Public Business Paper Finance and Governance Committee

MOREE PLAINS SHIRE COUNCIL

27 FEBRUARY 2020

FINANCE AND GOVERNANCE COMMITTEE MEETING

PUBLIC BUSINESS PAPER

Public Business Paper Finance and Governance Committee Meeting 27 February 2020 Page 2 of 27

FILE 19/145

Monday, 24 February 2020

TO: Councillors Director – Corporate Services

General Manager Director – Planning and Community Development

Director – Engineering Services

Manager – Executive Projects

Notice is hereby given that the Finance and Governance Committee Meeting will be held in the Council Chamber, the Max Centre, 30 Heber Street, Moree, on Thursday, 27 February 2020 commencing at 2pm. Please note that all Council meetings are recorded. Yours sincerely

Andrew Probert ACTING DIRECTOR OF CORPORATE SERVICES

Agenda 1. Open Meeting 2. Apologies 3. Confirmation of Minutes 4. Leave of Absence requests 5. Declarations of Interest 6. Reports

a. Major Pedestrian Safety Improvements for Moree CBD Report 2Questions on Notice Responses

b. Question on notice Responses c. Operational Plan and Budget 2019-2020 Report on Progress – Quarter 2: 1

October 2019 to 31 December 2019 and Quarterly Budget Review Statement d. Workshop – Village Mowing Contracts

7. Standing agenda item: New Questions on Notice 8. Standing agenda item: Strategic Planning Proposals and Current Project

Updates 9. Standing agenda item: Overseas Trade and Investment 10. Responses to Previous Questions on Notice 11. Closed Committee/Confidential 12. Close Meeting


Finance and Governance Committee Meeting

Public Business Paper

27 February 2020

TABLE OF CONTENTS

REPORTS

1. Major Pedestrian Safety Improvements for Moree CBD Report 2. .......................................................... 5

Plan of new tree locations, and letter to CBD Business’ .................................................................................. 9

Replacement Options Questionnaire ............................................................................................................. 11

Collated Responses from Questionnaire ........................................................................................................ 12

2. Questions on Notice Responses ......................................................................................................... 16

Questions on Notice ....................................................................................................................................... 18

3. Operational Plan and Budget 2019-2020 Report on Progress – Quarter 2: 1 October 2019 to 31

December 2019 and Quarterly Budget Review Statement .................................................................. 21

Operational Plan 2019-2020 Q2 Report – 1 October 2019 to 31 December 2019 ........................................ 26

Quarterly Budget Review Statement and Quarter 2 2020 Variations ............................................................ 27


This page has been intentionally left blank


Report Title 1. Major Pedestrian Safety Improvements for Moree CBD Report 2.

Report by Engineering Services

Contact Alan Lawrance, Acting Director of Engineering

Attachments Three (3) attachments; refer to Attachments section

File FILE12/2849

RECOMMENDATION

1. That interested residents are approached to form a temporary working group to create a maximum of three concept plans for Council to select from.

2. That the temporary working group recommendations be reported back to Council at the (x) Ordinary Council Meeting.

REPORT

ALIGNMENT WITH MOREE PLAINS 2027 – YOUR SHIRE. THE PLAN. OUR FUTURE

☐ An Inclusive, Caring Community

Not applicable

☐ Sustainable Spaces and Places

S4.2 Improve the appearance of our towns and villages

☐ A Vibrant Regional Economy

Not applicable

☒ A Leading Organisation

L1.3 Implement good practice in managing and maintaining our assets

BACKGROUND AND KEY ISSUES

Moree Plains Shire Council’s (Council) at its 12 April 2018 Strategic Works and Asset Committee followed by the 12 July 2018 Ordinary Council Meeting, was presented with a main street tree replacement program as part of the report on the Main Street Pedestrian Safety Improvements, under the banner of Recommendations from the Urban Advisory Committee held 2 May 2018.

