QCP User Manual

8/13/2019 QCP User Manual

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Quick Cheque Printer User Guide

1. Launch the application from the folder QCP, Quick Cheque Writer.exe. The User ID is adminand the password is111111. Click OK to login.

2. Click menu Cheque Write Cheque, would require to Company details such as Company Reg. No, Company Nameand E-Mail address. User may create multiple companies.


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3. Enter the required * relevant details in the dialog box. Click Add to enter details of other companies (if exists).

4. Select the Default Bank settings for quick and easy access of frequently used Bank Accounts.


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5. After selecting the Default Bank Account, click Close to exit and go to Cheque menu Write Cheque and fill up thePay To text area to which the cheque should be issued (Payee Name). The wizard will guide you through to setup toassign the Bank & Bank Account details appropriately. The user then enter the starting (First Serial No) and Ending(Last Serial No) that are able to be retrieved from the cheque book.

6. The user may setup unlimited Bank Accounts respectively to its Account No as many as the user want and finally theuser may decide to set the default bank account as preferred.


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7. The User may select Issue Date to advance date that described as Post Dated cheque before the User decides toprint. The user then type the Payee Name and press tab to navigate to the next field Amount.

8. The user may type the numeric value e.g. 19200.50 without the comma , at the label Amount (Numeric) text areaand press Enter to convert the numeric value to Amount in Text format. These formats can be in Bahasa Melayu or inEnglish. User may select the format as default language settings.


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9. Upon click to Print, the Write Cheque will navigate to the Printer Settings tab thus to setup the printer setting beforecheque print is done. This is described as in below;

10. The user then selects the generic printer for references and set the printer as default. The user will then proceed forprinting the QCPsample(25 pcs is included in the CD box) cheques to verify the coordinates of the text that will beprinted onto the sample QCP cheque.


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11. After printing the sample cheque using QCP sample cheque, differentiate and compare the Payee Name text label,Amount Text 1, Amount Text 2, X, XXX, XXX.XX and the date DDMMYY visually.

12. Different printer with printer driver has different pull up speed and size variation, therefore User needs to print sample

QCP and adjust in order to get the exact print coordinates. User may drag and drop the labels by estimation and testprint. If the user finds its the correctly aligned for print, then the user may save the setting for that model of printerusing Save To File button.


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13. Upon saving the printer setting (can be found in the QCP program folder). All the respective X axis & Y axis will besave accordingly. Use the same settings for future references in case it require for re-installation of the same PC or forthe replacement PC (refer to the above screenshot)

14. This would be expected as the final print out (as described as above screenshot) that will enable to print to the actualcheque without hesitation. Now the user may use the program to print valid cheques.

15. The display Cheque is printed indicates the signal to print has been sent to the printer for print regardless if the printeris online or offline.


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Received Cheques

16. The menu ChequeReceive Cheque describe the location where user input the information about all the receivedcheques. Click Add button to insert the information of the

17. The user inserts all the necessary required * information and the descriptions of the payment received. The clearanceis referred as the date is the date of cheque was supposed to be banked in (the cheque current date). The user mayuse the interface to modify the received cheque in case of difference in the information inserted were false.


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Cancel Cheque

18. The menu Cheque Cancel Cheque describe where the user cancels the outgoing cheques that have been printedand ready to be delivered. User may review the list of status of the outgoing cheque if its active of being void forcancellation. The user selects the respective query details and the date range for Search purposes as shown below;

19. The Cancel cheque entries can be done by highlighting the record (as shown above) and click Modify to enable tomake changes to the status of the cheque or other information as the secondary options.


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Payment Voucher

20. The user may create & print Payment Voucher after a cheque has been print. Go to PaymentPayment Voucher andsearch the print cheques either by Cheque No or by date range. User must select the appropriate search record andinsert the payment details such as Expenditure Type & Description in order to preview to print the cheque.

