PWN-USA Summit Orientation Webinar

Immediately following the SWARM Webinar

Tuesday

September 9, 2014

1:00pm - 2:00pm ET

12:00am - 1:00pm CT

11:00am - 12:00am MT

10:00am - 11:00am PT

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Webinar Content

• Summit Overview

• Logistics

• Navigating the Summit

• Maximizing Your Engagement

• Expectations

• Summit Team

• Contact Information

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Poll

• Have you ever attended an HIV conference?

1. No, this is my first time

2. Yes, but this is my first PWN-USA Summit

3. Yes, and I attended the 2012 PWN-USA Southern Summit

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Summit Overview

• National Context: Why now?– Transition in the healthcare systems and funding -

so we have an opportunity to direct and mold a response that works for WLHIV

– Opportunity to influence decision-makers with PWN-USA women on influential national, state and local policy bodies.

– Synergy among PWN-USA policy priorities and among partners and allies to address intersecting and root cause issues.

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Summit Goals

– Supportive environment to build leadership

– Build skills and understanding of policy issues impacting women living with HIV (WLHIV)

– Provide personal & professional development opportunities

– Foster and deepen relationships among WLHIV

– Connect you to support, tools and resources to assist you in continuing to advocate when you return home

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Logistics

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Registration

Early arrival – What to expect?

• SWARM participants

• Summit participants

Summit registration is open

• Tuesday, September 16th

– For SWARM participants only

• Wednesday, September 17th

• Thursday, September 18th

• Hotel check-in begins at 3pm each day

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RegistrationWhat will I receive at registration?

• You will receive the following items upon registration:– Your name tag

– Forms which must be completed, signed or acknowledged as having been received:

• Photo Release Form

• Liability Release Form

• Pre-Summit Survey

Pre-Summit Survey

• You will receive your conference bag (with fun surprises!) after you finish the registration process, including the completion of a pre-Summit survey.

• Surveys are anonymous but help us evaluate how well the Summit is meeting its goals

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Hotel

Location

• Ramada Plaza Fort Walton Beach Resort at Destin West (Wyndham Rewards)– 1500 Miracle Strip Pkwy SE,

Fort Walton Beach, FL 32548

– 800-874-8962

What you will need for check-in

• Identification (ID)

• $30 cash or credit card for incidentals.– You will receive any unspent

monies upon check-out.

– Note: If you use a debit card, depending on your bank, it may take 1 to 10 days to refund any unspent monies back to your account.

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Hotel

Amenities

• Internet access

• Business center

• Printing of boarding passes for return flights

• Pool side area

• Beach front property

Do I need to bring anything with me?

• Beach towel

• Sun screen if you intend to enjoy the beach Wednesday afternoon

• Refer to Summit packing list and travel tips posted at www.speakupwomenssummit.org

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Hotel

Can I ship things home from the hotel?

• There is a local United States Postal Service (USPS) Office in town.– If you seek to ship items

home you will have to either rent a car or take a cab to get to the post office.

– If folks who are driving are willing to do a USPS run before leaving town, please let us know.

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Meals

Meal Schedule

• Meals provided for Summit participants beginning with dinner on Wednesday

• Wed: dinner

• Thurs: breakfast, lunch, dinner

• Friday: breakfast, lunch

Where you can purchase food

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Transportation

Are your travel plans set? Ground transportation

• Shuttle availability

• Shuttle schedule

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Health Care

What to do if you become sick? Local health care facility

• Bring your health insurance card

• Ft. Walton Beach Medical Center for urgent and emergency care– 1000 Mar-Walt Drive, Fort

Walton Beach, FL 32547

– (850) 862-1111

– Open 24 hours

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Maximizing Your Engagement

Come prepared

• You will experience an action pack two days so

– Expect to be busy

– Bring a notebook

– Dress for comfort

– Wear comfortable shoes

– Get plenty of rest the first night

– Drink plenty of water. The weather will be hot and humid

– Take extra Vitamin C

– Don’t forget your meds

Get the full experience

• If you requested a Summit Sister or volunteered to be a Summit Sister, you will be connected prior to the Summit.

