PV 2015-07-06-draft EN - European Parliament2015)10-07_EN.pdfPV BUR. 07.10.2015 PE 567.303/BUR 4/43 EN BUREAU MINUTES of the meeting of Wednesday, 7 October 2015 Strasbourg Mr Martin

PV BUR. 07.10.2015

PE 567.303/BUR

EN United in diversity EN

PE-8/BUR/PV/2015-9

EUROPEAN PARLIAMENT

B U R E A U

MINUTES

of the meeting of

07-10-2015

Louise Weiss Building - Room R1.1.

- - -

Strasbourg

PV BUR. 07.10.2015

PE 567.303/BUR 2/43

EN

BUREAU

MINUTES

of the meeting of Wednesday, 7 October 2015

from 18:30 to 20:30 hours

Louise Weiss Building - Room R1.1.

Strasbourg

CONTENTS

Page

1. Adoption of draft agenda .................................................................................................. 8

2. Adoption of the Minutes of the meeting of 7 September 2015 ........................................ 9

3. Communications by the President .................................................................................. 10

3.1. Expression of gratitude to the services for high profile visits to the European

Parliament ....................................................................................................................... 10

3.2 Postponement of the Bureau meeting ............................................................................. 10

3.3 Disciplinary measures against Members for breach of the Rules of Procedure ............. 11

3.4 Leak of Bureau documents to the Press .......................................................................... 12

3.5 Letter from Mr LAMASSOURE, Chair of the TAXE Committee ................................. 12

4. The Internal Auditor's Annual Report for 2014 – in presence of Mr Galvin, Internal

Auditor ............................................................................................................................ 14

5. Modification of the implementing measures of the Member's statute (IMMS)

regarding parliamentary assistance - Note from the Secretary-General ......................... 16

6. Payment of subsidies for sponsored visitor groups - Note from the Secretary-

General ............................................................................................................................ 18

7. Staff matters .................................................................................................................... 19

8. Property policy in Brussels - Replacement of the Montoyer 63 building: approval of

the tender adjudication - Note from the Secretary-General ............................................ 22

9. Closure of accounts of the European political parties and foundations for 2014 -

Note from the Secretary-General .................................................................................... 23

10. Evaluation of emergency care at the European Parliament - Note from the

Secretary-General ........................................................................................................... 25

11. CO2-Offsetting Scheme of the European Parliament - Proposal for a possible

update of the offsetting approach - Note from the Secretary-General ............................ 26

12. One-Stop-Shop for financial services for Members of the European Parliament -

Note from the Secretary-General .................................................................................... 27

PV BUR. 07.10.2015

3/43 PE 567.303/BUR

EN

13. Flexibility for the personal assistance of the European Parliament's political group

leaders - Note from the Secretary-General ..................................................................... 28

14. Request to send a STOA mission of one Member to the World Science Forum in

Budapest, Hungary, from 4 to 7 November 2015 – Letter from Mr RÜBIG, Chair of

the STOA Panel .............................................................................................................. 29

15. Request from the Committee on Petitions for authorisation of a fact-finding visit to

London, United Kingdom, from 5 to 6 November 2015 - Letter from Ms

WIKSTRÖM, Chair of the Committee concerned ......................................................... 30

16. Request from the Committee on Constitutional Affairs to send a mission to London,

United Kingdom, from 16 to 17 November 2015 - Letter from Ms HÜBNER, Chair

of the Committee concerned ........................................................................................... 31

17. Request from the Committee on the Environment, Public Health and Food Safety

for authorisation of a public hearing on "Biodiversity" to be held on 12 and 13

October 2015 in Brussels - Letter from Mr LA VIA, Chair of the Committee

concerned - Letter from Mr BUZEK, Chair of the Conference of Committee Chairs ... 33

18. Request from the Committee on Women's Rights and Gender Equality for

authorisation of a public hearing on 'The gender dimensions of trafficking in human

beings' to be held on 12 November 2015 in Brussels - Letter from Ms GARCÍA

PÉREZ, Chair of the Committee concerned ................................................................... 35

19. Request from the Committee on Petitions for authorisation of a public hearing on

'Protection of the rights of people with disabilities, from the perspective of petitions

received' to be held on 15 October 2015 in Brussels - Letter from Ms WIKSTRÖM,

Chair of the Committee concerned ................................................................................. 36

20. Request from the Committee of the Regions to reserve for their plenary sessions the

Chamber of the European Parliament in Brussels on 10-12 February, 15-16 June

and 7-8 December 2016 as well as room JAN 2Q2 on 7-8 April 2016 - Letter from

Mr MARKKULA, President of the Committee of the Regions ..................................... 37

21. Request from the ESCP Europe Business School to use the Chamber of the

European Parliament in Brussels as well as seventeen other meeting rooms from 8

to 9 February 2016 for the organisation, in partnership with ENA, of the seminar

Start@europe - Letter from Mr BOURNOIS, Director-General of ESCP Business

School ............................................................................................................................. 39

22. Urgent matters and any other business ........................................................................... 41

23. Items for information ...................................................................................................... 42

24. Date and place of next meeting ....................................................................................... 43

PV BUR. 07.10.2015

PE 567.303/BUR 4/43

EN

BUREAU

MINUTES

of the meeting of Wednesday, 7 October 2015

Strasbourg

Mr Martin SCHULZ, President of the European Parliament, opened the meeting at 18.46

hours.

