QM Training -2- Key User Manual

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SAP QM MANUEL

PART IIQM KEY USER DATA

Manufacturing Team – SAP Competency Centre 1

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Indice

INSPECTION LOT____________________________________________________3INSPECTION LOT CREATION – QA01_______________________________3INSPECTION LOT DISPLAY – QA03_________________________________4INSPECTION LOT CHANGE – QA02_________________________________6

HOW TO FIND AN INSPECTION LOT______________________________6RESULTS RECORDING FUNCTIONS___________________________________9

RESULTS RECORDING –QE51N____________________________________9How to modify your results?____________________________________14How to add/remove characteristics/ results?____________________14How to assign new inspection plan?____________________________17Specific case: skip inspections_________________________________20

WORK LIST_________________________________________________________23WORKLIST - QA32________________________________________________23QA32 Change data for inspection lots as house keeping tool:_____24QA32 To revoke the User Decision_______________________________26

USAGE DECISION__________________________________________________27Results recording using the STD QA11 transaction_______________27

SCHEDULE AUTOMATIC USAGE DECISION JOB______________________31CREATE VARIANT FOR USAGE DECISION –QA10___________________31SCHEDULE AUTO USAGE DECISION JOB – QA17___________________31

RELEASING STOCK FROM QI STOCK STATUS TO UN-RESTRICTED____35MB1B- MOVEMENT 321__________________________________________35

Scenario 1 – Bulk Materials where the material does not move Sloc and retains its “real “batch number_______________________35Scenario 2 – Where the material does move Sloc and is consumed from a different Sloc to where it is GR and the batch turns to “1”____________________________________________________38

CREATING AN R&D INSPECTION LOT_______________________________40CREATING AN R&D INSPECTION LOT – QA01____________________40

TABULAR RESULTS RECORDING____________________________________44TABULAR RESULTS RECORDING – ZQM_RES____________________44

QM Order__________________________________________________________57MASS CREATION OF ENVIRONMENTAL INSPECTION LOT____________60

MASS CREATION OF ENVIRONMENTAL INSPECTION LOT– ZENV___60SINGLE RESULTS REPORT__________________________________________62

SINGLE RESULTS REPORT – ZQMXX_SINGLE_RESULTS____________62REPRINTING MICRO OR PHYSICAL LABELS__________________________66

REPRINTING MICRO OR PHYSICAL LABELS - ZQMXX_REPRINT___66MCXB. General results for materials________________________________67


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INSPECTION LOT

INSPECTION LOT CREATION – QA01

1. Standard transaction to create an inspection lot

Follow path below or alternatively use transaction: QA01

Enter data as below.Note: all inspection lots created manually are of lot origin 89.

Press “enter” and continue

Note: you can use the QM Grouping to find the materials. To do this, click on the down arrow (or F4 button) in the material field and enter the QM Grouping field in the dialog box presented

Click Enter

Enter a batch number and a quantity in the “Insp Lot Qty” field, the value that you enter in here has no impact so a nominal “100” would be fine .This is because we are using Non Stock Relevant Inspection


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Lots .Press . You may get a message about the batch not existing, press “Yes” to create the batch and by-pass the message.

The following data is not mandatory but enter if necessary:1. Production date2. Sample date3. Line 4. Equipment5. Add Eq. Info6. Batch Sequence7. Add. information

If there are no more data to be entered click on the Save button to save the inspection lot.

Note: If more than one inspection plan exist for the material, the system will propose a list of inspection plans, and the user has to select one inspection plan on the proposed list.

The inspection lot is then created and the number is displayed at the bottom of the screen.

INSPECTION LOT DISPLAY – QA03


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Enter inspection lot number and press enter.

Proceed with the following to see information copied from master data to the inspection lot during creation.

Click on the tab As we only have 1 Insp Type the assignment of the Insp Type is automatic

Also the system will find only one inspection plan, the inspection plan will be automatically assigned:

Then, click on . You will see the number of physical samples that need to be taken for this IL. This is dependant on the “Partial Sample” data that has been maintained in the Inspection Plan (see document on inspection plan for further details).


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Click on:

Do not forget to save before leaving.

The inspection lot is then created and the number is displayed at the bottom of the screen.

INSPECTION LOT CHANGE – QA02

To change an inspection lot use transaction QA02.

