PROMOTION AND TENURE WORKSHOP FOR MUSM

FACULTY

A FACULTY INFORMATION OPPORTUNITY

MERCER UNIVERSITY SCHOOL OF MEDICINE

2013

PURPOSE OF THE WORKSHOP To help faculty prepare a strong application for

promotion and/or tenure To help faculty better assess their qualifications To help faculty better recognize their contributions

to MUSM To help faculty recognize areas to strengthen

PLANNING FOR TENURE CANDIDATES Faculty on the Tenure Track Should

Determine your tenure clock as soon as you begin working at MUSM*

Determine the latest date for initiating an application for tenure review

Seek annual assessments of your progress

*Probationary Period (tenure clock) is determined by initial appointment letter

APPLYING FOR PROMOTION AND TENURE

All Faculty ShouldSubmit an Initial Letter of Intent for

consideration of promotion and/or tenure by July 1st (to Chair, copied to Dean)

This LOI is brief and only needs to state intent to apply

Submit as a typed document (not email)Can be withdrawn if full application is not

ready by October

KNOW MUSM REQUIREMENTS Obtain a copy of MUSM requirements (a

copy of handbook is posted on MUSM webpage)

Talk to P&T Committee member, faculty affairs, or senior faculty

Review the specific sections that apply to your application

Follow guidelines related to documentation and electronic submission

KNOW YOUR DEPARTMENT REQUIREMENTS

Review your appointment letterTalk to your Department ChairDetermine your Department’s

requirements and timelineTalk to senior faculty

IMPORTANT DATES FOR APPLICANTS

July 1 Notify Department Chair of intention to apply with copy to Dean

(paper LOI): Late letters will not be accepted Identify Departmental dates for review

August 1 Contact referees in advance of chair contact* Chair should officially request letters from referees

September 1 Submit application to Department Chair* Consult internal department guidelines for additional requirements

*Recommendation

IMPORTANT DATES FOR APPLICANTS: OCTOBER 1ST

FIRST WORKING DAY IN OCTOBER Submit application to Dean’s office no

later than 5:00 p.m.Submission will be electronic (pdf files)Dean’s office in Savannah or Macon

AREAS ASSESSED FOR PROMOTION AND TENURE

TeachingResearch and Scholarly ActivitiesServiceGood Citizenship

Provide philosophy and goals for each section

TEACHINGPhilosophy and Goals Instructional Responsibilities

Include dates during current rank

Evaluation of teaching ability Mastery of subject Understanding of teaching/learning process Skills with different instructional methods Ability to sustain effective student relationships Dedication to high academic standards

TEACHING DOMAINS

Instructional Responsibilities: tutoring, teaching clinical skills, rounds

Curriculum Design Learner Assessment: written, oral, OSCEs/skill

assessment Advising/Mentoring Leadership and Administration: clerkship director,

program director, phase coordinator Evaluations from students & others Professional Development

RESEARCH/SCHOLARLY ACTIVITY

Successful Applicants Present Philosophy and Goals Sustained development of a research

focus/expertise Validation

Fundability Dissemination of work through

presentations, publications, computer-assisted instruction

SERVICE

Applicants Can Demonstrate Service in One or More Areas

AdministrativeClinicalCommunity-based

SERVICE-ADMINISTRATIVE

Philosophy and GoalsRoles/responsibilities and dates of serviceEvaluation of administrative service abilities

Accomplishments Evaluations Consultations

SERVICE-CLINICALPhilosophy and Goals of Clinical Service Roles/responsibilities and dates of serviceEvaluation of clinical service abilities

Accomplishments Evaluations/assessments

SERVICE- COMMUNITY-BASEDPhilosophy and GoalsDescribe roles/responsibilities and dates of

serviceEvaluation of community-based service

abilities Accomplishments Evaluations/assessments

GOOD CITIZENSHIP

Includes good citizenship to MUSM and good citizenship representing MUSM

School, University, and Hospital involvement Include roles/responsibilities Include dates of service Include accomplishments

