Purchase of laboratory equipment/ CHEMICALS for the

pages 1 of 17

Standard Bidding Documents

For

Purchase of laboratory equipment/ CHEMICALS for

the University funded FaRe grant Projects

March ,2021

Khyber Medical University

Peshawar, (Khyber Pakhtunkhwa)

Page 2 of 22

TABLE OF CONTENTS

NO. OF

SECTION

NAME OF CONTENTS

PAGE

NO.

SECTION- I INVITATION OF BIDS 3

SECTION- II

TERMS & CONDITIONS / INSTRUCTIONS TO

BIDDERS

4-5

SECTION- III SPECIFICATION 6-22

SECTION –IV BID SUBMISSION FORM 23

SECTION- V FORM OF AGREEMENT /CONTRACT 24-27

SECTION –VI DELIVERY TIME 13

SECTION- VII BID EVALUATION CRITERIA 13

SECTION –VIII BID VALIDITY 12

Page 3 of 22

Khyber Medical University Peshawar

COMMITTED TO EXCELLENCE IN ACADEMICS & RESEARCH

INVITATION FOR BIDS

The employer /purchaser Khyber Medical University (KMU), Peshawar invites sealed

bids for the procurement of the following Items/Instruments/Kits/Chemicals/

Consumables/Reagents/equipment’s etc (donor funded projects) from the

manufacturers/importers/authorized dealers/Sub dealers duly registered with the sale

tax, income tax who are on (ACTIVE TAX PAYER LIST OF FBR).

Khyber Medical University Peshawar

COMMITTED TO EXCELLENCE IN ACADEMICS & RESEARCH

TENDER ADVERTISEMENT

The employer /purchaser Khyber medical university (KMU), Peshawar invites sealed

bids for the procurement of medical laboratories equipment, chemical and reagents

from the manufacturers/importers/authorized dealers/Sub dealers duly registered with

the sale tax, income who are on (ACTIVE TAX PAYER LIST OF FBR).

S.

No

Description of Items Method of Procurement Procedure

1.

Procurement of medical equipment

and chemicals under FaRe grant

projects

Single stage two envelopes

❖ The bidding documents including quantity, specification and detailed terms and

conditions are available free of cost and may be downloaded from Khyber Medical

University, Peshawar ORIC website www.oric.kmu.edu.pk.

❖ The bid may be dropped in tender box placed in the KMU Administration Block,

Peshawar positively by 19/03/2021 (10:00Hours)

❖ Bids will be opened at the office of Chairman Purchase Committee, KMU on

19/03/2021 at 11:30AM by the Purchase Committee in the presence of bidders or their

representatives.

❖ Taxes will be deducted as per government rules.

Director ORIC(Admin Block)

Khyber Medical University, Peshawar

http://www.oric.kmu.edu.pk/

Page 4 of 22

Phase-V, Hayatabad Peshawar, www.oric.kmu.edu.pk

Phone: 091-9217258

Section – II TERMS & CONDITIONS / INSTRUCTIONS TO BIDDERS

1) Bidding Process:

Authorized dealers / Manufacturers / Sub Dealers shall be selected through an open

competitive bidding process by single stage two envelopes procedure in accordance with

Khyber Pakhtunkhwa Public Procurement Regulatory Authority (KPPRA) rules.

2) Eligibility Criteria:

Bidders must give compliance to the below mentioned clauses as these are mandatory to

be eligible for the bidding process.

a. Authorized dealers / Manufacturers / Sub Dealers must be registered with

Income Tax, Sales Tax, having NTN and being reflected as active taxpayer on

the list of FBR. Relevant certificates must be attached.

b. The bidder shall provide an undertaking that the organization has not been

declared as a black listed authorized dealers / manufacturers / suppliers by any

Governmental / Semi-Governmental institutions.