21. The user may set the sequence of auto generated number at Current Voucher No by click Edit. The user may preview

the cheque by click on Print button as shown as below;


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Bank Reconciliation

22. In order to manage the clearance of the cheques for both incoming and outgoing, the user may use BankReconciliation to match the clearance against the bank monthly statements accordingly. The user selects the actiontaken for either incoming or outgoing cheques and search by the date range. The selected records with the detail ofthe Cheque No and then click Modify button.

23. The user may select the status of the cheque such as Cleared, Rejected or Outstanding and insert the banktransaction code or number as the Reference No. that shown as below;


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24. Bank Reconciliation is done for both incoming and outgoing of the cheque transactions. The screen shot below showsthe action taken by the user for the outgoing cheque and in the same manner as the incoming cheque.

25. For the outgoing cheque, user may select the status of the cheque such as Cleared, Rejected or Outstanding andinsert the bank transaction code or number as the Reference No. that shown as below;


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Reports

26. The menu Reports Outgoing, Incoming, Post Dated, Payment Voucher & Payee Cheques. The report shows thesummary of the activities in accordance to the tasks performed. The Outgoing Cheque details can be generated byusing the required parameter with status.

27. The report preview shows the listing of the cheque issued and it also display the cancellation of action taken to acheque that apparently to be printed using the same Cheque No. Such cases only allow the existence of the Cheque

No with Active status and the re-print of the cheque display the Cheque No e.g. 0000001-1 (XX-1) and the digit -1means the cheque has been printed twice (2). As shown in the preview report at the screenshot below;


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28. The Outgoing Cheque report can be generated by Company, individual Bank and ALL Banks that can be filtered bydate range. The user may select any combination to display the report preview.

29. The generated report preview is filtered for Incoming Cheques displays all the records of information by Cheque No,Received From, Amount and Bank.


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30. The report shows the summary of the activities in accordance to the tasks performed. The Post Dated Cheques forboth Incoming & Outgoing details can be generated by using the required parameter with status.

31. The generated report preview is filtered for Post Dated Cheques for Incoming cheques displays all the records of

information by Cheque No, Received From, Amount and By Banks.


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32. The Post Dated Cheques for both Incoming & Outgoing details can be generated by using the required parameter withstatus. The report print preview shows the summary of the activities in accordance to the tasks performed

33. The generated report preview is filtered for Post Dated Cheques for Outgoing cheques displays all the records ofinformation by Account No, Cheque No, Issued Date, Payee Info, Amount and By Banks.


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36. The Bank Reconciliation for both Incoming & Outgoing details can be generated by using the required parameter withstatus. The report print preview shows the summary of the activities in accordance to the tasks performed for IncomingCheques as shown below;

37. The generated report preview is filtered for Bank Reconciliation for Incoming cheques displays all the records ofinformation by Cheque No, Received From, Status, Cleared Date, Amount and Banks.


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38. The Bank Reconciliation for both Incoming & Outgoing details can be generated by using the required parameter withstatus. The report print preview shows the summary of the activities in accordance to the tasks performed for OutgoingCheques as shown below;

39. The generated report preview is filtered for Bank Reconciliation for Outgoing cheques displays all the records ofinformation by Account No, Cheque No, Payee Info, Status, Cleared Date, Reference No, Amount and Banks.


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40. The Payee Cheque for both Incoming & Outgoing details can be generated by using the required parameter withstatus. The report print preview shows the summary of the activities in accordance to the tasks performed for OutgoingCheques as shown below;

41. The generated report preview is filtered for Payee for Outgoing cheques displays all the records of information byAccount No, Cheque No, Payee Info, Company Issued, Amount and Banks.


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Setup

42. The menu Setup Cheque, Payee, Bank, User, Expenditure Type, Company, Language & Change Password. Thefirst sub menu of Setup is Cheque. The user may setup multiple Companies with Banks and Account Nos. The wizardwill prompt for to Set As Default for any of the preferred or frequently used Company Bank Account (CBA).

