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Purchasing Receiving Options
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Purchasing Receiving Options
Receiving Options
Use the Receiving Options window to define options that govern receipts in yoursystem. Most of the options that you set here can be overridden for specific suppliers,items, and purchase orders.
To define receiving options:
1. Navigate to the Receiving Options window.
2. Select your Inventory Organization.
3. Enter the Enforce Ship To location option to determine whether the receivinglocation must be the same as the shipto location. Choose one of the followingoptions:None The receiving location may differ from the shipto location.Reject Purchasing does not permit receipts when the receiving location differs fromthe shipto location.Warning Purchasing displays a warning message but permits receipts when thereceiving location differs from the shipto location.
4. Choose an action for ASN Control. This field determines how Purchasing handlesreceiving against purchase order shipments for which an Advance Shipment Notice(ASN) exists. Choose one of the following options.None Purchasing does not prevent or warn you when you try to receive against apurchase order shipment for which an ASN exists.
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Reject Purchasing gives you a message and prevents you from receiving against apurchase order shipment for which an ASN exists.Warning Purchasing gives you a message informing you that an ASN exists for thepurchase order shipment and lets you decide whether to receive against thepurchase order shipment or its ASN.
5. Enter the maximum acceptable number of Days Early and Days Late for receipts.
6. Enter an action for Receipt Days ExceedAction. This field determines howPurchasing handles receipts that are earlier or later than the allowed number ofdays selected above. Choose one of the following options:None Receipts may exceed the allowed days early or late.Reject Purchasing does not permit receipts outside the selected number of daysearly or late.Warning Purchasing displays a warning message but permits receipts outside theselected number of days early or late.
7. Enter the maximum acceptable Over Receipt Tolerance percentage.
8. Enter the Action for Over Receipt Action. This field determines how Purchasinghandles receipts that exceed the quantity received tolerance. Choose one of thefollowing options:None Receipts may exceed the selected tolerance.Reject Purchasing does not permit receipts that exceed the selected tolerance.Warning Purchasing displays a warning message but permits receipts that exceedthe selected tolerance.
9. Enter the default RMA Receipt Routing that you assign goods: Direct Delivery,Standard Receipt, or Inspection Required.
10. Enter the default Receipt Routing that you assign goods: Direct Delivery, StandardReceipt, or Inspection Required.
11. Check Allow Substitute Receipts if you want to receive substitute items in place ofordered items. You must define substitute items in the Item Relationships windowbefore you can receive them.
12. Check Allow Unordered Receipts if you want to receive unordered items. You canlater match the unordered receipts to a purchase order. If you enable this option,you can override it for specific suppliers and items.
13. Check Allow Express Transactions to enable express deliveries and receipts.
14. Check Allow Cascade Transactions to enable cascading for receipts and receivingtransactions.
15. Select Allow Blind Receiving if you want blind receiving at your site. Blindreceiving helps you ensure that receivers record the exact amount they receive.With blind receiving, you cannot see the quantity due or the quantity ordered forshipments when you receive items. Purchasing ignores all quantity receipttolerances to help ensure that you can receive the exact amount the suppliershipped.
16. Select Validate Serial Numbers on RMA Receipts if you want serial numbersvalidated. Restricts serial numbers displayed in the list of serial numbers for anRMA line.
17. Choose the Receipt Number Generation method for receipt numbersAutomatic: Purchasing automatically assigns a unique sequential number to eachreceipt when you create the receipt.Manual: You provide a receipt number manually when you enter the receipt.Purchasing numbers receipts within inventory organizations rather than acrossinventory organizations. So, for example, the same receipt number could be used bydifferent inventory organizations.
18. Choose the Receipt Number Type you want Purchasing to use for receipt numbers:Numeric or Alphanumeric.
19. Enter the Next Receipt Number. This is the starting value you want Purchasing touse for generating unique sequential receipt numbers if you choose Automaticreceipt number entry. Purchasing displays the next receipt number that will be usedfor a new receipt when you create the new receipt. You cannot enter this field if youchoose Manual receipt number entry.
Accounting
20. Enter the accounting flexfield for the default Receiving Inventory Account.
21. Enter the account number for the Retroactive Price Adjustment Account. This is theaccount that receiving will use to post an adjusting entry for changes in pricing aftera shipment has been received and accrued.
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22. Enter the account number for the Clearing Account. This is the account that is usedfor intercompany receivables in the procuring organization when the receivingorganization is not the same as the procuring organization.
Cost Factors
23. If you have implemented Oracle Advanced Pricing to calculate cost factors, checkInterface to Advanced Pricing.
24. If you have implemented Oracle Transportation Execution to calculatetransportation costs, check Interface to Transportation Execution.
25. Save to define receiving options.
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