3) General Conditions:

a. Sealed Envelope containing two envelope clearly marked “Technical Proposal”

and the other “Financial Proposal” must reach the Tender Box before the due

date and time mentioned in tender. The tender should be in sealed cover envelop

clearly written thereon “quotations for ---------------------” the name of the

supplier with full address and telephone/ fax number must be written on the back

of the quotation. If the envelop is not sealed and marked as above, the University

will not be responsible for misplacement or pre-mature opening of bid

b. All prices quoted must be mentioned in Pak Rupees (PKR) and must be inclusive

of all applicable taxes. The rates should be mentioned in both words and figures.

Rates with cutting or overwriting will be considered as nonresponsive. No tender

with conditional, ambiguous and alternate price will be considered. Only one rate

should be submitted for one item. If firm desires to offer more than one rates, he

should purchase separate bidding documents.

c. KMU may increase or decrease quantities of items as per KPPRA rules.

d. If the successful bidder fails to supply the specified items within the stipulated

period, KMU reserves the right to award supply order to the 2nd (second) lowest

bidder and forfeit bid security of the first lowest bidder.

e. The payment will be released after inspection by KMU Technical / Inspection

Committee and satisfactory report submitted by the end user. If any item is

rejected by KMU Technical/Inspection Committee, the supplier will be bound to

replace it within 03 days at his own risk and cost.

f. A Call Deposit/Banker’s Cheque /Pay Order equal to 2 % of the quoted value

must accompany the bid otherwise bid will be considered as nonresponsive. The

http://www.oric.kmu.edu.pk/

Page 5 of 22

Call Deposit /Banker’s cheque/pay order should be in favor of the Treasurer,

Khyber Medical University, Peshawar. The Call Deposit amount should be

deposited on formula as Unit price x qty required= b * 2 %. Cheques and

insurance guarantees will not be accepted. The call deposits shall be verified

before the preparation of comparative statements and if found fake, legal action

will be taken against the firm as per rules. Each page of the bidding documents

must be signed and stamped before submission to Khyber Medical University.

g. Bid Security of bidders who do not technically qualify shall be returned without

opening of their financial bid.

h. Copies of registration with income tax, sales tax and clearance of Excise &

Taxation department of Khyber Pakhtunkhwa. Income Tax, General Sales Tax

and stamp duty will be deducted from the supplier as per government rules.

i. Security @10% of the total bill of each will be deducted from the supplier at the

time of payment. The 50% of retained security amount will be release after 06

month on receipt of satisfactory report from end user and remaining 50% after

01 year of supplies.

j. The approved suppliers will be responsible for the replacement of spare parts

free of cost during the guarantee period, which should be mentioned in the

quotation and should be at least two years. In this regard a contract / agreement

will have to be signed between the supplier and KMU.

k. In case of fraudulent practice by the supplier, strict action will be taken against

the supplier i.e. forfeit of security and call deposit amount and penalty.

l. No partial payment will be made against partial supply/ delivery.

m. The successful supplier will have to make an agreement on stamp papers for the

supply of the items according to the Contract.

Page 6 of 22

Section – III Specification

The following equipment/accessories, may kindly be quoted.

1. Dr. Inayat Shah Project

S.

No

Name of

equipment/reagent/product

Descriptions

(full specifications)

No of units

required

1. Cotton Cotton swabs 2 packs

2. METHYLATED SPIRIT Sanitizing the pricking site 2 bottles

3. EXAMINATION GLOVES Latex gloves 100 pairs

4. SURGICAL MASK 100

5

GELL TUBE SERUM SEPARATING TUBE 100

6 SERUM CUPS/ Eppendorf

tubes

FOR STORAGE OF SERUM 100

7 SUNNY PLAST for securing hemostasis 100

8. 5CC DISPOSABLE

SYRINGE

100

9 Vitamin D elisa kit

With controls

Highly sensitive measurement as little

as 1.9 ng/ml of 25(OH) Vitamin D

4

10 Sample Transport box/ triple

packaging

1

11 Storage boxes For storing sample in freezer 3

12 Color printer LASERJET 01

13 PAPER RIMS 5

2. Dr Muhammad Omar Malik Project

S.

No

Name of


Descriptions


No of units required

1. Resveratrol Resveratrol (nutraceutical)

Natural Extract of polygonum

root extract pharmaceutical

grade 98% pure.

