PURCHASING COMMITTEE MEETING MINUTES · Commissioner White made a motion to approve and to forward to County Commission with a recommendation for approval. Commissioner Isbel seconded

PURCHASING COMMITTEE MEETINGMINUTES

May 11, 2015Committee Members:

Mayor Terry Frank - PresentCommissioner Jerry White - PresentCommissioner Tirn Isbel - PresentDusty Irwin - AbsentScott Daugherty - PresentPamela Cotham, Purchasing Agent - Present

1. UniFirst- Two-year contraot for Uniforms for the Motor Pool and Animal Control Departrnents for the period ofJuly 1, 2015 thru June 30,2017. (Revised contract distributed)

Commissioner White made a motion to approve and to forward to County Commission with a recommendationfor approval. Commissioner Isbel seconded the motion and the motion passed.

2, Automotive / Vehicle Parts Discount (OEM) - Fiscal year bids for the Motor Pool Deparhnent, with the intentto award to West Chevrolet, Rusty Wallace Ford, Ken Smith Auto, Secret City, Inc. & Ray Vamer Ford, for theperiod of July 1, 2015 through June 30, 2016 with an option to renew for an additional three (3) years.

Commissioner Isbel made a motion to approve and to forward to County Commission with a recommendation forapproval. Commissioner White seconded the motion and the motion passed.

3, Liqhtinp Sunnlies - Fiscal year bids for the School departrnent, with the intent to award to Batteries Plus, Stokes

Electric & MCOR Lighting for the period ofJuly 1, 2015 through June 30,2018.

Commissioner White made a motion to approve and to forward to County Commission with a recommendation

for approval. Scott Daugherty seconded the motion and the motion passed.

4. Pitney Bowes- Four-year rental agreement for Postage machine for the Courthouse Departrnents, as per State ofTennessee contract SWC # 419, rental is on a quarterly basis.

Commissioner White made a motion to approve and to forward to County Commission with a recommendationfor approval. Commissioner Isbel seconded tle motion and the motion passed.

5, PitneJ Bowes - Five year Postage machine rental agrcement for the Anderson County Health department for theperiod of July 1, 2014 through June 30, 2019.

Commissioner Isbel made a motion to approve and to forwaxd to County Commission with a recommendation forapproval. Scott Daugherty seconded the motion and the motion passed.

6, Mobil Bait - Two mobile bait store machines for the Anderson County Parks for the period of April 1 4, 20 1 5

through June 30, 2017.

Commissioner Isbel made a motion to approve and to forward to County Commission without a recommendationfor approval. Commissioner White seconded the motion and the motion passed.

7. Srnokv Mountain Water - Rental agreement for General Sessions and Circuit Court Department for the periodof May 19'2015 thru June 30,2018.

Commissioner White made a motion to approve and to forward to County Commission with a recommendationfor approval. Commissioner Isbel seconded the motion and the motion passed.

8, State of Tennessee Denartment of Mental Health & Substance Abuse Services- Contract for Evaluation and

treatment of adults only charged with Misdemeanor crimes for the period ofJuly l, 2105 through June 30, 2016,with an option to renew for twelve ( 12) additional months, but not to exceed sixty (60) months.

Commissioner White made a motion to approve and to forward to County Commission with a recommendationfor approval. Scott Daugherty seconded the motion and the motion passed.

9, West Wolf Vallev Convenience Center - The current lease expires on June 301 , 2015 , and my office is in theprocess of preparing a new one-year lease, at the monthly rate of $600 per the letter received from Ridenour &Ridenour.

Commissioner White made a motion to approve and to forward to County Commission with a recommendation

for approval. Scott Daugherty seconded the motion and the motion passed.

10. Disitech Computer Inc. -- Contract for the EMS Departrnent for the Collection of Ambulance Services

Receivables piggybacking on the contract from the City of Memphis. (Waiting on the city of Memphisto send

fi nalized signed contract).

Commissioner White made a motion to approve contingent on receiving and reviewing signed City of Memphis

contract and to forward to County Commission with a recommendation for approval. Scott Daugherty seconded

the motion and the motion passed.

11. Disnosal of Non-Caoitalized Surnlus Items - Listing of non-capitalized surplus items with no apparent valu€ to

be disposed of.

Description: Disposal ofBleachers at Claxton Elementary and Anderson County High Schools. The bleachers at

Claxton Elementary have been deemed unsafe by the School Maintenance Departrnent. The school Maintenance

departrnent will be scrapping the motors and wheels from the bleachers at Anderson County High for use at other

schools. David Crowley is working with the Sheriffs Department to have the inmates demolish both sets ofbleachers.

Commissioner Isbel made a motion to dispose of bleachers and donate to a non-proftt. Scott Daughertyseconded the motion and the motion passed. (Requires Purchasing Committee approval only')

12. Auction of 831 Clinch Avenue nronertv- (Information Only) The auction was held on Saturday, May l'r, at

10:00 a.m., and the property was sold to Duan Brewer for $25,200, with a 10% buyer premium for a final price of$27,720, (92,520 being paid directly to the auction company the day ofthe auction). At this point I'm waiting on

the final closing date to be set.

The meeting adjoumed at 5:25 p.m.

i\4i ", 1'- li)it' l:15FMPAGE 1 OF 2

ruewlccoulrrIINS'rATLATION DATE

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lFtlt{CQM''ANY NAME (Custon€t)

CUSTOMER SERVICE AGREEMENTAN DEI1SON COTJNW GOVERNI,|IFff /ANIMAL CO|IIROUOTHER DEFr. r-oc. r'ro. 211

A0pnE5!j lr)0 N MAIN tT RourE No, R2110

C.LINTON, TN 377I6 DATE 05105/15

pflONE -865 457 624'l stclt-retcs 9s

Tho unrler*igiri(j (thB 'CIJSTOMER'l ordars irorn UniFlrsr Corporation snd/or LlniFirst H0klinq$, In':. d.b.e. UniFirst and/or uriiFirst C€nida LTO.

('UhllFlHST'l ths ienttl .ttrvicebl sI rhs Pricss and upon lhg condiilon$ oqlined:

PAYMENT.TEIIM$; c.O.D.E E.ET. fJ Aouroved chsrge' El

Apt:mver-t rfrsrge: CTJSTOMER ugrsus (o ri(rle p€ym€il(s tvithin 30 d.:'ps The unrier*lgned egrees to all Customoi SeMceAqreenreolTBrrng ab(jre

trf invoiu.e receipt. A late dt.irgo of I l$y.r pfr rnorlth {189t per yearf {or arry Fnd c.rn Page 2r and attestg to hdYd lh6 .luttr(rrilY 10 sv6cul€ for the namod

snount in rirofli..t tl.Fy be ,ippliErl.r CL,ST{IMER and I(' irpprdvs use of any peraonolizati4rl - inclurjing logtr* orhr?rrij ldenrldes - thet hag besn ioqu6$ted.

RO['l goYo F5q osicsit5 ACCEPTEO:

No, ll79 F,

EXTSTING ACCOTJNT Ef04101114

Coinpsrry enrblem por pioce

ttiract Enrbroidery: WLqiir€l iirnc.. tte'' plece

COtnP$fiY Il.1f0S Ptif PIEC€

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GARI\4EN T M AINTIiI'I AITf.;E F ITO G F.IAM

.!I I29379 COMMCT J 74f694 - NJPA TERMS AND CONDITIONs. MULTIPI"E LOCATION, AI'IDEII5ON COUNTY.

TER 45 / CONO|T|ONS EA5EO ON NJFA PREFERRED ACCOIJNT VENDOfl. A95N COOE JpX (NJPA)

'PRICING LISTEO ASOVE WTH AN ASTERISK Af{E LOWERTHAN CURRENT NJPA Pfilcll.lc. 24 MONTH TE[{M WITH AN ENO DATE OF: JUNE 20,2017.

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Nr. ll/9 i,PAGE 2 OF Z

CUSTOMER SERYICE AGHEEMENTTERMS

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ACCEPTED. t;uttornor Sigruturd (l hivi rosd rnd sgroo o rll of lho sbov0 TsfTilg.)