Present

Mr Martin SCHULZ, President*

Vice-Presidents Excused

Mr TAJANI

Ms McGUINNESS*

Mr WIELAND*

Mr VALCÁRCEL SISO*

Ms GÁLL-PELCZ*

Ms VĂLEAN*

Ms GUILLAUME*

Mr PAŞCU*

Mr SASSOLI*

Ms JÄÄTTEENMÄKI*

Mr LAMBSDORFF*

Ms LUNACEK*

Mr PAPADIMOULIS*

Mr CZARNECKI*

Quaestors Excused

Ms MORIN-CHARTIER*

Mr LIBERADZKI

Ms BEARDER*

Mr KOVATCHEV*

Mr KARSKI*

Also Present

Mr WELLE, Secretary-General*

Ms RATTI, Deputy Secretary-General*

* present for Item 7 and 8 in camera

PV BUR. 07.10.2015

5/43 PE 567.303/BUR

EN

Invited for item 4

Mr GALVIN, Internal Auditor

List of officials present at the meeting:

Private Office of the President

Mr WINKLER*

Mr DIRRIG

Ms WOLLNY

Ms BOVEINGTON-FAURAN

Mr KLEINER

Mr DREUTE

Ms PÉRÉTIÉ

Private Office of the Secretary-General

Mr MANGOLD

Mr TEMPLE-SMITHSON

Private Office of the Deputy Secretary-General

Mr LANE

Secretariat

DG Presidency (PRES) Mr KNUDSEN

DG Internal Policies (IPOL) Ms VITREY

DG External Policies (EXPO) Mr AGUIRIANO

DG Parliamentary Research Services (EPRS) Mr BASSOT

DG Information (COMM) Ms LAHOUSSE/ Mr DUCH-GUILLOT

DG Personnel (PERS) Mr KAISER*

DG Infrastructure and Logistics (INLO) Ms LINNUS

DG Translation (TRAD) Mr MAVRIC

DG Interpretation and Conferences (INTE) Ms WALTER-DROP

DG Finance (FINS) Mr KLETHI/ Mr ANTOINE-POIREL**

DG Innovation, Technical Support (ITEC) Mr VILELLA

DG Security and Safety (SAFE) Ms RATTI

Legal Service Mr DREXLER, Jurisconsult*

* present for Item 7 and 8 in camera

** present only for Item 5

PV BUR. 07.10.2015

PE 567.303/BUR 6/43

EN

Director for the Relations with Political

Groups

Mr SCHWETZ

PV BUR. 07.10.2015

7/43 PE 567.303/BUR

EN

Political group secretariats,

Mr EVISON (EPP)

Mr HORNAK (S&D)

Mr BESZLEJ (ECR)

Mr KRINGS (ALDE)

Ms PANTAZIDOU (GUE/NGL)

Mr DENKINGER (Greens/EFA)

Mr PITTARELLO (EFDD)

Mr CAMPOMENOSI (ENF)

Mr GLASER (Non-attached Members)

Vice-Presidents' and Quaestors' assistants

Mr SALVELLI Mr TAJANI's assistant

Ms O'HEA Ms McGUINNESS's assistant

Ms KRONTAL Mr WIELAND's assistant

Ms DIAZ BLANCO Mr VALCÁRCEL SISO's assistant

Mr LOVAS Ms GÁLL-PELCZ's assistant

Ms CUEVAS HERMAN Ms VĂLEAN's assistant

Mr VINTILA Mr PAŞCU's assistant

Ms BARREIRA Ms GUILLAUME's assistant

Mr COBUCCI Mr SASSOLI's assistant

Ms LEINONEN Ms JÄÄTTEENMÄKI's assistant

Mr KLEEMANN Mr LAMBSDORFF's assistant

Ms ROSENBERG Ms LUNACEK's assistant

Mr ALATOPOULOS Mr PAPADIMOULIS's assistant

Ms SOBKIEWICZ Mr CZARNECKI's assistant

Mr RICHARD Ms MORIN-CHARTIER's assistant

Mr VOGT Mr LIBERADZKI's assistant

Ms KONTÁR Ms BEARDER's assistant

Ms STANEVA Mr KOVATCHEV's assistant

Mr SKOCZEK Mr KARSKI's assistant

Mr TZIORKAS*, Mr CALINOGLOU, Mr ADLER and Mr CORLETT acted as secretary to

the meeting.

* present for Items 7 and 8 in camera

PV BUR. 07.10.2015

PE 567.303/BUR 8/43

EN

1. Adoption of draft agenda

The Bureau,

- noted the draft agenda (PE 567.301/BUR) and adopted it as shown in these

minutes.

PV BUR. 07.10.2015

9/43 PE 567.303/BUR

EN

2. Adoption of the Minutes of the meeting of 7 September 2015

The Bureau,

- approved the Minutes of the Bureau meeting of 7 September 2015 held in

Strasbourg (PE 559.668/BUR).

