several stakeholders were not familiar with RSPO but they agreed with its objective and expressed their willingness to collaborate in the promotion of sustainable palm oil in Jam-bi province. In all interviews and meeting, the assessment team did not restrict discussion of both the positive and negative aspects of operations conducted by PT Bakrie Sumatera Plantation – Jambi Unit.

The interview with employee and related stakeholder held during the audit was extensive and productive, with an attendance of 35 person. This followed by site inspections, including visits to the local communities, inter-views with land claimants and contractors, and inspections of worker amenities and infrastructure. The list of stakeholders that attended the stakeholder consultation meeting and stakeholders interviewed during the as-

sessment is included as (Appendix 6).

5.0 Compliance to Other RSPO Requirement

5.1. Time Bound Plan for Other Management Units

The time frame laid out below is considered to be both challenging and realistic. The audit team is satisfied that the company conforms to the RSPO requirements for partial certification as laid out in Clause 4.5 of the RSPO Certification Systems document.

Tabel 8: Time Bound Plan of PT Bakrie Sumatera Plantation Tbk

Name of Company Name of

POM Name of Estate Location

Time bound plan

for certification Status

PT Bakrie Sumatera Plantation Tbk

Kisaran Tanah Raja, Gurach Batu, Sei Baleh, Serbangan, Kuala Piasa

North Sumatera 2015 Certified

PT Agro Mitra Madani

Agro Mitra Madani

Agrowiyana (PT Agrowiyana)

Jambi 2012 Certified

PT Bakrie Pasaman Plantations

Air Balam Sei Alur, Air Balam

West Sumatera 2021** Uncertified

PT Citalaras Cipta Indonesia

- Rawang Bubur West Sumatera 2022** Uncertified

PT Grahadura Lei-dongprima

Leidong Makmur

Leidong Makmur, Per-mata Gambut

North Sumatera 2022** Uncertified

PT Monrad Intan Barakat

- Limamar, Ba-nua Anyar

South Kalimantan 2023** Uncertified

PT Sumbertama Nusapertiwi

Sumber-tama Nusa-

Arang-arang 1, Arang-arang 2

Jambi 2023** Uncertified




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Name of Company Name of

POM Name of Estate Location

Time bound plan

for certification Status

pertiwi

PT Bakrie Sumatera Plantation Tbk

Kisaran Part of Serbangan es-tate (583 ha), part of Sei Baleh estate (544 ha), part of Gurach Batu estate (380 ha) and part of Tanah Raja es-tate (913 ha) so that total of ar-

eas is 2,420

ha***

North Sumatera 2021 Uncertified

Note : *). During partial certification audit that annual report year 2018 has been finalized so that the list of subsidiaries above refer to the an-nual report year 2018. Whereas, based on annual report year 2017 that the some subsidiaries with principal activity is oil palm planta-tion and/or processing has not stated on table above because they has signed sell-buy agreement (dated on 31th December 2012) with third party for fixed asset (land use right (HGU) and oil palm trees) and stock (exclude of CPO & PK). Some subsidiaries are PT Erami-tra Agrolestari, PT Jambi Agrowijaya, PT Multrada Multi Maju, PT Padang Bolak Jaya, PT Perjapin Prima and PT Trimitra Sumberper-kasa. Until year 2018 that all subsidiaries has finished the sell-buy of fixed asset process.

**). The company has revised time bound plan for Initial Certification (IC) and their reasons has explained on section 4.5.3 below. The detail of revisions are 1). PT Bakrie Pasaman Plantations changing from year 2018 to 2021, PT Citalaras Cipta Indonesia changing from year 2018 to 2022, PT Sumbertama Nusa Pertiwi changing from year 2019 to 2022, PT Grahadura Leidong Prima changing from year 2019 to 2023 and PT Monrad Intan Barakat changing from year 2019 to 2023.

***). Based on letter no. 78/GM-Sumut1/VIII/2018 dated on August 6, 2018 that the management of SUMUT 1 areas informing conver-sion areas (replanting to other commodity (rubber plantation to palm oil plantation) year 2009 to 2018) exclude from the scope of RSPO certification because conversion areas has not included the scope of HCV assessment/identification.

5.2. Compliance to Rules for Partial Certification

PT Bakrie Sumatera Plantations Tbk has submitted some self assessment reports (internal assessment reports) year 2019 on behalf PT Bakrie Pasaman Plantations, PT Grahadura Leidongprima, PT Sumbertama Nusapertiwi, PT Citalaras Cipta Indonesia and PT Monrad Intan Barakat. During partial certification audit by CB that auditee has been submitted self assessment report (internal assessment report) for the conversion areas in part of PT Bakrie Sumatera Plantations Tbk areas. It is compliance with RSPO P&C recruitment. CB has carried out assess compliance with the requirement of multiple management units on behalf PT Bakrie Sumatera Plantations Tbk based on some self as-sessment reports under PT Bakrie Sumatera Plantations subsidiaries, has carried out stakeholder consultation in form of submitting email to some NGOs and communication with RSPO secretariat and desktop study (website searching (RSPO website and other websites)) . The result of assess as belows:

Partial Certification Require-

ments

Audit Findings

4.5.2 The parent organization or one of its majority owned and / or managed subsidiaries is a member of RSPO.

PT Bakrie Sumatera Plantations Tbk is RSPO member with membership

number 1-0036-07-000-00 since 22 May 2007.

Based on the annual report year 2017 & draft annual report year 2018 that PT Bakrie Sumatera Plantations Tbk (as RSPO membership) have majority

shareholders (direct or indirect) on all subsidiaries company above (Table

8).

4.5.3 A challenging time-bound plan for certifying all its relevant entities is submitted to the Certi-fication Body (CB) during the first certification audit. The time-bound plan should contain a list of subsidiaries, estates and mills.

The time bound plan is available (the last of version is 19 September 2017) and it has revised even though there are some conditions that require a time bound plan to be revised such as :

Based one the last of time bound plan, PT Bakrie Pasaman Plantations and PT Citalaras Cipta Indonesia will be conducting Initial Certification (IC) year 2018 and they has been conducted Initial Certification (IC) until doing partial certification audit by CB.

There are major requirements complied by PT Grahadura Leidongprima, PT Monrad Intan Barakat and PT Sumbertama Nusapertiwi so that they




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ments

Audit Findings

Any revision to the time-bound plan or to the circumstances of the company shall cause the plan to be reviewed. for whether it is still appropriate, such that changes to the time-bound plan are permitted only where the organisation can demonstrate that they are justified

could not done Initial Certification (IC) year 2019.

It has covered the part of PT Bakrie Sumatera Plantations Tbk – Kisaran POM & their supply based areas which has excluded from scope of certi-fication.

Refer to the time bound plan on Table 8 above as time bound plan finally.

Some reasons about the revision of time bound plan i.e :

BSP group doing organizational restructuring and management change

Limited working funds in the BSP group due external factor and internal factor, external factor are CPO price reduction & reduced market demand for CPO and internal factor are fulfilling long-term obligations that are due to lenders and short-term priority program such as fertilizing and replant-ing.

RaCP process has been finished in PT Bakrie Pasaman Plantations

PT Citalaras Cipta Indonesia and PT Monrad Intan Barakat has been conducted HCV assessment

Conversion areas in part of PT Bakrie Sumatera Plantations areas has been conducted HCV assessment

PT Sumbertama Nusapertiwi has been conducted social impact assess-ment

Other documents & requirements has been complied to RSPO P&C re-quirement

4.5.4 (a). No replacement of primary forest or any area iden-tified as containing High Con-servation Values (HCVs) or re-quired to maintain or enhance HCVs in accordance with RSPO criterion 7.3. Any new plantings since January 1st 2010 must comply with the RSPO New Plantings Procedure

Uncertified management units has conducted HCV assessment such as PT Bakrie Pasaman Plantations in year 2011, PT Grahadura Leidongprima in year 2014, and PT Sumbertama Nusapertiwi in year 2014. Some conditions compliance with requirement as belows :

PT Citalaras Cipta Indonesia and PT Monrad Intan Barakat has been conducted HCV assessment

The result of peer review for HCV assessment report on behalf PT Bakrie Pasaman Plantations, PT Grahadura Leidongprima and PT Sumbertama Nusapertiwi can showing by auditee

The record of attendant list for consultation public in order to HCV as-sessment on behalf PT Sumbertama Nusapertiwi can showing by au-ditee

PT Bakrie Pasaman Plantations have year of planting > Nov 2005 and > 2010 but LUCA document and NPP document can showing by audi-tee

Hectare statement on behalf PT Grahadura Leidongprima cannot showed by auditee so that auditor can ensuring LUCA required or not

Some management units has carried out land clearing activities since No-vember 2005 without preceded by HCV identification/assessment. Based on RaCP tracker per November 2017 that PT Bakrie Sumatera Plantations Tbk zero management unit with potential liability and not required submitting LUCA. Whereas, based on RaCP tracker (per January 2019) and the result of correspondence with RSPO Compensation panel that the management units under PT Bakrie Sumatera Plantations Tbk have 2 management units with potential liability, LUCA has submitted (it has not been passed) & con-cept note required. Auditee can showing LUCA document and their com-munication process with RSPO secretariat in order to get approval and de-termine of Final Conservation Liability (FCL).

Some conditions not compliance as bellows (NCR RSPO02719) :

evidence of the disclosure of liability process (such as submitting a tem-plate for disclosure of liability to the RSPO secretariat and follow-up re-sponse) PT Grahadura leidong prima (PT GLP) not yet available

PT Morad Intan Barakat has submitted a request for registration of the




Page 14 of 74



ments

Audit Findings

Bipartite LKS to the relevant agencies but there is no evidence that the application was received and the response.

Following up one of resolution from 35th BHCVWG meeting year 2017 are pushing certified management unit to submit annex 7 & 8 (compensation concept note & compensation plan) to RSPO compensation panel in annual surveillance audit by each certification body according time frame which has decided in meeting. The progress of the concept note approval can be saw in indicator 7.3.

4.5.4 (b). Land conflicts, if any, are being resolved through a mutually agreed process, e.g. RSPO Complaint System or Dispute Settlement Facility, in accordance with RSPO criteria 2.2, 6.4, 7.5 and 7.6.

Uncertified management units have mechanism/procedure regarding identi-fy of parties who have right to get compensation where include of the calcu-lation of land compensation. Based on self-assessment report on behalf PT Bakrie Pasaman Plantations, PT Citalaras Cipta Indonesia and PT Monrad Intan Barakat that the records and documents of land compensations such as recapitulation of the result of land compensation identification, minute of the payment of land compensation, agreement of land compensation. PT Bakrie Pasaman Plantations have land compensation document/record are the agreement of land compensation between PT Bakrie Pasaman Planta-tions and Mr Hendriwan dated on 29 April 2013, the agreement of land compensation between PT Bakrie Pasaman Plantations and Yayasan Pon-dok Pesantren Tarbiyah Islamiyah Paraman Ampalu. Whereas, document the list of recipients of compensation and sample of document of the land compensation process (especially year of planting > Nov 2005) can showed by all uncertified management units.

All uncertified management units have the procedure of receiving stake-holder complaint/grievance and dispute resolution (include of internal stake-holder). In addition, they have procedure of communication, participation & consultation to external & internal stakeholder.

Based on self-assessment report that some uncertified management units has informed land conflict as example :

PT Grahadura Leidongprima : there is land conflict with communi-ties amount of 267 ha. Land conflict has solved 197 ha in year 2010 whereas the remain of lad conflict areas still in-process of settlement.

PT Bakrie Pasaman Plantations : there is land conflict with farmer group of Bukit Intan Sikabau. It has available documented agreement i.e agreement dated on 1 November 2012 regarding to solving boundary pillars between company and farmer group and additional scheme smallholder areas amount of 300 ha.

PT Citalaras Cipta Indonesia : there are company areas cultivated by communities. Company has paid land compensation to some com-munities for some blocks (Rawang estate) i.e D03, D04, D09, D10, B17, B18, D11, E3/4, B19, D12, D17 & D18. Whereas, the remain of other blocks (180 ha) has not been paid by company because internal com-pany still discussion about community demand that company pay land compensation accordance market prices.

PT Sumbertama Nusapertiwi: there is land conflict with Mr Surya Indra Kusuma (farmer group of Yakin Makmur) amout of 4,800 ha and update/existing settlement/solve process is has cpmpleted at the su-preme court level.

Whereas, refer to case tracker or status of complaint in RSPO secretariat under PT Bakrie Sumatera Plantations Tbk period of February 2011 to July 2018 is zero complaint. Whereas, based on the result of search on website that some subsidiaries have land conflict cases, as belows :

PT Bakrie Pasaman Plantations : any land conflict with Sikabau community (Koto Balingka Sub District, Pasaman Barat District) relate of scheme smallholder areas amount of 300 ha at canal of F13.




Page 15 of 74



ments

Audit Findings

PT Grahadura Leidongprima : house burning and killing of scheme smallholder farmer (Resman Sianipar) was triggered by a smallholder land dispute amount of 2,800 ha.

PT Sumbertama Nusapertiwi : land conflict with community in Arang-Arang Village, Jumpeh Ulu Sub District, Muaro Jambi District be-cause the company controlled 1,170 ha of land owned transmigration communities.

For cases above that information and/or documents related to the settle-ment process and settlement process that have not been mutually agreed upon for the case of land dispute can be shown. In addition, all uncertified management units has been able to show a list of occupations of land or land enclaves or land disputes (their parties name & total of areas), map of land conflict/dispute/occupation/enclave areas and documents about the settlement process.

4.5.4 (c). Labour disputes, if any, are being resolved through a mutually agreed process, in accordance with RSPO criterion 6.3.

All uncertified management units have the procedure of receiving stake-holder complaint/grievance and dispute resolution (include of internal stake-holder). In addition, they have procedure of communication, participation & consultation to external & internal stakeholder.

One of sample from handling internal dispute in PT Bakrie Pasaman Planta-tions is the form of natura replaced with goods relate of extra podding for sprayers. Whereas, other uncertified management units that there is no identified labor disputes ongoing based on self-assessment reports.

Some documents/policies relate of employment to minimize of la-bor/employment conflict can showing by all uncertified management units as belows :

Policy related to equal employment opportunities for the local com-munity.

Policy related gender equality in accordance with skills, abilities, expertise and work experience.

Policy related freedom of association and develop of labor union or communication forum.

Policy related pay attention to welfare and facilities/infrastructure for workers.

Policy related freedom of worship according to religion and belief.

Policy related OSH to protecting employee.

Policy related to implementing the minimum wage regulations.

Document of the number of worker and their worker status (indus-trial relations).

Document related legality of trade unions and or bipartite coopera-tion institute.

4.5.4 (d) Legal non-compliance, if any, are being resolved in ac-cordance with the legal re-quirements, with reference to RSPO criteria 2.1.

Based on self-assessment report, uncertified management units have the procedure of law requirement and other requirements, the list of laws & reg-ulations or law register relate of environment, OSH, RSPO, license/permit and other issues/requirements (except PT Monrad Intan Barakat) and sum-mary of regulation and evaluation of regulation compliance status (PT Mon-rad Intan Barakat). Result of the evaluation of law and regulation with their implementation by company. PT Sumbertama Nusapertiwi and PT Gra-hadura Leidongprima has not included Minister of Environment and Forestry regulation no.14 year 2017 but during partial audit, it has available on the list of law and regulation. Whereas, PT Monrad Intan Barakat has showed the list law and regulation and the summary of regulation and their evalua-tion during partial audit too.

Based on self-assessment report that uncertified management units have complied with certain legal requirements but auditee cannot showing some




Page 16 of 74



ments

Audit Findings

documents/evidences as evidence that the companies has complied to some regulations such as :

PT Bakrie Pasaman Plantations : land use right certificate and de-cree letter or approval letter for environmental document.

PT Citalaras Cipta Indonesia : land use right decree letter and de-cree letter or approval letter for environmental document.

PT Monrad Intan Barakat : land use right decree letter for total of area 3,958 ha, plantation business permit decree and decree letter or approval letter for environmental document.

PT Sumbertama Nusapertiwi : plantation business permit decree and decree letter or approval letter for environmental document.

PT Grahadura Leidongprima : land use right decree letter & certifi-cate, plantation business permit decree and decree letter or approval letter for environmental document.

All uncertified management units : evidence that employee has covered medical care and accident insurance by company and employ-ee wage has complied to local regulation relate of minimum wage.

Uncertified management units has carried out monitor of pillar boundary regularly and have map of boundary pillar.