ANDERSON COI.]NTY PURCHASING DEPARTMENT100 N. Main Street, Room 214

Clinton, Tennessee 377 16-3687

Telephone (865) 463-6841

Fax: (865) 457-6252

Pamela CothamPurchasing Agent

May 5, 2015

Ken Smith Auto Parts

Attn: Tim Gray2622 Texas AveKnoxville, TN 37921

Dear Mr. Gray,

This letter serves as notification that Anderson County intends to award your company the following:

Bid No. 4609:

Payment Terms:

Automotive Vehicle Parts Discount - OEM

Net 30 days

Approval is subject to County Commission approval of the contract. The bid results may include other

approved u"ndors and the list of approved vendors may be added to or deleted from during this period.

A certificate of Insurance must be submitbd within 30 days, which shall show the bid number and title'

Anderson County Government shall be named as an additional insured on all policies except worker's

compensation and auto. Insurance carrier ratings shall have a Best's rating of A-VII or better, or its equivalent.

Cancellation clause on certificate should strike out "endeavor to" and include a 30-day notice of cancellation

where applicable. Any deviations from the above requirements 4qgg! be disclosed to the Anderson County

purchasing Agent. Any liability deductibles or exclusions must also be disclosed. Exceptions can be granted ifapplicable.

Please sign the enclosed contract in blue ink and 7g!g411!1991!g!gg!9to my attention. once the contract has

been fully executed I will mail you a copy for your records.

please feel free to give me a call if you have any questions. We look forward to doing business with your

company.

Enclosure

Contract FileBid FileDepartment

/ \-/mela Cotham

Purchasing Agent

Contract for Services

This Agreement is made on this the lst dav of Julv, 20l5. between Anderson County, Tennessee,

a governmental entity and political subdivision of the State of Tennessee (hereinafter, "County") and Ken

Smith Auto parts (hereinafter, "Contractor") and for good and valuable consideration, the sufficiency of

which is hereby acknowledged, the parties agree as follows:

Contractor Services. Contractor agrees to provide services to County in the form of:

Automotive / Vehicle Discount (OEM), as Per Bid # with an option to renew

additional three vears.

Standard of performance. Contractor agrees to perform the services in a manner consistent with

the standard in the industry and to the satisfaction of the County.

Contractor Compensation. Contractor shall be paid by County for the Contractor's services

within thirty (30) days of invoicing from Contractor and completion of the contracted services. The

compensation to Contractor shall b-e calculated by: Bid #4609. Contractor-shall not receive additional

compensation for expenses including travel, hotel, food, etc., and only upon application to County'

Term. The term of this agreement shall begin on Julv 1.2015 and shall end on June 30.2016,

with an option to renew for an additional three (3) vears.

Release. Contractor hereby agrees to release and hold County harmless from and against any and

all claims, lawsuits, orthe like associated with County's performance of this agreement, or as it relates to

the past, present, or future financial condition of the County or the performance of Contractor's services

under this Agreement.

Default. In the event of default by the Contractor hereto, the County may bring suit against the

Contractor to enforce the terms of this Agriement. In such event, the prevailing party shall be entitled to

recover any remedies available at law and/or equity including reasonable afforney's fees and costs

associated with the default.

No Oral Modification. No modification, amendment, supplement to or waiver of this Agreement

or any of its provisions shall be binding upon the parties hereto unless made in writing and duly signed by

all the parties.

Waiver. A failure of any party to exercise any right provided for herein, shall not be deemed to

be a waiver of any right hereunder.

Entire Agreement. This Agreement sets forth the entire understanding of the parties as to the

subject matter and may not be modified except in a writing executed by all parties.

Severability. In the evenr any one or more of the provisions of this Agreement is invalid or

otherwise unenforceible, the enforceability of the remaining provisions shall be unimpaired.

Cancellation. In the event any party materially breaches, defaults or fails to perform hereunder,

this Agreement may be cancelled by the other party with cause on thirty (30) days written notice to the

other, if tt1. event constituting the breach, default, or failure is not cured during that tirne.

Exhibits. Any Exhibits attached hereto or incorporated herein are made a part of this Agreement

for all purposes. The expression "this Agreement" means the body of this Agreement and the Exhibits.

Multiple Counterparts; Effectiveness. This Agreement may be executed in multiple

counterparts, eich of which shall be deemed an original for all purposes and all of which shall be deemed,

collectively, one Agreement. This Agreement shall become effective when executed and delivered by all

the parties.

Jurisdiction. Each party hereby irrevocably consents to the jurisdiction of all state courts sitting

in Tennessee or all federal courts sitting in Knoxville, Tennessee and agrees that venue for any legal action

brought in connection with this Agreement shall lie exclusively in such courts.

Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties and

upon their respective successors, heirs, or assigns.

Choice of Law. This Agreement shall be governed and construed in accordance with the laws of

the State of Tennessee.

Notice. Any notice required or provided pursuant to this Agreement shall be in writing and sent

or delivered to the parties.

Titles and Subtitles. Titles of paragraphs and subparagraphs are for convenient reference only

and shall not have the effect of modi$ing, amending, or changing the express terms of this Agreement'

Assignment. This Agreement shall be assignable only upon the written consent of the non-

assigning partt. Consent to an issignment shall not be unreasonably withheld. In the event of assignment

or. *...irion, the terms and conditions of this Agreement shall be binding upon the parties and their

successors, assigns, heirs, executors, and/or administrators.

Further Documentation. The parties agree for themselves and their successors and assigns to

execute any and all instruments in writing which are or may become necessary or proper to carry out the

purpose and intent of this Agreement.

Vendor:

(Signature)

(Name of Company)

(Address)Anderson CountY Government:Administrative Approval :

(City, State and Zip) (CountY MaYor's SignaUre)

Adm inistrative Approval :By:(Printed Name and Title)

Date:(Purchasing Agent S igndure)

Approved as to Form:

Law Director

Wnwt,Anderson County Government

INVITATION TO BID(Formal)

Pamela Cotham, Purchasing Agent100 North Main Street, Courthouse, Rooms 214 and 218

Clinton, Tennessee 377163687(86s) 457-6251

pu rc has inq.@a nde rson tn.o rq(865) 457-6252 Fax

Bid No.: 4609

Date lssued: O2-25-14

Bids will be received until1130 a.m. Eastern Time on March 12,2415

Sealed bids subject to the_€94@I-&@S_€EC_@44!&I€ of this Formal Invitation to Bid, and any other data attached or incorporatedby reference. Bids will be received in the Office of the Anderson County Purchasing Agent until the date and time specified above, andat that lime publicly opened and read aloud.

THE ANDERSON COUNTY PURCHASING AGENT RESERVES THEANY OR ALL BIDS AND TO ACCEPT THE BID DEEMED FAVORABLE T

Pamela C ounty Purchasing Agent

AIVE ANY INFORMALITIES IN OR TO REJECTST IbFFEREST OF ANDERSON COUNW.

Services or Supplies

Automotiveruehicle Parts DiEcount - On'qrnat Eouilrrent fttanqtaclqr.er /OE[t) - To include all Countyvehicles and Departments; Include delivery to Motor Pool, 110 S. bowling St, Clinton, TN

Forthe period of July 1, 2015 through June 30, 2016

See Attached Specifi cations

It is our intent to request a three (3) year contract with renewal option.

Please furnish this office with your most current catalog along Wth bid. lf your bid varies from the speciftcationB, makefull explanation. A two-week writen notice muqt be given to theAnderson County PurchasingAgent prior to any priceor detivery charge inuease.($fufu brrt{f Aig garft^* alr*14- OtV-/r'rt/< )All vendoE must aubmit an I original and 1 full copy, including brochurea, oftheir bld.

Contact Purchasinq in writino with anv questions. Refer to General Terms and Conditions Secfion 1.2.

Bid #4609 AutomotiveA/ehicle Parts Discount-QEM

Automotive / Vehicle Parts Discount on OEM purchased by the Motor Pool;incf ude all County vehicles and Departments for the period of July 1,2Q15through June 30, 2016.

State the DISCOUNT off cash sale pricing you will offerAnderson County onAutomotiveAlehicle Parts for the above period of time.

Include delivery to various departments within Anderson County along with theAnderson County Motor Pool, 110 South Bowling Street, Clinton, TN 37716.

LESS - SD o/o otf current catalog pricing

It is our intent to request a three (3) year contract with a renewal option.