PV BUR. 07.10.2015

PE 567.303/BUR 10/43

EN

3. Communications by the President

3.1. Expression of gratitude to the services for high profile visits to the European Parliament

The Bureau,

- heard the President

express his gratitude to the services of Parliament and in particular to the

Protocol Service and the newly internalised security service for their

professional and discreet conduct during the visit, this Wednesday, by His

Majesty the King of Spain, the Chancellor of Germany and the President of

France;

thank Members of the Parliament for their participation in the debate with the

Chancellor of Germany and the President of France, which had once again

demonstrated that the European Parliament is the main forum for democratic

debate on European matters;

- took note of the President's statement.

3.2 Postponement of the Bureau meeting

The Bureau,

- heard the President explain that the Bureau meeting this week had to be postponed

from Monday, which is its usual meeting day, to Wednesday, due to his

participation in a meeting with the President of Turkey in Brussels on Monday;

inform that it had been suggested to him that Wednesday may be a more suitable

day for the meetings of the Bureau in the future;

- heard a number of Members of the Bureau express their view on the matter, many

of whom spoke in favour of moving the Bureau meetings to the Wednesday of the

part-sessions in Strasbourg, while others expressed a preference for Monday or no

particular preference.

PV BUR. 07.10.2015

11/43 PE 567.303/BUR

EN

3.3 Disciplinary measures against Members for breach of the Rules of Procedure

The Bureau,

- heard the President

refer to a number of deplorable incidents in the Plenary, in which some

Members had shown a conduct and made remarks, which did not pay respect

to Parliament's dignity and to the founding values of the European Union;

inform the Bureau of his intention to take strict disciplinary measures for this

behaviour, depending on the severity of each incident and whether this is a

recurrent behaviour from the Member concerned, in line with Rules 165-167

of Parliament's Rules of Procedure, while noting that the procedure laid down

in said rules is very cumbersome and may need to be revised;

remind that banners are prohibited in the Chamber1, but that the ban has not

been systematically enforced so far and banners have been tolerated;

in view of the fact that Parliament's Rules had originally been drawn up at a

time when the behaviour of certain Members in the current Parliament could

not have been foreseen, suggest that the Working Group on the Revision of

the Rules of Procedure of the Committee on Constitutional Affairs be

mandated with the task of proposing adequate measures in the Rules of

Procedure to address these problems, without prejudice to any further

complementary intermediate steps which could be taken by the Bureau or

other responsible bodies;

- held an exchange of views with the participation of Mr WIELAND,

Mr LAMBSDORFF, Ms LUNACEK, Mr CZARNECKI, Ms GUILLAUME,

Mr PAŞCU, Ms McGUINNESS, Mr SASSOLI, Mr PAPADIMOULIS and

Mr VALCÁRCEL SISO, Vice-Presidents, Mr KARSKI and Ms BEARDER,

Quaestors, and the President, noting that while some of the Members referred to

by the President had committed several breaches of the Rules, it could be

1 Article 3 in the Rules governing access to and attendance in the Chamber and the conduct of debates, adopted

by the Bureau on 3 May 2004, last amended on 16 June 2014

PV BUR. 07.10.2015

PE 567.303/BUR 12/43

EN

problematic to impose the strictest penalty for a single breach, and that a wider

scale of sanctions might therefore be necessary, deploring the fact that sanctions

would, in some cases, give Members the public attention they sought, but that

financial and disciplinary sanctions had nonetheless often proved to be efficient;

- took note of the President's intention to impose to the Members concerned

sanctions in accordance with Rule 166 of the Rules of Procedure and agreed to his

proposal to refer the matter of a possible revision of the applicable Rules of

Procedure to the relevant Working Group of the Committee on Constitutional

Affairs, without prejudice to any further complementary intermediate steps which

could be taken by the Bureau or other responsible bodies.

3.4 Leak of Bureau documents to the Press

The Bureau,

- heard the President inform that documents pertaining to Parliament's buildings

and infrastructure policy had been leaked to the Press and emphasise that

everyone attending Bureau meetings, i.e. both Members and staff, had to adhere to

strict confidentiality standards and that such practices should stop;

- took note of the President's statement.

3.5 Letter from Mr LAMASSOURE, Chair of the TAXE Committee

The Bureau,

- heard the President inform members that he had received a letter from

Mr LAMASSOURE, Chair of the Special Committee on Tax Rulings, deploring

the fact that a number of corporations who had been invited to give testimony to

the committee, had failed to do so; voice the opinion that this attitude was

unacceptable; explain that whilst his first reaction was that the non-cooperating

entities concerned should be expressly named in the committee’s final report, he

had asked the Legal Service whether it would be possible to strike such

PV BUR. 07.10.2015

13/43 PE 567.303/BUR

EN

corporations from the EU Transparency Register and the answer was that this

could not be done unilaterally by Parliament, since the register is

interinstitutional; explain, further, that the withdrawal of such corporations'

accreditations to the European Parliament would not be straightforward, since

there was no legal obligation for the corporations to cooperate with Parliaments'

committees; ask therefore the Quaestors to examine the matter as soon as

possible, in cooperation with Ms GUILLAUME, Vice-President responsible for

the Transparency Register, with a view to identifying possible measures which

could be taken;

- heard statements from Ms GUILLAUME, Vice-President, and Ms BEARDER

and Mr KARSKI, Quaestors, expressing support for the proposal, the latter

reminding that he was Quaestor with responsibility for the technical aspects of the

register of lobbyists;

- agreed to the proposal from the President.