9.12 Kgs

2. Myo-inostol Myo-inostol Natural Extract

(nutraceutical) pharmaceutical

grade 98% pure

9.12 Kgs

3. Human Insulin LISA Kit 96 well ELISA KIT of human

Insulin, which can detect human

insulin level in serum or plasma

samples

1

Page 7 of 22

3. Dr. Najeeb Ullah Project

4. Dr. Sami Siraj Project

S. No Name of


Descriptions


No of units

required

1. Fetal Bovine Serum Sterile

Preferably by Invitrogen, Gibco,

Hyclone or equivalent

01

2. Geneticin 50mg/ml Sterile preferably by Gibco,

Sigma, Invitrogen or equivalent

01

3. Amphotericin B 250ug/ml Sterile preferably by Gibco,

Sigma, Invitrogen or equivalent

02

4. Triton X-100 Analytical Grade

1 L

01

5. Trisma Base Analytical Grade

500 grams

01

6. Ethylenediamine tetraacetic acid

(EDTA)

Analytical Grade

500 grams

01

7. Round Bottom (test) tubes

Sterile

5-10 ml size

1000

8. Nasopharyngeal Swab (flocked

tapered/ spun polyester)

Sterile

Breakage point

1000

9. Guanidine hydrochloride 500 gm Analytical Grade 01

10. Cetyltrimethyl Ammonium Bromide

(Ctab)

Analytical Grade 01

11. 96-well deep well plate with Sleeves

for RNA autoextractor

Sterile 20

12. Ethanol 2.5L Bottle Analytical Grade 1

13. Magnetic beads for extraction

50 ml

01

S.no

Item Source Quantity

1 NMDA Receptor

Primary Antibody

Mouse 1

2 AMPA Receptor

Primary Antibody

Mouse 1

3 TrkB Receptor

Primary Antibody

Mouse 1

4 Horseradish Peroxidase

-Secondary Antibody

Anti-mouse 1

5 Mouse BDNF (Brain Derived

Neurotrophic Factor) ELISA Kit

Mouse 1

6 Slides and cover slips Fisher

company

400 to 500 slides

Page 8 of 22

14. One-step PCR master mix for Taqman

probes

No ROX

200 Reactions

01

15. FAM, VIC Probes Synthesized at 50 nM scale 02

16. Primers Synthesized at 50 nM scale 100

5. Dr. Ishaq Khan Project

S. no Item (with

specifications)

Descriptions

(full specification)

No of units

required

1 Hemocytometer Gibco/any good company 1

2 Mammalian cell tissue

culture flasks (T-25) NEST/any good company 60

3 Falon tubes 15ml corning/any good company 50

4 Surgical box NEST/any good company 1

5 0.22um filters GIBCO/NEST/any good company 10

6 Face masks NEST/any good company 2 box

7 Gloves NEST/any good company 10 box

8 Pipettes 5ml NEST/any good company 100

9 Pipettes 10ml NEST/any good company 100

10 DMEM/F-12 (1:1) Cat:

11330032 GIBCO/any good company 2000ml

11 Collagenase, Type I,

powder. Cat: 17018029 GIBCO/any good company 500mg

12 bFGF Recombinant

Human Protein GIBCO/any good company 10ug

13 HBSS (no calcium, no

magnesium) Cat:

14170120

GIBCO/any good company 100ml

14 PBS, pH 7.4. Cat:

10010023 GIBCO/any good company 500ml

15 Fetal Bovine Serum GIBCO/any good company 1000ml

Page 9 of 22

16 Trypsin-EDTA Solution

0.5% (10X) Caisson Lab

USA

GIBCO/any good company 100ml

17 Crystal violet RDH GIBCO/any good company 25grams

18 Trypan Blue RDH GIBCO/any good company 5g

19 Ethanol sigma ALDRICH/any good company 2.5lit

20 PCR Specific Primers

(forward and reverse =

qty. 30)