The location of the proposed new trees has been marked on the pavement as per the plan and provided to the business owners, tenants and attendees of the community meetings, Attachment 9. It is envisaged that two trees will be initially planted in the Heber Street road shoulder adjacent to PR Interiors and The Gift Barrel, followed by the other locations once exploratory excavations occur to confirm the location of underground utilities. Until these exploratory works commence, the ability to provide robust costings is not possible.

Council staff held three community meetings in August 2019, where issues and concerns surrounding the current Ficus Hilli were explained and the need for the replacement program to commence. The overall consensus from these meetings was that the trees needed to be replaced.


The building owners, adjacent to some of these trees, expressed concern at the proposed extended time frame to remove all of the trees. There were other comments around the need to not extend the removal of the destructive trees, but to remove them in a shorter time frame and therefore commence the full main street re-beautification more quickly. However, this was not favoured widely as most of the meeting participants wanted more information and plans about the proposed replanting options before forming any recommendations regarding replacement time frames. Tree replacement options were also requested from the participants, with the current main street tree species listed in addition to trees that are known to perform well in our climate, refer to Attachment 10.

The list of options from the community are detailed in Attachment 11. From the respondents, the top three with three votes are Lilly Pilly and Olive trees and Manchurin Pear. With two votes followed the Tuckaroo and ‘Flowering Gum/evergreen’ which could be interpreted as being the Qld Brush Box at the front of Harvey Norman.

The Qld Brush Box theoretically should not be suitable tree due to its height, however within the restricted conditions of the main street the present trees are at least 8- 10 years old, it has not outgrown its surroundings. The disadvantages of eucalyptus in general is that they do not have a dense foliage and therefore only provide dappled shade.

The other options, Olives, Lilly Pilly, Tuckaroos and Manchurin Pear have all proven themselves as suitable to the local conditions. A range of species is ideal to prevent disease transfer and to give a varied and interesting street scape.

Most of the residents who provided feedback are willing to assist Council in creating a suitable design and a small working committee. Of these and other interested persons working with the Engineering Design Team could be formed to come up with detailed street design plans for Council’s consideration.

FINANCIAL IMPACT TO COUNCIL

The cost to remove each tree is estimated to be between $3000 and $10,000 depending on programming of works and road closures required. A detailed program will be made available in a subsequent report which will also outline the replacement tree options.

STATUTORY AND POLICY IMPLICATIONS

Council has an obligation to mitigate any risk to the public and ensure best practise when managing our assets.

RISK IMPLICATIONS


Council may be found liable for tree root damage caused to buildings.

Council must be able to demonstrate that it has taken all reasonable steps to ensure that tree assets are properly managed and maintained.

This can be achieved through documented policy, procedures, inspections, maintenance programs, renewal/removal programs, and the use of risk management for planting and maintenance processes.

ASSET MANAGEMENT IMPLICATIONS

Urban vegetation is a living asset that is subject to growth and decay and therefore must be treated like any other asset Council manages. Vegetation is as much a part of our community’s infrastructure as roads and footpaths. It is important to implement a cyclical process that plans for the whole of lifecycle management of the vegetation within the agreed and achievable levels of service (Council Urban Vegetation Policy 2015).

When an asset adversely affects a number of other assets then its lifecycle needs to be questioned as does the initial design and planning before that asset is replaced, like for like.

PREVIOUS COUNCIL DECISIONS

Council, at its 12 April 2018 Strategic Works and Asset Committee, resolved the following:

18/04/05 COMMITTEE RECOMMENDATION (MONTGOMERY/TRAMBY)

That:

1. A further report be brought back to Council that confirms a program of works and costings for CBD tree replacement and includes alternative shade options.

2. The CBD business owners are consulted in regards to the removal and/ or replacement program.

3. That the report is presented to the Urban Advisory Committee.

Council, at its 12 July 2018 Ordinary Council Meeting, resolved the following:

18/07/10 RESOLVED (CASSELLS/CHIU)

1. That Council commences a main street Tree Replacement Program in the 2019/2020 financial year involving the removal of four (4) Ficus Hillii trees per year in Balo Street and Frome Street, Moree, and that the trees be replaced with alternate species.