Page 17 of 74


5.3. Compliance to other RSPO Procedure

RSPO NPP NA

RSPO Compensation and Remediation procedure NA

Areal Subject to sanction NA

5.4. Compliance to RSPO Guidance on GHG calculation

During the audit, the audit team verify and confirm related GHG calculation:

i. The RSPO PalmGHG Calculator used Version 3.0.1

Accurate data has been put into the RSPO PalmGHG Calculator

Yes

Net GHG Emission Figure (tCO2e/tCPO) 1.64

Summary of Net GHG Emission

A. Emissions Per Product tCO2e/t Product

CPO 1.64

PK 1.64

B. Extraction %

OER 21.19

KER 5.02

C. Production t/yr

FFB processed 113598

CPO Produced 24066

PK Produced 5704

D. Land Use ha

Oil Palm Planted area 4403.3

Oil Palm Planted on peat 42.21

Conservation (Forested) 0.000

Conservation (non-forested) 14.3

Summary of Field Emissions and Sinks

Emission Own Crop Group 3rd party

tCO2e tCO2e/ha tCO2e/tFFB tCO2e tCO2e/ha tCO2e/tFFB tCO2e tCO2e/ha tCO2e/tFFB

Land Conversion 36981.06 8.4 0.52 0 0 0 0 0 0

CO2 Emission 1818.72 0.41 0.03 0 0 0 0 0 0




Page 18 of 74


Emission Own Crop Group 3rd party

tCO2e tCO2e/ha tCO2e/tFFB tCO2e tCO2e/ha tCO2e/tFFB tCO2e tCO2e/ha tCO2e/tFFB

from Fertilizer

N2O Emissions 2943.2 0.67 0.04 0 0 0 0 0 0

Fuel Consumption 518.41 0.12 0.01 0 0 0 0 0 0

Peat Oxidation 2577.67 0.59 0.04 0 0 0 0 0 0

Sinks

Crop Sequestration -35053.14 -7.96 -0.49 0 0 0 0 0 0

Sequestration in Con-servation area

0 0 0 0 0 0 0 0 0

Total 9785.92 2.22 0.14 0 0 0 38417.47 0 0

Summary of Mill Emissions and Credit

tCO2 tCO2e/tFFB

Emissions Sources

POME 43.88 0

Fuel Consumption 720.55 0.01

Grid Electricity Utilization 2.54 0

Credit

Export of Grid Electricity -0.11 0

Sale of PKS 0 0

Sale of FFB 0 0

Total 766.87 0.01




Page 19 of 74


Palm Oil Mill Effluent (POME) Treatment

Divert to compost 0 %

Divert to anaeobic digestion 100 %

POME Diverted to Anaerobic Digestion

Divert to Anaerobic Pond 100 %

Divert to methane capture (flaring) 0 %

Divert to Methane capture (Electricity Genera-tion)

0 %

5.5 Plan for certification of associated smallholders

As seen from data in Table 2, the mill does not receives supply of FFB from smallholder’s year 2018.




Page 20 of 74


6.0 ASSESSMENT FINDINGS

6.1 Summary of Findings The following is a summary of findings made for the criteria listed in the RSPO Principles & Criteria INA-NI July 2016 for detail information about company’s compliances to RSPO P & C indicators has been explained on the checklist as stated on Appendix 5.

1. RSPO P & C

Criterion 1.1: Growers and millers provide adequate information to relevant stakeholders on envi-

ronmental, social and legal issues relevant to RSPO Criteria, in appropriate languages & forms to al-

low for effective participation in decision making.

Findings: The company has procedures communication, consultation and participation with the docu-ment number No. AG-SM-P-H-15, Revision 00, dated September 30, 2017. This procedure ar-ranging for the implementation of communication, participation and consultation on environ-mental, K3, social and legal to the external and internal the company. The procedure arrang-ing for the submission of information with verbally and written. Personnel in charge of receipt of a complaint or a request for information are HRD assistant and CA/CSR department. Re-sponsible for internal complaint is HRD department and to external parties is CA department. Records of information requests and responses to information requested saved by the clerk Estate, CA Clerk (external) and HR (internal) for 5 years. The company has list of stakehold-ers including government institutions, local and NGO/LSM. The company has set the infor-mation criteria based on the scope (social, environmental, legal) and the institutions or stake-holders are eligible to obtain the information. The Company has set the frequency time of up-dating the list of stakeholders is once a year.

In the procedure of communication, consultation and participation with the document number No. AG-SM-P-H-15, Revision 00, dated September 30, 2017 has set the officer responsible for the receipt of a complaint or a discrepancy of internal and external parties to coordinate with the relevant sections to find a solution and give answers to requests incoming information is part of the assistant HR and CA / CSR.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 1.2: Management documents are publicly available, except where this is prevented by

commercial confidentiality or where disclosure of information would result in negative environmen-

tal or social outcomes.

Findings: The company has issued a Memo No. AG-SM-K-12, Rev. 02, dated May 8, 2017 by section General Manager to all employees around the estate and the entire community around the es-tate concerning the corporate documents open to the public. The document is a document of licensing (location permit, business license plantation, certificates HGU), document analysis Environmental and Social Impact, documents the activities of social and community relations, health and safety, a partnership program, vision and mission statement, program document continuous improvement.

Herewith the example of incoming mail and that has been followed up by the company: Letter from Madrasah Ibtidaiyah Teluk Pangkah village No. 062 / B / KEP / MI-NH / V / 2018 dated May 07, 2018 regarding the request for material assistance for Madrasah development, the response from the management of the company by providing financial assistance in the amount of one million rupiah on 15 May 2018.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 1.3. Grower and millers commit to ethical conduct in all business operations and transac-

tions




Page 21 of 74


Findings: PT Bakrie Sumatra Plantation (Agrowiyana Plantation and Agro Mitra Madani Mill) already has a code of conduct that contains the code of integrity and commitment to ethical behavior in the whole conduct of operations and transactions.The code of conduct has documented and dis-seminated on 6 June 2018 in the parking lot of CPO to the various levels of employees. Code of Conduct consists of three principles :

To avoid conflict of interest

To avoid misuse and / or abuse of position

To ensure confidentiality of information and to prevent issue of information gained through the Company's operations, either to personal gain or for any purpose other than that intended by the company.

Information code of conduct has written in the local language. Contained in the Sustainability Report Bakrie Sumatera Plantation on Ethics and Integrity that "Under any circumstances the employee is not allowed to receive gifts that are not reasonable whether they are real or potential in the form of valuables, cash, or offer of payment for its ser-vices”. Socialization of policies in the form of installation of signboards Prohibited provide tips in the form of cash goods to the security guards, sorting, weighing, mill staff and workers. There is evidence that the code of conducts has communicated to all levels of the workforce and operations within the organization, e.g: Minute of Socialization of Company Code of ethics and Integrity held on Muster Morning Divisi I and II dated July 10, 2018.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 2.1: There is compliance with all applicable local, national and ratified international laws

and regulations.

Findings: The company has procedure number AG-SM-R-26 rev 03 date issued August 23, 2016 titled ‘Pro-cedure of applicability and evaluation of law and regulation both local and international that has rat-ified’. GM, MR, DCC are PICs to implement the procedure. The procedure mention that all de-partments have the copy of legal document and use as reference for daily activities. There is list of legal document related to estate operation include detail verses related to each ac-tivity. The list is clear enough to be understood any the regulation to meet. Some of the legal doc-ument available in hardcopy while the others are available online. Procedure mention that law applicability must be evaluated every year, list must be updated due to any change or withdrawal of regulation.

The company has demonstrated its compliances to legal requirements as evidences observed example : 1. Minister of Manpower and Transmigration Regulation No. 09 year 2010 article 5 about lift-

ing and transporting instrument

2. Minister of Manpower and Transmigration Regulation No. 01 year 1988 about the qualifi-

cations and requirements of Boiler Operators

3. Minister Manpower and Transmigration Regulation No. 15 year 2008 about the First Aid

(P3K)

4. The mill has license for Land Application according to Decree of Head of Investment Of-

fice No 503.8/02/DPM-PTSP/2017 dated May 24, 2017 that valid for 3 years

5. PT Agrowiyana Plantation has a license for hazardous waste storage by decree of head

of environmental office, Tanjung Jabung Barat regency number 660/626/XII/BLHD/2014

on December 2014, valid for 5 years

The company maintained and updated a list of applicable legal and other requirements, that consist of environmental field, OHS Fields, RSPO & ISPO related. There is evidence that the organization has evaluated the compliance of their estates to these legal requirements accord-ing to their company procedures as documented in their SOPs. The company has mechanism for ensuring law compliance through internal audit as seen on procedure of internal audit, No. AG-SM-R-R-05 Rev. August 18, 2017. Base on docu-ment verification, the company has conducted internal audit on August 14-15 and 17-19, 2019.

Compli-

ance sta-

tus: Yes No N.A

NCR No :




Page 22 of 74


The company has also a mechanism for tracking any changes to relevant legal and regula-tions, including personnel in charge, information sources, update frequency, and needed communication within the organization, namely Procedure of applicability and evaluation of law

and regulation both local and international that has ratified’ No. Doc. AG-SM-R-26 rev 03 date is-sued August 23, 2016. There is evidence that the mechanism has been implemented e.g. as recorded on document no. FM-3.08-01/02 dated January 10, 2018 (list of regulation).

Criterion 2.2: The right to use the land is demonstrated, and is not legitimately contested by local

people who can demonstrate that they have legal, customary or user rights.

Findings: During this assessment, there was not revised about document of land use rights of the com-pany. All legal land use rights document available in place and maintain well. The summary of land use rights presented below:

No.

Decree of Land

National Agency

Number

Land use rights

certificate Number

Valid

Until

Total area

(Ha)

1. 77/HGU/BPN/95 01/Desa Tebing Tinggi 14/09/2031 2,737

2. 17/HGU/BPN/2004 14/Desa Tebing Tinggi 06/05/2039 504

15/Desa Tebing Tinggi 06/05/2039 259



3. 04-504.1-06-2003 Regional Land Agency decree


Total 4,708

The company has work instruction (WI) regarding monitoring of boundary pillar of HGU docu-ment no. No: AG-SM-WI-H-04 Rev.00, dated September 30, 2017. The WI contain guidance for monitoring and maintenance of HGU Pillars. Record of boundary pillars monitoring and boundary pillars distribution map for all estates for 2017 and 2018 are available. For example, HGU Map, records of HGU monitoring and based on field visit to HGU No. 08 & 09 showed the boundary pillars condition still in good condition, available and accessible. During the 2nd surveillance audit there are no land disputes issue. Based on results of public consultations with the community and the management's explanation no more land conflicts. The Company has a Procedure to receive stakeholder complaints and settle disputes (Form No. AG-SM-P-S-02) January 27, 2015 which contains dispute settlement by:

1. Mediation 2. Arbitration 3. Court

Based on interviewes with management it known that some time ago there was a land conflict between the company and the surrounding community. The company has a recording of land disputes settlement covers:

Land dispute in 2005 covering 47 Ha with Mr. Harun who has been mediating with the Head of Forestry Service of Tanjung Jabung Barat Regency in March 2013.

Land dispute in 2010 covering 2x16 ha with H.M. Zaini BR, completed with court ver-dict No. 06 / Pdt.G / 2010 / PN.Ktl

The company does not use of militaries to maintain peace and order in current and planned operations. The company tried to solve the conflict through the participatory method.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 2.3 : Use of the land for oil palm does not diminish the legal, or customary or user rights of

other users, without their free, prior and informed consent




Page 23 of 74


Findings: The company has Procedure “Identification of Parties Entitled to Compensation "Document No. AG-SM-P-S-01 Rev 01, that issued 27 Januari 2015. The SOP explanation aims to ensure that decisions, steps or actions in the process of acquiring land for the benefit of industrial oil palm plantations is done properly, appropriately and in accordance with prevailing regulations and meet the principles and criteria of the RSPO, HCVF, and FPIC particularly for land-related interests of the community and communal land. The company has assessment documents containing community rights including:

HCV document assessment identification carried out in November 2010 until January 2011 by CV Pollito. There are indigenous peoples in the village of Kuala Dasal, an area claimed as a customary right outside the company's plantation (Lake Jabung)

The SIA document was prepared in 2011 in cooperation with CV Quality Safety Envi-ronment for PT Agrowiyana and PT Agro Mitra Madani. Communities around the company are mostly transmigration communities with various ethnic backgrounds.

An interview with the Chief of Local Community confirmed that they have no customary rights disputes.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 3.1: There is an implemented management plan that aims to achieve long-term economic

and financial viability.

Findings: The company has a documented management plan as documented in the document Budget 2018 and Strategic Plan 2018 – 2022 (including achievement data 2017). The document was included, i.e.:

Operational Data Palm (Hectare planted; Yield/Ha; Field Production; FFB Put Into Process; Extraction Rate; Factory Production; Mill Utilization; Sales Volume;

Field Cost (Ha Mature; Field Production; Field Cost – Amount; Field Cost per Ha; Field Cost per ton;

Processing Cost (Factory Production; Processing Cost Amount; Processing Cost per Kg

Purchase Cost (Raw Mat’l and Finished Goods/Trading Purchase

Cost of Goods Solds (Sales Volume, Production Cost, FFB Purchase, Processing Cost; Total Cost of Manufactured, and etc)

Capital Expenditure (Plantations and Non Plantations)

Statements of Income (Revenue, COGS, Gross Profit; Operating Expenses, Operating Profit, EBITDA, Income Before Tax, Net Income and etc)

Balance Sheet, that showing financial indicators – profitability forecast

This business plan has reviewed by management 1 (time) a year through the sign approval from top management against to this annual budget plan. There is replating plan for year 2022, with total area 660.28 ha.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 4.1: Operating procedures are appropriately documented, consistently implemented and

monitored.

Findings: The mill and estate has Standard Operating Procedures (SOPs) that cover all estate opera-tions such as Nursery Practice, Land Clearing, Preparation and Planting, Soil Conservation and Terracing, Road Construction and Maintenance, Establishment and Maintenance of Leg-ume Covers, Planting Density and Planting Technique, Palm Replacement During Immaturity and Supplying, Upkeep of Immature Oil Palms, Upkeep of Mature Oil Palms, Pests & Diseas-es, Manuring, EFB Application, Harvesting, Bunch Census and Palm Thinning. As example of FFB Harvesting procedure number AG-SM-WI-E-23 date 28 February 2018 revision 6. The palm oil mill has procedure covering mill operations such as FFB Grading, Sterilization Station, Press Station, Threshing Station, Oil Room, Kernel Plant, Laboratory, CPO & PK Dis-patch, Engine Room, Boiler Room, Electrical, Workshop as well as Raw and Boiler Water

Compli-

ance sta-

tus: Yes No N.A

NCR No : RSPO02720




Page 24 of 74


Treatment Plant. E.g. document No. AG-SM-P-P-1, Revision 5, issued date 14 January 2015 about CPO processing.

In order to ensure consistent implementation of the SOPs among all levels of the workforce in the field, the following mechanisms are utilized internal audit. The company has conducted in-ternal audit on date 14 – 15 December 2018 and 17-19 December 2018; Records of monitor-ing and any actions taken has maintained and available, as appropriate. Some condition has raised NCR RSPO02720: • Not yet available for replacement of PPE that is damaged due to work and evidence of so-cialization to workers. • The implementation of the AG-SM-R-35 SOP is carried out in accordance with the new poli-cy for emergencies: Fire and LB3 spills. It has been verified that there are 3rd party FFB received by the Mill. The mill has record the origins of all third-party sourced Fresh Fruit Bunches (FFB). The mill only receipt from own company, sister company and smallholder. The company has daily and summary record of volume and origins of third-party FFB received. The company has record of FFB receipt year 2018 as much as 40,424 tonnes.

Criterion 4.2: Practices maintain soil fertility at, or where possible improve soil fertility to, a level

that ensures optimal and sustained yield.

Findings: Practices that maintain or enhance soil fertility to ensure sustained yield are contained in the procedure of fertilizer (Form No.AG-SM-P-E-04 revision 05 date issued 27 January 2015).

Actual fertilizer applications are recorded monthly and compared against fertilizer recommen-dations in the monthly estate manager’s report with summary of reconciliation of fertilizer ap-plication schedule. Fertilizer application schedule and records for each field is available and maintained at the respective estate offices. Record of fertilizer inputs for 2018 available in place, the application linked with agronomic report, actual application already refer to dosage recommendation application as explained below. Estate has record of fertilizer inputs for 2018:

Divi-

sion Ha Aplication

Total Aplication (ton)

Urea RP MOP Kies EFB

1 689.23 132.04 89.14 115.20 55.44 -

2 792.50 104.30 86.99 126.06 28.84 -

3 643.00 116.00 87.43 119.18 53.89 -

4 728.40 104.66 86.05 121.95 - -

5 742.10 141.48 96.02 180.47 14.74 -

6 421.00 117.27 70.57 87.90 11.12 -

4,016.23 715.75 516.21 750.76 164.02 -

Estate has procedure for foliar analysis and soil sampling no. AG-SM-WI-E-33, revision 4, date issued 18 August 2015. On this procedure stated if the leaf sampling analysis carry out annually. This procedure also mentioned how to take foliar sampling, whats parameter will check to ensure the soil fertility condition. Then, this procedure stated if soil sampling will take regularly every 5 year. Record of the SOP’s implementation available in place.