PV BUR. 07.10.2015

PE 567.303/BUR 14/43

EN

A. DECISIONS/EXCHANGE OF VIEWS

4. The Internal Auditor's Annual Report for 2014 – in the presence of Mr Galvin, Internal

Auditor

The Bureau, with debate,

- noted the letter dated 16 July 2015, from Mr Galvin, Internal Auditor, to the

President, forwarding to the Bureau the Internal Auditor's Annual Report for 2014

(PE 567.252/BUR and annex);

- heard Mr GALVIN, Internal Auditor:

present the Internal Auditor's Report for 2014,

thank the members of the Audit Panel and the Secretary-General for their

support and advice in 2014 and express his appreciation for the excellent

cooperation afforded to Internal Audit by all authorising departments;

- heard Ms GÁLL-PELCZ, Vice-President and Chair of the Audit Panel:

thank the Internal Auditor for his outstanding work and express her

conviction that the various recommendations agreed with the departments

concerned will ensure regularity and compliance with the rules will be

more secure,

highlight the two following sectors covered by the Report:

a) payment of subsidies for sponsored visitor groups, thanking the

Secretary-General for his very effective participation in the revision

of the rules, an item which features in the agenda of today's meeting

of the Bureau and

b) IT Governance,

thank the members of the Audit Panel for their work and the Secretary-

General for his contribution;

- heard the President thank respectively the Internal Auditor, the members of the

Audit Panel and the Secretary-General;

PV BUR. 07.10.2015

15/43 PE 567.303/BUR

EN

- invited the President to forward the Report to the Committee on Budgetary

Control.

PV BUR. 07.10.2015

PE 567.303/BUR 16/43

EN

5. Modification of the Implementing Measures of the Member's Statute (IMMS) regarding

parliamentary assistance - Note from the Secretary-General

The Bureau, with debate,

- took note of the note dated 30 September 2015, from the Secretary-General, on the

above-mentioned subject (PE 567.370/BUR and annexes);

- heard the Secretary-General refer to the debates held previously in the Bureau on

this matter and outline the main changes proposed, notably:

a flat rate increase of EUR 1,500 per month for the provision of parliamentary

assistance, which had already been approved by the BUDG Committee;

a more balanced use of the funds between accredited parliamentary (APA) and

local assistants by requiring that at least 25% of the monies available be ring-

fenced for Brussels-Strasbourg based APAs,

confirm that each Member would be entitled to three APAs, while providing

the possibility of a fourth APA on application, to be authorised by the

President, subject to certain conditions;

establish a maximum pay level for local assistants via a reference amount

equivalent to three times the national average salary and no less than that paid

to an APA level 4 for accredited assistants,

various technical adaptations following recent experience and cases involving

abuse of the budget set aside for parliamentary assistance;

- held an exchange of views on the subject with interventions from Mr WIELAND,

Ms GUILLAUME and Mr SASSOLI, Vice-Presidents, and Mr KARSKI,

Quaestor, who broadly welcomed the proposed modifications while making a

number of specific suggestions with a view to fine-tuning the proposals;

- heard Ms. LUNACEK, Vice-President, welcome the proposals, while questioning

the lack of provision of lowest salaries for and of a maximum number of local

assistants and reiterating her opposition, in line with the position of her Group, to

PV BUR. 07.10.2015

17/43 PE 567.303/BUR

EN

the proposed increase of EUR 1,500 per month in the budget for parliamentary

assistants from January 2016;

- heard Mr. KARSKI, Vice-President, propose that a decision on the matter be

postponed until the next meeting to give Members enough time to study the

amendments in detail;

- heard Ms. VĂLEAN, Vice-President, point out that, whilst she did not have any

specific changes to suggest, she felt that the measures envisaged overlooked the

broader issue that local assistants of Members of the European Parliament did not

enjoy any official status as employees of the Institution;

- heard the President conclude by pointing out that, due to the lack of time, several

Members who had requested to speak had not had an opportunity to contribute to

the discussion and therefore invited members of the Bureau to submit their

proposed contributions in writing in time to be considered again at the next

meeting, at which a final decision should be taken.

PV BUR. 07.10.2015

PE 567.303/BUR 18/43

EN

6. Payment of subsidies for sponsored visitor groups - Note from the Secretary-General

The Bureau

- decided, due to the lack of time, to postpone the item to the next meeting.

PV BUR. 07.10.2015

19/43 PE 567.303/BUR

EN

From 20.30 hours in camera

7. Staff matters

The Bureau, meeting in camera,

- took note of a note dated 1 October 2015 from the Secretary-General, forwarded

to the Members of the Bureau under a separate confidential cover, concerning the

results of Vacancy Notice AD/158654 - post of Director in the Directorate-

General for Parliamentary Research Service, Directorate for Library (PE

567.384/BUR and annex);




General for Parliamentary Research Service, Directorate for Impact assessment

and European added value (PE 567.385/BUR and annex);




General for External Policies of the Union, Directorate for Democracy Support

(PE 567.386/BUR and annex);



results of Vacancy Notice AD/158655 - post of Director-General in the

Directorate-General for Infrastructure and Logistics (PE 567.387/BUR and

annex);




General for Innovation and Technological Support, Directorate for Infrastructure

PV BUR. 07.10.2015

PE 567.303/BUR 20/43

EN

and Logistics (PE 567.388/BUR and annex);