2. That the concept design for the Tree Replacement Program is to be presented to the Urban

Advisory Committee for deliberation and further advice.


ATTACHMENTS

Attachment 1 Plan of new tree locations, and letter to CBD Business’

Attachment 2 Replacement options questionnaire

Attachment 3 Collated Responses from Questionnaire


Report 1 Major Pedestrian Safety Improvements Moree CBD

Attachment 1 Plan of new tree locations, and letter to CBD Business’

Enquiries to: Direct Line: Email: Reference

Lila Fisher

(02) 6757 3222

[email protected]

FILE12/1833 KM:LF

Thursday, 13 February 2020

Dear CBD Owner/Tenant

Update - Balo Street, Moree – Pedestrian Safety Improvements and Tree Replacement Program

Thank you to those of you who have provided feedback on tree locations and preferred planting options for

the Pedestrian Safety Improvements and Tree Replacement Program in Balo Street, Moree.

As advised at the “CBD Business Owner’s Meetings” held throughout August 2019, tree locations have been

marked along Balo and Heber Streets, indicating where replacement and additional trees will be planted.

Please see the attached plan for details. As also previously advised, replacement trees will not be replanted

in the location of any removed trees until a thorough inspection including soil testing and condition

assessment of the surrounding infrastructure/utilities is completed.

It is planned that four (4) trees will be planted at the end of March 2020. This is assuming that the planned

locations do not have unforeseen issues, including proximity to utilities. The exact tree species, to be planted

is yet to be finalised, and further advice will be supplied closer to the time of planting.

Council will be removing the first Ficus Hilliis before the end of the 2019/2020 financial year at sites including

the National Australia Bank, Pitman and Deakin and at other locations if deemed essential at the time. The

timing of these works and other logistics will be communicated to you in future correspondence. Council is

aware of the impact that the current unprecedented drought conditions are having on the whole community,

however, Council also has a duty of care to the community and business’ being adversely affected, to remove

the trees.

A further update will be provided in early March 2020, and as always, your comments are always welcome.

If you require further information, please contact Council’s Engineering Department on 02 6757 3222.

Yours faithfully

Alan Lawrance

ACTING DIRECTOR OF ENGINEERING SERVICES




Attachment 2 Replacement Options Questionnaire



Attachment 3 Collated Responses from Questionnaire





Report Title 2. Questions on Notice Responses

Report by Corporate Services

Contact Andrew Probert, Acting Director Corporate Services

Attachments One (1) attachment; refer to Attachments section

File FILE 12/2083

COMMITTEE RECOMMENDATION

That the Finance and Governance Committee receive the Questions on Notice responses for information.

REPORT

ALIGNMENT WITH MOREE PLAINS 2027 – YOUR SHIRE. THE PLAN. OUR FUTURE

☐ An Inclusive, Caring Community

Not applicable


Not applicable


Not applicable


L1.7 Be accountable and transparent in our affairs, operate with integrity, improve our

responsiveness and pursue innovative solutions for organisational improvement

BACKGROUND AND KEY ISSUES Questions on Notice (QON) provide an opportunity for Councillors to ask questions of the General Manager which are then recorded within the meeting minutes and the Council’s Customer Request Management (CRM) system. A response to this question is either provided verbally at the meeting or taken on notice if the response requires further research. In response to requests from Councillors, a QON response system has been implemented where all responses are made available to the public through a Standing Committee Meeting business paper (as per this report). This will ensure that the answers not provided at the meeting are publically available for review by members of the public and Council’s transparency is enhanced. FINANCIAL IMPACT TO COUNCIL Review of the QON’s has no significant financial implications.