Macrogen/any good company 30ul

21 PCR Master Mix kit

Thermo Fisher Scientific / any good

company 3 kits

22 cDNA synthesis kit

Thermo Fisher Scientific any good

company 1 kit

23 Taq DNA Polymerase

Thermo Fisher Scientific /any good

company 1 vial

24 RNA extraction kit


company 1 kit

25 PCR grade water

M/s Invitrogen USA/ any good

company 1 pack

26 PCR Tips 10ul

M/s Biologix USA/ any good

company 5 boxes

27 PCR tube 0.2ml


company 5 packs

28 Eppendorf Tube 1.5ml NEST / any good company 2 packs

29 Tip boxes 10, 200 1000ul NEST / any good company 6 boxes

30 Tips (white, Yellow,

Blue) NEST / any good company 5 packs

6. Dr. Jaseem Khan Project

S. No Name of


Descriptions


No of units

required

1. Micro Pipette Eppendorf Research® plus, single-

channel, variable, Volume

10 – 100 µL

1

Page 10 of 22

Eppendorf Research® plus, single-


20 – 200 µL

1

Eppendorf Research® plus, single-


100 – 1000 µL

1

2. Cell culture media Gibco® PB-MAX™ Karyotyping

Medium (RPMI 1640 medium,

supplemented with Fetal Bovine

Serum (FBS), L-glutamine, and

phytohemagglutinin (PHA), 500 ml

1

3. Colcemid KaryoMAX® Solution, liquid (10

μg/ml), in PBS, 10 ml

1

4. Giemsa Stain Stock Solution KaryoMAX® 100 ml Giemsa stain 1

5. Gurr Buffer Tablets (pH 6.8) 50x 1L 1

6. Phytohemagglutinin (PHA),

M Form

10 ml 1

7. Potassium Chloride Solution KaryoMAX™

4x100 ml solution

1

8. Trypsin-EDTA (0.5%), no

phenol red

100 ml 1

9. Amphotericin B 10X solution 1

10. Methanol Analytical grade, 2.5 Liters 1

11. Glacial acetic acid Analytical grade, 2.5 Liters 1

12. Sodium heparin vacutainers Green top, 3 ml Plastic tubes 500

7. Dr. Saeed Ur Rahman Project

S. No Name of


Descriptions No of units

required (full specifications)

1. Polycaporolactone Chemical (Polymer,) 500gm

2. PBS Tablets Phosphate buffer saline in tablets form 100 tablets

3. Triazole Trizole reagent in liquid form 200 ml

4. Dimethylformamide Organic liquid packed in glass bottle 1 litre

6. Choloroform Organic liquid 1 litre

7. falcon tubes (15ml)

Tubes with caps 200 tubes

8. falcon tubes (50ml)

Tubes with caps 200 tubes

9.

eppendorf tubes Eppendorf tubes along with attached

caps

500 tubes

Page 11 of 22

10. gloves medium Powder-free gloves 10 box

11.

Dulbecco's Modified Eagle

Medium

High glucose Dulbecco's Modified

Eagle Medium (DMEM) in tablets

form

10 liter

(tablets)

12. Fetal bovine serum Fetal bovine serum in 500ml bottle 500ml

13.

alpha Minimum Essential

Medium (α-MEM) (α-MEM) each packed in 500ml bottle 5 bottles

14. Culture flask

Minimum T25 culture flasks with caps

contain filters, treated cells for adherent

cells

100 flasks

15. cDNA synthesis kit

Complete kit which contain high

fidelity enzymes for the synthesis of

cDNA synthesis

100 Rxn

16.

Sybr green qPCR master

mix

Sybr green pre-mix along with dye for

quantitative real-time PCR, high

specificity, and high sensitivity

100 Rxn

17. Primers 50nm 10 pairs

18.

Alamar blue 10XAlamar blue assay reagents in

liquid form

25ml

19.

24 well well culture plates 24 well cell culture plates, treated

plates for adherent cells

50

20. 5ml pipette

5ml pipettes 200

21.