%oee"m€,,', {( fu/P,ru T€rz:Address/CitylST/Zip jZ? A-/ Bid Representative (pl'ease print)

r4tzt 6Z* g37b (4f,A 7-% - {r*-tPhone Number Fax Number

BID NUMBER: 4609

BID TITLE: Vehicle Parts (OEM)

THE CONTRACT BID DOCUMENTA.TION.

SECTION 2. BID INFORMATION

I acknowledge the receipt ofi(Please rvrite "Yes" if you received)Addenda l_ Addenda 2Addenda 3 Addenda 4

Please list and include in your bid packet all u,arrant),information concerning length and coverage belorv

AuMsGuaranteed days tillorder:

delivery after receipt of purchase

SECTION 3. VENDOR INFORMATION

Vendor Address

/d<- a*State 7W zip 3W2/rerephone N"*b", /&3 -bl,*J'{36

"tful

Taxpa,ver ldentification Number: Social Security. ErnployerIdentifi cat ion N unrber:

lf 4_ f 7rfd66What is the major service(ExplairuDescribe)

, g ', fu&l'furrzrW-EOrez1 *;tr.ryrftgo / : D,lJ -t {mi 'r,g.:_

FaxNumb,, /*e -7fu - ff 3 /

Contact Person (Plea.se

E-Mail Add

blue ink)

5

2.4 Additiona!.Shipping, Freight or Handling Fees

$ / ' Total. (To be added to bid.)---_---12

2.5 lf bid varies fronr the specifications, nrake fullexplanation. nA*2.6 Payment terms shall be _Vo'--7'O days.Offers of less than 20 days will not be considered inbid evaluation- Anderson County's normal paymentterms of Net 30 rvill be adopted if no other rerms are

quoted and accepted. /_,

2.7 Bid Pricing will remain stable L{ ?, days from bid

opening. - -#

2.8 Biddins on "all or none" basis _ Bidding on "lowitem" basis (1 (Please ctreck one;

2.9 Will you h9;nr additional purchases at this sanre price?L' Yes No

2.10 Cooperative Purchasing Agreement: Vendors are toindicate if it is pernrissible for other governmentalagencies in the State of Tennessee to purchase these itemsor services at the same price. Freight charges may beadjusted to reflect differences in delivery costs to otherlocations.

Please indicate vendor's approval of the CooperativePurchasing Agreement. r---- yes No

State of Tennessee Business l-igense Number:License # _ /0/i 7a 6 J_5 _State of Tennessee contractors' License Number:$ee item t. t t )License #

BID NUMIIER: 4609

BID TITLB: Vehiclc Parts (OEM)

SECTION 4. I NS U RA NC E R EO U I R EAIE NT C I] EC KLTST

l'he bicldcr arvardcd this bicl or contract rvill maintain. at their cxpcnse adcquate insurance co\/c'rage to protcct thcnr lionr claims arising undcr

the \\rorker's Compensation Acl an-r. and all claims tbr bodilf iniurl' and propcrty danrage 1o the Biddcr and to Andcrson Countl'Covernment u'hilc delivery, an<J se rvice arc being done. A ccrtitlcate of insurancc rlrrsf bc on llle in thc Purchasing Dcpartnrenl beforc rvork

may bcgin and must bc maintained until rvork is completed.

Only the items marked rvith an "X" arc applicablc to this bid and or contract.

l. X Workers CompensationEmployers LiabilitS,

2. K Commercial General Liability

X Occurrence Fornt OnlyX lnclude Premises LiabilityX Include ContractualX Include XCUX Include Products and Cornpleted Operations

X Include Personal InjuryX Include Independent Contractorsf, Include Vendors l-iability,f] Include Professional or E&O Liability

3. n Business Auto $ 1,000,000

n Include Garage Liability S1,000,000

tr Include Garaqe Keepers Liabilirl,tr Copy of Valid Drivers License

n Copy of Current Motor Vehicle Record

f, Copy of Current Auto Liability Declarations Page

4. n Crime CoveragesD Employee Dishonestyn Employee Dishonest-v Bond

5. tr Property Coveragestr Builders Risktr Inland Marinen Transportation

6. ! Perfornrance Bond Required - A One Hundred Percent ( 1007o) performance or an irrevocable lener of creditin favor of Anderson County Government at a federally insured financial institution. IIIUST be submitted beforepurchase order issued.

Certificate Holder Shalt Be: Anderson Count-r' Governntent, Clinton, Tennessee, and shatl shorv the bid number and title.Anderson Countv Government shall be named as an additional insured on all policies except rvorker's compensation and auto.lnsurance canier ratings shall have a Best's rating ol'A-VIl or better, or its equivalent. Cancellation clause on certificateshould strike out ''endeavor to" and include a 30-da,r* notice of cancellation rvhere applicable. Any deviations from the aboverequirements nrrsl be disclosed to the Anderson County Purchasing Agent. Any liability deductibles or exclusions must alsobe disclosed. Exceptions can be granted if applicable.

Bidders Statement and CertificationI understand the insurance requirements of these specifications and willcomply in fiif arvarded this bid and or contract. r agree to furnish the counq, g,ith proof oiins{n

ll within 2l (twentv-one) calendar days

Statutory limitsI 00.000/ I 00,000i500,000

$ 1.000,000 per occulrence$2.000,000 agsregate

=, n g'-fBid Representative Narde (pteasc prinr)

for the eruire term of the bid and or

ANDERSON COLINTY PURCHASING DEPARTMENT100 N. Main Street, Room 214


Telephone (865) 463-6841

Fax: (860 457-6252


May 5,2015

Ray Varner FordAttn: David LeoPPer

2026 N. Seivers BlvdClinton, TN 3771 6

Dear Mr. Leopper,

This letter serves as notification that Anderson County intelds to award your company the following:

Automotive Vehicle Parts Discount - OEMBid No. 4609:

Payment Terms: Net 30 days

Approval is subject to County Commission approval of the contract. The bid results may include other

apjroved vendon and the lisi ofapproved vendors may be added to or deleted llom during this period.

A certificate oflnsurance must be submitted within 30 days, which shall show the bid number and title.

Anderson county Government shall be named as an additional insured on all policies except worker's

compensation and auto. Insurance carrier ratings shalt have a Best's rating of A-VII or better, or its equivalent.

Cancellation clause on certificate should strike out "endeavor to" and include a 30-day notice ofcancellation

where applicable. Any deviations from the above requirements 4qgp.! be disclosed to the Anderson County


Please sign the enclosed contract in blue ink and return lhe originals to my attention. Once the contract has


please feel free to give mea call ifyou have any questions. We look forward to doing business with your

company.

Enclosure


Painela Co-fham

Purchasing Agent


This Agreement is made on this the lst dav of Julv, 2011 between Anderson County, Tennessee,

a governmental entity and political subdivision of the State of Tennessee (hereinafter, "County") and BavVarner Ford (hereinafter, "Contractor") and for good and valuable consideration, the sufficiency of which

is hereby acknowledged, the parties agree as follows:


Automotive / Vehicle parts Discount (OEM). as rrer Bid # 4609., with an oDtion to renew for an


Standard of Performance. Contractor agrees to perfonn the services in a manner consistent with


Contractor Compensation. Contractor shall be paid by County for the Contractor's services

within thirty (30) days of invoicing from Contractor and completion of the contracted services. The

compensation to Contractor shall bi calculated by: Bid #4609. Contractor-shall not receive additional

,o*p.nrution for expenses including travel, hotel, food, etc., and only upon application to County.

Term. The term of this agreement shall begin on July 1.2015 and shall end on June 30,2016.

with an orrtion tq renew for an additional three (3) vears.

Release. Contractor hereby agrees to release and hold County harmless from and against any and

all claims, lawsuits, or the like associated with County's performance of this agreement, or as it relates to

the past, present, or future financial condition of the County or the performance of Contractor's services



Contractor to enforce the terms of this Agreement. In such event, the prevailing party shall be entitled to

recover any remedies available at law and/or equity including reasonable attorney's fees and costs




all the parties.

Waiver. A failure of any parry to exercise any right provided for herein, shall not be deemed to

be a waiver of any right hereunder.


subject maffer and rnay not be modified except in a writing executed by all parties.