Leaf sampling is conducted on an annual basis and its results and corresponding fertilizer recommendations. The leaf nutrient assessment to determine the levels of nitrogen, phospho-rus, potassium, calcium, magnesium and boron in the palms was conducted. The results of this assessment provided the input for fertilizer recommendations for year 2019 which is now

Compli-

ance sta-

tus: Yes No N.A

NCR No :




Page 25 of 74


being followed by the estates. Soil analysis is also conducted on once every five years by an external lab with soil samples taken from each estate field. Result of soil sampling analysis and leaf sampling analysis refered to determinate of fertilizer recommendation. The last of leaf sampling analysis conducted by Research & development Centre PT Nusa Pusaka Kencana Analytical & QC Laboratory No. 287/RD/EXT/L/NOV/18 dated on 5 November 2018. While last of soil sampling analysis conducted by third party on October 2015. This result refered to de-terminate of fertilizer recommendation 2019.

As part of the nutrient recycling strategy the company use of Empty Fruit Bunches (EFB), Palm Oil Mill Effluent (POME), and palm residues after replanting. The company has record of EFB Application i.e:

Year 2019 (until July) with total areal application as large as 280.59 ha (45 ton pe Ha)

Criterion 4.3: Practices minimise and control erosion and degradation of soils.

Findings: The company has map of fragile soil, where the fragile soil in Agrowiyana estate is peat land with the scale 1:40.000 (Source: Land Survey source and Land suitability evaluation of PT Agrowiyana, Jambi in cooperation with PT Primakelola Agribisnis Agro industry IPB in 2011). The peat land are located at:

Peat land with dept 0 – 50 cm located in division 5 about 20 Ha

Peat land with depth 50 – 100 cm located in division 1, 2, 4, 5 about 301 Ha

Peat land with depth 100 – 200 cm located in division 1, 2, 4 about 779 Ha

Peat land with depth 200 – 300 cm located in division 1, 2, 5 about 380 Ha

Peat land with depth > 300 cm located in division 4 about 225 Ha Based slope map of Agrowiyana estate, slope condition in estate consist of: 1. Flat (0 – 3%) about 3,416 Ha 2. Undulating ( 3 – 8%) about 1,456 Ha

The company has established documented procedures for manage peat land, i.e.

Procedure of “Pemanfaatan Lahan Gambut Untuk Budi Daya Kelapa Sawit”, documen no. AG-SM-P-E-07, revision 00, dated October 01, 2015.

Working instruction of “Penanaman Tanaman Kelapa Sawit Pada Lahan Gambut”, document no. AG-SM-WI-E-38, Revision 01, dated January 27, 2015.

Working instruction of “Pengelolaan Tinggi Muka Air di Areal Gambut”, document no. AG-SM-WI-E-36, revision 02, dated September 08, 2017.

Working instruction of “Pengukuran Penurunan Tinggi Tanah Gambut”, document no. AG-SM-WI-E-37, revision 02, dated September 08, 2017.

Records of procedures and working instructions regarding of peat land available on docu-ments, for example:

Records of peat subsidence monitoring for year 2018

Records of peat subsidence’s pipe decreasing monitoring for year 2019 until July, and

Resume of peat management evaluation. The company has a road maintenance program for 2019 available. Records of road mainte-

nance realization for year 2018 were reviewed, i.e document “Road Maintenance Program and Realization in 2018 ”. Based on field observation during this audit, observed that the main roads and collection roads well maintained.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 4.4: Practices maintain the quality and availability of surface and ground water.

Findings: Base on the source water map, there are some source water i.e. Giring-giring river, Brasau river and boreholes in the estate area. However the company could not show water and wa-ter source management plan in 2019 and no evidence that the plan implemented. Auditor

Compli-

ance sta-

tus: Yes




Page 26 of 74


raise as non-conformity. No NCR RSPO02721. The company has procedure for protection of river riparian, namely Procedure of HCV man-agement, No AG-SM-P-E-06 Rev: 02, dated on January 27, 2015. During field observation at Block D3 Division 3 (Berasau river), there is signboard of chemical application and destroy tress /vegetation is prohibited at riparian area, and river riparian is good condition.

There are 8 ponds for mill effluent treatment plus 2 ponds for emergency. The mill discharges its wastewater to the land application area. Water quality discharge monitored monthly by ac-credited laboratory. Test result of waste water quality on June 2019 listed BOD 5 is 4860 mg/l comply with requirement on land application license. The mill has license for Land Application according to Decree of Head of Investment Office No 503.8/02/DPM-PTSP/2017 dated May 24, 2017 that valid for 3 years. During field observation at Block C3, Division 3 (Land applica-tion area) there is no broken pipe and all flowmeters are good condition.

The company monitored usage of water/tonne FFB monthly. Base on document verification, the conpoany keep record of usage of water/tonne FFB in 2019 until July such as : January = 1.22; February = 1.22; March = 1.22; April= 1.23; April= 1.23; May= 1.23 ; June = 1.22; July = 1.23.

No N.A

NCR No :

RSPO027

21.

Criterion 4.5: Pests, diseases, weeds and invasive introduced species are effectively managed us-

ing appropriate Integrated Pest Management (IPM) techniques.

Findings: The company has program of Integrated Pest Management (IPM) plans as documented on working plan for Integrated pest management in 2018 and 2019. The implementation of IPM has monitored every month as seen on records of summary of rat pest census in 2018 and summary of leaf pest census in 2018. The company has recapitulation document for rat pests every month. Summary document of leaf pests every month. For example, division 2 with the result that there is no attack dated February 2019. Tyto alba census document June 2019 with good condition. Based on document and field observation it know that the company has developed beneficial plant such as: Turnera Subulata, Casia cobanensis, and Antigonon sp. Training of those involved in IPM implementation has been demonstrated as stated on docu-ment realization of training of IPM on 4 August 2018. The company has record of training such as attendant list, photo documentation and material training.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 4.6: Pesticides are used in ways that do not endager health or the environment

Findings: The company has a policy of Sustainable Palm Oil (SPO), document no. AG-SM-K-01, dated May 18, 2017. The policy has signed by General Manager of company. On point no 11 of the policy said that: “the company use of listed and approved agrochemical by the authority agen-cies only”. The company also has defined selective products for selective target pests, weeds, or diseases and which have minimum effect on non-target species. The company has pesticide application program, i.e.: plan and realization of Agrochemical us-age for year 2017 & 2018. Based on the documents, plan and realization of pesticide use as follows:

Chemicals 2018 2019 (till July )

Plan Realization Plan Realization

Amiphosate (L) 1,555.67 1.555,68 1.726,62 1.247,45

Supretox (L) 2,406.01 2.406,01 2.252,87 1.571,25

Santamin (L) 29.69 29,69 29,68 -

Winson (Gram) 103.75 103,75 108,64 172,30

Compli-

ance sta-

tus: Yes No N.A

NCR No :

RSPO027

23




Page 27 of 74


Record of pesticide usage year 2018 and 2019 until July equipped with name of pesticide, us-age volume, active ingredient, LD50, total area treated, total of FFB production, total active in-gredient/FFB production and total active ingredient/area treated (Ha).

For pesticide application, the company uses approved and registered Agrochemicals permit-ted by head of Manpower Agency of Jambi Province, with recommendation No. .143/Nakertrans-3.1/2018, dated August 31, 2018, about recommendation of pesti-cides/chemical usage. There are: Agristik 400L, Decis 25 EC, Benlate, Amiphosate 480 SL, Supertox 276 SL, Winson 20 WG, Santamin 865 SL. of pesticides/chemical was listed in the recommendation. The company has an IPM plan for year 2019 and records of that showing that the uses of pes-ticides have been monitored. The company has complete listing of WHO class 1A, class 1B, and Stockholm or Rotterdam Conventions pesticide). A policy statement regarding minimizing use of WHO class 1A and 1B, and Stockholm or Rotterdam pesticides has been established, ie: document no. AG-SM-K-09, Revision 01, dated May 08, 2017 that was signed by GM of the company.

The company has record of reducing or minimising the use of Supretox (i.e. paraquat). Date of 2014 until July 2019. SOPs and working instructions for chemicals / pesticides handling and storing available, e.g.: procedure no. AG-SM-P-G-03, revision 02, dated January 27, 2015, procedure no. AG-SM-P-G-05, revision 00, dated September 26, 2016, working instruction no. AG-SM-WI-G-03, revi-sion 02, dated January 27, 2015, and etc. The company has conducted training for pesticide workers, e.g.:

Training of pesticide handling on date July 21, 2017, and attended by 51 participants,

Training of limited pesticides that provided by the authority agency (commission of fertilizer and pesticide supervisory province of Jambi, dated October 14, 2017. The training has attended by 74 workers who handling and with agrochemical.

But not all pesticide operators, (spraying workers) receive training according to Minister of Ag-

riculture Regulation No, 45 year 2009 article 9, It was raised as non-conformity (NCR No.

RSPO02723). Storage of pesticides including pesticide/chemical and the disposal of used pesticide contain-ers in accordance with the relevant regulations. The Company categorizes used pesticide con-tainers as a Hazardous and toxic Waste. The company has SOPs for storage pesticide and also for temporary storage of hazardous waste, Namely :

SOP for storage of pesticide/chemical, No. AG.SM-WI-G-03 rev 02. 27 January 2015

The Company has procedures for the management, handling, prevention and control of hazardous materials and hazardous wastes (Document Number: AG-SM-R-18, rev.4, date issued 14 September 2015). This SOP aims to regulate the handling, con-trol and prevention of environmental pollution caused by B3 and B3 waste so that




Page 28 of 74


compliance with relevant environmental regulations can fulfil. For Storage for the disposal of used pesticide containers, PT Agrowiyana Plantation has li-cense for hazardous storage by decree of head of environmental office, Tanjung Jabung Barat regency number 660/626/XII/BLHD/2014 on December 2014, valid for 5 years. During visit at hazardous storage, there is evidence that storage the disposal of used pesticide containers in hazardous storage. List of pesticides operator was shown and updated periodically. There were 138 operators listed. The company has been provided medical checkup for workers who handling agrochemicals (e.g. chemical sprayer workers, chemical store officers and etc.) in accordance with relevant national regulations (minister of manpower regulation no. 3 year of 1986) and the medical checkup records are available. Specific health surveillance planned to be applied for all pesti-cide operators, included cholinesterase and spirometry has been conducted December 2018 for 138 operators with the results of 138 operator declared normal and 1 person abnormal, has been available record of follow-up and follow-up examination after 6 months. PT BSP Jambi has made and submitted a report on the results of the medical checkup no later than 2 months after medical checkup to the Director General of Labor Protection through the Regional Office of the Directorate General of Manpower Protection (Direktur Jenderal Bina-lindung Tenaga Kerja) The company has policy no. AG-SM-K-11, revision 01, dated May 08, 2017 regarding com-mitment to not employ pregnant and breast feeding women contact with chemical materials such as spraying, store keepers, and etc. A mechanism / system to identify/check pregnant and breastfeeding conditions are in place and implemented.

Criterion 4.7: An occupational health and safety plan is documented, effectively communicated

and implemented.

Findings: The company has established policy regarding OHS, i.e. policy no. AG-SM-K-07 revision 01, dated May 08, 2017. The policy was signed by General Manager of this company. The policy said that the company has commitment to comply and obey with relevant OHS’s laws and regulations, prevent and minimize losses due to workplace accident and work illnesses, and implement continual improvement. The policy has written in Bahasa, so can easy to under-stand by all workers and other related parties. There is sufficient evidence that the policy has socialization to workers within the organization and to other party, e.g.: to auditors. The com-pany has also established OHS purposes and goals and targets and program both year 2017 and 2018. The company has records of risk assessment for all operations. The risk assessment was cover all the organizations processes and activities. The risk assessment use both qualitative and quantitative methods. Risk control has been defined for each identified risks respectively. The controls including engineering controls, administrative controls (by define procedure, workings instruction, working references and etc.).

Some records were reviewed, i.e.: list of license of OHS operators (SIO) and PPE distribution list. And, there is sufficient evidence that all workers in the operations appropriately trained in safe working practices and in accordance with relevant regulations. During field visit and on-site interview on Division 3 Block B-4 (spraying activity) and Division 3 Block A-12 (Harvesting and fertilizing activities), were observed that the workers has wear appropriate PPE in accordance with matrix of risk analysis that has been assigned (safety boot, spraying mask) To company has establish an advisory committee for OHS (P2K3) in accordance with regula-tion of minister of manpower no. 4 year 1987. The P2K3 of the company has been approved in accordance of decree no. 560/907/4.3/DSTKT/2016, dated August 30, 2016, that issued by

Compli-

ance sta-

tus: Yes No N.A

NCR No :

RSPO027

24




Page 29 of 74


head of manpower and transmigration agency of Tanjung Jabung Barat District. The decree will valid since issuance (until any changes). Secretary of the P2K3 is a person who has as-signed by Minister of Manpower as an expert of General OHS (AK3 Umum). There is records of monthly meeting between P2K3 and workers such as attendance lists, minute of meeting and etc. The P2K3 also reported their activity on regular basis (per three month) as required by the regulations. The company has established procedures for response accidents and emergencies situations include fire, chemical spillage, explosion, natural disaster, flood, sabotage, etc. The procedure documented as “Prosedur Kerja Kesiagaan Tanggap Darurat”, document no. AG-SM-R-23 Rev02 dated March 3, 2009, and flowchart of emergency response plan. There is evidence that the insurance policies are valid, the records and documents were re-viewed and conformed. PT.BSP Jambi taken part in worker social insurance program (Jamsostek), including: 1. Insurance of Accident (Jaminan Kecelakaan Kerja / JKK) 2. Insurance of Mortality (Jaminan Kematian / JK) 3. Insurance of Old (Jaminan Hari Tua / JHT)

but the Company has not been able to show proof of payment of BPJS Employment con-

tributions for June and July 2019, This condition raise as Non conformity (NCR RSPO

02724)

The organization has provided medical care that covered by accident insurance for all work-ers, i.e. BPJS. There is sufficient evidence that affected workers (workplace accident) has re-ceived appropriate medical treatment. Records of OHS injuries available and including infor-mation about Lost Time Accident (LTA).

Criterion 4.8: All staff, workers, smallholders and contract are appropriately trained.

Findings:

The company has procedure of training need, implementation plan and evaluation, number AG-SM-P-H-01, Rev. 05 dated on September 31, 2017. The company has training plan in 2019 including all aspect of P&C RSPO in 2019 such as OSH, Social, GMP, SCCS, labor, waste management, HCV etc. Some trainings was conducted in 2018 and 2019 are as follows:

Training of SCCS done on 27 September 2018 attended by 31 participants

Training of settlement of industrial relations outside the court done 27 March 2019 at-tended by 1 person

Training of RSPO P&C done on October 22 to 23, 2018 attended by 37 participants

Training records for each employee has be maintained such as training meeting minute, at-tendance list, training evaluation, certificate and photograph

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 5.1: Aspects of plantation and mill management, including replanting, that have environ-

mental impacts are identified, and plans to mitigate the negative impacts and promote the positive

ones are made, implemented and monitored, to demonstrate continuous improvement.

Findings: The company has EIA document such as:

Analysis of environmental impact (ANDAL), environmental management plan (RKL) and environmental monitoring plan (RPL) for plantation and palm oil mill with total ar-ea as large as 13,000ha and mill capacity is 60 tonnes FFB/hours located at Tebing Tinggi Village, Tungkal Ulu Sub District, District of Tanjung Jabung, Province of Jambi in the year 1996. The AMDAL has been approved based on Head of Agribisnis

Compli-

ance sta-

tus: Yes No N.A

NCR No:




Page 30 of 74


Board on Behalf of Minister of Agricultural Republic of Indonesia No.112/ANDAL/RKL-RPL/BA/X/1996 dated October 1996 about approval of Envi-ronment Impact Analysis, Environment Management and Environment Monitoring Plan of PT Agrowiyana

Environment Management and Monitoring Effort (UKL UPL) of Palm Oil Mill PT Agro Mitra Madani with capacity 60 tonnes/hours. Document approved by Head of Dinas Perkebunan Province of Jambi Decree number 660/1863/UT/DISBUN dated May 3, 2002.