HOW TO FIND AN INSPECTION LOT

You may want to check if the automatic creation has worked and to find the IL number

Use the dropdown

For example search by material:

Or, with more criteria’s, change the match code, by clicking here:


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Choose detailed selection:

You will get a list of inspection lots. Choose the one you want:


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NOTE: Stock-relevant inspection lots Vs. Non stock-relevant inspection lots

Background:

During the QM Pilot Roll-out in Fallingbostal it was found that Stock-relevant inspection lots in the SAP ERP (KPA) environment were not feasible. This is driven by the fact that the communication between our de-centralised WM environment (WPA) and the ERP wouldn’t support this process.

If stock relevant inspection lots (SRIL) are used movement of stocks (eg. From QI to unrestricted or block) are no longer possible using IM transactions. In other words, movement of stocks out of QI has to be performed within the inspection lots via Usage Decision (UD) recording. Within a decentralised environment, this poses a problem due to 2 factors:

(i) The current decentralised WM environment has no functionality to process an idoc that moves stocks from QI to unrestricted/blocked. To bespoke this would involve too significant an effort and the cost would outweigh the benefit

(ii) In the WM system, stocks are managed at pallet level while in ERP, stocks are managed at IM level. Even if we bespoke to make (i) work, there is still the problem of which pallets the ERP system referring to at release as it holds no pallet information

Current decision/Common Design:

The way in which it’s been proposed to get around this problem is to use Non-Stock Relevant Inspection Lots. Upon receipt into the WPA system the stock is simply receipted into Quality Inspection stock status. Then an idoc communicates the GR to KPA where a non-stock relevant inspection lot is created manually (independent of Pallet). Then after the usage decision the stock, the stock is freed or blocked from a WPA stock movement which is communicated back to KPA via an idoc. The Inspection Lot is then closed manually.


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RESULTS RECORDING FUNCTIONS

RESULTS RECORDING –QE51N

This transaction is used for recording the results of the QA tests on your sample.

Path:

Or type in

Then

One in the selection screen you can enter into the transaction via a number of ways by plant, origin, material number, dates, and work centers .You can also change the Selection Screen by selecting the icon circled below

Then for example select the “Inspection Lot” option


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The Selection Screen, will then allow Inspection Lot’s to be entered

For this training document we will use the original selection screen

Press F8

The system gives a list of inspection lots (on the left side) and displays the content of the oldest inspection lot (on the right side of the screen):


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For each test, the specifications are shown to the user. When ready to record the result you enter in to the “result “field and press

Enter When the result is recorded either a green tick or red X appears indicating the accept level of the results, the status of the line changes from 1 (to be recorded) to 5 (recorded, and closed), and the number of inspected samples will be automatically pulled through to the “Inspected “column.

This ability to be able to go straight to status 5 from 1 is because of a setting against the users setting. To have this functionality you need to go to this box icon with a head in it

Then you need to select the “close on continue “radio button and then save. This means that you will not have to go through all the different status but go directly to status 5.


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When saving, the system closes the window and put some green lights at the characteristic level (on the left side). If a test fails, the light is red.

You can also enter icons like < or >, these can be found in the “Attribute “column.

As soon as you select the desired icon, it will pull into the “Result” column.


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The “invalid” icon can also be used but only for single results not summarisedIf you enter this attribute and the system is working out an average for you on a number of different results, this invalid result will be taken out of the calculation. If you are using a “fixed” scope then any invalid results will allow a new line to have a new result entered.

In the below example you can see that 5 results are expected ( this is fixed ) , 5 results have been entered , but 2 have been entered as “invalid” , allowing 2 new lines to have new valid results to be entered .Also the average of 22 is based on the 3 valid results , 10, 30 and 25 .

You can also enter in some text if desired this could be useful when wanting to describe why a result has failed.


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This text then pulls through into ZQMXX_SINGLE_RESULTS.

How to modify your results?

The modification on old results can only be done if the usage decision has not been made. Go into the same transaction, and “re-open” the line where a result has to

be changed, by selecting the line and by clicking on this icon: The system reopens the line and the status of the result changes from 5 to 2:

Just change the old result to the new result:

Save the new result.

How to add/remove characteristics/ results?Firstly to add, you use this icon in order to add a non-planned

characteristic:

The system displays a window on which the characteristic has to be added. This characteristic must already exist in the data base of the Master Inspection Characteristics.


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Changes on the text and the limits can be entered.The sampling procedure must be entered.

Then, “check” and “copy “and you will get a new line with 8000 , if you add another characteristic number , the number will be 8010 , then 8020 etc .