Pippetter (Pipet controller) Accommodates pipets ranging from 1

to 100 ml,

Suitable for small or large hands and

for both left- and right-handed users,

speed controllable for aspirating and

dispensing the liquid, precision

molding and concave finger triggers for

comfortable handling, Bench stand

enables unit to be parked in upright

position or with a pipet fitted, Unit is

fitted with a 0.45 µm filter. Also

supplied with manufacturer’s 3-year

warranty, one 0.45 µm and one 0.2 µm

hydrophobic filter, charger, and bench

1 ea

Page 12 of 22

stand, AC/DC input is around 220

volts.

22.

Refrigerator Size (within the range): 20-30 inches

in width, 60-70, inches in height and

20-30 inches in depth.

Temp system: Refrigerator (about 4

degree Celsius) and freezing systems (-

20 degree Celsius), temperature control

Doors: Both partitions have the

separate doors, front side doors,

system, 6 adjustable shelves (2 for

freezers and 4 for refrigerator,

Electrical system: Electrical 220 volt

system, Along with electric stabilizer,

Safer Human and Environmental

Health

1

23.

Penicillin–Streptomycin

solution

100X concentrated antibiotics in

solution form

100ml

24.

Characterization charges Characterization of nanofibers such as

Scanning electron microscopy, Energy

Dispersive X-Ray Analysis,

15 samples

8. Dr. Hafsa Muhammad Project

S. No Name of


Descriptions


No of units

required

1. Vacutainer tubes BD Vacutainer® 1

2. Qiagen DNA extraction kit Qiagen 1

3. Phenol Sigma-Aldrich/ any good company 1

4. Chloroform Sigma-Aldrich/ any good company 1

5. Ethyline Diamine Tetra Acetic

Acid (EDTA)

Sigma-Aldrich/ any good company 1

6. falcon tubes Thermo Fisher Scientific 6

7. SDS Thermo Fisher Scientific 1

Page 13 of 22

8. STE buffer Thermo Fisher Scientific 1

9. Acid Citrate Dextrose (ACD) Sigma-Aldrich/ any good company 1

10. Proteinase K Sigma-Aldrich/ any good company 1

11. ammonium acetate Sigma-Aldrich/ any good company 1

12. PCR Tubes Thermo Fisher Scientific 2

13. PCR Tube Trays Thermo Fisher Scientific 2

14. Micro-Pipettes Thermo Fisher Scientific 2

15. Eppendorf tubes Thermo Fisher Scientific 4

16. AmpFlSTR® Identifiler™ PCR

amplification kit

Thermo Fisher Scientific 1

17. ddH2O Thermo Fisher Scientific 2

18. Hi-Di Formamide Thermo Fisher Scientific 1

19. GeneScan-600 LIZ size standard Thermo Fisher Scientific 1

20. AmpFℓSTR Identifiler Allelic

Ladder

Thermo Fisher Scientific 1

21. 12% native polyacrylamide gel Thermo Fisher Scientific 1

22. Tris Borate EDTA Thermo Fisher Scientific 1

23. acrylamide Sigma-Aldrich/ any good company 1

24. Ammonium per Sulfate Sigma-Aldrich/ any good company 1

25. Tetramethyl ethylenediamine Sigma-Aldrich/ any good company 1

26. 6X loading dye Thermo Fisher Scientific 2

27. Agarose Serve for PCR Thermo Fisher Scientific 1

28. AccuPrep® PCR Purification Kit Bioneer 1

29. Taq polymerase Any good company 1

30. Nucleotides Promega or ABI 1

31. primers Macrogen/any good company 20000

32. MgCl2 Sigma-Aldrich/ any good company 1

9. Dr. Irshad Ahmad Project

S. No Name of equipment/reagent/product Descriptions


No of units

required

1. MAM media crystalized Local/imported 01

2. EMB media Local/imported 01

3. PCR primers Local/imported 20

4. PCR master mix NEB UK 01

5. Genomic DNA extraction kit NEB UK 03

6. Plasmid DNA Extraction Kit NEB UK 02

7. PCR Purification Kit NEB UK 02

8. DNA Sequencing Local/imported 50

9. Antisera O157:H7 (Japan/USA) 01

10. Agarose Imported 01

11. Molecular ladder Imported 01

12. Cyber green Imported 01

13. Ethidium bromide Imported 01

14. Bacterial cultural plate Local/imported 250

Page 14 of 22

15. PCR tubes Local/imported 500

16. Antibiotic disics Local/imported 10

17. Pipette tips Local/imported 10

18. Bacterial swab Local/imported 200

10. Dr. Mohsin Shah Project

S.