Severability. In the event any one or more of the provisions of this Agreement is invalid or

otherwise unenforceable, the enforceability of the remaining provisions shall be unimpaired.

Cancellation. In the event any party rnaterially breaches, defaults or fails to perform hereunder,

this Agreement may be cancelled by the other parry with cause on thirty (30) days wriffen notice to the

other, if the event constituting the breach, default, or failure is not cured during that time.

Exhibits. Any Exhibits attached hereto or incorporated herein are made apart of this Agreement

for all purposes. The expression "this Agreement" means the body of this Agreement and the Exhibits.

Multiple Counterpartsl Effectiveness. This Agreement may be executed in multiple

counterparts, each of which shall be deemed an original for all purposes and all of which shall be deemed,

collectively, one Agreement. This Agreement shall become effective when executed and delivered by all

the parties.

Jurisdiction. Each party hereby irevocably consents to the jurisdiction of all state courts sitting


brought in connection with this Agreement shall lie exclusively in such coutts.



Choice of Law. This Agreement shall be governed and construed in accordance with the laws ofthe State of Tennessee.



Ti6es and Subtitles. Titles of paragraphs and subparagraphs are for convenient reference only

and shall not have the effect of modifuing, amending, or changing the express terms of this Agreement.


assigning partt. Consent to an assignment shall not be unreasonably withheld. In the event of assignment

or *..riiion, the terms and conditions of this Agreement shall be binding upon the parties and their



execute any and all instruments in writing which are or may become necessary or proper to carry out the


Vendor:

(Signature)

(Name of Company)

(Address)Anderson County Government:Adm in istrative Approval :

(City, State and Zip) (County MaYor's Signaure)

Admin istrative Approval:(Printed Name and Title)

Date:(Purchasing Agent S igndure)


By:

Law Director

Anderson County Government


Pamela Gotham, Purchasing Agent100 North Main Street, Courthouse, Rooms 214 and 218

Clinton, Tenness ee 377 16-3687(865) 457-62s1

pu rc has i n g@a n de rso ntn.o rg(865) 457-6252 Fax

fftrt6rfiut

Bid No.: 4609

Date lssued z 02-25-14


)aled bids subject to the Gene'a,t Terms and Condffi of this Formal Invitation to Bid, and any other data atlached or incorporated' reference. eiOs win be rece e Office of the Anderson County Purchasing Agent until the date and time specified above, andthat time publicly opened and read aloud.

IE ANDERSON COUNry PURCHASING AGENT RESERVES THE RI AIVE ANY INFORMALITIES IN OR TO REJECT,IY OR ALL BIDS AND TO ACCEPT THE BID DEEMED FAVORABLE ST IN:FE,REST OF ANDERSON COUNTY.

Pamela , Anderson Purchasing Agent


\utomotiveNehicle Parla Discount - Oriainal Eauipment Manufacturer (OEM) - To include all County'ehicles and Departments; Include delivery to Motor Pool, 110 S. bowling St, Clinton, TN

'or the period of July 'l , 2015 through June 30, 2016

iee Attached Specifications

t is our intent to request a three (3) year contract with renewal option,

,lease fumish this office with your most cunent catalog along with bid. lf your bid varies from the specifications, make.rll explanation. A two-week written notice must be given to the Anderson County Purchasing Agent prior to any price,r deliveU charge increase.

rll vendors must submit an I original and 1 full copy, including brochures, of their bid.

)ontact Purchasing in wri with Refer to General Terms and Conditions Section

Lfu€W'+ "'

EF&T *

'..::i Bid #4609 AutomotiveA/ehicle Parts Discount-OEM

Automotive / Vehicle Parts Discount on OEM purchased by the Motor Pool;include all County vehicles and Departments for the period of July 1, 2015through June 30, 2016.

State the DISCOUNT off cash sale pricing you will offer Anderson County onAutomotiveA/ehicle Parts for the above period of time.


LESS - ;.? Yo off current catalog pricing,


?aY tfaztte- **Company Name

a,o;zb N,UatsEc 6,,fuu#> 8t2z>,f t ",,< .327/1 DAut^ (EF*-AddresslCitylSTlZip Bid Representative (please print)

(gts) tt6^ o?c*/'Phone Number

( tzltt I Ug7 -A/ qAFax Number

BID NUMBER: 4609



I I acknowledge the receipt of:(Please write "Yes" if you received)Addenda |'/eb Addenda 2 y€6Addenda 3ye-- Addenda o yPPlease list and include in your bid packet all warrantyinformation concerning length and coverage below("Standard Mfg. Warranty" is unacceptable):

Guaranteed days till delivery after receipt of purchase

Additional Shipping, Freight or Handling Fees

$ n Total. (To be added to bid.)

If bid varies from the specifications, make fullexplanation.Payment terms shall be % days.Offers of less than 20 days will not be considered inbid evaluation. Anderson County's normal paymentterms of Net 30 will be adopted if no other terms are

quoted and accepted.

Bid Pricing will remain stable days from bid

Bidding on "all or none" basis44.L Bidding on "lowitem" basis (Please check one)Will you honor additional purchases at this same price?

,/ yes

-

No

0 Cooperative Purchasing Agreement: Vendors are toindicate if it is permissible for other govemmentalagencies in the State of Tennessee to purchase these itemsor services at the same price. Freight charges may beadjusted io reflect differences in delivery costs to otherlocations.

Please indicate vendor's approval of the CooperativePurchasing Agreement. / Yes No

rte of Tennessee Business License Number::ense #

rte of Tennessee Contractors' License Number:(See item I.l I):ense #

SECTTON 3. VENDOR INFORMATION

Vendor Address

/l nn-z-ttlCity.

State 6t Zip-SZZt_b

Telephon e Number lW - 4S 7- O7o4

FaxNumber R6-4€7-8tQ2

f ,.f/- -

,^

Contact Person (Please Print)

Taxpayer Identification Number: Social Security, Employer

Identification Number:

a\- /^</1 , <

What is the major service or product your company provides?

(Explain/Describe)

t-r*r> t/Eltttt a <

Vendor Name

E-Mail Address

blue ink)

BID NUMBER: 4609


SECTION 4. INS A RA NCE REO U I REME NT C H ECKLIS T

Thc bidder awardcd this bid or contract will maintain, at their oeense ade4uale insurance coverage to protcct thcrn from claims arising underthe Worker's Compensation Acq any and all claims for bodily injury and prcperty damage to thc Bidder and to Andcrson CountyGovcmment while delivery and service are bcing done. A c€rtificaG of insurarc€ 44{t be on filc in thc Purchasing Dcpartmcnt before wotkmay bcgin and must be maintained until work is complctcd.

Only the items marked with an '(X" are applicable to this bid and or contract.

l. X Workers CompensationEmployers Liability

2. X Commercial General Liability

X Occurrence Form OnlyX Include Premises LiabilityX Include ConhactualX hclude XCUX Include Products and Completed Operationstr Include Personal InjurlE Include lndependent Contractorstr Include Vendors Liabilitytr Include Professional orE&O Liability

3. I Business Auto $1,000,000D Include Garage Liability $1,000,000n Include Garage Keepers Liability

E Copy ofValid Drivers LicenseU Copy ofCurrent Motor Vehicle Record! Copy ofcurrent Auto Liability Declarations Page

4. D Crime Coverlgesn Employee Dishonestytr Employee Dishonesty Bond

5. n Property Coyeragesn Buitders Risktl Inhnd Marine! Transportation

6. f] Performance Bond Required - A One Hundred Percent (100elo) performance or an irrevocable letter ofcreditin favor of Anderson County Govemment at a federally inswed financial institution. MU,Sr be submitted beforepurchase order issued.

Certificate llolder Shall Be: Anderson County Govemment, Clinton, Tennesseg and shall show the bid number and title.Anderson County Govemment shall be named as ar additional insured on all policies except worker's comFen-<ation and auro.Insuranc€ carier ratings shall have a Best's rating ofA-VII or better, or its equivalent. Cancellation clause on certificateshould shike out "endeavor to" and include a 30iay notice ofcancellation where applicable. Any deviations from the aboverequirements ntust be disclosed to the Anderson County Purchasing Agent. Any liability deductibles or exclusions must alsobe disclosed. Exceptions can be granted ifapplicable.