• Split your team to maximally access the information which will be available at the Summit.

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QUESTIONS

Logistics

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Program

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Navigating the SummitOverview of Summit Schedule

DAY ONE DAY TWO DAY THREE

8:30a – 4:00p Southern Leadership Institute

7:00a -7:30a AM Stretch 7:00a -7:30a AM Stretch

8:00a -9:45a B’fast Plenary 8:00a -10:00a B’fast Plenary

10:00a -11:30a Workshops 10:00a -11:45a Workshops

11:45a -1:30p Lunch Plenary 12:00p -1:00p Photo & Lunch

2:00p -7:00p Registration 1:45p -3:15p Workshops 1:15p -2:45p Strategy Sessions

3:00p Hotel check-in 3:15p - 3:30p Break 3:00p -5:00p Closing Session

3:30p - 5:00p Affinity Sessions

5:00p -9:00p Opening Session

5:00p - 6:15p Dinner

6:30p - 8:30p Plenary

9:00p PJ Party

Navigating the SummitOverview of Summit Sessions

• Southern Leadership Institute

• Plenary Sessions

• Breakout Sessions

– Workshop Sessions

– Affinity Sessions

– Roundtables

– Strategy Sessions

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Large Sessions

• Plenary Sessions

– Reflections on the Movement

– Southern Exposure

– Federal Policy & Research

– Building an Effective & Accountable Multi-racial Movement

– Expanding the Circle: Towards a Trans-Inclusive Sisterhood

– Next Steps

• A session or meeting, where all attendees of the Summit are present.

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Breakout Sessions

• Workshops

4 tracks:

– BLS: Building Leadership Skills

– MC: Media & Communication

– PA: Policy & Advocacy

– RPJ: Rights, Power & Justice

• A 90-minute session at which a group of people engage in intensive exploration and activity on a particular subject or project. Generally interactive.

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Breakout Sessions

• Affinity Sessions

– Affinity: a natural or spontaneous liking for someone or something

– Some affinity sessions are already scheduled

– Participants can also organize affinity sessions• Sign up onsite and

announce

• These are opportunities for attendees to get together in an informal setting to examine issues and exchange ideas relevant to Summit goals and PWN-USA values

• Recommend that each affinity session is convened by at least two leaders

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Breakout Sessions

• Strategy Sessions

– Regional Chapters

– General Membership

– Topic-driven strategy sessions

• This session provides an opportunity for in-depth planning for work to be conducted after the Summit – in regions or at a national level

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Navigating the SummitOverview of Summit Sessions

• Special Activities– Thursday Night Pajama

Party

– Micro-enterprise Exhibiting (Common Threads)

– Summit Photo Booth

– Media Lounge

• Staying in Contact– Announcements

– Bulletin Board

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Expectations

What you can expect

• An incredibly empowering experience

• A safe environment in which to explore your views and commitments

• Opportunities to get to know other women

• Opportunities to let others know what you are doing– Social Media: hashtags, i.e.

#pwnspeaks

What PWN-USA expects• You to play an active role by fully

participating in Summit activities to the best of your ability

• You to acknowledge the individuals and organizations who supported your participation at the Summit

• You to make a list of at least three other women you will contact within 90 days of the Summit

• You to commit to at least one action within 30 days of the Summit

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ExpectationsFor those of you staying for Positive Living Conference

• Positive Living 17 is scheduled immediately after the Summit: September 19-21, 2014 at the Ramada Plaza Beach Resort, Fort Walton Beach, FL.

• Submission of application and code of conduct is due Thursday, September 11, 2014.

– http://aidsoasis.org/events/positive-living-2014/

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QUESTIONS

Program

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PWN-USA Summit Team

• In alphabetical order

– Tanya Diaz

– Olivia Ford

– Nerissa Irizzary

– Vanessa Johnson

– Naina Khanna

– Waheedah Shabazz-El

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Contact Information

Main contact:

Tanya Diaz

2014 SPEAK Up! Summit Coordinator, PWN-USA

tanya@pwnusa@gmail.com

510.768.7671

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SEE YOU SOON!

Thanks

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