The EIA document has been conduct in accordance with local requirement (which valid at the period when EIA was conducted in the year 1996). The company has conduct consultation with relevant stakeholder.

The company has environmental management plan (RKL) and environmental monitoring plan (RPL) for plantation and environmental management effort (UKL) and environmental monitor-ing effort for palm oil mill

The environmental management plan and environmental management effort consist of infor-mation such as person in charge, potential impact, measures to mitigate negative impact and time to monitoring.

The company has reported the implementation of environmental management plan and effort to related agency i.e. 2nd semester 2018 reported on 25 February 2019 for PT Agrowiyana and PT Agro Mitra Mandiri and 1st semester 2019 reported on 30 July 2019 for PT Agro Mitra Mandiri. Report was send by currier service (JNE) and can be tracked via online base on air-waybill number. While, the company also has reported the implementation of management and monitoring plan to agency from PT Agrowiyana for 1st semester 2019 on 21 August 2019.

The monitoring implementation is to monitor mitigation measures conducted in the previous year. The evaluation of the monitoring activities consist of trend evaluation, critical point eval-uation and comply with the regulation.

During surveillance audit, there is no evidence that the company has reviewed environmental monitoring plan once every 2 years (Estate and mill). Auditor raise as non-conformity No.

RSPO02722.

RSPO027

22

Criterion 5.2: The status of rare, threatened or endangered species and other high conservation

value habitats, if any, that exist in the plantation or that could be affected by plantation or mill

management, shall be identified and operations managed to best ensure that they are maintained

and/or enhanced.

Findings: The company has conducted High Conservation Value (HCV) assessment that includes both the planted area itself and relevant wider landscape-level considerations (such as wildlife cor-ridors). This was done by PT Pollito Consulting on November 2010 – January 2011 as docu-mented on HCV assessment PT Agrowiyana. Based on the report, there are HCV type 1.1, 1.3, 1.4, 2.3, 4.1. The company has HCV map with scale 1:50,000. Base on the HCV document assessment, there are no HCV 1.2 regarding RTE species in the area. The Company has procedure number AG-SM-P-E-06 rev 02 date issued January 27, 2015 ti-tled ‘’Procedure of HCV area Management And WI number. Procedure Management of HCV Area and WI number AG-SM-WI-E-39 rev 03 date issued January 06, 2017 titled work instruc-tion of protection of flora and fauna in the estate area. The company also has management plan to measures and maintain HCV area. There is evi-dence that the plan implemented as seen on Report of HCV management and monitoring 2nd semester 2018. During field observation at Block B3 Division 3 (Conservation area), there are found signboard about HCV type and signboard on shooting / hunting animals is prohibited. However, Base on document verification and field observation, there is some condition re-lated HCV such as : a. There is no record of implementation of HCV management and monitoring plan in 2019. b. No evidence that the company has socialized of HCV to employees and communities in

2018 and 2019.

Compli-

ance sta-

tus: Yes No N.A

NCR No:

RSPO027

5




Page 31 of 74


c. During Field observation at Block A25 Division 2 (Giring giring river), there is no signboard on HCV type and signboard about appeals regarding HCV implementation.

This condition, auditor raise as non-conformity (NCR No RSPO0275). There is not identified HCV area where set-asides with existing rights of local communities.

Criterion 5.3: Waste is reduced, recycled, re-used and disposed of in an environmentally and socially

responsible manner

Findings: The company has identified and recorded list of waste products produced. Waste sources has identified are workshops (e.g.: used accu, used oil, used filter, etc), upkeep (chemical contain-ers and fertilizer containers), housing and office activities (cartridge, TL lamp, domestic waste, and etc), clinic (medical waste), and etc. Inventory for all chemicals usage and it containers are available on chemicals storehouse / temporary hazardous storage. During the surveillance audit not all chemicals and containers including hazardous waste are not handled and disposed of according to procedure No. AG-SM-PG-04, rev 00 Date issued on September 14, 2015 . at the engineering office used as a chemical container for fuel transfer. In the temporary hazardous storage , containers of used chemical pesticides have not been handed over to authorized collectors and have passed waste storage time is not in accordance

with the temporary waste storage permit, This condition raise as Non conformity (NCR RSPO

02726) The company has a permit for hazardous and toxic waste storage issued by government. PT AMM has a license of Hazardous Waste storage no. 503/1.4/06/PMPTSP/2018 issued by Head of Dinas Penanaman Modal dan Pelayanan Terpadu Satu Pintu Tanjung Jabung Barat regency on July 16, 2018, valid for 5 years. For plantation, PT Agrowiyana Plantation has a li-cense for hazardous waste storage by decree of head of environmental office, Tanjung Jabung Barat regency number 660/626/XII/BLHD/2014 on December 2014, valid for 5 years. The company disposed all hazardous waste to be transported by licensed vendor, i.e. PT. Si-nar Bintang Albar which has license valid from 7 March 2018 until 7 March 2023 as decree let-ter SK.151/MenLHK/Setjen/PLB3/3/2018 dated 7 March 2018. The scope of collected waste are oil used, accu, sludge, chemical container ex hazardous and toxic material, electronic waste, filter used, used rags. Sample for disposed hazardous waste on 24 April 2018 with number of hazardous waste manifest is AGU 0006669 with total volume as much as 0,18 ton for accu. After that date the company does not disposed of hazardous waste to be transported by licensed vendor. Based on field observations Ineffective domestic waste management such as household waste in mill housing. Domestic waste is disposed of according to the place of waste, organic waste mixed with inorganic waste, not in accordance with Domestic waste management policy

(Office and domestic waste) No. AG-SM-K-16 dated May 8, 2017. This condition raise as Non

conformity (NCR RSPO 02727)

Compli-

ance sta-

tus: Yes No N.A

NCR No :

RSPO027

26

RSPO027

27

Criterion 5.4: Efficiency of fossil fuel use and the use of renewable energy is optimized.

Findings: The company has been plan for improving efficiency of the use of fossil fuels and optimized renewable energy such as use of fiber and shell for fuel. The plan has implemented and it monitored. From the record sight, renewable energy utilization has been monitored on regular basis. There is data on POM Energy consumption year 2018: Fuel used: 259,790 lt On the 2018 Renewable Energy Calculation, there are usage from fiber and shell as much as 3,923,053 kg (shell) and 14,622,857 kg (fibre).

Compli-

ance sta-

tus: Yes No N.A

NCR No :




Page 32 of 74


Criterion 5.5: Use of fire for preparing land or replanting is avoided except in specific situations, as

identified in the ASEAN guidelines or other regional best practice.

Findings: The company has a statement on zero burning presented in policy zero burning for land prep-aration: No. AG-SM-SM-K-06 issued on date May 8, 2017. The statement mentioned that should no use of burning for land preparation activities. The Company has also procedure for Land Clearing, Preparation without burning i.e. work in-struction of Land preparation for replanting, No IK-3.09-02/02, rev. 03 on date May 19, 2016 During surveillance audit, there is no replanting activities.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 5.6: Plans to reduce pollution and emissions, including greenhouse gases, are developed,

implemented and monitored.

Findings:

The company has conducted an assessment of all polluting activities, including gaseous emissions, particulate/soot emissions and effluent on identification assessment of GHG. GHG emission calculation has been adding in this report. GHG Management was computed based on the latest PalmGHG V3.01 Estimated emission of GHG production of the estates and mill is 1.64 tCO2e/mt of CPO. The company has established plans to reduce or minimise theGHG emission year 2018 and 2019, the program has equipped with target, goal, due date of implementation and PIC. This

is recurrence non-conformity from previous audit (RSPO 01426). This condition raise as Non

conformity (NCR RSPO 02127) There is a monitoring system has been developed, with regular reporting on progress for these significant pollutants and emissions from estate and mill operations, using appropriate tools i.e GHG calculator version 3.01.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 6.1 : Aspects of plantation and mill management that have social impacts, including re-

planting are identified in a participatory way, and plans to mitigate the negative impacts and pro-

mote the positive ones are made, implemented and monitored, to demonstrate continual improve-

ment

Findings: Companies has provided copies of Social Impact Assessment Analyzes a document prepared in 2011 by the CV Quality Safety Environment. The SIA document are cover all of the potential impact factors, including: Access and use rights, Economic livelihoods (eg paid employment) and working conditions, Subsistence activities, Cultural and religious values, Health and edu-cation facilities, Other community values, the resulting from changes such as improved transport / communication or arrival of substantial migrant labor force.

Company has developed a social management plan at 2019 that implemented once a year based on stakeholder inputs on external public communication activities. There is Affected communities have been involved in the assessment document SIA. The village is affected par-ties are Tebing Tinggi Villlage, Brasau Village, Purwodadi Village, Suka Damai Village, Adijaya Village, Kelagian Village, Kuala Dasal Village, Suban Village, Kampung Baru Village, Pematang Paoh Village, and Badang Village. Company also has implementation of the Social Management plan for 2018 such as stakeholder meetings with affected parties. SIA report and management plan consist of identified social impact of scheme smallholder which is the surrounding villages ask the company to prepare smallholder area for them as al-ready done for village community. The Company has a program to mitigate the social impact of the company activities in the 2019:

Compli-

ance sta-

tus: Yes No N.A

NCR No :




Page 33 of 74


Program Objectives Locations Execution

Plan

PIC

Public Facilites

Strengthening the positive im-pact, increasing the benefits and that could be feel by by society living alongside Agro plantations.

Villages surround-ing com-pany

June Comdev

Commu-nitty De-velopment

In order for farmers to save money so that capital for re-planting sufficient and that farmers have access to quali-ty seeds


August Comdev

Job Opportuni-ties

Reducing the number of un-employed in the village as well as minimizing the nega-tive assessments of the com-pany, without discriminating on the local labor force.


Septem-ber

Comdev

Business Opportuni-ties

Increased income community / village, as inspiration for the local population in order to meet basic needs, and in-crease revenue.


November Comdev

Land Con-flict

Treatment and monitoring conditions HGU peg to pre-vent land occupation

Surround-ing com-pany

December QHSE

Criterion 6.2: There are open and transparent methods for communication and consultation be-

tween growers and/or millers, local communities and other affected or interested parties.

Findings: Mill and estate has SOP related to communication consultation and participation is SOP Par-ticipation and Communication, Document No. AG-SM-P-H-15, Rev. 00, that issued September 30, 2017. The SOP is a procedure for the implementation of communication, participation and consultation on environmental, OHS, social and legal to the outside and inside the company. SOP aims is Receive and provide information and feedback to stakeholders by using good language, easy to understand. Ensure communication, participation and consultation is not confusing and understood by all parties.

Company has set the officer responsible for the receipt of a complaint or a discrepancy of in-ternal and external parties to coordinate with the relevant sections to find a solution and give answers to requests incoming information is part of the assistant HR and CA / CSR. The company has assigned personnel responsible for communication to stakeholders (Public Re-lation Coordinator) are Mr. Amirudin and Erwin Sofana Harahap. The main tasks are to build communications and deliver information to stakeholders, monitor critical issues, map potential conflict (if any), coordinate CSR programs and implementation, respond to and document proposals for submission of assistance, make CSR process, solve problems in the company.

Companies key stakeholder’s March 2019 are Outgrower, local Government, NGO, local community, Plasma Cooperation (7 Cooperation and 5 Sub Coorperation) and Plasma farm-ers. HRD has responsiblity for drafting the list of stakeholders and updating every six (6) months. Human Resources Department runs records of all communications in the logbook of incoming mail and outgoing mail. Records of all communication, including confirmation of re-ceipt or endorsement, recording in logbook.

Letter from Madrasah Ibtidaiyah Teluk Pangkah village No. 062 / B / KEP / MI-NH / V / 2018 dated May 07, 2018 regarding the request for material assistance for Madrasah development,

Compli-

ance sta-

tus: Yes No N.A

NCR No :




Page 34 of 74


the response from the management of the company by providing financial assistance in the amount of one million on May 15 ,2018.

Criterion 6.3: There is a mutually agreed and documented system for dealing with complaints and

grievances, which is implemented and accepted by all affected parties.

Findings: There was system for grievance handling No. AG-SM-P-H-13, Rev. 01, dated September 30, 2017. This procedure explains how to accept stakeholder complaints and resolve internal (in-cluding feminine / gender) and external disputes. The employee reports his complaint to the Division Assistant and to the issue of gender / gender issues to the gender committee. This SOP is covers electronic letter also. Another this letter, communication also could be made by letter sent fo suggestion box. Subject to this communication are as follow :

Information regarding to quality management and company environment

Grievance, objection, complaints and improvement suggestion on company’s policy.

Request for company’s publicly available data.

Flow step for this SOP communication is described bellow :

Once in a week the suggestion box will be open by HR Department or General Depart-ment.

Suggestion, complaint or grievance letters, if any, will distribute to estate or mill man-ager for action taken needed.

Evaluation and consideration on the incoming letter will be follow and responsed by manager by approval from manager or director.

HR of General Department should record all of incoming letters in the logbook.

The Company has a policy of protection against violations of the reporting (whistleblower) No. AG-SM-K-14, Rev-01, dated May 8, 2017. Protection as follows:

The protection of confidentiality on the identity of the complainant.

Protection of reprisal from the complainant.

Protection from dismissal, demotion, postponement increase in grade, pressure, physi-cal action.

Protection adverse record in the personal data files.

Information on the follow up process delivered confidentially to the complainant.

Based on interviews with estate (Div II, III) workers, it known that they understand the proce-dures to submit a complaint to the company. The Company has documented every worker’s complaints and responses on the form of complaint receipt. The worker’s complaints have to be resolved. The department in charge for documenting employee complaints is HRD De-partment. For example: On July 20, 2018 complaint coming from workers (Div II). Complaints about the condition of water for household needs are not good / turbid and are expected to be carried out checks and provision of clean water for employees, the response from manage-ment immediately checks and repairs water pumps so that clean water can be immediately utilized by employees. July 20, 2018.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 6.4: Any negotiations concerning compensation for loss of legal, customary or user right

are dealt with through a documented system that enables indigenous peoples, local communities

and other stakeholders to express their views through their own representative institutions

Findings: The company has provided copies of Standard Operation Procedure (SOP) related to the identification of the legal rights of the community, namely “SOP Identifikasi Pihak-Pihak yang Berhak Menerima Kompensasi”, Document No. AG-SM-P-H-012, Rev 00, issued September 30, Januari 2017. The SOP explanation aims to ensure that decisions, steps or actions in the process of acquiring land for the benefit of industrial oil palm plantations is done properly, ap-propriately and in accordance with prevailing regulations and meet the principles and criteria of the RSPO, HCVF, and FPIC particularly for land-related interests of the community and communal land. Procedures related to the calculation of fair compensation (money) carried out

Compli-

ance sta-

tus: Yes No N.A

NCR No :




Page 35 of 74


based on the prevailing custom in the community. For productive land taken into account the number and age of the existing productive plants.

Criterion 6.5: Pay and conditions for employees and for contract workers always meet at least le-

gal or industry minimum standards and are sufficient to provide decent living wages.

Findings: Pay and conditions for employers are documented. Pay slips are provided to workers as con-firmed from worker interviews. Pay slips for field workers show breakdown for all work done allowances received, deductions, number of days worked and overtime hours performed. Available workers monthly payroll document in July 2019 in accordance with the decision of the Governor of Jambi No. 1270/Kep.Gub/Disnakertrans-3.3/2018 dated December 7, 2018 for Minimum Wages of Tanjung Jabung Barat District in 2019 amounted to IDR. 2,463.353,71. Also internal memo No. 243/GM-BSP/AGW-AMM/JBI.I/XII/2018 dated December 12, 2018, concerning the adjustment of non-staff employees' wages in 2019, concerning the adjustment of wages PT. Agrowiyana and PT. Agro Mitra Madani permanent worker / SKU IDR. 2,463.353.71/month and daily paid worker IDR. 98.534.148/day. Proof of payment of wages / salary slip, example:

ID. 10570, Category SKU, Golongan 00, IDR. 2.785.690, at Juli 2019.

ID. 1287, Category HIP/pegawai bulanan, Golongan C21, IDR. 3.293.365, at Juli 2019.

The company (PT. Agrowiyana and PT Agro Mitra Madani) has a Collective Labor Agreement 2018-2020 according to decree of Labour Agency No. 216/3.1/NAKER/II/2018 dated February 19, 2018, that describes the rights and obligations of workers such as working hours, deduc-tions, overtime, sickness, holiday entitlement, maternity leave, health and safety. Company also distribute the CLA pocket book to all workers as part of socialization. Based on field observation proved that PT BSP has provided facilities to employees: Estate and Mill

Facilities Unit

G1 Housing 42

G2 Housing 286

Longhouse 40

Mosque 7

Health Care 1

Kindergarten 1

Elementary School 1

Jr High School 1

Bus 2

Water Tank 28

Football field 2

Badminton field 1

Volley ball 1

However, based on the results of interviews with 3 (three) harvest workers in Division III Block A-12 that the toilet of the house in question cannot be functioned properly. This condition

raise as Non conformity (NCR RSPO02728) The company has worker cooperative it is provide household goods for workers and their fam-ilies, and company allow the workers to sell household goods at worker housing. (Field Ob-servation at workers housing). Local market near the company at Talang Makmur Village.