Bidders Statement and CertificationI understand the insurance requirements ofthese specifications and will comply in full within 21 (twentv-one) calendar davsif awarded this bid and or contract. I agree to furnish the county with for the entire term of the bid and orcontract.

- v llara4AtL Fa*-Vendor Name

DAU/t- U?pE/!Bid Representative Name (Ptease Print)

Statutory limitsI 00,000/l 00,000/500,000

$ 1,000,000 per occurrence

$2,000,000 aggregate

6

Signature


Clinton, Tennesse e 37 7 L6-3687

Telephone (865) 463-6841

Fax: (865) 457-6252


May 5,2015

Rusty Wallace ChevroletAttn: Larr Leach

224 S. Main Street

Clinton, TN 3 77 1 6

Dear Sirs,


Bid No. 4609:

Payrnent Terms:

Approval is subject to County Commission approval ofthe contract' The bid results may include other

;ir;;;; ";"; and the tisi of ;pprou"d u"nio.. nl"y be added to or deteted from during this period.

A certificate oflnsurance must be submitted within 30 days, which shall show the bid number and title'

AndersonCountyGovernmentshal|benamedasanadditionalinsuredonallpoliciesexceptworker,scompensation and auto. tnsurun""

"u.ri"r.atings shall have a Best's rating of A-VII or better, or its equivalent'

cancellation clause on certificate should strike"out "endeavor to" and include a 30-day notice ofcancellation

*h",e "ppli"uul".

Any deviations from the above requirements 4gg! be disclosed to the Anderson Counfy

purchasing Agent. Any liability deductibles or exclusions must afiIbe disclosed' Exceptions can be granted ifapplicable.

Pleasesigntheenclosedcontractinblueinkandreturntheoriginalstomyattention.oncethecontracthasbeen fully executed I will mail you a copy for your records'

please feel free to give me a call if you have any questions. we look forward to doing business with your

company.

Purchasing Agent

Enclosure



Net 30 days


This Agreement is made on this the lst dav of July. 2011 between Anderson County, Tennessee,

a governmental entity and political subdivision of the State of Tennessee (hereinafter, "County") and RustY

Vfallace Ford (heriinafter, "Contractor") and for good and valuable consideration, the sufficiency of

which is hereby acknowledged, the parties agree as follows:

Contractor Services. Contractor agrees to provide services to in the formCountywith a

of:renew forAutomotive / Vehicle Discount (O id#4 tion

a@



contractor compensation. contractor shall be paid by county for the contractor's services

within thirty (30) days of invoicing from Contractor and completion of the contracted services' The

compensation to Contractor shall b-e calculated by: Bid #4609: Contractor-shall not receive additional

.orp.nrution for expenses including travel, hotel, iood, etc., and only upon application to County'

Term. The term of this agreement shall begin on Julv l,2015 and shall end on Ju{re 30.2016'

with an option to renew for an additional three (3) vears'

Release. contractor hereby agrees to release and hold county harmless from and against any and

all claims, lawsuits, or the like associaied with county's performance of this agreement, or as it relates to

the past, present, or future financial condition of the-county or the performance of contractor's services



contractor to enforce the terms of this Agreement. In such event, the prevailing party shall be entitled to





all the parties.

waiver. A failure of any party to exercise any right provided for herein, shall not be deemed to

be a waiver of anY right hereunder.


subject matter and"may not be modifie-d except in a writing executed by all parties'


otherwise unenforceable, the enforceabiiity orthe remaining provisions shall be unimpaired'

cancellation. In the event any party materially breaches, defaults or fails to perform hereunder,

this Agreement may be cancelled by the othlr party *ith ,uure on thirty (30) days written notice to the

other, if the event constituting the breach, defaulf or failure is not cured during that time'

Exhibits. Any Exhibits attached hereto or incorporated herein are made a paft of this Agreement

for all purposes. The expression "this Agreement" means itt" boay of this Agreement and the Exhibits'

Multiple Counterparts; Effectiveness. This Agreement may be executed in multiple

counterparts, each of which ihatt b. deemed an original for all purposes and all of which shall be deemed'

collectively, one Agreement. This Agreement shal-i becorne efiective when executed and delivered by all

the parlies.


in Tennessee or all federal courts sitting in Knoxvilte, Tennessee and agrees that venue for any legal action








Titles and Subtitles. Titles of paragraphs and subparagraphs are for convenient reference only

and shall not have the effect of modifying, amending, or changing the express terms of this Agreement'


assigning party. consent to an assignment shall not be unreasonably withheld. In the event of assignment

or succession, the terms and conditions of this Agreement shall be binding upon the parties and their

Successors, assigns, heirs, executors, and/or adminiStrators.


execute any and all instruments in writing which urc o, may become necessary or proper to carry out the


Vendor:

(Signature)

(Name of ComPanY)

(Address)

Anderson CountY Government:

Administrative APProval :

(City, State and Zip) (CountY MaYor's S ignaUre)

Administrative APProval:

(Printed Name and Title)

Date:(Purchasing Agent Signdure)


B

Law Director




Clinton, Tenness ee 377 16-3687(865) 4s7-6251

pu rc has i n q@a n d e tqo ntn.o rg(865) 4574252 Fax

%Bid No.: 4609

Date lssued: A2-25'14


:aled bids subject t o the-engrallermq_enC9o,tglllorrtof this Formal Invitation to Bid, and any other data attached or incorporated.reference.Bidswi||bemrsoncountyPurchasingAgentunti|thedateandtimespecifiedabove,andthat time publicly opened and read aloud.

1E ANDERSON COUNTY PURCHASING AGENT RESERVES THE AIVE ANY INFORMALITIES IN OR TO REJECT.IY OR ALL BIDS AND TO ACCEPT THE BID DEEMED FAVORABLE EST OF ANDERSON COUNTY.

Pamela m, Anderson Purchasing Agent


ent Uanufacturyr (9FM) - To include all County

@e[va'toMotorPoo|,110S.bow|ingSt,C|inton,TN'orthe period of July 1, 2015 through June 30, 2016

;ee Attached Specif ications

r is our intent to request a three (3) year contract with renewal option'

lease furnish this office with your most cuffent catialog along with bid. lf your bid varies from the specifications, make

tll explanation. A two-week written notice must be given to the Anderson County Purchasing Agent prior to any price

r delivery charge increase.

ll vendor must submit an 1 original and 1 full Gopy, including brochures, of their bid.

ontact Purchasing in wri with any s. Refer to General Terms and Conditions Section

Bid #4609 Automotive/Vehicle Parts Discount-OEM

Automotive / Vehicle Parts Discount on OEM purchased by the Motor Pool;include all County vehicles and Departments for the period of July 1, 2015through June 30, 2016.

State the DISCOUNT off cash sale pricing you will offer Anderson County onAutomotiveA/ehicle Parts for the above period of time.


LESS - ( ,"^l tO ? 0 o/o offcurrent catalog pricins


Date

Address lCitylSTlZip

F { 447 oQt{Phone Number

&as 4,2'74t(Fax Number

BID NUMBER: 4609



I I acknowledge the receipt of:(Please write "Yes" if you received)Addenda l_ Addenda 2Addenda 3 Addenda 4

Please list and include in your bid packet all warrantyinformation concerning length and coverage below("standard Mfg. Wananty" is unacceptable):

Guaranteed days till delivery after receipt of purchase

order:


$ Total. (fo be added to bid.)

If bid varies from the specifications, make fullexplanation.Payment terms shatl be % daYs.

Offers of less than 20 days will not be considered inbid evaluation. Anderson County's normal paynient

terms of Net 30 will be adopted if no other terms are

quoted and accepted.

Bid Pricing will remain stable davs from bidopenmg.Bidding on "all or none" basis- Bidding on "lowitem" basis (Please check one)

Will you honor additional purchases at this same price?Yes No

0 Cooperative Purchasing Agreement: Vendors are toindicate if it is permissible for other governmentalagencies in the State of Tennessee to purchase these itemsor services at the same price. Freight charges may be

adjusted to reflect differences in delivery costs to otherlocations.