Professional/Society organization involvement Include roles/responsibilities Include dates of service Include accomplishments

VALIDATION IS REQUIREDDemonstrated validation (Associate Professor) Sustained excellence (Professor) In teaching, scholarly activity, and serviceArea of general and focal professional expertiseRecognition of professional expertise

Local State Regional National/International

Five Faculty TRACKS

Academic Research Clinical Community Library

Four Ranks (Plus One)

Instructor Assistant Professor Associate Professor Professor

Plus Emeritus

MINIMUM REQUIREMENTS VARY ACCORDING TO TRACK

Academic: Teaching Scholarship Service

Clinical: Teaching Service Scholarship

Community: Teaching Service Scholarship

Research: Scholarship Service Teaching

Library: Teaching Service Scholarship

COMMITTEE REVIEW Instructor Assistant Professor

Applicants Demonstrate Doctoral Degree or Board Certification Teaching aptitude Potential for Developing Research/Scholarly Activity Interest in Service to/for MUSM, MU, and/or clinical partners Potential for Good Citizenship Library track requires full application Full application not required for other instructors awaiting

board certification or completion of PhD or post docPromise of Development

COMMITTEE REVIEW

Assistant Associate Professor Professor

Applicants Demonstrate Teaching Commitment Research/Scholarly Activity Service to/for MUSM, MU, and/or clinical partners Good Citizenship

Promise of Continual Development

COMMITTEE REVIEW Associate Professor Professor

Applicants Demonstrate Sustained Teaching Excellence Sustained Research/Scholarly Activity Sustained Service to/for MUSM, MU, and/or clinical

partners Good Citizenship

Recognized Academic Professional

TENURE ELIGIBILITYAssociate Professors and Professors on the

tenure trackFull-time status Assistant Professors on the tenure track must

apply at the beginning of the fifth or sixth yearAn Associate Professor or Professor in the

tenure track must apply by the third year (if on a four-year calendar)

TENUREMerit basedDetermined by the aggregate consideration

of: Quality of teaching Education and experience Professional achievement and scholarship Responsible participation in group deliberative

processes Professional responsibility and service to the school and

community

ACCOMPLISHMENTS CONSIDERED FOR RANK ADVANCEMENT AND TENURE

Contributions since arriving at MUSMContributions since last advancementComplete review of professional career

APPLICATIONS

GUIDELINES FOR RECOMMENDATIONS

Referees Confidential assessment of faculty member Same area of expertise as faculty member Higher than current academic rank Balance of internal and external referees Regional, national, international reputation Includes Chair of any secondary appointment

Submitted Directly to the Dean

REFEREE AND RECOMMENDATION LETTERS

The Department Chair/Department P&T Committee writes a letter of support detailing the candidate’s accomplishments in each area as well as an overall assessment of the application: very strong, strong, weak, or very weak.

Three support letters external to the department, but within the institution.

Three support letters external to MUSM (and clinical partners) If applicable, letter from discipline head (BMP) If applicant has a joint appointment, letter from department

chair Faculty in the applicant’s department or other faculty in the

department may write support letters but these would be supplementary to the letters.

REFEREES Request is made by the Department Chair in writing to

each referee using the template Provide a complete curriculum vitae Provide referee with MUSM standards and if applicable,

department standards Referee should

Evaluate faculty member in the areas of teaching, research/scholarly activity, and service

Comment on the entire record based on the MUSM guidelines

Return the evaluation directly to the Dean

5 PITFALLS TO AVOID Failure to communicate with department chair (early) Failure to understand MUSM expectations All areas not adequately addressed

Teaching – Scholarship – Service- Citizenship Failure to prepare an effective application

Application is disorganized Application is incomplete

Failure to follow directions, including deadlines

NEED HELP? Associate Dean for Faculty Affairs Chair Of Promotions and Tenure Committee Members of the Promotions and Tenure Committee Senior Faculty who are aware of the current guidelines

VISIT MUSM WEBSITE http://medicine.mercer.edu/faculty-staff/promotions/

QUESTIONS?