No

Name of


Descriptions


No of

units

required

1. Human cortisol ELISA kits 96 well ELISA KIT of human cortisol

which can detect cortisol level in human

serum or plasma samples.

2

2. Human Acyl-ghrelin(GHRL)

ELISA kits

96 well ELISA KIT of human Acyl

ghrelin, which can detect human acyl

ghrelin level in serum or plasma samples.

2

3. Human arginine vasopressin

(AVP) ELISA kits

96 well ELISA KIT of human arginine

vasopressin (AVP) OR antidiuretic

hormone (ADH) , which can detect human

ADH in serum or plasma samples

2

11. Dr. Syed Hamid Habib

S.

No

Name of


Descriptions


No of units

required

1. NIH ToolBox NIH Toolbox is software

used for the assessment of

cognition and other

psychological tests

1

2. IPad air 2 Compatible with NIH

ToolBox software. As the

NIH toolbox software

needs IPad for its running

1

3. Human Insulin ELISA Kit 96 well ELISA KIT of

human Insulin, which can

detect human insulin level

in serum or plasma samples

2

4. Human HbA1c ELISA Kit 96 well ELISA KIT of

human HbA1c, which can



2

5. Human Cortisol ELISA Kit 96 well ELISA KIT of

human Cortisol, which can



2

6. Glucometers & strips Glucometer for checking

glucose and ketone levels

from capillary blood.

2

Page 15 of 22

Strips for glucose (300

strips) and ketone (300

strips).

Needs for pricking (300

needles).

7. Body Fat Analyzer Bio-impedance balance

8. Eppendorf tubes & Elisa

Accessories

1.5ml Eppendorf tubes (1

pack of thousands), 1 ml

blue tips (2 packs), 1 ml

yellow tips (2 packs),

Plasma/serum collections

tubes (500 in number),

Disposable gloves (3 packs)

2

12. Dr. Shakir Ullah Project

Item Name Quantity

Western Blot and transfer system with all

accessories

01

Specifications of western Blot and transfer system

Blotting area (W x L) 10 x 12 cm

Gel capacity 2 Mini-PROTEAN® gels

Number of gel holders 2

Buffer requirement 1.2-1.4 L

Electrode distance 4-4.3 cm

Electrode material Platinum material

Overall dimension of blot and transfer 170x130x150 mm (L)

Gel holder cassette and foam pads 2 and 12

Wire electrodes 60 minutes to overnight

Plate electrode 30 minutes to overnight

Cooling 2 freeze blocks

Technical Parameters Quantity of glasses: 1-4 pieces

Thickness: 1.0mm: 10, 15, 1.5 mm:10,

15

Premixed gel: compatible

Glass plate dimension: 100x83mm

Gel dimension: 83x73mm

Comb specification: 1.0mm

Transfer size: 100x90mm

Quantity of glasses for blot: 1-2 pieces

Transfer plates with sponge liner

Spacer: 2

Power supply Voltage: 5-500 V

Current: 0.01- 3.0 A

Power: 1-500 W

Output range: 10-50

Page 16 of 22

Display mode: 192x64LCD

Time set: 99h59min

Dimension: 308x242x100mm (LxWxH)

Heat block Temperature: 80-120 0C

Wells: 50-100

13. Dr. Khalid Rehman Project

S. No Name of


Descriptions


No of units

required

1. Giemsa stain Used in staining 1 Pack

2. Ethanol Used in experiment 1 bottle

3. DNA extraction kit for 500

samples

Extraction of DNA 1 KIT

4.

Primers (kDNA/ribosomal

Used in PCR for

amplification of genes

1 box

5. Master mix for 500 reactions Used in PCR 1 KIT

6. Agarose Gelelctrophorosis 1 bottle

7.