Please indicate vendor's approval of the CooperativePurchasing Agreement. Yes No

rte of Tennessee Business License Number::ense #

rte of Tennessee Contractors' License Number:(See item I.l I):ense #


cn, (J/r'rrAJsat"fu zip -i77/*r"r"p(n"Nuâ", i/h/ 6/ O4/{FaxNumb* f// /43 N/

Contact Person (Please Print)tlt/ t"rq.n @ /rr- * 'E-Mail Address


Identification Number:


(Explain/Describe)

si ure:

lue ink

BID NUMBBR: 4609


SECTION 4. INSURANCE REO UIREMENT CHECKLIST

Tbe bidder swarded rhis bid o! contact will maintain, at their expense adequale insurancr covengc to protect thern from claims arisilg under

the Worker's Compcnsation Act, any and all claims for bodily injury aDd property damagc to thc Bidder alld to Anderson County

Govemmctt while delivcry and scrvicc arc bcing done. A certificate of insurance 449 be on {ile in thc Purchasing Depafinent before wotkmay begin and must be maintaincd until work is completed.

OnIy the items marked with an "X" are applicable to this bid and or contract.


$ 1,000,000 per occurence$2,000,000 aggregate

X Occurrence Form OnlyX lnclude Premises Liabilitytr Include ContractualX Include XCUA Include Products and Completed Operations

tr tnclude Personal InjurYX Include Independent Contractors

n Include Vendors Liability! Include Professional or E&O Liability

g. ! Business Auto $1,000,000

tr Include Garage Liability $l'000'000tr Include Garage Keepers Liability! Copy ofValid Drivers License

n Copy ofCurrent Motor Vehicle Record

tr Copy ofcurrent Auto Liability Declarations Page

q- D Crime Coveragetr Employee Dishonesty

tr Employee Dishonesty Bond

5. n Property Coveragestr Builders Risktr Inland Marinen Transportation

6. I performance Bond Required - A One Hundred Percent (100%) performance or an irrevocable letter ofcredit

in favor ofAnderson County Govemment at a fe<lerally insured financial institution. ty'LI,Sf be submitted before

purchase order issued.

Certilicate Holder Shall Bs Anderson County Government, Clinton, Tennessee, and shall show the bid number and title'

Anderson County Government shall be named is an additional inured on ail policies exccpt worker's-comPensation and auto.

Insurance canieiratings shall have a Best's rating of A-VII or better, or its equivalent. Canc.ellation clause on certificate

should strike out ..endeavor to" and include a 30day notice ofcancellation where applicable. Any deviations fiom the above

r€quirements ,t ,lJt be disclosed to the Anderson County Purchasing Agenl Any liability deductibles or exclusions must also

be disclosed. Exceptions can b€ granted ifapplicable-

dor Name



fIi

Bidders Statement and Certification

Name (Plcase Print)

ANDERSON COLINTY PURCHASING DEPARTMBNT100 N. Main Street, Room 214


Telephone (865) 463-6841

Fax: (865) 457-6252


May 5,2015

Secret City Inc.Attn: Johnny Hicks1005 Oak Ridge TurnPike

Oak Ridge,IN 37830

Dear Mr. Hicks,


Bid No. 4609:

Payment Terms:


Net 30 days

Approval is subject to county commission approval of the contract. The bid results may include other

approu"d u"ndoo and the lisi of approved veniors may be added to or deleted fiom during this period.

A certificate oflnsurance must be submitbd within 30 days, which shall show the bid number and title'

Anderson County Government shall be named as an additional insured on all policies except worker's

compensation and auto. Insurance carrier ratings shall have a Best's rating of A-VII or better, o^r its equivalent.

Cancellation clause on certificate should strike-out "endeavor to" and include a 30-day notice ofcancellation

where applicable. Any deviations from the above requirements pggg! be disclosed to tlre Anderson County


please sign the enclosed contract in blue ink and return lhe originals to my attention. Once the contract has


please feel free to give me a call if you have any questions. We look forward to doing business with your

company.

Sincerely,

,"9. RPurchasing Agent

Enclosure



This Agreement is made on this the lst dav of Jurv. 2Oriletween Anderson county, Tennessee,

agovemmentalentityandpolitical,uuoiuffienneSSee(hereinafter'..County'')andSecret City lnc. (hereinafter, "Contractor") una fo,. goJ una valuable ton'id"'ution' the sufficiency of

*ht.h " h.t.by acknowledged, the parties agree as follows:

contractor Services. Contractor agrees to provide services to Counry in the form of:

Automotive,/ Vehicle Parts Discount (OEM)' as per Bid # 4609' with an option to renew for an


standard of performance. contractor agrees to perform the services in a manner consistent with

rhe standard in the industry and to the satisfaction of the county'

contractor compensation. contractor shall be paid by county for the contractor's services

within thirty (30) days of invoicing from conrracior-und'ro,opietion of the contracted services' The

compensation to'coritractor shail b-e calculated by:-Bid #4609- contractor-shall not receive additional

compensation for expenses including travel, hotel, iooo, .t"Jno *ly upon application to county'

Term. The terrn of this agreement shall begin on Julv 1' 2015 and shall end on June 3'0' 2016'

with an option to renew for an additional three (3\ vears'

Rerease. contractor hereby agrees to release and hold county harmless from and against any and

all claims, rawsuits, orthe rike assoliaLo wittr county's performance-of this agreement' or as itrelates to

the past, present, or future financial condition of thetounty or the performanie of contractor's services

under this Agreement'

Default. In the event of default by the contractor hereto, the county may bring suit against the

contractor to enforce the terms of this Agreemenr. 'i"

,r.t, .u.nt, the prevailing party shall be entitled to

recover any remedies available at law and/or.quiry including reasonable attorney's fees and costs

associated with the default'

No Orar Modification. No modification, amendment, supplement to or waiver of this Agreement

or any of its provisions shail be binding upon tne parties hereto unt.., made in writing and duly signed by

all the Parties.

waiver. A failure of any party to exercise any right provided for herein, shalr not be deemed to

be a waiver of anY right hereunder'

Entire Agreement. This Agreement.sets forth the entire understanding of the parties as to the

subject matter u,rd-may not be modifiei except in a writing executed by all parties'

Severability. In the event any one or more. gf tht lt.,o^Ylsions

of this Agreement is invalid or

otherwise unenforceable, the enforceabiiity orthe remaining provisions sha'be unimpaired'

cancellation. In the event any party materially breaches, defaults or fails to perform hereunder'

this Agreement may be cancelled by the-other party with cause on thirty (30) days written notice to the

other, if the event constituting the breach, defauli, or-f.irrr. is not cured during that time'

Exhibits. Any Exhibits attached hereto or incorporated herein are made a part of this Agreement

for all purposes. The expresrion-..tlris Agreement" means it,, uooy of this Agreement and the Exhibits'

MultipleCounterpartslEffectiveness.ThisAgreementmaybe.executedinmultiplecounterparts, each of which shall be deemed un originul for all-purposes and all of which shall be deemed'

collectively, one Agreernent. rt i, egr.ement shail become efiective when executed and delivered by all

the Parties.










Titles and subtitles. Titles of paragraphs and subparagraphs are for convenient reference only

and shall not have the effect of rnodifuing, amending, or changing the express terms of this Agreement'


assigning party. Consent to an issignment shall not bJunreasonably withheld. In the event of assigmnent




execute any and all instruments in writing which ir. o, may become necessary or proper to carry out the

purpose and intent of this Agreement-

Vendor:

(Signature)

(Name of CompanY)

(Address)


Administrative APProval :

By:

(City, State and Zip) (CountY MaYor's Signatrre)

Administrative APProval:(Printed Name and Title)

Date:(Purchasing Agent Signdure)


Law Director




Clinton, Tenness ee 377 16-3687(86s) 457-62s1

p u rchas i n q@a nderso ntn.o rg(865) 457$252 Fax

$wt&tM&

Bid No.: 4609

Date lssued: O2-25-14


,af ed bids subjeci b lcf|e_gengralTerml 3&-Co,1q!!gogsof this Formal Invitation to Bid, and any other data attached or incorporated

; r"G*"E. -e'i,.d"G[

U.Gffed'in tn" Office of the Anderson County Purchasing Agent until the date and time specified above, and

that time publicly opened and read aloud.