Compli-

ance sta-

tus: Yes No N.A

NCR No:

RSPO027

28

Criterion 6.6: The employer respects the rights of all personnel to form and join trade unions of their

choice and to bargain collectively. Where the right to freedom of association and collective bargain-

ing are restricted under law, the employer facilitates parallel means of independent and free associa-

tion and bargaining for all such personnel.

Findings: The company has a Corporate Policy Employee Protection (No. AG-SM-K-01, Rev. 00, dated 18 May 2017) that the Company provides recognition of freedom of association attached to the walls of the office and in Bahasa Indonesia that understood by employees. As implemen-

Compli-

ance sta-

tus: Yes




Page 36 of 74


tation, workers have Labour Organization SPPP SPSI PT AGW AMM. The organization struc-ture approved. In accordance with decision of the head of the SP3 SPSI Council Jambi Prov-ince No.52/PD-F.SPPP-SPSI/V/2017 dated May 5, 2017. Organization Chart 2017-2022 :

Chairman: Julian Bonal Putra

Vice Chairman: Syafrudin, Junaidi, Ansyori

Secretary : Hasan Panggabean

Treasury: Magda Pakpahan Minutes meeting records: Meeting between union with management dated January 17, 2019. Location at office meeting room, discuss about determination regarding rice is replaced with money so it is written on the salary slip. Attended by 20 participants.

No N.A

NCR No :

Criterion 6.7: Children are not employed or exploited

Findings: The company policy No. AG-SM-K-05, Rev 01, dated May 8, 2017 has been determined not to recruit and hire workers under 18 years old. Based on employee’s data, there was no workers under 18 years old. Based on the verification of documents and interviews with workers proved that BSP Jambi does not employ workers younger than the minimum age. SOP Selec-tion acceptance of new employees Document No. AG-SMM-P-H-05 dated December 2, 2014: every worker has an equal opportunity to obtain employment without discrimination, applicants are required a minimum of 18 years of age. Youngest worker, Nur Andriyani (PHL) DIV II date of birth 10-11-1997.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 6.8: Any form of discrimination based on race, caste, national origin, religion, disability,

gender, sexual orientation, union membership, political affiliation, or age, is prohibited.

Findings: The company has Sustainable Palm Oil Policy, Stated Every worker has an equal opportunity to obtain employment without discrimination and the right to equal treatment without discrimi-nation from employers dated May 8, 2017. Auditor took sampling that the company does not discriminate in the promotion and based on a fair assessment. Letter appointment was evi-dence of promotion Example :

Promotion letter for worker No. 054 / HR-BSP / JBI / VII / 2018, on behalf Ahmadi - starting August 1, 2018 as harvesters in Div IV, signed July 26 2018.

Promotion letter for worker No No. 059 / HR-BSP / JBI / VII / 2018 on behalf of Hari-anto- starting August 1, 2018 as harvesters at Div IV.

The company has had a policy was no discrimination in employment, which is set in:

Human Rights Policy article 4. "We enforce all the people who worked at PT BSP fair-ly and without discrimination on differences in ideology, ethnicity, color skin, religion, gender, sexual orientation, national origin, age, disability or more status social".

Sustainable Palm Oil Policy No. AG-SM-K-01 dated May 18, 2017, Article 18 "Every worker has an equal opportunity to obtain employment without discrimination and the right to equal treatment without discrimination from employers.

SOP Selection acceptance of new employees Document No. AG-SMM-P-H-05 dated Decem-ber 2, 2014: every worker has an equal opportunity to obtain employment without discrimina-tion, applicants are required a minimum of 18 years of age. Information policy is open to the public are accessible to all interested stakeholders.Policies posted on the board companies. The policies have been implemented proven employees of BSP Jambi came from various regions of both local and surrounding areas. Job Vacancies postings through the mass media, job fairs, and announcements in the surrounding villages. Based on interviews with workers in mind that workers and groups including local communi-ties, women, and migrant workers there is no discrimination in recruitment. Recruitment is open to anyone who has the ability, given appropriate salary Minimum Wages District, grant-ing medical benefits applicable to all employees.

Men and women have the same opportunities in the process of recruitment, payroll, and bene-

Compli-

ance sta-

tus: Yes No N.A

NCR No :




Page 37 of 74


fits. Menstrual leave and childbirth / breastfeeding women given to employees regardless of their race or religion race. Recruitment, promotion conducted by expertise, educational back-ground suitability for certain positions as well as their employee performance assessment each year.

Criterion 6.9 : There is no harassment or abuse in the work place, and reproductive right are pro-

tected

Findings: The company has provided copies of the Sexual Harasment Policy No. AG-SM-K-03 Dtaed May 8, 2017, that which expressly prohibits all forms of sexual harassment. Based on inter-views, that this policy has been understood by all workers, and they understand that severe sanctions of dismissal and filing in court if violated. Company’s policy related chemicals, en-suring that pregnant and lactating female worker prohibited employed to deal with chemicals, spraying, warehouse either keeper, or other worker-related chemicals. Defined by General Manager. Employment policies governing reproductive rights of workers are clearly stipulated in the PKB in Article 15, are :

About menstruation leave: Employees in the menstrual period pain are not obliged to work on the first day and the second day.

On maternity leave and abortion:

To the pregnant employee given the right breaks 1.5 months before and after maternity or abortion.

Employee undergoing maternity leave are entitled to wages

The days of rest give birth because abortion up to 1.5 months.

Rest of childbirth extended up to 14 days with a doctor's suggested. The policy has documented, implemented, communicated and disseminated to all woman workers through the socialization of women's rights and domestic violence on May 25, 2019. There is a Gender Committee established by the Decree of the General Manager through Memo No.04A / AH-BSPJBI / VII / 2014, dated July 5, 2014. Company has set a gender com-mittee structure with Chairman: Lidia Tanty, Vice Chairman: Nur Asni, Elia, Magda and Secre-tary: Riasih, Vera Vebrianti. Dissemination conducted on November 20, 2015 at office meeting room attended by 38 female workers and during 2017 (until date of audit). There was no rec-ord related female workers issues.

The program of Gender committee year 2019 i.e.:

Program Plan

Gender Socialization October

Gymnastics Every 2 weeks, on Tuesday-Thursday

Pengajian / wiridan Every week on Friday

Religious activities Maulid/Prophet day

Posyandu Every month

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 6.10: Growers and millers deal fairly and transparently with smallholders and other local

businesses.

Findings: FFB price determination made by the commission established at the provincial level with the member company FFB supplier, Mill, and the Department of Agriculture and Plantation Jambi Province. Prices are valid for one month and published via email from Department of Planta-tion Jambi then informed by AMM Mill for which accessed by the public.

Plasma/Smallholder Department of Plantation Previous price (July 19 – July 25, 2019) IDR 1.146,44 / kg, present (July 26 – August 01, 2019) IDR. 1.141.86 / kg. FFB Pricing is not the authority of the palm oil companies, but the collective decision of the commission of the Pro-vincial level. The Company provides information to stakeholders based on the FFB pricing at the provincial level.

Compli-

ance sta-

tus: Yes No N.A

NCR No :




Page 38 of 74


It was agreement between company Tani Makmur group Farmer No. 002/SPK-AMM/TBS-PLASMA/VII/2018 July 04, 2018 .It stated that FFB payment is according to FFB price set by Department of Plantation because the yield is still below standard, and the agreement wit-nessed by representatives Department of Plantation Tanjung Jabung Barat Subdistrict and Jambi Province.

All parties have to understand the purchase contract agreement FFB agreed in the memoran-dum of MoU / agreement purchase Fresh Fruit Bunches (FFB) with Delivery Order.

For example, Auditee has provided copies: Payment KUD Karya Tani August 19, 2019, pay-ment via Bank BNI. The company has paid payment on time.

Criterion 6.11: Growers and millers contribute to local sustainable development where appropriate.

Findings: Identification of community needs has been carried out by Company (estate, mill), as can be seen in the SIA report. Company (estate, mill) annually carries out communication and consul-tation regarding the evaluation of CSR implementation that implemented, develops CSR pro-gram and monitors the implementation of social management with stakeholders around the estate and palm oil mill such as Purwodadi Village and Talang Makmur Village. Company (es-tate, mill) has contributed to regional development in the field of infrastructure development, education, religious social assistance, health and natural disaster relief. Assistance in educa-tion is the provision of auxiliary fees elementary school teachers in the villages around the company, educational scholarships for outstanding students and the school football in the estate. Records of contributions to local development in 2019, based on consultation with the community such as Assistance for heavy equipment to dig trenches at Brasau Village on March, 2019 and at Talang Makmur Village on March 7, 2018.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 6.12: No forms of forced or trafficked labour are used.

Findings: The company (mill and estate) has policy for force labour and labour trafficked. During work-ers interviewed with harvesters and chemical workers there is no issued raised by workers about force labour. Based on employee data July 2019, there is no migrant worker working in the company, and most of the employees are from outside the Jambi province (Java, Riau,) and during field observation to the Division, auditor found no migrant/ foreign workers. Com-pany (estate, mill) committed to providing opportunities equal access to employment, through the following business : 1. The Company provides equal opportunities to workers to find employment and a decent

income, 2. The company puts all workers in accordance with the expertise, capabilities and other job

requirements, and in accordance with operational needs of employees. Thus this policy is made, to be a concern and responsibility all parties on the implementation of this policy. Result of interview with Committee of Estate Labor Union PT BSP Jambi period 2017 -2022, known by operational unit of estate and POM, no foreign workers, and no forced labor, if there is over time, corporate will ask for approval from employee who will do overtime.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

Criterion 6.13: Growers and millers respect human rights.

Findings: Company has Human Rights Policy No. AG-SM-K, May 8, 2017. PT BSP unit Jambi 1 is a company that manages oil palm plantations and palm oil mills considers it important that each person has human right and comply with laws and regulations, government regulations and other requirements relating to human rights. Briefing has done since the publication of this pol-icy, for example, every morning master policy delivered by an assistant to the workers. Policy

Compli-

ance sta-

tus: Yes No




Page 39 of 74


information also posted on the information board at the PT BSP Jambi. There is sufficient evi-dence that never happened human rights violations in PT BSP during year 2018 (until date of audit). Human rights dissemination policy has carried out on July 10, 2018, (Estate, Mill). Hu-man rights socialization is also provided to third parties (contractors) visually and also set forth in each letter of employment agreement.

N.A NCR No :

Criterion 7.1: A comprehensive and participatory independent social and environmental

impact assessment is undertaken prior to establishing new plantings or operations, or expanding

existing ones, and the results incorporated into planning, management and operations.

Findings: Based on hectare statement information for 2019, the youngest planted in the company was in 2005, with the oldest was 1993. There is no any new planting area developed by the company. The planted in 2005 was not carry out in November. The SEIA, HCV document covered all company land use rights. During field assessment in HCV area, riparian bufferzone area and peat land area, all area was maintained well by company.

Compli-

ance sta-

tus : Yes

No NA

NCR No :

Criterion 7.2: Soil surveys and topographic information are used for site planning in the estab-

lishment of new plantings, and the results are incorporated into plans and operations.


Compli-

ance sta-

tus : Yes

No NA

NCR No :

Criterion 7.3: New plantings since November 2005, have not replaced primary forest or any area

required to maintain or enhance one or more High Conservation Values.


Compli-

ance sta-

tus : Yes

No NA

NCR No :

Criterion 7.4: Extensive planting on steep terrain, and/or on marginal and fragile soils, is avoided.


Compli-

ance sta-

tus : Yes

No NA

NCR No :

Criterion 7.5: No new plantings are established on local people’s land where it can be demonstrat-

ed that there are legal, customary or user right, without their free, prior and informed consent.

This is dealt with through a documented system that enables these and other stakeholders to ex-

press their views through their own representative institutions

Findings: Based on hectare statement information for 2019, the youngest planted in the company was in

Compli-

ance sta-

tus :




Page 40 of 74


2005, with the oldest was 1993. There is no any new planting area developed by the company. The planted in 2005 was not carry out in November. The SEIA, HCV document covered all company land use rights. During field assessment in HCV area, riparian bufferzone area and peat land area, all area was maintained well by company.

Yes

No NA

NCR No :

Criterion 7.6: Where it can be domenstrated that local peoples have legal, customary or user

rights, they are compensated for any agreed land acquisitions and relinquishment or rights, sub-

ject to their free, prior and informed consent and negotiated agreements


Compli-

ance sta-

tus : Yes

No NA

NCR No :

Criterion 7.7: No use of fire in the preparation of new plantings otherthan in specific situations, as

identified in the ASEAN guidelines or other regional best practice


Compli-

ance sta-

tus : Yes

No NA

NCR No :

Criterion 7.8: New plantation developments are designed to minimize net greenhouse gas emis-

sions.


Compli-

ance sta-

tus : Yes

No NA

NCR No :

Criterion 8.1: Growers and millers regularly monitor and review their activities and develop and

implement action plans that allow demonstrable continuous improvement in key operations.

The company has effort for commitment to continuous improvement. Example to minimize the chemical fertilizer used, use EFB and POME for fertilizer, use biological control to minimize the pesticied use, used cover crop to minimze the soil erossion in some undulating area in com-pany concession area.

Compli-

ance sta-

tus: Yes No N.A

NCR No :




Page 41 of 74


The following is a summary of findings made for the criteria listed in the RSPO Supply Chain Certification 2014 (Revision June 2017) with selected supply chain model Mass Balance (MB).

2. RSPO SCCS

1. General requirement

5.1 Applicability of the general chain of custody requirements for the supply chai

Findings:

PT BSP Jambi – Agro Mitra Madani palm oil mill as processor of FFB become palm oil and palm kernel is the entitity that has legal ownership and physically handles RSPO Certified Sustainable oil palm products at a location Talang Makmur Village, Tebing Tinggi Subdistrict, Tanjung Jabung Barat District, Jambi Province, Indonesia under the control of the organization including outsourced contractors.

The company receive FFB from several sources i.e. Agrowiyana estate, and out growers.

The company as operation site (or parent company) is RSPO member with membership num-ber is 1-0036-07-000-00

Compli-

ance sta-

tus: Yes No N.A

NCR No :

5.2 Supply chain model

Findings: The organization (PT BSP Jambi – Agro Mitra Madani palm oil mill) implemented the RSPO-SCCS Mass Balance (MB) model. This SCCS model allowed to mixing of certified and uncerti-fied product but shall be control by the Mass Balance record to ensure the quantity of certified product, and only certified product could be claim by the organization as certified palm oil product. Organization has identified the volume of certified and uncertified FFB supplied to the mill

Compli-

ance sta-

tus: Yes No N.A

NCR No :

5.3 Documented procedures

Findings:

The mill have a set procedures and/or work instructions or equivalent to ensure the implemen-tation of all elements of the applicable supply chain model specified. The documents available consist of:

Procedure for production delivery of CPO and PK (Form No.AG-SM-P-L-01 revision 05 date issued 27 January 2015).

Procedure of FFB receiving (Form No.AG-SM-P-L-08 revision 01 date issued 21 Jan-uary 2015)

Procedure of inspection flowchart of FFB receiving in the mill (Form No.AG-SM-FC-L-01 revision 04 date issued 21 January 2015)

Projected overproduction information procedure to certification body (Form No.AG-SM-P-L-07 revision 01 date issued 27January 2015). This procedure specifies that the mill shall report any overproduction of CPO and PK to the RSPO supply chain certification body when it occurs.

Work instruction related verification of certified and non-certified FFB (Form No.AG-SM-WI-L-25 revision 01 date issued 21 January 2015)

Weighing slip and sampling for delivery (Doc.AG-SM-FR-P-16 revision 03)

Record of FFB/CPO/PK delivery (Form No.AG-SM-FR-P-14 revision 00)

Production and delivery report (Doc.AG-SM-Fr-P-13 revision 03)

Compli-

ance sta-

tus: Yes No N.A

NCR No :




Page 42 of 74


Daily production report (Doc.AG-SM-Fr-P-11 revision 03)

Delivery order (Form No.AG-SM-FR-P-01 revision 03)

The documents has been updated regularly following the changes of mill operation condition. The records of implementation such kind document are keep maintained and updated.