General for the Presidency, Directorate for Legislative Acts (PE 567.389/BUR

and annex);



results of Vacancy Notice AD/158654, Transfer Notice PE/AD/158654 and

Recruitment Notice PE/187/S - post of Director in the Directorate-General for

External Policies of the Union, Directorate for Committees (PE 567.390/BUR and

annexes);



results of Vacancy Notice AD/158650, Transfer Notice PE/AD/158650 and

Recruitment Notice PE/188/S - post of Director in the Office of the Secretary-

General (PE 567.391/BUR and annexes);

- heard the Secretary-General explain that further to the Bureau decision of 6 July

2015 the relevant procedures had been launched for the filling of the above

mentioned posts of higher management in Parliament's administration and that the

posts had been advertised in accordance with the applicable rules;

- heard the Secretary-General refer in detail to the applications received for each

post and to the proposal of the Advisory Committee to the Bureau regarding the

candidates to be invited to interviews;

- heard Ms LUNACEK, Vice-President, and Ms BEARDER, Quaestor, enquire

about the rather limited number of candidates and in particular of female

candidates for the posts in question;

- heard the Secretary-General explain the rules on how such posts are advertised

PV BUR. 07.10.2015

21/43 PE 567.303/BUR

EN

noting that candidates had the usual two weeks deadline at their disposal in order

to submit their application;

- heard the President note that during his term in office the number of female

Directors and Directors-General had increased considerably;

- endorsed unanimously the proposals from the Secretary-General concerning the

applicants to be invited for interview with the Advisory Committee for the above

mentioned vacant posts, as detailed in his above mentioned notes.

PV BUR. 07.10.2015

PE 567.303/BUR 22/43

EN

8. Property policy in Brussels - Replacement of the Montoyer 63 building: approval of the

tender adjudication - Note from the Secretary-General

The Bureau, without debate, meeting in camera,

- took note of a note dated 24 September 2015, from the Secretary-General,

forwarded to the Members of the Bureau under a separate confidential cover,

concerning the above-mentioned subject (PE 567.372/BUR and annexes);

- decided to:

authorise the Secretary-General to finalise the negotiations with a view to the

signature of a 21-year usufruct contract with Leasinvest for the new

Professional Training Centre at Rue Montoyer No 63, if all the technical,

legal and budgetary conditions are met;

authorise the Secretary-General to finalise negotiations with a view to the

signature of a temporary lease with Leasinvest for the Belmont Court

Building as a stopgap training centre, if all the technical, legal and budgetary

conditions are met. The duration of the lease for the stopgap building will be

around 2 years and is linked to the completion and handover of the new

Montoyer 63 Building;

instruct the President to refer the matter to the Committee on Budgets in

accordance with Article 203 of the Financial Regulation.;

authorise the Secretary-General, if all the conditions are met, to sign the

contracts.

PV BUR. 07.10.2015

23/43 PE 567.303/BUR

EN

B. DECISIONS WITHOUT DEBATE

9. Closure of accounts of the European political parties and foundations for 2014 - Note

from the Secretary-General

The Bureau, without debate,

- took note of the note dated 31 August 2015 from the Secretary-General on the

above-mentioned subject (PE 567.278/BUR and annexes);

- noted the analysis and remarks made by the authorising officer;

- approved the final reports and the financial statements of the 26 beneficiaries

included in the Secretary-General's note, taking into account the adjustments

proposed;

- adopted the clarification of the rules as regards implementation of contracts (§19

of the note) and financial support to affiliated organisations (§29 of the note);

- reminded the beneficiaries of the rules as regards co-operation with member

national organisations and pointed out that, in case the latter act as service-

providers, they must respect the rules on implementing contracts (§23 of the note)

- requested that excessive donations are reimbursed (§32 of the note);

- rejected a contribution in kind, whose value could not objectively be established

(§39 of the note) and agreed to reclassification of amounts to non-eligible

expenditure (section 3.6 of the note);

- determined the amount of the final grants as indicated in section 5.2 of the note

and required the authorising officer to pay or recover the relevant amounts;

- instructed the Secretary-General to inform the parties and foundations of these

PV BUR. 07.10.2015

PE 567.303/BUR 24/43

EN

decisions.

PV BUR. 07.10.2015

25/43 PE 567.303/BUR

EN

10. Evaluation of emergency care at the European Parliament - Note from the Secretary-

General


- took note of the note dated 24 September 2015 from the Secretary-General on the

above-mentioned subject (PE 567.371/BUR).

- noted the impossibility of obtaining a SMUR ambulance, because of the official

replies received by those responsible for the sector and the legislation in force for

the SAMU-67 in Strasbourg and the SIAMU in Brussels;

- gave instructions to cease stationing a private ambulance without equipment in

Strasbourg and Brussels during part-sessions;

- noted the issuing in October 2015 of the invitation to tender for the renting with

option to purchase, installation and maintenance of 100 semi-automatic

defibrillators in the three places of work.