STATUTORY AND POLICY IMPLICATIONS Council’s Code of Meeting Practice (2016) includes the provision for QON’s as part of the Committee Meeting Standing Order of Business. The Code of Meeting Practice is consistent with the Local Government Act 1993 (NSW), the Local Government (General) Regulation 2005 and the Model Code. RISK IMPLICATIONS There are no identified risk implications associated with QON responses. ASSET MANAGEMENT IMPLICATIONS No asset management implications have been identified. PREVIOUS COUNCIL DECISIONS QON responses are provided as part of a Standing Committee Meeting business paper on a regular basis to ensure all responses are made available to the public. ATTACHMENTS Attachment 1 Question on Notice responses


Report 2 Questions on Notice

Attachment 2 Questions on Notice

CRM 6089/2020

Question on Notice – Finance & Governance - Councillor Humphries

Councillor Humphries asked if Council submitted a decision on the extension in relation to the potential

gas pipe line to run through Moree Plains Shire.

Response:

Murray Amos: Council made a submission on 30 January 2019 not supporting the proposed extension to the

approval period for the Queensland Hunter Pipeline due to community concern relating to gas exploration

and Coal Seam Gas activities in the Shire. The NSW Department of Planning approved the extension on 17

October 2019.

CRM 6093/2020

Question on Notice – Finance & Governance - Councillor Smith

Councillor Smith mentioned that at the last Finance and Governance Committee meeting a request for a report in relation to the short fall of MR507 be bought back to Council, can we please have this report.

This Report is a summary of the current status of the Restart for NSW, Carrigan Road - MR 507 grant for the

upgrading and sealing of the 56km Gravel section of Carrigan Road. Stage one (1) of the project completed the

sealing of 13.2km after a $3.5 million grant was made available to commence the first quarter of the Fixing

Country Roads Application, with reporting to RMS commenting on the excellent unit rates and quality of work

achieved for Stage one (1). Stage two (2) of the total upgrade of Carrigan Road is $11,681.984.00 and the

remaining 42km, under the Restart for NSW Program.

Designs have been undertaking by SMK Moree, with a 9m formation and 8m seal and design speeds of

110km/hr where possible, including realignment of the centerline where necessary to accommodate

improvements to the safe road speed. SMK have also assisted where private property boundaries have been

questioned and required pegging.

Stage one (1) - Was completed with a Unit Rate Cost of $264.000/km. This was lower than the original Stage

one (1) grant Submission rate of $278,000 per kilometer but could be accounted for by the zero wet weather

delays. Also longer runs (i.e. 5km sections) were being worked on at a time, with culverts pre-laid in advance

of work crews, base subgrade being worked approximately 2.2km and the current section worked up for

sealing. Stage one (1) also benefited from having water on site, moisture was holding well and the gravel

hauled from Newhaven had suitable moisture content. In addition, a significant saving was found as only 6.5

Km of the 13.2km required the need to import select material for both the subbase and base layer, the other

half only required material to be imported for the base layer only.


Stage two (2)- The present rate of $282,500/km is over the grant submission rate, however is an acceptable

result there have been a number of additional costs incurred. The Mungindi white rock was utilized earlier

than anticipated as it was a lot easier to work due to plasticity of the materials and therefore justified the extra

haul length. Additional costs were incurred for working the substandard Newhaven gravel and this become

unaffordable and unsafe, as it required extensive work to avoid lamination and was slowing down the project.

Now that the work is approaching the half way this extra haul length is no longer a factor, and should see unit

rates improve. The dry conditions have resulted in the gravel having to be worked 1/3 extra time before

placement to bring the moisture content up to the required percentage, the dry conditions also reduced (by

almost half) the amount of road that was worked at one time, this was due to not being able to keep the water

trucks up to the job to maintain the optimum moisture content.

Work Schedule

The work is scheduled to be completed by June 2021, and it is anticipated that we will be on track with this

completion date, however this will now be very much weather dependent, and will be monitored closely, as

the funding body will require a time variation if the work is to go beyond June 2021.