The mill assigned Mr. Suryo Muliono as person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable require-ments as stated on 139/GM-BSP/JBI.I/AGW-AMM/VIII/2018 dated 20 August 2018. The letter have included description of responsibility and authority such as implemented the policy of Wilmar related sustainable and traceability of palm oil production and fulfill the RSPO re-quirement.

As observed during audit, the management representative has able to demonstrate aware-ness of the organization’s procedures for the implementation of this standard.

The company have procedure for internal audit, i.e internal audit procedure (Form No.AG-SM-R-05 revision 07 date issued 18 August 2017). The internal auditor is conducted regularly once a year as seen on the internal audit program Form No.AG-SM-FR-R-07 revision 01 date issued 10 February 2015). The last internal audit was conducted on 14-17 December 2018. The internal auditor team consist of Hartanto (Lead Auditor), A. Fuad, Ariadi, Zulnofirman and Adhe Susanto. The result of internal audit have recorded on Non-conformity report (Form No.AG-SM-FR-R-09 revision 03 date issued 10 February 2015).

The RSPO internal audit that has been carried out has covered the supply chain implementa-tion. The company has determined cause analysis, correction and corrective action to the pub-lished findings where in the internal audit procedure (Form No.AG-SM-R-05 revision 07 date issued August 18, 2017) stated that the non-conformity is completed within 3 months after the internal audit The audit was conducted on 14-17 December 2018 and has been completed un-til the RSPO surveillance audit conducted.

5.4 Purchasing and goods in

Findings: As mentioned on the table 2 above, the company received FFB from several sources. There is internal sourcers and external sources. The internal sources from company’s owned estate i.e. Agrowiyana. Incoming FFB will acompanied by relevant document i.e. FFB slip delivery. Information stated on the documents such as:

The name and address of the mil;

The name and address of the estate;

The delivery date;

The date on which the documents were issued;

A description of the FFB,

The quantity of the FFB delivered;

Any related transport documentation;

Supply Chain certificate number of the estate;

A unique identification number While for external sources FFB will accompanied by relevant document such as:

The name and address of the mill;

The name and address of the estate;

The delivery date;

The date on which the documents were issued;

A description of the FFB,

The quantity of the FFB delivered;

Any related transport documentation;

Supply Chain certificate number of the estate;

A unique identification number The information have been complete and can be on delivery notes, shipping documents and

Compli-

ance sta-

tus: Yes No N.A

NCR No :




Page 43 of 74


specification documentation). The information have been complete and can see on document such as FFB delivery letter No. 20190801060 (certified material) dated 19 August 2019 from Agrowiyana estate Division D03 Block A4, A8 as much as 237 bunch. The company has mechanism to check of the validity of the Supply Chain Certification of sup-pliers. This is done regularly through the RSPO IT Platform. The mill has procedure for handling non-conforming oil palm products and/or documents, i.e. Form No.AG-SM-R-03 revision 05 date issued 30 January 2015. The procedure explained if any complaint related non-conformity product will recording on non-conformity product report (Form No.AG-SM-FR-R-04 revision 01 date issued 10 February 2015) and corrective action recording on Corrective Action Request (Form No. AG-SM-FR-R-05 revision 01 date issued 10 February 2015). During 2nd surveillance audit, there is no complaint from stakeholder related product.

5.5 Outsourcing activities (If applicable)

Findings: There is not outsourcing activities in PT. BSP Jambi – PT Agro Mitra Madani Palm Oil mill.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

5.6 Sales and goods out

Findings: As mentioned on the table above, the company has not sold certified product to buyer during license issued but the company has document related sales.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

5.7 Registration of transactions

Findings: PT Agro Mitra Madani Palm Oil Mill registered in RSPO IT Platform, with registered number RSPO_PO1000000884. The mill has established a specific SOP for registration of every transaction to RSPO palm Trace as required by the RSPO-SCC standard.

As mentioned on the table above, the company has not sold certified product to buyer during license issued but the company has document related sales.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

5.8 Training

Findings:

The mill has have a training plan on RSPO Supply Chain Standards Requirements as seen on

Compli-

ance sta-

tus: Yes




Page 44 of 74


training plan for 2018 and 2019.The plan is reviewed periodically.

The list of training program are RSPO P&C and RSPO SCCS. The company has conduct training on 27 September 2018 (total participant is 31 person).

No N.A

NCR No :

5.9 Record keeping

Findings:

The company has document control procedures (Form No. AG-SM-R-01 revision 07 date is-sued 31 August 2018). The procedure covered the RSPO SCCS document control, where the SCCS standard states that keeping period of related SCCS documents a minimum 2 years. As stated on control of records procedure the retention times for all records and reports must be kept a minimum of two (2) years and must comply with legal and regulatory requirements and be able to confirm the certified status of raw materials or products held in stock.

The mill is able to provide the estimate volume of palm oil / palm kernel oil content (separate categories) in the RSPO certified oil palm product and keep an up to date record of the vol-ume purchased (input) and claimed (output) over a period of twelve (12) months. As mentioned on the table above, the company has not sold certified product to buyer during license issued but the company has document related sales.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

5.10 Conversion factors

Findings: The mill have mechanism to calculate conversion factor. The mill using conversion factor fol-lowing the guidance as provided by RSPO to provide a reliable estimate for amount of certified output available from the associated inputs. For license period, the OER is 21.5 % and KER is 5.02%.

The OER/KER have checked periodically to ensure accuracy against actual performance or industry average as appropriate. The last updated was on 19 August 2019 as seen on records of daily production report.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

5.11 Claims

Findings:

The company still not used certified material (advertising, company website, name card and any promotional mechanism, etc) also sold and delivery certified products, so there are no claim for certified product. Based on document verification and factory visiting, the organiza-tion also not make claims or use RSPO logo for certified product.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

5.12 Complaints

Findings:

The company has established and maintain documented procedures for collecting and re-solving stakeholder complaints i.e. handling complaint of stakeholder and conflict resolving (Form No.AG-SM-P-S-02 revision 01 date issued 27 January 2015).

There is no-incoming complaint regarding CSPO/CSPK product. The company has not solve

Compli-

ance sta-

tus: Yes No N.A




Page 45 of 74


the complaint properly as required by the complaint procedure because there is no-incoming complaint.

NCR No :

5.13 Management review

Findings: The mill has established management review procedure (Form No.AG-SM-R-06 revision 05 date issued 29 July 2016). As stated on the procedure, the mill is required to hold manage-ment reviews every 6 month, the management review for year 2019 has conduct on 13 July 2019. The input to management review include information on:

Results of internal audits covering RSPO Supply Chain Certification Standard i.e. there is 2 non-conformity for mill

Customer feedback i.e. there is no customer feedback.

Status of preventive and corrective actions is closed

Follow-up actions from management reviews

Changes that could affect the management system

Recommendations for improvement such the mill conduct treatment to reduce stone with installing stone trap

The output from the management review has include any decisions and actions related to:

Improvement of the effectiveness of the management system and its processes

Resource needs.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

6. Supply chain models – modular requirements Module E – CPO Mills: Mass Balance

E.1 Definition

Findings: The mill is not implement physical Separation, to procees certified and uncertified FFB be-cause the mill taking delivery of FFB from uncertified growers, in addition to those from its own and 3rd party certified supply base. From the situation stated, the mill decided to claim the volume of oil palm products produced from processing of the certified FFB as MB.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

E.2 Explanation

Findings: As mentioned on the table above, the company has not sold certified product to buyer during license issued but the company has document related sales.

The mill have meet all registration and reporting requirements for the appropriate supply chain through the RSPO supply chain managing organization (RSPO IT platform) as stated on sec-tion 5.7 above.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

E.3 Documented procedures




Page 46 of 74


Findings: The mill have a set procedures and/or work instructions or equivalent to ensure the implemen-tation of all elements of the applicable supply chain model specified as stated on section 5.3 above.

The mill have a set procedures and/or work instructions or equivalent to ensure the implemen-tation of all elements of the applicable supply chain model specified. The documents available consist of:

Procedure for production delivery of CPO and PK (Form No.AG-SM-P-L-01 revision 05 date issued 27 January 2015).

Procedure of FFB receiving (Form No.AG-SM-P-L-08 revision 01 date issued 21 Jan-uary 2015)

Procedure of inspection flowchart of FFB receiving in the mill (Form No.AG-SM-FC-L-01 revision 04 date issued 21 January 2015)

Projected overproduction information procedure to certification body (Form No.AG-SM-P-L-07 revision 01 date issued 27January 2015). This procedure specifies that the mill shall report any overproduction of CPO and PK to the RSPO supply chain certification body when it occurs.

Work instruction related verification of certified and non-certified FFB (Form No.AG-SM-WI-L-25 revision 01 date issued 21 January 2015)

Weighing slip and sampling for delivery (Doc.AG-SM-FR-P-16 revision 03)

Record of FFB/CPO/PK delivery (Form No.AG-SM-FR-P-14 revision 00)

Production and delivery report (Doc.AG-SM-Fr-P-13 revision 03)

Daily production report (Doc.AG-SM-Fr-P-11 revision 03)

Delivery order (Form No.AG-SM-FR-P-01 revision 03)

The mill assigned Mr. Suryo Muliono as person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable require-ments as stated on 139/GM-BSP/JBI.I/AGW-AMM/VIII/2018 dated 20 August 2018. The letter have included description of responsibility and authority such as implemented the policy of Wilmar related sustainable and traceability of palm oil production and fulfill the RSPO re-quirement

Compli-

ance sta-

tus: Yes No N.A

NCR No :

E.4 Purchasing and goods in

Findings:

The mill have mechanism to verify and document the tonnage and sources of certified FFBs received i.e. incoming FFB procedure (Form No.AG-SM-P-L-08 revision 01 date issued 21 January 2015) to know the quantity or volume of incoming certified material, the FFB truck will stop at the weighbridge and the operator will check relevant documents and issue a weigh-bridge ticket. The document to verify from certified sources include delivery note stamped at the origin estate, as well as certificate code including selected SCC Model.

All certified FFB transferred to assign loading ramp. The operator will indicate information re-garding storage location on each weighbridge ticket according to the relevant claim.

The mill have been established mechanism to inform CB immediately if there is projected overproduction of certified tonnage with document number Form No.AG-SM-P-L-07 revision 01 date issued 27January 2015.

Compli-

ance sta-

tus: Yes No N.A

NCR No :

E.5 Record Keeping

Findings:

The company has document control procedures (Form No. AG-SM-R-01 revision 07 date is-sued 31 August 2018). The procedure covered the RSPO SCCS document control, where the

Compli-

ance sta-

tus: Yes




Page 47 of 74


SCCS standard states that keeping period of related SCCS documents a minimum 2 years. As stated on control of records procedure the retention times for all records and reports must be kept a minimum of two (2) years and must comply with legal and regulatory requirements and be able to confirm the certified status of raw materials or products held in stock.

The mill is able to provide the estimate volume of palm oil / palm kernel oil content (separate categories) in the RSPO certified oil palm product and keep an up to date record of the vol-ume purchased (input) and claimed (output) over a period of twelve (12) months. As mentioned on the table above, the company has not sold certified product to buyer during license issued but the company has document related sales.

No N.A

NCR No :

6.2. Compliance to RSPO Role of Market Communications & Claims:

Chapter is applicable by client : ☐ Yes ☒No

If yes, what is type of communication applied by client? General Corporate Communication (off product claim)

Business to Business Communication

Business to Consumer Communication Following the above selected communication method, please describe compliaces to company com-pliance to RSPO role of market communications and claims section 4 / 5 / 6: - If the company using the RSPO trademark, this applied on:

The company website or digital platform

Business cards

The company / product promotional use (leaflet, brochure, banner, etc)

Document/report : ………………………………………………………………………………………….

The company demonstrate that:

The company hold a trademark license from the RSPO ☐ Yes ☒ No

Approval for off/on product trademark and/or label used recieved

☐ Yes ☒ No

If yes, please explain the approval of off/on product trademark and/or label from RSPO ………………………………………………………………………………………………………….

6.3. Compliance to Book & Claim requirement:

Chapter is applicable by client : ☐ Yes ☒ No

if yes, please complete information require in appendix 8.

If not, please delete appendix 8




Page 48 of 74


7.0 Status of Previously Identified Non-Conformities

Ref NCR

No.

Evidence Observed in order correc-

tion/corrective action on previous audit

Verification of Correction/Corrective action Date of

closure

Auditor/

Conclu-

tion

2.1.1 RSPO02116

Correction Action

Checking by related agency has been conducted and has been issued a certifi-cate of authorization

Medical checkup has been conducted for harvester

There is available box of first aid where the content of first aid box has been ac-cordance with Permenaker No.15 year 2008 for all division

There is available letter of storage and recommendation of chemical material us-age from Manpower agency

Repairing the symbol and label of hazard-ous and toxic waste has been conducted in accordance with regulation

Corrective Action

Coordination with related department and involving the head company in order to get the data support

Make a medical checkup budget for all employees for year 2019 and coordinate with the financial department in order to be able to allocate funds for a medical checkup gradually by dividing it into sev-eral stages so that in a year the employee has been checked for health.

The company has been improvement evidence such as:

Letter from Manpower and Transmigration Agency of Jambi Prov-ince No.560/142/PT&P-MD/VIII/2018 dated 31 August 2018 ex-plained that the diesel motor merk Caterpillar made by Japan has been conduct testing by OSH expert and Manpower and Transmi-gration Agency and fulfill with OSH requirement.

Memo No.149/GM-BSP/AGW-AMM/JBLI/VIII/2018 dated 30 August 2018 from General Manager to Estate Manager, POM Manager, Fi-nance and Accounting Head about invitation to conduct medical checkup of worker on 3-4 September 2018

Documentation of periodic medical checkup conduct on 3-4 Sep-tember 2018 such as attendant list of participant (spraying, harvest-ing, warehouse, fertilizer, sample boy, warehouse officer, analist etc), photo documentation and sample of medical checkup result on behalf Mr Arbain (Patient ID 0310-1809.00191) and Mr. Ardianto (Patient ID 0310 1809.00194). The result of medical checkup is fit to work. The medical checkup conduct by Prodia Jambi.

Purchase request of first aid kit (BMP-FR-03 revision 02) dated 12 May 2018. Total of purchase request as much as IDR. 6,576,000,-.

Socialization of usage and handover of first aid box on 12 October 2018 equipped with attendat list of participant as much as 42 per-son

Photo documentation of socialization and handover the first aid box on 12 October 2018

Recommendation letter of chemical/pesticide usage from Manpow-er and Transmigration Agency of Jambi Province No.S-143/Nakertrans-3.1/2018 dated 31 August 2018. The recommenda-tion letter of chemical/pesticide usage valid until 31 August 2019.

Photo documentation of installing the symbol and label of hazard-ous and toxic waste at estate and POM in accordance with PP

6 No-vember 2018

Closed




Page 49 of 74


Related departments make minimum stock. The company also issued Memo that the foreman is required to carry first aid kits at work.

The company has set a licensing monitor-ing schedule and the officer must obey it

Re-socialization regarding symbols and labels of hazardous and toxic waste to warehouse staff

No.101 year 2014 and PermenLH No.14 year 2013.

On-site verification: 1. The company has letter No.560/142/PT&P-MD/VII/2018 dated 31

August 2018 from Manpower and Transmigration Agency of Jambi Province for motor diesel merk Caterpillar year 2016 with series number PWE02871 explained that the result of inspection fulfill with OSH requirement

2. The company has conduct medical checkup for harvester Division 4 as much as 32 person on 3 September 2018 by Laboratory Clinic Prodia Jambi. The result of medical checkup is fit to work

3. The company has conduct improvement related first aid box i.e.:

Purchase request of first aid kit (BMP-FR-03 revision 02) dated 12 May 2018. Total of purchase request as much as IDR. 6,576,000,-

Memo No.164/GM/BSP/JBI.I/AGW-AMM/X/2018 dated 13 October 2018 about usage of first aid kit

Socialization of usage and handover of first aid box on 12 October 2018 equipped with attendat list of participant as much as 42 person

Photo documentation of socialization and handover the first aid box on 12 October 2018

4. Recommendation letter of chemical/pesticide usage from Man-power and Transmigration Agency of Jambi Province No.S-143/Nakertrans-3.1/2018 dated 31 August 2018. The recommen-dation letter of chemical/pesticide usage valid until 31 August 2019.

5. Photo documentation of installing the symbol and label of hazard-ous and toxic waste at estate and POM in accordance with PP No.101 year 2014 and PermenLH No.14 year 2013.

4.6.2 RSPO02119

Correction Action Records have been repaired related to the use of chemicals that include data on the active ingredients used, LD50 and the area applied.