Record the result and save.To remove a characteristic, you cannot actually delete you have to force them closed without a result. You select the line and select the “lock” icon


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You will then get this message box where you select “force”

You then presented with the following message box where you select

“Accept “and then


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Then you will see that the characteristics goes to status “5” with no result entered

How to assign new inspection plan?This is in case of new specifications.

Situation 1: not started yet the results recording:a/ Reset the sample with transaction QAC3

Go into this transaction and just save it:


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The message proves that the inspection lot is now opened:

b/ Make the modifications on the inspection plan

c/ Reassign manually the new inspection plan with qa02 transaction:

In this screen, click on when the specification selection has been chosen.


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Then, you will get this message:

d/ go to sample calculation:

Click on the sample calculator:

You will get this message showing that sample calculation has been again made:


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e/ record the results according to the new specifications of the new inspection plan

Situation2: already started results recording:Change results or add results like demonstrated before

Situation3: modification when UD has already been made: The modification will be taken into consideration for the next inspection lot

Specific case: skip inspections

Some of the inspections have a dynamic modification rule inside the inspection plan.

The dynamic modification rule is at a characteristic level in this example , but can be at the header level , where the whole inspection is skipped not just the characteristic..

After the first goods receipt: everything has to be recorded, characteristic 0010 and 0020

After the second goods receipt, we have a skip inspection:

The colour of the characteristic 0020 line is black not blue (indicating a skip), and on the detailed screen, the line has a skip status (4), and it is not possible to record any result as the field is greyed out


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You can still activate this line even though it is skipped and add your result.

For some of the plants we have used Long Term Characteristics (LTC), these are for characteristics where the results can take a while to be determined, they are non-critical results.

Essentially these LTC allow the physical sample to be closed based on short term characteristics, allowing the Usage Decision to be passed. This is so the stock can be released if on QI hold. It will allow them to go back to the IL and record the LTC when ready.Although for the system to recognise this when using QE51N they must select “with long term inspection “


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It does require the person who fills in the last critical characteristic to know that they are doing this and to then release the stock


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WORK LIST

WORKLIST - QA32 This report would be useful as a House Keeping Report for a Lab supervisor to check that the correct transactional process is occurring and that Inspection Lots are being properly closed down by having had a Usage Decision being passed on them .

Type in QA32 Then press Enter

Make your own selections; you may want to come in by workcentre, by material, or by day.

Be careful of the settings at the bottom to select what you require:

Be careful also of the lay out (variant of presentation) and the “reference field monitor” (which may have an impact on the colours red/ yellow/ green).


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For this training manual the “Ref Field Monitor” was a “3”. This shows the status of the Inspection Lot.But “4” could be used for example to show all open Characteristics, even when the Usage Decision has been passed – so this would indicate a “forced “usage decision or to find outstanding Long Term Characteristics.

It might be useful to create some variants here.

Then, click on You will then get a list of inspection lots.

The Traffic light colour indicates whether the Inspection Lot has a usage decision if less than 7 days without a usage decision then the colour will be yellow, if over 7 days the colour will be red, if a usage decision has been passed then the traffic light will be green

Select a line in order to:- make a usage decision- record some results- modify the inspection lot

QA32 Change data for inspection lots as house keeping tool: In this transaction a special selection layout is made, with a special reporting layout attached in it.

The layout is .


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This layout selects for a defined time rage all inspection lots (IL) which don’t have jet the User decision (UD) but where all the short term characteristics are filled in. (open short term charac. = 0). This gives a list of all materials with a problem in the results recording. There are two possibilities. There are characteristics who where failed and you have rejected samples. The other possibility is that you have only short term characteristics in your inspection lot and there is noting been analysed jet in the inspection lot.

When you execute the variant, you get a report similar like the next screen shot.

The red light IL are older than 7 days, the orange triangle hasn’t reached the 7 days jet. To inshore that cancelled lots are not in this selection, we also filtered the cancelled lots out of the report.


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There are a lot of possibilities with this report. You can go direct to the UD screen and make the user decision. Also displaying the recorded results is possible and if necessary you can record results as well from here.


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QA32 To revoke the User Decision Make in the begin screen the selections that you want.

In the hit list you select the line where you want to revoke the UD and you press the usage decision button.

You press the button Revoke UD and you save

From now on you can record again results for this inspection lot number. Be careful because the automatic user decision is running every 15 minutes up to every hour (depending of the plant configuration). If you haven’t done you change before the auto UD runs the user decision will be made again.