.{E ANDERSON COUNTY PURCHASING AGENT RESERVES THE RIG AIVE ANY INFORMALTTIES IN OR TO REJECT

{Y OR ALL BIDS AND TO ACCEPT THE BID DEEMED FAVORABLE I ST EST OF ANDERSON COUNTY

Pamela m, Anderson nty Purchasing Aggnt


\utom ive/Vehicle Parts Discsunt r ent Man ufactu rdr (O EM\T o include all County

,ehicles anO Departments; incldde delivery to Motor Pool, ori, TN

the period of July 1,2015 through June 30, 2016

iee Attacheci Specifi cations

t is our intent to request a three (3) year contract with renewal option'

,lease furnish this office with your most cunent catalog along with bid. lf your bid varies from the specifications, make

Jll explanation. A two-week written notice must be giv6n to tie Anderson County Purchasing Agent prior to any price

'r delivery charge increase.

tll vendors must submit an 1 original and 1 full copy, including brochures, of their bid'

)ontact with s. Refer to General Terms and Conditions Section

hW&sa#Bid #4609 AutomotiveA/ehicle Parts Discount-OEM

Automotive / Vehicle Parts Discount on OEM purchased by the Motor Pool;incf ude all County vehicles and Departments for the period of July 1 ,2015through June 30, 2016.

State the DISCOUNT off cash sale pricing you will offer Anderson County on

AutomotiveA/ehicle Parts for the above period of time.


LESS. 25 o/oo/o off current catalog Pricing


3-)-(Date

po{ o , ?^,lrp tf)t oar- ^fth ar.? Hf9bg^:/f ffirp

Bid Representative (ple:ase print)

6ur, Vaz- lLTo 6b^ 42,- joaf -Phone Number Fax Number

BID NUMBBR: 4609

BID TITLB: Vehicle Parts (OEM)


I I acknowledge the receipt of:(Please write "Yes" if you received)Addenda l_ Addenda 2

Addenda 3 Addenda 4

Please list and include in your bid packet all warrantyinformation concerning length and coverage below("standard Mfg. Warranty" is unacceptable):

Guaranteed days till delivery.after receipt of purchase

order: J


$ O Total. (To be added to bid-)

,-ecifications, make fullexplanation.Payment terms shall be % daYs.

Offers of less than 20 days will not be considered in

bid evaluation. Anderson County's normal payment


quoted and accePted.

Bid Pricing will remain stable days from bid

opening.Bidding on "all or none" basis- Bidding on "lowitem" basis (Please check one)

Will you honor additional purchases at this same price?

Yes No

.0 Cooperative Purchasing Agreement: Vendors are to

indicate if it is permissible for other governmental

agencies in the State of Tennessee to purchase these iterns

oi services at the same price. Freight charges may be

adjusted to reflect differences in delivery costs to other

locations.

Please indicate vendor's approval of the Cooperative

Purchasing Agreement. Yes No

Ite of Tennessee Contractors' License Number:See item I.l I)


City

State TrtTelephone Number

FaxNumb * 8b? Ua'L' 3 os

Contact Person (Please Print) ,

. = -T^' , ,, llt'cfuE-Mail Address


Identi fication Number:

n^- ,, âL/7What is the major(Explain/Describe

service or product your company provides?

Authorizing Signatu re:

lte of Tennessee Business L-icense Number:cense# /7a trA''

cense #

BID NUMBER: 4609

BID TITLE: Vehicle Parts (OBM)

SECTION 4. INS ARANCE REOAIREMENT CHECKLIST

Thc bidder awarded this bid or codract will maintain, at their fipense adequate insurancc clvorage to prot€ct thern from claims arising undertlle Worker's Compensation Act, any and all ctaims for bodily injury and property damage to the Bidder and to Andqson CountyGovemment while delivery ard servic€ are being done. A ccrtificatc of insurance 4z$ be on file in the Purchasing Dcpafimcnt before workmay begin and must be maintained urtil work is completed.

Only the items marked with an "X" are applicable to this bid and or contract.

t. X Workers CompensationEmployers Liability


: X Occurrence Form OnlyX Include Premises LiabilityX Include Coritractual

X Include XCU " '"

X Include Products and Complete"d OperationsX Include Personal Injury

.,X IncludeJndependent Contractors

n Include Vtindois l-iabilityn Include Profeslional or E&O Liability

3. t] Business Autotr Include Garage Liabilityn Include Garage Keepers Liabilitytr Copy of Valid Drivers License

! Coply;bf Current Motor Vehicle Record

! Copy ofcurreit Auto Liability Declarations Page

+. I crime coverages! Employ€e Dishonesty

! Egrployee.DishonestyBond.

s. E Property coveragestr Builders Risktr Inland Marine

. tr " Tr4nsportatioq' j-' " '

6- [ Peiformance Bond Required -A One Hundred Percent (l0flo) perfonnance or an irrevocable letier ofcreditin favor ofAnderson County Govemment at a federally insured financial institution- l{[!be submitted before


Certilicrte Holder Shall Be: Anderson County Govemrnent, Clintorl Tennessee, and shall show the bid r'umbel and title.Anderson County Government shall be named as an additional insured on atl policies except worker's compensafion and auto.

Insurance carrier ratings shall have a Besfs rating of A-VII or better, or its equivalent. Cancellation clause on certificate

should saike out 'tndeavor to" and include a 30{ay notice ofcancellation where applicable. Any deviations &om the above

requfu€ments 4gg be disclosed to the Anderson County Purchasing Agent. Any tiability deductibles or exclusions must also

be disclosed- Exceptions canb€ gfanted ifapplicabb. rBidders Statement and Certification

I understand the insurance requirements of these specffications and will comply in firll within 2! j!:gegi@!9)S4!9!!!94!gJ!ifawarded lhis bid and or contract. I agree to fimish the county with proofofinsurance for the entire tprrn ofthe bid and orcontract. n ^ r

Statutory limitsI 00,000/1 00,000/500,000

$ 1,000,000 per occurence$2,000,000 aggregate

$1,000,000$1,000,000

6

orized Signature

Bid Representa



Telephone (865) 463-6841

Fax: (865) 457-6252


May 5, 2015

West ChevroletAttn: Steve Pennington3450 Airporl HwyAlcoa, TN 37701

Dear Mr. Pennington,


Bid No. 4609:

Payment Terms:


Net 30 days

Approval is subject to county commission approval of the contract. The bid results may include other

"pp.ou"a u"naoo and the lisi of approved veniors may be added to or deleted from during this period'

A certificate of Insurance must be submitbd within 30 days, which shall show the bid number and title'

Anderson county Government shall be named as an additional insured on all policies except worker's

compensation and auto. Insurance caffier ratings shall have a Best's rating of A-VII or better, or its equivalent'

Cancellation clause on certificate should strike-out "endeavor to" and include a 3o-day notice ofcancellation

where upplicaute. Any deviations from the above requirements must be disclosed to the Anderson county

purcbasing Agent. Any liability deductibles or exclusions must also be disclosed. Exceptions can be granted ifapplicable.

Pfease sign the enclosed contract in blue ink and ry!:u!4J!!!g3!!E!&gls to my attention' Once the contract has

been fully executed I will mail you a copy for yourrecords.

please feel free to give me a call if you have any questions. we look forward to doing business with your

company.

Purchasing Agent

Enclosure



This Agreement is rnade on this the I st day of Julv, 20l 5, between Anderson County, Tennessee,

a govemmental entity and political subdivision oittt. stut. of Tennessee (hereinafter, "County") and West

Cilevrolet (hereinafter, "Contractor") and for good and valuable consideration, the sufflrciency of which is

hereby acknowledged, the parties agree as follows:


tive / Vehicle Parts Discount (OEM). as per Bid # 4609' with an option to renew for




contractor compensation. contractor shall be paid by counry for the contractor's services

within thirty (30) days of invoicing from Contractor and completion of the contracted services' The

compensation to Contractor shall b-e calculated by: Bid #4609: Contractor-shall not receive additional

,o*p.nrution for expenses including travel, hotel, food, etc., and only upon application to County'

Term. The term of this agreement shall begin on Julv l,2015 and shall end on June 30,2016'

with an option to renew for an additional three (3) vears'

Release. Contractor hereby agrees to release and hold County hannless from and against any and

all claims, lawsuits, or the like associatea wittr county's performance of this agreement, or as it relates to

the past, present, or future financial condition of the county or the performance of contractor's services


Default. tn the event of default by the conffactor hereto, the county may bring suit against the

contractor to enforce the terms of this Agreement. In such event, the prevailing party shall be entitled to





all the parties.