Corrective Action Socialization of the im-portance of including aspects of active in-

The company has been improvement evidence i.e. record of pesticide us-age year 2017 and 2018 until August equipped with name of pesticide, usage volume,active ingredient, LD50, total area treated, total of FFB pro-duction, total active ingredient/FFB production and total active ingredi-ent/area treated (Ha)

On-site verification: The company has improvement evidence i.e. record of pesticide usage

13 Octo-ber 2018

Closed




Page 50 of 74


gredients and LD50 on recording chemicals year 2017 and 2018 until August equipped with name of pesticide, usage volume,active ingredient, LD50, total area treated, total of FFB production, total active ingredient/FFB production and total active ingredient/area treated (Ha)

4.7.4 RSPO02121

Correction Action

Risk control for the sale of fuel has been carried out in accordance with the Memo of General Manager.

Conduct review the result of identifica-tion, assessment and risk control

Corrective Action

Re-socialize by visiting directly employees who sell fuel and monitor according to schedule.

Ensuring the result of identification, as-sessment and risk control review after ac-cident ocur


Hazard Identification and risk control (No.AG-SM-FR-R-31 revision 03 dated 31 March 2018). The hazard identification and risk control has adding the hazard and risk control of fuel sell at worker housing.

Evaluation Report of work accident and hazard identification and risk assessment conduct on September 2018

Documentation of evaluation of work accident and hazard identifica-tion and risk assessment such as photo documentation, attendant list of participant and materi of review

13 Octo-ber 2018

Closed

4.7.3 RSPO02122

Correction Action The worker of spraying, fertilizer and har-vesting have used PPE provided by the Company

Corrective Action Make a budget for PPE for the worker in the estate in 2019 and coordination with the fi-nancial department in order to allocate the cost of purchasing PPE gradually


Purchase order No.548/BSP-CP/AGW/X/2018 dated 1 October 2018 to PT Hazelindo Dwi Perkasa with description i.e. safety boot as much as 354 pcs and rain coat as much as 5 pcs with total cost as much as IDR. 47,026,000,-

Slip of goods in from PT Hazelindo Dwi Perkasa No.16100091 (FR-AGW-04 revision 00) with description i.e. AP boot SNI as much as 354 pcs and rain coat as much as 5 pcs

Despatch slip (AGW-FR-03 revision 03) consist of: a. From warehouse to estate i.e. rain coat as much as 5 pcs

and AP boot SNI as much as 65 pcs for fertilizing worker dated 31 October 2018

b. From warehouse to estate i.e. AP boot SNI as much as 184 pcs for harvesting worker dated 31 October 2018

c. From warehouse to estate i.e. AP boot SNI as much as 43 pcs for spraying worker dated 31 October 2018

d. From warehouse to estate i.e. AP boot SNI as much as 62 pcs for foreman and clerk dated 31 October 2018

Minutes of PPE handover for estate (Division I to VI) conduct on 31

13 Octo-ber 2018

Closed




Page 51 of 74


October 2018

Photo documentation of PPE

4.7.5 RSPO02123

Correction Action The fire extinguishers in designated loca-tions have been available such as work-shops of mill and Division I offices

Corrective Action Ensure entire fire extinguishers available in the locations and conduct periodic monitor-ing of fire extinguisher

The company has been improvement evidence i.e:

Photo documentation of fire extinguisher (APAR) in POM, estate and head office that has been installed.

Form of fire extinguisher (APAR) monitoring in POM, estate and head office

On-site verification: Based on field verification to workshop and office of Division I found that fire extinghuisher in good condition

18 Octo-ber 2018

Closed

4.8.1 RSPO02124

Correction Action The company has conduct inhouse traning about RSPO Principles and Criteria on 22-23 October 2018.

Corrective Action Coordination with the financial department in order to allocate the cost of trainig that have been scheduling.

The company has been improvement evidence i.e.:

Bidding proposal of training from Mutu Institute related training of RSPO P&C on 22-23 October 2018

Approval proposal related training of RSPO P&C on 22-23 October 2018 from PT Bakrie Sumatera Plantation with total participant as much as 30 person and fee as much as IDR. 27,000,000,-

Training documentation of RSPO P&C such as attendant list of par-ticipant, material of training and photo documentation conduct on 22-23 October 2018

25 Octo-ber 2018

Closed

5.6.2 RSPO02127

Correction Action A work program has been created that is equipped with targets, objectives, timetable for implementation and PIC.

Corrective Action Ensure the work program is made in ac-cordance with the standard format set by the company.

The company has been improvement evidence i.e. program of environ-mental management year 2018 (Form AG-SM-FR-R revision 00 that has been equipped with activity, target, PIC, due date of implementation for es-tate and palm oil mill

2 Octo-ber 2018

Closed

6.1.3 RSPO02128

Correction Action There has been evidence of implementation and evaluation of social management plan year 2017 related to business opportunities.

Corrective Action The company has set a timetable to make a

The company has been improvement evidence i.e. record of implementa-tion and evaluation related social management plan year 2017 that has been evaluated related business opportunities.

8 No-vember 2018

Closed




Page 52 of 74


report and must be obeyed by officers re-sponsible for making the report

5.3.1 Gen-eral

chain of

cus-tody re-

quirement

for the sup-ply

chain

RSPO02130

Correction Action The company has appointed SCCS officers who have participated in the training.

Corrective Action The company conducts training according to schedule so that responsible officers have sufficient competence.

The company has been improvement evidence i.e. Decree Letter of Gen-eral Manager NO. 139/GM-BSP/JBI.I/AGW-AMM/VIII/2018 dated 20 Au-gust 2018 about appointed Management Representative of SCCS on be-half Suryo Muliono

2 Octo-ber 2018

Closed

5.3.2Gen-eral

chain of

cus-tody re-

quirement

for the sup-ply

chain

RSPO02131

Correction Action

SCCS internal audit has been carried out on October 2 - 6, 2018.

Cause analysis, correction and corrective action have been carried out on findings published in accordance with internal au-dit procedures

Corrective Action

The company conducts training according to schedule so that officers responsible for certain jobs have sufficient compe-tence.

Ensure that the completion of internal au-dit findings has been completed on time by complying with the procedures that have been made


Memo of General Manager No.168/GM-BSP/JMB/IX/2018 dated 3 October 2018. The memo of General Manager explained about as-signed of internal audit on behalf Hartanto and Apriyanto to conduct internal audit of SCCS starting from 4 October 2018 until finish

Schedule of internal audit RSPO SCCS from 4 to 6 October 2018

Checklist of inspection result related RSPO SCCS

Recapitulation of internal audit finding related RSPO SCCS year 2018

Non-conformity report (No.AG-SM-FR-R-09 revision 03 issued date 10 February 2015). The non-conformity has been equipped with cause analysis, correction and corrective action

6 No-vember 2018

Closed

5.4.1.Gen-eral

chain of

cus-tody

RSPO02132

Correction Action Mechanisms are available to ensure the va-lidity of supplier certificates

Corrective Action The company conduct training according to schedule so that officers responsible for cer-

The company has been improvement evidence i.e.: work instruction of cer-tified and non-certified verification (No. AG-SM-WI-L-25 revision 03 dated issued 5 October 2018). The work instruction explained that the company conduct periodic verification through RSPO website once a year to endure the validity of supplier certificate.

18 Octo-ber 2018

Closed




Page 53 of 74


re-quirement

for the sup-ply

chain

tain jobs have sufficient competence

5.8 Gen-eral

chain of

cus-tody re-

quirement

for the sup-ply

chain

RSPO02133

Correction Action The company has con-ducted SCCS inhouse traning on September 26-27, 2018

Corrective Action Coordination with the fi-nancial department in order to allocate the training fee.


Bidding proposal of training from Mutu Institute related training of RSPO P&C on 22-23 October 2018

Approval proposal related training of RSPO P&C on 22-23 October 2018 from PT Bakrie Sumatera Plantation with total participant as much as 30 person and fee as much as IDR. 27,000,000,-

Training documentation of RSPO P&C such as attendant list of par-ticipant, material of training and photo documentation conduct on 22-23 October 2018

25 Octo-ber 2018

Closed

5.9.2Gen-eral

chain of

cus-tody re-

quirement

for the sup-ply

chain

RSPO02134

Correction Action Procedure revisions have been carried out by adding the keeping period of RSPO SCCS documents

Corrective Action Review the procedures for each particular period at least once a year

The company has been improvement evidence i.e. revision of document control procedure (No.AG-SM-R-01 revision 08 dated issued 17 October 2018). Point 8 explained that all of procedure, document and record rela-taed RSPO P&C and SCCS keeping as long as 2 years.

25 Octo-ber 2018

Closed

5.9.3Gen-eral

chain

RSPO02135

Correction Action Material balance docu-ments are available that show estimates of the volume of certified CPO and PK and records of purchases and sales over a 12

The company has been improvement evidence i.e. mass balance report year 2018 and 2019 (CPO & PK). From the mass balance known that the stock of 3 monthly basis (CPO & PK) still positive.

6 No-vember 2018




Page 54 of 74


of cus-tody re-

quirement

for the sup-ply

chain

month period.

Corrective Action The company conducts training related to SCCS according to schedule so that officers responsible for SCCS have sufficient competence.

Closed

5.13 Gen-eral

chain of

cus-tody re-

quirement

for the sup-ply

chain

RSPO02136

Correction Action The company has con-ducted sccs management review in 2018

Corrective Action The company conducts training related to SCCS according to schedule so that officers responsible for SCCS have sufficient competence

The company has been improvement evidence i.e. report of management review conduct on 13 October 2018. The management review hasdiscuss about input an out put in accordance with SCC standard. The company al-so equipped with attendant list of participant.

18 Octo-ber 2018

Closed

E.3.1 RSPO02137

Correction Action The company has ap-pointed SCCS officers who have participat-ed in the training.

Corrective Action The company conduct training according to schedule so that offic-ers responsible for certain jobs have suffi-cient competence.

The company has been improvement evidence i.e. Decree Letter of Gen-eral Manager NO. 139/GM-BSP/JBI.I/AGW-AMM/VIII/2018 dated 20 Au-gust 2018 about appointed Management Representative of SCCS on be-half Suryo Muliono

2 Octo-ber 2018

Closed

E.5.1 RSPO02138

Correction Action Material balance documents are available that show estimates of the volume of certi-fied CPO and PK and records of purchases and sales over a 12 month period.

Corrective Action The company immediately appoints the of-

The company has been improvement evidence i.e. mass balance report year 2017 and 2018 (CPO & PK). From the mass balance known that the stock of 3 monthly basis (CPO & PK) still positive.

6 No-vember 2018

Closed




Page 55 of 74


ficer responsible for SCCS in the event of a vacant position in accordance with the mechanism in the company so that docu-ments are made according to SCCS stand-ards

Ref NCR

No.

Auditee Response

Verification of Correction/Corrective ac-

tion

Date of

closure

Auditor/

Conclu-

tion

Correction Corrective Action

4.1.2 RSPO02117

Carry out inspections and reviews of all established procedures that has been scheduled

The company has established in-ternal control procedures related to the implementation of procedures

The company has carried out internal controls (audits, reviews and field inspections) related to the consistency of the implementation of established procedures.

6 Novem-ber 2018

Closed

4.1.3 RSPO02118

Carry out inspections and reviews of all established procedures that has been scheduled and keeping the record in accordance with pro-cedure

The officer conducts internal control of the implementation of the proce-dure in accordance with the as-signed schedule and keep the rec-ord

The company has been able to show proof of the measurement results or internal control results related to the consistency of the im-plementation of the procedure

6 Novem-ber 2018

Closed

4.6.4 RSPO02120

Records have been made of efforts to reduce the use of chemicals by creating a pesticide and paraquat reduction program.

Re-socialization of company poli-cies related to reducing the use of paracuat to all division assisstant to try to reduce its use

The company has record of reducing or mini-mising the use of Supretox (a.i. paraquat).

13 Octo-ber 2018

Closed

4.8.2 RSPO02125

Records of the Training Need Plan and recording of Training Evalua-tions are available in accordance with the procedure

Carrying out the procedures in ac-cordance with the schedule that has been made

There is record about training need analysis and training evaluation in accordance with procedure No. AG-SM-P-H-01 about proce-dure of plan of need, implementation and training evaluation.

2 October 2018

Closed

5.3.3 RSPO02126

Transportation of domestic waste has been carried out to the dumping place set by the company

The company has determined offic-ers responsible for monitoring do-mestic waste management and transportation schedules for trans-porting domestic waste.

Based on field observations Ineffective do-mestic waste management such as house-hold waste in mill housing. Domestic waste is disposed of according to the place of waste, organic waste mixed with inorganic waste, not in accordance with Domestic waste manage-

Open




Page 56 of 74


ment policy (Office and domestic waste) No. AG-SM-K-16 dated May 8, 2017. This condi-

tion raise as Non conformity (NCR RSPO

02727)

6.1.4 RSPO02129

Create a review document on the SIA management plan with involv-ing the participation of affected par-ties.

The company has set a schedule for the management plan involving the participation of affected parties and ensuring the management plan conduct in accordance with the schedule

The company can shown proof of review documents on the SIA management plan in-volving the participation of affected parties

3 October 2018

Closed

8.0 Identified Non-conformances, Corrective Actions Taken and Auditors Conclusions

A total of 1 non-conformances were identified during the surveillance assessment. These consisted of 1 minor non-conformities. For the major non-conformances, the company has taken the necessary corrective action to close these non-conformances within 90 days from completion of the assessment time (closing meet-ing) as well as checks of documents submitted by the company. For the minor non-conformances, the company has taken corrective action against these as well, and for those which could not be verified as closed through document checks, the closure of these minor non-conformities will be assessed during the next sur-veillance audit. A summary of all identified non-conformances, corrective actions taken and auditor conclusions is as explained below:

8. 1. Major non-conformities

Ref NCR No. Evidence Observed / NCR

raised

Auditee Response

Verification of Corre tion/Corrective

action

Date of clo-

sure

Auditor/ Con-

clution Correction Corrective Action

RSPO Certifi-cation Sys-

tem for P& C 4.5.4

RSPO02719

1. evidence of the disclosure of liability process (such as sub-mitting a template for disclo-sure of liability to the RSPO secretariat and follow-up re-sponse) PT Grahadura leidong prima (PT GLP) not yet availa-ble 2. PT Morad Intan Barakat has

1. BSP Corporation has submitted disclo-sure of liability to the RSPO secretariat and a follow-up response to a.n PT Grahadura leidong prima (PT GLP). 2. Bipartite LKS registration receipt has

1. BSP Corporate con-ducts periodic monitor-ing of the fulfillment of the RSPO SCCS certi-fication requirements applied by the unit un-der its authority and keeps the document. 2. BSP Corporate con-

The company has sent improvement evidence i.e. 1. Document Annex 2 Report-ing Template for Disclosure of Non Compliant Land Clearing Grahadura and has sent to RSPO secretariat by email dated 17/9/2019 also evidance follow up response from RSPO 2. Evidence of bipartite cooper-

30 September

2019

closed




Page 57 of 74



raised

Auditee Response


action

Date of clo-

sure

Auditor/ Con-


submitted a request for regis-tration of the Bipartite LKS to the relevant agencies but there is no evidence that the applica-tion was received and the re-sponse.

been available and a bipartite cooperation agency PT Monrad In-tan Barakat registration letter has been issued by the Disnakertrans of Banjar district, South Kalimantan. No: 78 YEAR 2019

ducts regular monitor-ing of the fulfillment of the RSPO SCCS certi-fication requirements applied by the unit un-der its authority and keeps the document.

ation agency PT Monrad Intan Barakat registration letter has been issued by the Disnakertrans of Banjar district, South Kalimantan. No: 78 YEAR 2019

RSPO02720

4.1.1 • Not yet available for replace-ment of PPE that is damaged due to work and evidence of socialization to workers. • The implementation of the AG-SM-R-35 SOP is carried out in accordance with the new policy for emergencies: Fire and LB3 spills.

1. The mechanism for replacing damaged PPE has been made and has been social-ized. 2. Simulations of riots and natural disas-ters have been carried out on 16-17 Septem-ber 2019

1. Conducting discus-sions on the replace-ment of PPE in the P2K3 meeting agenda and conducting period-ic monitoring. 2. Doing simulations of riots and natural disasters, at least once a year ac-cording to a predeter-mined schedule

The company has sent improvement evidence i.e

Evidence of The mechanism for replacing damaged PPE has been made and has been socialized (16 September 2019)

Document of Simulations of riots and natural disasters have been carried out on 16-17 September 2019

20 September

2019

closed

4.6.5 RSPO02723

not all pesticide operators, (spraying workers) receive training according to Minister of Agriculture Regulation No, 45 year 2009 article 9

Limited pesticide train-ing has been conduct-ed for spraying work-ers who have not re-ceived training on Sep-tember 19, 2019

The company will con-duct limited pesticide training periodically, at least once a year, es-pecially for new work-ers in charge of han-dling limited pesticides.