PV BUR. 07.10.2015

PE 567.303/BUR 26/43

EN

11. CO2-Offsetting Scheme of the European Parliament - Proposal for a possible update of

the offsetting approach - Note from the Secretary-General


- took note of the note dated 24 September 2015 from the Secretary-General on the

above-mentioned subject (PE 567.373/BUR);

- revised the Bureau decision on offsetting of 12 September 2011;

- agreed on offsetting the total amount of Parliament's carbon emissions, including

emissions from flights by MEPs between their country of origin and Brussels and

Strasbourg, on an annual basis but limit it to the financial means available under

budget-line 239 (currently EUR 249,000);

- allowed for projects in the African, Caribbean and Pacific Group of States (ACP-

countries), or, if such projects are not available, either in countries encompassed

by the European Neighbourhood Policy (ENP) with established National Action

Plan Projects or in countries encompassed by the Euro-Mediterranean Partnership

(EuroMed)/Union for the Mediterranean (UfM), in candidate countries for EU

accession or in EU Member States;

- agreed on the widely-recognised Gold Standard as a quality standard for offsetting

projects in developing countries.

PV BUR. 07.10.2015

27/43 PE 567.303/BUR

EN

12. One-Stop-Shop for financial services for Members of the European Parliament - Note

from the Secretary-General

The Bureau


PV BUR. 07.10.2015

PE 567.303/BUR 28/43

EN

13. Flexibility for the personal assistance of the European Parliament's political group

leaders - Note from the Secretary-General

The Bureau


PV BUR. 07.10.2015

29/43 PE 567.303/BUR

EN

Committee missions within the EU, the candidate countries and the EEA countries

14. Request to send a STOA mission of one Member to the World Science Forum in

Budapest, Hungary, from 4 to 7 November 2015 – Letter from Mr RÜBIG, Chair of the

STOA Panel


- noted the letter dated 28 August 2015, from Mr RÜBIG, Chair of the STOA

Panel, requesting authorisation to participate in the 7th World Science Forum

(WSF) on 4-6 November 2015 (including journey times) in Budapest, to which he

has been invited (PE 567.299/BUR, annexes and financial statement);

- noted that the proposed mission is not included in the list of STOA missions

submitted on 29 January 2015 and authorised by the Bureau at its meeting of 9

March 2015;

- noted that the days concerned fall within a period set aside for external

parliamentary activities;

- granted the requested authorisation.

PV BUR. 07.10.2015

PE 567.303/BUR 30/43

EN

15. Request from the Committee on Petitions for authorisation of a fact-finding visit to

London, United Kingdom, from 5 to 6 November 2015 - Letter from Ms WIKSTRÖM,

Chair of the Committee concerned


- noted the letter dated 10 August 2015, from Ms WIKSTRÖM, Chair of the

Committee on Petitions, requesting authorisation for a fact-finding mission to

London (composed of nine Members, including the Chair and an accompanying

Member elected in the United Kingdom, travelling out-of-quota pursuant to

Articles 2(3) and 4(1)(a) of the applicable Rules respectively), on 5-6 November

2015, a period set aside for external parliamentary activities (PE 567.248/BUR

and financial statement);

- noted that the mission in question was not included in the draft programme for

travel by committees outside Parliament's three places of work (within the EU and

the candidate and EEA countries) for the second half 2015;

- noted the positive recommendation issued by the Conference of Presidents at is

meeting of 1 October 2015;

- granted the requested authorisation;

- requested the Committee concerned to forward to the President the draft

programme and the list of participants prior to the Members' departure, as

required under Article 10 of the applicable Rules.

PV BUR. 07.10.2015

31/43 PE 567.303/BUR

EN

16. Request from the Committee on Constitutional Affairs to send a mission to London,

United Kingdom, from 16 to 17 November 2015 - Letter from Ms HÜBNER, Chair of

the Committee concerned


- noted the letter, dated 27 July 2015 from Ms HÜBNER, Chair of the Committee

on Constitutional Affairs, requesting authorisation to reschedule to 16-17

November 2015, including journey times, the visit of an eight-Member mission

(including the Committee Chair travelling out-of-quota pursuant to Article 2(3) of

the applicable Rules) to London, which had been initially planned to take place

during week 39 or 45 (PE 559.716/BUR and annex);

- noted the letter dated 30 September 2015 from Ms HÜBNER, requesting

authorisation that the number of official Members participating in the mission be

increased to twelve on the grounds that, following the cancellation of a mission to

Athens, there are still eighteen remaining places in the Committee's 2015 quota

(PE 559.716/BUR/COMPL, annex and revised financial statement);

- noted that the new proposed dates coincide with one day set aside for committee

activities (Monday, 16 November) and one day set aside for political group

activities (Tuesday, 17 November) and therefore do not fulfil the conditions of

Article 6(1) of the applicable Rules, which stipulate that committees shall

undertake missions during the weeks set aside for external parliamentary

activities;

- noted that, at its meeting of 1 October 2015, the Conference of Presidents issued

an overall positive recommendation on the proposed mission, although it was

unable to deal with the specific request to increase the mission's membership

owing to its belated submission;

- approved the mission in question;

PV BUR. 07.10.2015

PE 567.303/BUR 32/43

EN

- pointed out that, pursuant to Article 6(2) of the applicable Rules, interpretation

services shall be provided into one language only;

- requested the Committee to forward to the President the final programme and the

list of participants prior to the mission's departure, as required under Article 10 of

the applicable Rules.