Waiver. A failure of any party to exercise any right provided for herein, shall not be deemed to

be a waiver of anY right hereunder.


subject matter and"rnay not be modified except in a writing executed by all parties'


otherwise unenforceable, the enforceabiiity of tne remaining provisions shall be unimpaired'

cancellation. In the event any party materially breaches, defaults or fails to perform hereunder,

this Agreement may be cancelled by the other parfy *ith ,uure on thirty (30) days written notice to the

other, if the event constituting the breach, default, or failure is not cured during that time'

Bxhibits. Any Exhibits attached hereto or incorporated herein are made a part of this Agreement

for all purposes. The expression "this Agreement" means ih. uoay of this Agreement and the Exhibits'

Multiple Counterpartsl Effectiveness. This Agreement may be executed in multiple

counterparrs, each of which it utt u. deemed an original for all purposes and all of which shall be deemed'

collectively, one Agreement. This Agreement shal-l become efiective when executed and delivered by all

the parties.






Choice of Law. This Agreement shall be govemed and construed in accordance with the laws of



or delivered to the Parties.

Tifles and Subtitles. Titles of paragraphs and subparagraphs are for convenient reference only

and shall not have the effect of modifying, amending, or changing the express terms of this Agreement'


assigning party. consent to an issignment shall not bJunreasonably withheld. In the event of assignment


Successors, assigns, heirs, executors, and/or adminiStrators.


execute any and all instruments in writing which ir. o, may become necessary or proper to carry out the

purpose and intent of this Agreement'

Vendor:

(Signature)

(Name of ContPanY)

(Address)


Adrn in istrative APProval :

(City, State and ZiP) (CountY MaYor's Signaure)

Adm in i strative APProval :

(Printed Name and Title)

Date:(Purchasing Agent S i gndure)


B

Law Director




Clinton, Tenness ee 377 16-3687(86s) 4574251

p q!'chas i n q @a n d erso ntn' o rg(865) 457 -6252 Fax

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Bid No.: 4609

Date lssued i 02-25'14


)aled bids subject t o he Genenl Ten rs and Condito of this Formal Invitation to Bid, and any other data attached or incorporated'reference'Bidswi||bemrsoncountyPurchasingAgentunti|thedateandtimespecifiedabove,andthat time publicly opened and read aloud.

{E ANDERSON COUNTY PURCHASING AGENT RESERVES THE RIG ANY INFORMALITIES IN OR TO REJECT

{Y OR ALL BIDS AND TO ACCEPT THE BID DEEMED FAVORABLE tr EST OF ANDERSON COUNW.

Pamela m, Anderson Purchasing Agent


rutomotive/Vehicle Pa Discount - Oriqinal Equipmen! Mlangfi - To include all CountY

ehicles and Departments; ol, 110 S. bowling St, Clinton, TN

or the period of July 1 , 2015 through June 30, 2016

ree Aftached Specifications

. is our intent to request a three (3) year contract with renewal option'

lease furnish this office with your most current catalog along with bid. lf your bid varies from the specifications, make

tll explanation. A two-week written notice must be giv6n to the Anderson County Purchasing Agent prior to any price

' delivery charge increase.

ll vendors must submit an 1 original and I full copy, including brochures, oftheir bid.

ontact with an sfions. Refer to General Terms and Conditions Section

.4wqkBid #4609 AutomotiveA/ehicle Parts Discount-OEM

Automotive / Vehicle Parts Discount on OEM purchased by the Motor Pool;

include all County vehicles and Departments for the period of July 1 ,2015through June 30, 2016.

State the DISCOUNT off cash sale pricing you will offer Anderson County on

AutomotiveA/ehicle Parts for the above period of time.

Include delivery to various departments within Anderson County along with the

Anderson County Motor Pool, 110 South Bowling Street, Clinton, TN 37716-

LESS - AS o/o off current catalog Pricing


ignat

/n,

Company Name

Phone Number Fax Number

BID NUMBER: 4609

BID Vehicle Parts (OEM)

SECTION 2. BTD INFORMATION

1 I acknowledge the receipt of:(Please write "Yes" if you received)

quoted and accePted.

Bid Pricing will remain stable

Guaranteed days till delivery after receipt ofpurchase,1order: /-.

Addenda l_ Addenda 2

Addenda 3 Addenda 4

Please list and include in your bid packet all warrantyinformation concerning length and coverage below("standard Mfg. Warranfy" is


$ O Total. (To be added to bid.)

If bid varies from the specifications, make fullexplanation.Payment terms shall be daYs.

Offers of less than 20 days will not be considered inbid evaluation. Anderson County's normal payment


60 days from bidopenlng.Bidding on "all or none" basis- Bidding on "lowitem" basis (Please check one)

Will you ho4or additional purchases at this same price?- t/Y"t No

t0 Cooperative Purchasing Agreement: Vendors are toindicate if it is permissible for other governmental

agencies in the State of Ternessee to purchase these itenns

or services at the same price. Freight charges may be

adjusted to reflect differences in delivery costs to other

locations.

Please indicate vendor's approval of the CooperativePurchasing Agreem ent. t/ Yes No

rte of Tennessee Business License Number:;;';;#- €2 O-fVl/lrte of Tennessee Contractors' License Number:(See item I .I I )


Vendor Address

cirv frfcr<stut" 7h , z:n ,7 7 7il/

relephon "Nuâ", &6J*' 6&/ - JT {O


ldentification Number:


(Explain/Describe)

:ense #

BID NUMBER: 4609

BID TITLB: Vehicle Parts (OEM)

SECTION 4. INS A RA NC E REO U IREME NT CHECKLIS T

Thc biddcr awarded this bid or coDtract will maintain, al their expense ade4uale insuronce coverage to plot€ct them from claims a.rising undcr

the Worker's Compcnsation Act, any and all claims for bodily injury ard prcperty damage to lhe Bidder and to Anderson CountyGovemment while delivery and servicr arc bcing done. A certificatc of insuranc€ !44!, be on file in the Purchasing DePartmcnt before wortmay begin and must be maintained until work is completed.

Only the items marked with an "X" are applicable to this bid and or contract.



X Occurrence Form OnlyX Include Premises LiabilityX Include ConffactualX Include XCUX Include Prodtrcts and Cornpleted Operations

X Include Personal InjuryX Include Independent Contractors

t] Include Vendors Liabilityn Include Professional or E&O Liability

3. n Business Autot] Include Garage Liabilityn Include Garage Keepers Liabilityn Copy of Valid Drivers License

n Copy of Current Motor Vehicle Record

tr Copy ofcurrent Auto Liability Declarations Page

4. D Crime Coverages

tr Employe€ Dishonesty

tr Employee Dishonesty Bond

S. D Property CoveragesD Builden Riskn Inknd Marinetr Transportation

O. ! Performance Bond Required - A One Hundred Percent (100olo) perfonnance or an irrevocable letter ofcreditin favor of Anderson County Govemment at a federally insured fmancial institution. 4l{lflf be submitted befor€


Certilicate lfolder Shall Be: Anderson County Govemment, ClintoD, Tennessee, and shall show the bid number and titie.Anderson County Govemment shall be named as an additional insured on all policies except worker's comPensatiol atrd auto'

Insurance carrier ratings shall have a Best's rating ofA-VII or better, or its equivalent. Cancellation clause on certificate

should strike out "endeavor to" and include a 30-day notice ofcancellation where applicable. Any deviations from the above

requirements ,tast be disclos€d to the Anderson County Purchasing Agenl Any liability deductibles or exclusions must also

be disclosed. Exceptions can be granted ifapplicable.Bidders Statement and Certification

I rmderstand the insurance requirements of these specifications and will comply in full within [email protected]) sglg4leldgy!if awarded this bid and or contract. I agree to furnish the county with proof of insurance for the;nri


$ 1,000,000 per occulrence$2,000,000 agregate

$1,000,000$1,000,000

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Documents

PURCHASING COMMITTEE MEETING MINUTES · Commissioner White made a motion to approve and to forward to County Commission with a recommendation for approval. Commissioner Isbel seconded