Evidence of Limited pesticide train-ing has been conducted for spray-ing workers who have not received training on September 19, 2019

20 September

2019

closed

4.7.6 RSPO02724

the Company has not been able to show proof of payment of BPJS Employment contri-butions for June and July 2019

The company has paid BPJS Employment for June and July 2019 on 28 August 2019 and 17 September 2019

Report to the Head of Unit and coordinate regularly to BSP Jakar-ta, if there is a late payment


Evidence of paid BPJS Employ-ment for June and July 2019 on 28 August 2019 and 17 September 2019

20 September

2019

closed




Page 58 of 74



raised

Auditee Response


action

Date of clo-

sure

Auditor/ Con-


5.2.2 RSPO02725

Base on document verification and field observation, there is some condition related HCV such as : a. There is no record of im-

plementation of HCV man-agement and monitoring plan in 2019.

b. No evidence that the com-pany has socialized of HCV to employees and communities in 2018 and 2019.

c. During Field observation at Block A25 Division 2 (Giring giring river), there is no signboard on HCV type and signboard about ap-peals regarding HCV im-plementation

1. Monitoring report of HCV management plan for 2019 has been completed 2. HCV socialization has been carried out to employees and the community around 2018 and 2019 3. Has been re-installed Signposts re-lated to HCV types and HCV management signposts signaling in the sleigh river area

1. Assign a new HCV officer and make a re-port on schedule. 2. Make a report on schedule and immedi-ately carry out sociali-zation 3. Carry out monitor-ing every certain peri-od of the HCV, and repair if it has faded or damaged

The company has sent improvement evidence i.e 1. evidence of Monitoring report of HCV management plan for 2019 2. evidence of HCV socialization to employees and the community around 2018 and 2019 3. evidence of re-installed Signposts related to HCV types and HCV man-agement signposts signaling in the sleigh river area

20 September

2019

closed

5.3.2 RSPO02726

During the surveillance audit not all chemicals and contain-ers including hazardous waste are not handled and disposed of according to procedure No. AG-SM-PG-04, rev 00 Date is-sued on September 14, 2015. at the engineering office used as a chemical container for fuel transfer. In the temporary hazardous storage , containers of used chemical pesticides have not been handed over to authorized collectors and have

1. Former pesticide containers for fuel shippers at the Tech-nical Office have been returned to the ware-house estate to be stored at TPS LB3. 2. The company has a joint contract with a third party that has a collecting permit and a transportation recom-mendation. The trans-portation of LB3 of ex-

1. The company Providing containers for fuel shunters and all used containers of Pesticides are man-aged according to ap-plicable regulations. Monitoring is carried out periodically by des-ignated LB3 Officers. 2. Carrying out all LB3 including used pesti-cide containers. The finance unit coordi-

The company has sent improvement evidence i.e 1. evidence of hand over pesticide containers for fuel shippers at the Technical Office returned to the ware-house estate to be stored at TPS LB3 2. evidence of manifest LB3 date 19 October 2019

20 September

2019

closed




Page 59 of 74



raised

Auditee Response


action

Date of clo-

sure

Auditor/ Con-


passed waste storage time is not in accordance with the temporary waste storage permit

pestis container has been carried out on October 19, 2019.

nates early to obtain approval of the cost of transporting all Lb3 be-fore it expires.

It is recommended by the lead auditor to award the system of the company with a certificate pursuant to the above-mentioned RSPO standards after eliminating the non-conformities rated as “major”.

8.2. Minor non-conformities


raised

Auditee Response


action

Date of

closure

Auditor/

Conclution Correction Corrective Action

4.4.1 RSPO02721

Base on the source water map, there are some source water i.e. Giring-giring river, Bra-sau river and boreholes in the estate area. However the company could not show water and water source management plan in 2019 and no evidence that the plan implemented

The company has made a report on the management plan for water and water sources in 2019 and proof of realization of the plan (plantation and Mill).

The company deter-mines who is respon-sible for reporting wa-ter management by other QHSE employ-ees.

To be verified in next audit 22-08-2020 (12 month

after the las audit)

Conclustion: Planned for

Correc-tion/corrective action is accepted.

RSPO02722

5.1.3 During surveillance audit, there is no evidence that the company has reviewed envi-ronmental monitoring plan once every 2 years (Estate and mill)

the company has conducted a review of the environmental monitoring plan once every 2 years (estate and Mill)

The company will send staff to attend training related to en-vironmental monitor-ing reviews. staff who already have compe-tence will review the environmental moni-




Correc-




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toring plan once every 2 years

tion/corrective action is accepted.

RSPO 02727

5.3.3 Based on field observations Ineffective domestic waste management such as house-hold waste in mill housing. Domestic waste is disposed of according to the place of waste, organic waste mixed with inorganic waste, not in accordance with Domestic waste man-agement policy (Office and domestic waste) No. AG-SM-K-16 dated May 8, 2017

Domestic waste man-agement (waste) has been carried out. Waste is collected and separated be-tween organic and in-organic, then trans-ported to the TPS that has been provided by the company on schedule.

Officers appointed by the company for do-mestic waste man-agement routinely monitor and transport immediately if uncov-ered waste is found.





RSPO02728

6.5.3 based on the results of inter-views with 3 (three) harvest workers in Division III Block A-12 that the toilet of the house in question cannot be func-tioned properly

Work plans have been made for toilet repairs (MCK) in housing divi-sions including divi-sion III

The company will make repairs to MCK division III according to the available budg-et.





It is recommended by the lead auditor to award the system of the company a certificate pursuant to the above-mentioned RSPO standards. The non-conformities identified shall be audited again in line with the timeframe during the next surveillance audit




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9.0 Noteworthy Positive Components and Potential for Improvement

9.1. Positive Observation:

No. Ref. Positive Comments

1. - The company has a good comittment to implemented the RSPO and SCCS standard consistently

2. Housekeeping plant running properly (factory clean and neat)

9.2. Potential for Improvement:

No. Ref. Potential for improvement

1. 2.1.1

The company should arrange a first aid officer license in accordance with Permenaker No. 15 of 2008 concerning P3K in the workplace Article 3 paragraph 1 First aid officers in the workplace as referred to in Article 2 paragraph (1) must have a license and P3K activity book from the Head of the Agency responsible for local employment.

2. 4.7.1

The company should make an evaluation of OHS performance achieve-ment Example: 100% PPE target is handed over to Employees, 100% Compli-ance with laws

3. 4.7.4 the company should verify the follow up in accordance with the results of the P2K3 meeting

4. 4.7.5 The company should make a sink near the Chemical Warehouse for emergency response

5. 4.7.7 An evaluation of the increase in work accident ratio (FR and SR) should be evaluated.

10.0 Issues Raised by Stakeholders and Findings Pertaining to Issues

10.1 Issues Raised during Stakeholder Consultation Meeting

No. Issues Raised Management Response Auditor Verification

- - - -

10.2 Issues Raised during Stakeholder Interviews On-site

No. Issues Raised Audit Verification

- - -

11.0 Certification Decision

11.1 Recommendation for Certification

PT Bakrie Sumatera Plantation – Jambi Unit has established and maintains an effective system to ensure com-pliance with the RSPO principles and criteria. The audit team has confirmed through the audit process that the




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company’s practices complies with, adequately maintains and implements the requirements of RSPO Princi-ples and Criteria INA-NI year 2016.

PT TUV Rheinland Indonesia recommends that PT Bakrie Sumatera Plantation – Jambi Unit continue to main-tain current certificate as a producer of RSPO Certified Sustainable Palm Oil.

11.2 Date of Certificate Issued and Scope of Certificate

The scope of the certificate covers production of palm oil from PT Bakrie Sumatera Plantation – Jambi Unit and its supply base. The date of certificate issued is 28th November 2019. Further details of the certificate are as per Appendix 1.

11.3 Date of Next Surveillance Visit The next surveillance visit is planned for 2020

12.0 Acknowledgements of Internal Responsibility and Formal Sign-Off by Client

It is acknowledged that the assessment visit was carried out as described in this report and we accept the as-sessment findings and report content. Signed on behalf of PT Bakrie Sumatera Plantation – Jambi Unit …………………………………………. Hartanto Management Representative Date: 20 November 2019

Signed on behalf of PT TUV Rheinland Indonesia …………………………………………. Budi Setiawan Lead Auditor Date: 20 November 2019




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APPENDICES

Appendix 1: Details of Certificate




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Appendix 2: Surveillance Audit Plan

Date / Time (1) Organizational Unit

and Processes

Auditor /

Abbrev. Interviewee

Procedure – RSPO

P&C, RSPO SCCS

Requirement

Day 1 - Sunday, 18 August 2019

07.20 - 08.30 Travelling from Pek-anbaru to Jambi

DA Wings IW-1281

11.00 – 12.15 Travelling from Jakar-ta to Jambi

BS, AS, DN Citilink QG-964

10.30 – 17.30 Travelling from Jambi to Site

All Auditor

Day 2 - Monday, 19 August 2019

08.00 – 08.30 Opening meet-ing

Introduction Team by Team Leader

Presentation from company

Verification of Previous Audit Findings

All Auditor

Manage-ment and re-

lated PIC

08.30 – 12.00 Document check:

Transparency and Ethical conduct

DN Mill Manager and Related

PIC

Principle 1 Criterion 1.1, 1.2, 1.3

Compliance with applicable laws and regulations

Land Conflict

Principle 2 Criterion 2.1.1 ; Criterion 2.2.3-2.2.6

FPIC / Com-pensation

Criterion 2.3

SIA (Social Im-pact Assessment)

Principle 6 Criterion 6.1

Communication & consultation

Criterion 6.2

Complaint & grievances

Criterion 6.3

Compensation for loss of legal, cus-tomary or user rights

Criterion 6.4

Minimum Wage and Contract Worker

Criterion 6.5

Union Worker Criterion 6.6

Children Work-er

Criterion 6.7

Discrimination Criterion 6.8

Sexual harass-ment

Criterion 6.9

Fairly and transparently with smallholders

Criterion 6.10

Contribute to local sustainable devel-opment

Criterion 6.11

Human traffick-ing

Criterion 6.12

Human rights Criterion 6.13




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and Processes

Auditor /

Abbrev. Interviewee

Procedure – RSPO

P&C, RSPO SCCS

Requirement

Countinous Im-provement




BS Mill Manager and Related

PIC

Principle 2 Criterion 2.1.1

Standard Oper-ating Procedures

Effisiency En-ergy

GHG



Principle 5 Criterion 5.4 Criterion 5.6

Principle 8 Criterion 8.1 SCCS

08.30 – 12.00 Document check

DA Mill Manager and Related

PIC



Criterion 2.2.1-2.2.2

Legal Land / Operation


Long-term eco-nomic and financial via-bility

OSH

Waste Man-agement

Principle 4 Criterion 4.7 Principle 5 Criterion 5.3





AS Mill Manager and Related

PIC

Principle 2 Criterion 2.1.1-2.1.4

Water Man-agement

Training

Enviromental Management


HCV




12.00-13.30 Break

13.30-17.00 Field verification All Auditor Mill Manager and Related




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and Processes

Auditor /

Abbrev. Interviewee

Procedure – RSPO

P&C, RSPO SCCS

Requirement

PIC

17.00 - …… End of day 2

Day 3 - Tuesday, 20 August 2019

Location : Agro Wiyana Estate and AMM Mill


Transparancy and Ethical conduct

DN Estate Man-ager and

Related PIC

Principle 1 Criterion 1.1, 1.2, 1.3


Land conflict

Dispute

Principle 2 Criterion 2.1.1 Criterion 2.2.3-2.2.6 Criterion 2.3

SIA (Social Im-pact Assessment)


Communication & consultation

Criterion 6.2

Complaint & grievances

Criterion 6.3

Compensation for loss of legal, cus-tomary or user rights

Criterion 6.4

Minimum Wage and Contract Worker

Criterion 6.5

Union Worker Criterion 6.6

Children Work-er

Criterion 6.7

Discrimination Criterion 6.8

Sexual harass-ment

Criterion 6.9

Fairly and transparently with smallholders

Criterion 6.10

Contribute to local sustainable devel-opment

Criterion 6.11

Human traffick-ing

Criterion 6.12

Human rights

New Planting (if any)

Criterion 6.13 Principle 7 Criterion 7.1, 7.5, 7.6





BS Estate Man-ager and

Related PIC


Standard Oper-ating Procedures

Soil Fertility


IPM (Integrated Pest Management)

Efficiency En-ergy

Criterion 4.5





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and Processes

Auditor /

Abbrev. Interviewee

Procedure – RSPO

P&C, RSPO SCCS

Requirement

GHG

New planting (if any)






Legal land

DA Estate Man-ager and

Related PIC

Principle 2 Criterion 2.1.1 Criterion 2.2 (2.2.1-2.2.2)

Long-term eco-nomic and financial via-bility

Errosion Man-agement

Pesticide use

OSH

Waste Man-agement




Principle 4 Criterion 4.3 Criterion 4.6 Criterion 4.7

Principle 5 Criterion 5.3 Principle 7 Criterion 7.2; 7.4




Waste Man-agement

Training

AS Estate Man-ager and

Related PIC

Principle 2 Criterion 2.1 (2.1.1-2.1.4)

Enviromental Management

HCV

Zero Burning




Principle 5 Criterion 5.1 Criterion 5.2 Criterion 5.5

Principle 7 Criterion 7.1; 7.3, 7.7


12.00 – 13.30 Break

13.30 – 17.00 Continue with previous agenda

All Auditor

Mill Manager and Related

PIC

17.00 - …… End of day 3




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and Processes

Auditor /

Abbrev. Interviewee

Procedure – RSPO

P&C, RSPO SCCS

Requirement

Day 4 – Wednesday, 21 August 2019

Location : Agro Wiyana Estate

08.00 – 12.00 Field Visit to ensured the implementation of RSPO standard

All Auditor

Estate Man-ager and

Related PIC

12.00 – 14.30 Break and Preparing

Closing Meeting

15.00 – 16.30 Closing Meeting

17.00 – …… Travelling to Jambi (overnight in Jambi)

All Auditor

Day 5, Thursday, 22 August 2019 (travelling

back)

08.05 – 09.25 Travelling to Jakarta All Auditor GA 131




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Appendix 3: List of Abbreviations

AMDAL Analisis Dampak Lingkungan & Sosial (Social & Environmental Impacts Assessment)

CPO Crude Palm Oil EIA Environmental Impact Assessment ERTs Endangered, Rare & Threatened species ESH Environmental Safety & Health FFB Fresh Fruit Bunches EFB Empty Fruit Bunches HCV High Conservation Value IPM Integrated Pest Management LTA Lost Time Accident MSDS Material Safety Data Sheets NGO NPP

Non-Government Organization New Planting Procedure

OSH Occupational Safety & Health PKO Palm Kernel Oil POME Palm Oil Mill Effluent PPE Personal Protective Equipment RKL Rencana Pengelolaan Lingkungan (Environmental Management Plan) RPL Rencana Pemantauan Lingkungan (Environmental Monitoring Plan) SIA Social Impact Assessment SOP Standard Operating Procedure UKL Upaya Pengelolaan Lingkungan (Environmental Management Efforts) UPL Upaya Pemantauan Lingkungan (Environmental Monitoring Efforts)




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Appendix 4: Other Achievement s and Certificatio Helds

Name of mill / es-

tate

Certification Standard /

Award achieved

Certification

Body /

Awarder

Date

Achieved

- - - -




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Appendix 6: List of Stakeholders Interviewed and Contacted

No. Name of

Stakeholder Institution / Position Remarks

Stakeholders Interviewed during Public Consultation Meeting

- - - -

Stakeholders Interviewed On-Site

1 Bermasyah Sinaga General Manager 2 Supandi HR-Comdev 3 Fuad Head Assistant (estate) 4 Mill manager Suryo 5 Plasma manager Zulnofirman 6 Harvester 1 7 Harvester 2 8 Harvester 3 9 Harvester 4

10 Upkeep 11 Ahmad Rafiq Paramedic 12 Nurasmi Paramedic 13 January sari Paramedic 14 Tiur br Simanjuntak Paramedic 15 Erwin Sopana Harahap Public Affair & Comdev Staff 16 Amiruddin Public Affair & Comdev Staff 17 M. Sembiring Comdev Staff 18 Zulnofirman Plasma Staff 19 Supardi HR Staff 20 Kasman HR Staff 21 Daily worker 1 22 Daily worker 2 23 Daily worker 3 24 Security POM 25 Village Head 26 Chairman of Labor Union 27 Boiler operator

Documents

PT Bakrie Sumatera Plantation, Jambi Unit PT Agro Mitra