43. Upon creation of company(s), user needs to assign cheque details that associate with the relevant company. Use

SetupCheque and select the company to Add Cheque as shown below;


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46. The changes made upon modification of the Start/Last Serial No would require to be updated before it reflects on theapplication as shown in the screenshot below;

47. User may change the selection of default bank by using the Clear Default Bank & Account button and hence selectthe Company record and click Set As Default button for the confirmation that is shown in the screen shot as below;


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48. User may insert Payees information in advance by using Setup > Payee. This information will be reflected in the WriteCheque Payee column drop down box as shown in the screenshot below;

49. The user may add the Payees details such as Designation & Contact Number for reference purposes as shown in the

screen shot below;


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50. User may update the Payee list from time to time if the wish and the QCP system will update the Payee listautomatically while Write Cheque using Payee insertion box.

51. User may suspend unauthorised Payee from the selection of Write Cheque Payee as to avoid misinterpretation of

Payee while creation of cheques as shown below;


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52. User may view the list of banks in the Bank Setup. All registered banks in accordance to National Bank (Bank Negara)is list as below;

53. The user may Add bank if there is a formation of new banks exist in accordance to National Bank (Bank Negara) thatis shown in the screen shot below;


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54. The user may Modify the Bank list if changes is required as shown as below;

55. The user Admin may create other user that would need to operate the QCP cheque writer system by using User

Setup as shown in the screen shot below;


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56. The Admin user may Add new users as operators and create the appropriate password for the users subsequentlybefore informing the users.

57. The Admin may also suspend the unauthorised users of the system by changing the status from Active to Suspendedas shown in the screen shot below;


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58. The Expenditure Type is the list of basic expenses used for issuing payment using cheque that conceptually dictatesthe key element of accounting.

59. The user may Add the Expenditure Type in case of undefined expenses description is required as shown in the

screen shot below;


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60. The user may also able to suspend the unused Expenditure Type by changing the status from Active to Suspend thatis been shown in the screen shot below;

61. The Admin may Add new formation of newly incorporated company. The user Admin may need to insert the requiredparameters.


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62. The user Admin may required to insert the necessary details of the company for the required fields (*) as shown in thescreen shot below. The Escalation E-mail is the mandatory e-mail address of the Stakeholder as he would able toreceive e-mail upon issuance of cheque by the QCP cheque writer user.

63. The SMTP settings shown as above are the details of any users e-mail account information and this is required inorder to escalate e-mail to the stakeholder. Email will not be escalated to the Escalation Email addressee if the details

are incorrect. The user may also suspend the company by changing the following status that shown in the screen shotbelow;


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64. The unique features of Quick Cheque Printer (QCP) are the software is able to transform in multi-language such asEnglish, Bahasa Malaysia & Mandarin (Chinese). User may able to select the preferred language in Language settingthat shown in the screen shot below;

65. Users may able to change their respective passwords in the Change Password as shown in the screen shot below;


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66. The security aspect of a financial related system is depending on efficiency of tracking fault play. Its the core featuresof QCP to have Audit Trail that enable to monitor sequences of events. The events can be filtered by ALL or byspecific users as shown in the screen shot below;

67. The screenshot below shows the list of events of all users upon the initiation of Search button.


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68. Back up are sensitive and essential for information retrieval. QCP is equipped with the backup features that enableuser to backup the QCP database to any location from time to time. Should you need automatic backup, please callthe QCP Support for further details.

69. The backup and restore procedures are in both screen shot (top & below) that enable users to save in any preferredlocation with recognizable backup file name. It would be the same for restoration.


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70. The restoration status is dependent on the existence of previous database. The fresh installation of QCP (if desktop isbeing formatted) will be deployed with empty database. User then may restore the last backed up database and therestoration confirmation will be displayed as below;

Thank you for using Quick Cheque Printer (QCP) Software

Andrew Clarke

Our sincere thanks to our developer & partner Wong Choong Leong great man to work with. I would like toconvey my sincere appreciation to our UAT team; Claxzton Clive, P. Arul & Adam who has contribute much

input during testing stages

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Documents

QCP User Manual