(PubMed) MY NCBI(Advanced Course: Module 2)

Table of Contents

How to register and sign into MY NCBI

Setting up filters in MY NCBI

Saving searches for your MY NCBI account

Receiving email alerts for the searches

Collections options (from Send to: menu)

To register , add filters and use the MY NCBI options , you must directly access PubMed using the following address:

www.ncbi.nlm.nih.gov/pubmed/

From the PubMed display , you will see the MY NCBI/Sign in box. Click on this MY NCBI box to Register.

You will be directed to the MY NCBI Sign In page. To register for MY NCBI, click on the Register for an account link. If you are already registered, you can click on Sign in to NCBI. Note that you can link your Sign to your Google (gmail) account.

You now have to fill in a short Registration page.Select a Username and a Password plus enter your E-mail address..You also will need to set up a Security Question in case you forget your password.

For the 5 character image, enter this literally including capitals. When the form is complete, click on Create account.

Reminder: Make sure you save your Username and Password.

After clicking on Create account, you will receive this message. Go to your email account to confirm your email address.

Open a similar confirmation e-mail from My NCBI. Click on the blue hypertext link to activate the new account.

To access My NCBI, you will need to Sign In with your Username and Password.

Note: This is the process once you have registered and want to return to your My NCBI account.

To Sign in directly to NCBI, enter your NCBI Username and Password in the boxes and click on Sign in.

After signing in to My NCBI, the PubMed Search page will display your name and also give you a Sign Out option. To go to the MY NCBI page, click MY NCBI logo.

This is the MY NCBI page and includes many options that we will discuss – 1st Filters. Filters allow My NCBI users to identify sets of articles within search results. Open the Filters section by clicking on the Manage Filters. Make sure you keep the Filters for PubMed option.

In the Browse/Search for PubMed Filters, we have clicked on Popular. The most common filters are listed on this page and you can choose more than 1. When you choose a filter, the My NCBI page will refresh and apply the filter. By checking the box, choose the Free Full Text Filter. You may choose other filters that are of use to you.

Note that the filter(s) you have chosen are listed in the Your PubMed filter list. To add another important filter, click on the LinkOut category.

After accessing the LinkOut category, enter HINARI in the search box and click on the Search button.

Once the HINARI LinkOut option appears, check the Filter box to add this 2nd filter.

Note: LinkOut is the PubMed program that adds the HINARI icons in the Abstract format and allows access to the full-text documents.

Both filters you have chosen are listed in the Your PubMed filter list. You can delete any filter by clicking on the check in the Active column. Return to the 1st MY NCBI page by clicking on either MY NCBI that is next to your name or the MY NCBI logo.

Using the Search NCBI databases box, complete a search for hepatitis AND developing countries - by entering the term in the search box and clicking on Search button.

In PubMed, these are the results for the search for hepatitis c AND developing countries. Click on the Create alert hyperlink that is available when you are signed into your MY NCBI account.

Note: these two LinkOut filters are similar to the HINARI and Free Full Text tabs that appear when a HINARI/PubMed search is completed. If logged into your MY NCBI account, they will display in any regular PubMed/MY NCBI searches you complete but you must be in HINARI/ PubMed to have full-text article access to HINARI titles.

By saving this search, you can receive emails alerts that list new citations for Free Full Text and HINARI articles from this search. There are a series of drop down menu options to check.

In this case, the email updates options chosen are: ‘Yes, please…Monthly’ on the first Sunday in the Abstract format (vs. text or MEDLINE) and receive 20 items. Select the options you want and click on the Save button.

The green check box notes the Your Search was saved. Return to your MY NCBI account by clicking on the MY NCBI link.

When you return to the My NCBI page, you can see a list of the saved searches in the Saved Searches box - in this case hepatitis c AND developing countries’, ‘HIV AND pregnancy’ and ‘malaria AND bednets’. You can re-run a search by clicking on the title of the search. You also delete the search by clicking on Managed Saved Searches.

Note: the email that you receive from MY NCBI will have citations to recently published articles. To get the full-text article, you will need to return to HINARI and locate the specific journal issue.

Notes

• We have used regular PubMed to register and add the filters to your MY NCBI account.

• When want to make changes to your MY NCBI profile or add/save more searches, you must go to regular PubMed and open your MY NCBI account. (http://www.ncbi.nlm.nih.gov/pubmed/)

• If you go to HINARI/PubMed and try to open your MY NCBI account, you will get the message on the next slide.

Notes continued• The ‘saved searches’ email messages that you receive

will have the citations and abstracts but not the links to the full-text articles.

• You will have to login to HINARI, return to the HINARI Journal collection A-Z list, locate the specific journal, issue and article and then view or download the full-text.

• While your email is open, you can open a 2nd tab in your web browser or a 2nd web browser and toggle (go back and forth) from the email message with the citation to HINARI.

• You also can save the citations from the email message as a .txt or .doc and then open the file.

We will discuss a MY NCBI option called Collections. While MY NCBI is active, we have completed a PubMed search for diabetes AND developing countries. This search has resulted in 1955 citations.In the Send to drop down menu, we have activated Collections and will click on Add to Collections and added the first 1000 items. You can check the citations boxes to select specific articles to save.

Note: in the Display Settings menu, you may change the Summary display to any that you prefer.

In the MY NCBI Collections page, 1000 items from PubMed have been transferred; you can limit the # by checking the boxes. We have clicked on the Create new collection button and, in the Enter a name for your collection box, written diabetes/dev countries. To save this collection, click on the Save button.

Note: you will need complete the search in regular PubMed, not HINARI/PubMed since your MY NCBI account must be opened.

This slide confirms that Your collection was saved. Click on the Edit your collection link.

On the Collections page, the citations are listed. You have the following options: Edit settings, save as a text file plus delete or view the citations.

We have clicked on the MY NCBI icon. In the Collections section, note the new diabetes/dev countries entry and that you can edit it.

This is the end of the HINARI Advanced Course Module 2

There is a workbook to accompany this part of the module. It will take you through a live session covering the topics included in this module.

Updated 2015 06