TBE buffer

buffers used in nucleic acid

electrophoresis.

1 bottle

8.

ethidium bromide

Ethidium bromide is an

intercalating agent

commonly used as a

fluorescent tag in molecular

biology laboratories

1 bottle

9.

Eppendorf tubes (5 packs)

Use for liquid-, sample-,

and cell handling in

laboratories

5 packs

10. PCR tubes 2 packs Used in PCR 2

11. Micropipette tips blue 5 packs USED IN PCR 5

12.

Micropipette tips yellow 5

packs

Styles include our Certified

line of tips that are free

from human DNA, RNase,

DNase, pyrogens and PCR

inhibitors. Universal fit,

used with many pipets.

5

13. Micropipette tips 5 packs

white

Used in sampling 5

14. Lancet 2 boxes Blood-sampling device 2

15. Disposable syringes 1 pack Collection of blood 1

16. Glass slides 5 boxes Used in experiment 5

14.Dr. Zilli Huma Project

S. no Name Description/ Specification Quantity

1. Myelin Protein Zero (MPZ) Monoclonal for IHC /IF 100ul/ug

2. vGLUT1 (vesicle glutamate transporter)

Monoclonal for IHC/IF 100ul/ug

3. VGLUT2 (Vesicle glutamate

transporter)

Monoclonal for IHC/IF 100ul/ug

Page 17 of 22

Section – IV BID SUBMISSION FORM (Should also be submitted on company

letter head too)

To

The Chairman

Purchase Committee

Khyber Medical University

Peshawar

Enclosed please find the offer to execut e the contract of supply of Equipment/chemicals and

reagent in accordance with the conditions of agreement accompanying this bid for the price of

Rs. (Amount in figures)

(amount in words). We accept to supply the items mentioned in the supply order within

days on the rate approved by the purchase committee. . This bid

and your written acceptance will constitute a binding contract between us. We understand that

you are not bound to accept the lowest or any bid you receive. We hereby confirm that this bid

complies with the validity of the bid required by the proposal documents. we are bound to make

supply during the stipulated time of supply order at the rate approved.

1. Name of Supplier:

Address of Supplier:

3. Phone Number of Supplier:

4. Fax No.

5 Name of the authorized person:

6 Signature:

7 Designation of authorized person:

8. Stamp of the Supplying Agency:

9. Dated:

Page 18 of 22

BID Form

S.

NO

Description of Items Unit Price

(Inclusive of all

taxes)

1.

Note: Also attach the bid in MS Word format in Compact Disc (CD)

Page 19 of 22

Section – V FORM OF CONTRACT AGREEMENT

This agreement made on this day of 2020 between the Khyber Medical

University, Peshawar (herein after called the Purchaser) of the one part and

(herein after called the Supplier) of the other part.

Whereas the Purchaser invited bids for purchase of laboratory equipment/viz

and has accepted a Bid by the Supplier for the supply of those equipments/Machinery

/Furniture/ Goods in the sum of Rupees (hereinafter called the Contract Price.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. The following documents shall be deemed to form and be read as construed as part of this

agreement viz:

a. The purchasers Notification to the Supplier of Award of Contract (Supply Order)

b. The form of Bid and the price schedule submitted by the Supplier;

c. APPENDICES to BID.

2. The successful supplier shall be bound to supply the required items at approved rates

within 30 days for Local Items and 90 days for Imported Items of the receipt of supply

order. In case of delay in supply within stipulated time, penalty will be imposed as Khyber

Medical University/Government procurement rules.

3. The item if found sub-standard or if not according to specification shall be replaced free

of cost by the Supplier.

4. The supplier shall be bound to deliver and install the approved equipments at the Site of

installation at their own cost. However, the pre-requisite for the installation will be

provided by the University.

5. Strict action will be taken against the supplier in case of any fraudulent practice by the

supplier.