PV BUR. 07.10.2015

33/43 PE 567.303/BUR

EN

Public Hearings

17. Request from the Committee on the Environment, Public Health and Food Safety for

authorisation of a public hearing on "Biodiversity" to be held on 12 and 13 October

2015 in Brussels - Letter from Mr LA VIA, Chair of the Committee concerned - Letter

from Mr BUZEK, Chair of the Conference of Committee Chairs


- took note of a letter, dated 3 September 2015, from Mr LA VIA, Chair of the

Committee on the Environment, Public Health and Food Safety (ENVI),

addressed to Mr BUZEK, Chair of the Conference of Committee Chairs (PE

567.311/BUR/ANN.1 and financial statement);

- took note of the a letter dated 8 September 2015 from Mr BUZEK, Chair of the

Conference of Committee Chairs, on the above-mentioned subject (PE

567.311/BUR);

- took note that, as the requested hearing is not included in the programme of

committees’ public hearings for the second half of 2015, approved by the Bureau

on 8 June 2015, it requires a specific individual authorisation under Article 3(3) of

the applicable Rules;

- took note that the requested hearing is expected to take place on a date and time

set aside for meetings of the Committee concerned and that the reimbursement of

travel and subsistence expenses for a maximum of six invited guests will take

place within the Committee's 2015 annual quota;

- granted the authorisation requested, on the understanding that the Committee on

the Environment, Public Health and Food Safety, will remain within its 2015

quota of sixteen paid guests;

- invited the Committee on the Environment, Public Health and Food Safety,

PV BUR. 07.10.2015

PE 567.303/BUR 34/43

EN

pursuant to Article 5 of the applicable Rules, to notify the President, prior to the

joint hearing, of the final programme and, if applicable, whether the invited guests

comply with the registration requirements of the Transparency Register, as

required by Article 7 of the applicable Rules.

PV BUR. 07.10.2015

35/43 PE 567.303/BUR

EN

18. Request from the Committee on Women's Rights and Gender Equality for authorisation

of a public hearing on 'The gender dimensions of trafficking in human beings' to be held

on 12 November 2015 in Brussels - Letter from Ms GARCÍA PÉREZ, Chair of the

Committee concerned


- took note of the letter dated 8 September 2015 from Ms GARCÍA PÉREZ, Chair

of the Committee on Women's Rights and Gender Equality (FEMM), on the

above-mentioned subject (PE 567.312/BUR and financial statement;







travel and subsistence expenses for invited guests will take place within the

FEMM Committee's 2015 annual quota;

- granted the authorisation requested, subject to a competence clearance from the

Conference of Committee Chairs, and on the understanding that the Committee on

Women's Rights and Gender Equality, will remain within its 2015 quota of

sixteen paid guests;

- invited the Committee on Women's Rights and Gender Equality, pursuant to

Article 5 of the applicable Rules, to notify the President, prior to the hearing, of

the final programme and, if applicable, whether the invited guests comply with the

registration requirements of the Transparency Register, as required by Article 7 of

the applicable Rules.

PV BUR. 07.10.2015

PE 567.303/BUR 36/43

EN

19. Request from the Committee on Petitions for authorisation of a public hearing on

'Protection of the rights of people with disabilities, from the perspective of petitions

received' to be held on 15 October 2015 in Brussels - Letter from Ms WIKSTRÖM,

Chair of the Committee concerned


- took note of the letter dated 10 September 2015 from Ms WIKSTRÖM, Chair of

the Committee on Petitions (PETI), on the above-mentioned subject (PE

567.351/BUR, annex and financial statement);







travel and subsistence expenses for invited guests will take place within the PETI

Committee's 2015 annual quota;

- granted the authorisation requested, subject to a competence clearance from the

Conference of Committee Chairs, and on the understanding that the Committee on

Petitions, will remain within its 2015 quota of sixteen paid guests;

- invited the Committee on Petitions, pursuant to Article 5 of the applicable Rules,

to notify the President, prior to the hearing, of the final programme and, if

applicable, whether the invited guests comply with the registration requirements

of the Transparency Register, as required by Article 7 of the applicable Rules.

PV BUR. 07.10.2015

37/43 PE 567.303/BUR

EN

Requests for authorisation to use the Hemicycle

20. Request from the Committee of the Regions to reserve for their plenary sessions the

Chamber of the European Parliament in Brussels on 10-12 February, 15-16 June and 7-

8 December 2016 as well as room JAN 2Q2 on 7-8 April 2016 - Letter from Mr

MARKKULA, President of the Committee of the Regions


- took note of the request from Mr MARKKULA, President of the Committee of the

Regions, to make use of the Parliament's premises in Brussels, in order to conduct

the Committee's plenary sessions in 2016, in particular:

the Chamber on:

10 and 11 February 2016

15 and 16 June 2016

7 and 8 December 2016

room JAN 2Q2 on 7 and 8 April 2016;

- took note of the fact that Mr MARKKULA, in his letter, emphasises the wish to

reinforce the political cooperation between the Members of the European

Parliament and the Members of the European Committee of the Regions;

- recalled that the applicable rules provide, on an entirely exceptional basis, for the

possibility for other EU institutions to make use of Parliament's Chamber twice a

year for major events;

- recalled the cooperation agreement between the European Parliament and the

Advisory committees, approved by the Bureau on 9 December 2013;

