Purchasing

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Handbook References

• Chapter 4: Reporting– Purchasing

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Allowable Purchases

• Comprehensive list is not possible• Reasonable and necessary• Support FNP lesson objectives• Food is allowed for demonstrations and

tastings

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Unallowable Purchases

• Refreshments, coffee, tea• Meals• Food to give away• Decorations, party items• Cake, candy, gum, carbonated drinks, punch• Ribbons, banners, trophies, plaques, pins• Candles, notions, craft items

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Purchasing Procedures

• Store Charge Account• MyUFMarket• Office Depot Copy & Print• Office Depot Incentives• Purchase Request Form

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Store Charge Account

• County procedures• Tax Exempt Form• Complete a Receipt Form• Submit Receipt Form to FNP@ifas.ufl.edu– Use correct subject lines• RECEIPT FORM <<STORE NAME>>• RECEIPT FORM <<NAME OF PERSON TO BE

REIMBURSED>>

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My UF Market

• County Procedures• Office Depot and Gov Connect• Log in to MyUFl• Name cart correctly:– FNP, County, Person Ordering, Date

• Assign cart to Office Assistant

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Office Depot Incentives

• County Procedures• Large copy order• Order from http://business.officedepot.com• Usernames can be found on Staff Resources

website• When finished ordering, email receipt to

fnp@ifas.ufl.edu

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Office Depot Incentives

• County Procedures• Incentives and Folders• Order from http://business.officedepot.com• Usernames can be found on Staff Resources

website• When finished ordering, email receipt to

fnp@ifas.ufl.edu

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Purchase Request Form

• County procedures• Place orders a minimum of one month before

you need them• Can choose to purchase out of pocket for

reimbursement• Email to fnp@ifas.ufl.edu– Subject: PURCHASE REQUEST

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Packing Slip

• Required for items that are shipped to you– Not required for Store Charge Accounts or

Reimbursement Requests• Inspect goods• If all ok, sign packing slip and email to State

Office– Subject line: Packing Slip <<Vendor Name>>– If no packing slip, complete NO PACKING SLIP

RECEIPT OF GOODS FORM

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Packing Slip

• If items damaged, email State Office– Name of company– Description of what is missing or damaged– Add as much information as possible

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Emergency Purchases

• Purchased out of pocket without prior approval

• If not allowable, will not be reimbursed• Small quantities of perishables or copies are

OK• Office supplies are not an emergency• Complete the Receipt Form

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