Operational Aspects

The work is being undertaking with contractors that are on fixed rates, commencing on the job site and are

hourly rates regardless of the number of passes required to form up the road. Shire gravel trucks are used for

various jobs associated with road construction and are utilized to take products such as asphalt out and to

bring gravel back if quantities are required at other job sites.

No issues with contactors or plant have been experienced and the work has received amazing support from

locals with interruptions to their driveways and the local roads of no great concern to them. The locals have

also been very accommodating with access to water and camp sites, which has ensured that no additional

costs are incurred in respect to these items. This support is expected to continue for the full length and

duration of the project

Financial Implications

The Council contribution was intended to be $1,065,000. This originally excluded the concrete causeways as

the initial application envisaged that the causeways would be completed before the grant was awarded. The

concrete causeways along MR507 were scheduled to be constructed over two years, to the exclusion of all

other roads to demonstrate Council’s commitment to this important road project.

Councillors should be aware that the budget could be exceeded, but with a full 26km remaining to be worked,

every effort is being made to keep any costs overruns within the total agreed budget.

As the work moves closer to Mungindi, the unit rate is expected to go down due to lower haulage costs. Water

trucks and road plant are paid hourly rates for hours worked and the Council supervisors ensure that there is

no down time by scheduling work to suit the current program. For example, the mixer is only requested for

the days when gravel is being laid down. Also, the weather forecasts are checked regularly so that wet weather

delays are anticipated and contractors are not called into work on wet days.


The summary of costs to date are:

Completed Stage one (1) - 13.2km for a final cost of $3.5M

Stage two (2) Sealed 12.9km. Road worked ready for seal 2.96km (including two causeways), for a total length

15.86km with an expenditure of $4,842,079.00, being $282,300/km.

Milestone 2 pre-worked with short detours and culverts for another 3.7km.

The MR507- Carrigan Road unsealed section remaining is 26.14km with an averaging of the previous two

sections, this is estimated to achieve $274,000/km as the unit rate constructed.


Report Title 3. Operational Plan and Budget 2019-2020 Report on Progress – Quarter 2: 1 October 2019 to 31 December 2019 and Quarterly Budget Review Statement

Report by Executive

Contact Libby Carter, Integrated Planning and Reporting Manager

Andrew Probert, Finance Manager

Attachments Three (3) attachments; refer to Attachments section

File FILE 19/339

RECOMMENDATION

That:

1. The second quarter report on progress in implementing Moree Plains Shire Council’s Delivery Program 2017-2021 and Operational Plan 2019-2020 be received for information.

2. The Quarterly Budget Review Statement for the period ending 31 December 2019 be received for information.

3. Variations, as detailed in Attachment 2, be adopted.

REPORT

ALIGNMENT WITH MOREE PLAINS 2027 – YOUR SHIRE. THE PLAN. OUR FUTURE ☐ An Inclusive, Caring Community

Not applicable


Not applicable


Not applicable


L1.2 Deliver the desired services throughout the Shire to meet community needs in an effective, efficient and financially viable way, having regard to compliance and risk obligations

BACKGROUND AND KEY ISSUES With the implementation of the integrated planning and report framework, Moree Plains Shire Council (Council) is committed to reporting on a quarterly basis in relation to its progress in delivering the Operational Plan and Budget 2019-2020. This report details Council’s progress in relation to Moree Plains Shire Council’s Delivery Program 2017-2021 and Operational Plan 2019-2020 (Quarterly Progress Report) and the Quarterly Budget Review Statement (QBRS) for Quarter 2 of the 2019-2020 financial year.


Full details of performance are set out in the accompanying Quarter 2 Report (distributed under a separate cover) comprising:

1. An explanatory overview of the Quarterly Progress Report; 2. A Project Snapshot for Quarter 2; 3. A detailed status report across the 19 Functional Areas contained in the Operational Plan 2019-

a. 2020 for Quarter 2; and 4. The QBRS – Quarter 2 2019-2020

Information in relation to the Quarterly Progress Report is detailed below.