- recalled that this agreement foresees inter alia that, as of the new legislature

starting on 1 July 2014, Parliament commits to make appropriate meeting space

available over and above the current slots provided by extending its offer;

PV BUR. 07.10.2015

PE 567.303/BUR 38/43

EN

- took note of the fact that:

10 and 11 February 2016 coincide with a week set aside for external parliamentary

activities,

7 and 8 April 2016 coincide with the Thursday and Friday of a week set aside for

work in Parliament's committees and political groups,

15 and 16 June 2016 coincide with the Wednesday and Thursday of a week set aside

for work in Parliament's committees, and

7 and 8 December 2016 coincide with the Wednesday and Thursday of a week set

aside for work in Parliament's committees and political groups;

- took note that the Committee of the Regions has requested to use the Chamber for

plenary sessions in 2016 on three occasions, whereas the applicable rules foresee

that the Chamber may be made available no more than twice each year to the other

institutions of the European Union;

- took note that the Chamber is available on the suggested dates;

- in the light of the aforementioned cooperation agreement, authorised, on an

entirely exceptional basis and without setting a precedent, the use by the Committe

of the Regions of the Parliament Chamber and room 2Q2 on the suggested dates, it

being understood that the related costs shall be borne by the Committee of the

Regions.

PV BUR. 07.10.2015

39/43 PE 567.303/BUR

EN

21. Request from the ESCP Europe Business School to use the Chamber of the European

Parliament in Brussels as well as seventeen other meeting rooms from 8 to 9 February

2016 for the organisation, in partnership with ENA, of the seminar Start@europe -

Letter from Mr BOURNOIS, Director-General of ESCP Business School


- took note of the letters dated 9 April 2015, 23 July 2015 and 23 September 2015

from Mr BOURNOIS, Director-General of ESCP Business School, requesting to

use the Chamber as well as seventeen other meeting rooms in Brussels on

8 and 9 February 2016 for the organisation, in partnership with ENA, of the

seminar "Start@Europe" (PE 553.237/BUR, annexes and revised financial

statement);

- took note of the favourable opinions from the Committee on Budgets dated

17 September 2015 (PE 553.237/BUR/Avis.1) and from the Committee on

Economic and Monetary Affairs dated 29 September 2015 (PE

553.237/BUR/Avis.2);

- took note that the rules in force provide that on an entirely exceptional basis,

subject to prior authorisation from the Bureau and in accordance with the

conditions laid down in Article 4, the Chamber may be made available only once

every parliamentary term to public bodies for events in which Parliament is closely

involved;

- recalled that one "Start@Europe" event, organised by the "École nationale

d'administration" (ENA), was held in the Strasbourg Chamber on 21-

25 January 2015;

- took note that the responsibility taken by ESCP Europe for the organisation of this

specific seminar would permit the event to take place in Parliament's Chamber in

accordance with the applicable rules in force, since the ESCP Europe has not

PV BUR. 07.10.2015

PE 567.303/BUR 40/43

EN

organised another such event in the current parliamentary term;

- took note that the Chamber would be available on the requested dates (8-9

February), while noting that the Committee of the Regions has requested the use of

the Chamber on 10-12 February;

- took note that the organisers expect 850 students to participate in the event and

that extensive media coverage can be expected;

- took note that two parliamentary committees, the Committee on Budgets and the

Committee on Economic and Monetary Affairs, have granted their support to the

event, as requested by the applicable rules;

- took note that according to the applicable rules the organisers must bear all costs

arising from the event, which are estimated at EUR 44,640;

- in the light of the above considerations, approved the afore-mentioned request, by

way of an exception, on condition that:

• Parliament is closely involved in the preparation and running of the event;

• the final number of participants is sufficiently large to justify the use of the

Chamber;

• all costs arising from this event and the use of the Chamber and other rooms

shall be fully borne by the organisers in line with the rules in force;

• the event must have no commercial purpose and any kind of sponsorship is

prohibited;

- requested the organisers to provide Parliament with the final programme and the

list of participants at their earliest convenience.

PV BUR. 07.10.2015

41/43 PE 567.303/BUR

EN

22. Urgent matters and any other business

There were none.

PV BUR. 07.10.2015

PE 567.303/BUR 42/43

EN

23. Items for information

The Bureau,

- took note of:

Interinstitutional mail

External mail

Internal mail

- a note dated 18 September 2015 from the Secretary-General on the Annual

Activity Reports for 2014 (PE 567.359/BUR and annexes available upon request);

- a letter dated 15 September 2015 from Mr PAPADIMOULIS, Vice-President, on

the IPU Fourth World Conference of Speakers at UN Headquarters in New York

on 31 August 2015 to 2 September 2015 (PE 567.352/BUR).

PV BUR. 07.10.2015

43/43 PE 567.303/BUR

EN

24. Date and place of next meeting

The Bureau,

- decided to hold its next ordinary meeting on 26 October 2015, from 18:30 to

20:30, in Room R1.1 in the Louise WEISS Building in Strasbourg.

*

* *

The meeting closed at 20.44 hours.

*

* *

Documents

PV 2015-07-06-draft EN - European Parliament2015)10-07_EN.pdfPV BUR. 07.10.2015 PE 567.303/BUR 4/43 EN BUREAU MINUTES of the meeting of Wednesday, 7 October 2015 Strasbourg Mr Martin