6. The Supplier’s request for payment shall be made to the Purchaser in writing,

accompanied by invoices describing, as appropriate the equipment / machinery deliver

upon full fill recent of all the obligations stipulated in the Contract. The payment to the

supplier will be made from the by Purchaser after installation and inspection by technical

committee and satisfactory report by end-users.

7. The Supplier is responsible for all taxes according to the laws of the Islamic Republic

of Pakistan and Khyber Pakhtunkhwa Province.

8.The Supplier shall be responsible for deduction of 1% stamp duty while executing the

contract as per Provincial Assembly Notification No. PA/NWFP/legis-1/2001/13723

dated 7/07/2007 regarding finance bill article No.22 (A) (B).

9. Warranty:

Page 20 of 22

9.1 The Supplier warrants that all the good are new, unused and of the most recent or

current models and that they incorporate all recent improvements in design and

materials.

9.2 The Supplier further warrants that the goods shall be free from defects arising from any

act or omission of the Supplier or arising from design, materials and workmanship,

under normal use in the condition prevailing in Khyber Pakhtunkhwa.

9.3 The warranty shall remain valid for twelve (12) months after the goods have been

delivered to and accepted by the Purchaser.

9.4 The KMU shall give Notice to the supplier stating the nature of any such defects

together with all available evidence thereof; promptly following the discovery thereof.

The Purchaser shall afford all reasonable opportunity for the Supplier to inspect such

defects.

9.5 Upon receipt of such Notice, the supplier shall, within fifteen (15) days expeditionly

replace the defective goods or parts thereof, at no cost to the Purchaser.

9.6 If having been notified the Supplier fails to remedy the defects within the stipulated

period, the purchaser may proceed to take within a reasonable period such remedial

action as may be necessary, at the suppliers risk and expense and without prejudice to

any other rights which the purchaser may have against the supplier under the contract.

10. The KMU Technical / Inspection Committee of University shall have the right to

inspect / test the goods to confirm their conformity to the contract specification. The

inspection and test may be conducted in the premises of KMU. The supplier shall

provide all reasonable assistance, including access to drawings and production data, at

no change to the Purchaser.

11. The purchaser may reject any equipment / machinery that fail to pass any test and / or

inspection on do not conform to the specifications. The supplier shall replace the

rejected equipment at no cost to the Purchaser and shall repeat the test or Inspection.

1. Termination: Termination for default:

The Purchaser, without prejudice to any other remedy for breach of contract by notice of

default sent to the supplier, may terminate the contract in whole or in part.

I. If the supplier fails to deliver any or all of the goods within the period specified

in the contractor.

II. If the supplier fails to perform any other obligation under the contract.

In the event the purchaser terminates the contract in whole or in part, the Purchaser may

procure, upon such terms and in such manner as it deems appropriate Goods or related

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services similar to those undelivered or not performed, and the Supplier shall be liable to

the purchaser to any additional costs for such similar goods.

a. If the supplier, in the judgment of the purchaser has engaged in corrupt and fraudulent

practices in competing for or in executing the contract.

2. Assignment: The supplier shall not assign, in whole or in part its obligation under the

contract.

Party – 1 Party – 2 (The Supplier)

(Principal Investigator) Name of Supplier:

Address of Supplier:

Phone Number of Supplier:

Fax No.

Name of the authorized person: _______

Signature:

Designation of authorized person:

Stamp of the Firm:

Dated:

Witness No. 1 Witness No. 2

Name: Name:

Signature: Signature:

CNIC No: CNIC No:

Section – VI DELIVERY TIME

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1. The successful supplier / firm will be bound to supply the required items within 30 days

the receipt of supply order for local items and 90 days for imported items. In case of delay

in supply within stipulated time, penalty will be imposed as per Khyber Medical

University/Government procurement rules.

Section – VII BIDS EVALUATION CRITERIA

The bids / proposals will be evaluated on the basis of technical proposal and financial proposal

and will selected best lowest evaluated bidders on quality and cost method.

A proposal shall be rejected during the technical evaluation if the bid does not fulfill the

minimum specified requirements.

Section – VIII BID VALIDITY

The price bid will remain valid up to 31-12-2021