Quarterly Progress Report When the Council adopted the Moree Plains 2027 Community Strategic Plan, Council committed to reporting on the Delivery Program and Operational Plan Functional Area indicators on a six-monthly basis. These reports would cover the period of July to December and January to June each financial year. Additionally, under Section 404 of the Local Government Act 1993 (the Act), the General Manager must ensure that progress reports are provided to the Council, concerning the principal activities detailed in the Delivery Program, at least every six months. To better inform Council and senior management of progress, emerging issues, and concerns, progress reports are provided quarterly. The Quarter 2 Quarterly Progress Report is Council’s progress report for the period of 1 October 2019 to 31 December 2019 on the adopted Delivery Program 2017-2021 and Operational Plan 2019-2020. This report provides a snapshot of what has been achieved in the second quarter of the current financial year. It allows Council and the community to view the progress that the Council has made and provide detail on Council activities. Through reporting, the Council can continually monitor its performance and make necessary adjustments regularly to ensure that targets are being met and reviewed if required. Regular monitoring also provides another method of risk management and provides points of reference when carrying out tasks, activities, and projects.

Quarterly Budget Review Statement In accordance with the Local Government (General) Regulation 2005 Clause 203:

(1) Not later than 2 months after the end of each quarter (except the June quarter), the responsible accounting officer of a council must prepare and submit to the council a budget review statement that shows, by reference to the estimate of income and expenditure set out in the statement of the council’s revenue policy included in the operational plan for the relevant year, a revised estimate of the income and expenditure for that year.

The QBRS is the format prescribed by the Office of Local Government and sets the minimum requirements for presentation of Council’s progress against budget, revised estimate of income and expenditure for the year and recommendations for budget variations.

The QBRS comprises the following attachments:


1. Statement by the responsible accounting officer on council’s position at the end of the year based on the information in the QBRS 2. Budget Review Contracts and Other Expenses 3. Budget Review Consultancies and Legal Fees 4. Budget Review Income and Expense Statement

i. Consolidated ii. General and Other (includes General Fund, Max Fund, Gwydir Day Care and Waste Fund) iii. Water Supply iv. Sewer Services

5. Variation Recommendations – Operating Income and Expenditure 6. Budget Review Capital


7. Variation Recommendations - Capital Expenditure 8. Budget Review Statement of Cash flows


9. Loan Payout and Refinance Budget Impact

The Operating Budget by Function excludes all capital income, focusing on the operating income and expenditure of Council’s various activities. The budget in this format also aligns with the activities undertaken by Council as adopted in the Operational Plan. For this reason, recommendations for budget variances are explained in this format to align with the commitments made in the Operational Plan.

FINANCIAL IMPACT TO COUNCIL The financial impact to Council of the proposed variations is detailed in Attachment 2.

STATUTORY AND POLICY IMPLICATIONS The following sections of the Act and Local Government (General) Regulation 2005 detail Council’s reporting obligations in respect of the Delivery Program and Operational Plan and Budget. LOCAL GOVERNMENT ACT 1993 No 30 404 Delivery program

(5) The general manager must ensure that regular progress reports are provided to the council reporting as to its progress with respect to the principal activities detailed in its delivery program. Progress reports must be provided at least every 6 months.

LOCAL GOVERNMENT (GENERAL) REGULATION 2005 - REG 203 Budget review statements and revision of estimates 203 Budget review statements and revision of estimates


(1) Not later than 2 months after the end of each quarter (except the June quarter), the responsible accounting officer of a council must prepare and submit to the council a budget review statement that shows, by reference to the estimate of income and expenditure set out in the statement of the council's revenue policy included in the operational plan for the relevant year, a revised estimate of the income and expenditure for that year. (2) A budget review statement must include or be accompanied by:

(a) a report as to whether or not the responsible accounting officer believes that the statement indicates that the financial position of the council is satisfactory, having regard to the original estimate of income and expenditure, and (b) if that position is unsatisfactory, recommendations for remedial action.

(3) A budget review statement must also include any information required by the Code to be included in such a statement.

This report is provided pursuant to Section 404 of the Act.

RISK IMPLICATIONS Council commits through the Delivery Program and associated Resourcing Strategy (Long Term Financial Plan, Workforce Plan, and Asset Management Plan/s) to deliver certain services, activities, and projects during the Council tenure. Regular review of progress made against these commitments mitigates the risk of Council not delivering on commitments on time and budget and highlights at an early stage where there is a risk of not delivering.

ASSET MANAGEMENT IMPLICATIONS Quarterly reporting of itself does not have asset management implications, however, the activities and projects of Council carry specific and numerous asset management implications.

PREVIOUS COUNCIL DECISIONS Council at its 27 June 2019 Ordinary Council Meeting resolved the following;

19/06/32 RESOLVED (MOVED: MONTGOMERY/SECONDED: SMITH) That Council adopt the Moree Plains Shire Council’s Operational Plan and Budget 2019-2020 as amended and authorise the General Manager to provide a copy of the same to the Office of Local Government in accordance with the Integrated Planning and Reporting Guidelines.

19/06/33 RESOLVED (MOVED: MONTGOMERY/SECONDED: SMITH) That Council delegate to the General Manager as per Section 377 of the Local Government Act 1993, the authority to draw down the loans as detailed in the Operational Plan and Budget 2019-2020. Council, at its 21 November 2019 Finance and Governance Committee Meeting, recommended the following.

19/11/07 COMMITTEE RECCOMENDATION (MOVED: HUMPHRIES/SECONDED: MONTGOMERY)


1. That the first quarter report on progress in implementing Moree Plains Shire Council’s Delivery Program 2017-2021 and Operational Plan 2019-2020 be received for information.

2. That the Quarterly Budget Review Statement for the period ending 30 September 2019 be received for information.

3. Variations, as detailed in attachment, be adopted. Council, at its 23 January 2020 Ordinary Council Meeting, resolved the following; 20/01/09 RESOLVED (MOVED: PRICE/SECONDED: SMITH) That Council defer the refinancing and debt retirement proposal as listed below until the second quarter review;

1. Council approve payout of Loan 115 using funds available in the Water Fund Reserve. 2. Council approve payout of Loan 131 using funds available in the Water Fund Reserve. 3. Council approve payout of Loan 128 using funds available in the Debt Reduction Reserve. 4. Council approve refinance of Loan 102 using funds available in the Debt Reduction Reserve. 5. Council approve refinance of Loan 128 using funds available in the Debt Reduction Reserve. 6. Council does not approve payout of Loan 119 due to cashflow limitations.

ATTACHMENTS

Attachment 1 Operational Plan 2019-2020 Q2 Report – 1 October 2019 to 31 December 2019 Attachment 2 Quarterly Budget Review Statement and Quarter 2 2020 Variations


Report 3 Operational Plan and Budget 2019-2020 Report on Progress – Quarter 2: 1 October 2019 to 31 December 2019 and Quarterly Budget Review Statement

Attachment 1 Operational Plan 2019-2020 Q2 Report – 1 October 2019 to 31 December 2019

(To be provided under separate cover prior to the 27 February 2020 Ordinary Council Meeting)


Report 3 Operational Plan and Budget 2019-2020 Report on Progress – Quarter 2: 1 October 2019 to 31 December 2019 and Quarterly Budget Review Statement

Attachment 2 Quarterly Budget Review Statement and Quarter 2 2020 Variations

(To be provided under separate cover prior to the 27 February 2020 Ordinary Council Meeting)

Documents

Public Business Paper Finance and Governance Committee