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USAGE DECISION

Results recording using the STD QA11 transaction

With a batch job setup the passing of the Usage Decision (UD) is automatic. However an automatic UD can only take place if all results are passed (Short term –critical results) .The UD is a trigger for the next step which is releasing the stock if on QI hold. This releasing of stock is only automatic if using SRIL. So you will only have to use this transaction when one or more of your results has failed/or no result has been entered and therefore the UD will not be automatic. The user then needs to decide whether this failure is critical or not and manually set the UD to be accepted or rejected. If rejected further action in the stock status must take place .The material must be placed on “Blocked “(S) and further tests or other actions must take place( handled either in IM/WM transaction)

Path:

Enter the inspection lot:

Press Enter

The system displays eventual failures on the inspections or warns the user if any results are missing:


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The system will also display all failed characteristics

If you select on the Physical Samples tab you can see which samples the failed characteristics belong to.


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When the UD can be made, fill the following field “UD Code “

If something is missing, UD can be forced by selecting the “yes” box

Choose whether the failure of the results is a critical failure or not


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If the UD is accepted , stock can be released if on QI stock .If the UD is rejected further action is required in terms of the stock status that the material .

Note : A usage decision can also be passed using transaction QA32

Also once you have made a UD, this cannot be changed. The IL will no longer be available in QE51N, so no changes to the results can be made. Therefore care must be taken before you record a UD.Especially so if using SRIL as the passing of a UD would release the stock..


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SCHEDULE AUTOMATIC USAGE DECISION JOB

CREATE VARIANT FOR USAGE DECISION –QA10

This transaction is to create a variant for so as we can have the usage decision passed automatically by a background job. The frequency of this background job is to be determined by the plant.

The first thing is to create a variant .This is a dangerous transaction .This transaction must not be used manually! It has to be used by scheduling it, after having defined the rules, the frequencies. These variants have to be created for each inspection type for each plant.

This transaction starts with a selection screen. For triggering this selection automatically, this selection has to be saved as a variant, and then has to be scheduled.

SCHEDULE AUTO USAGE DECISION JOB – QA17

To schedule you must use transaction QA17

You then see a list of the Variants that you have created in the previous transaction


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You select the line and press “schedule job”

You then tell the system when you want the job to first run , the date and time and then if you want to set it up as a regular occurrence you select “Schedule periodically”


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It will then ask for the frequency, this example is every 15 mins. Then select “create “

If you want to see the scheduling then you can select the line and select “show scheduling “


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RELEASING STOCK FROM QI STOCK STATUS TO UN-RESTRICTED

MB1B- MOVEMENT 321

This transaction is only required when releasing stock that is only IM managed , if the stock are WM de-centralised managed then please see the training document for ZWM_HUMO .This transaction is required after the Usage Decision(UD) has been passed . Once the UD has passed then the stock can be released from QI Stock status to Un –restricted stock status .This job is for the lab staff and it should be done straight after the UD has been passed. The UD will pass auto after 30mins if all short term characteristics have been passed.

There could be 2 different scenarios depending on the flow of materials in your plant .If your material that is on QI stock status is a bulk material, then the Storage Location (Sloc) that it is Goods Receipted (GR) into is generally where it stays. It never moves and is consumed from this Sloc . Other materials that go onto QI stock are GR into one Sloc and then moved to another Sloc to be consumed

Scenario 1 – Bulk Materials where the material does not move Sloc and retains its “real “batch number

Firstly you can view the stock that you want to move to UR stock by using MMBEHere we can see the stock in Sloc 0001 in the QI column


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Next you type in MB1B

Then press Enter

Fill in the following below fields. A 321 movement takes a material from QI

to UR, a 322 does the reverse. Press

Fill in the below field, using the correct batch number and quantity. As this material does not move Sloc the “Recv Sloc “field does not need to be

filled in. Press


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You will then see the next screen, but with certain warning messages

appearing (these always appear at the bottom in yellow), through these

You will then get to this screen where you press

Finally check MMBE to make sure that the stock has now moved from QI to UR but is still in 0001 Sloc. It also still has it “real” batch code


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Scenario 2 – Where the material does move Sloc and is consumed from a different Sloc to where it is GR and the batch turns to “1”

The process is the same except for one difference, please follow screen shots below

The difference between the 2 scenarios is that you fill in the “Recv Sloc”

field here, with the Sloc of where it gets consumed from. Press


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Same warning message’s as before. Then same screen as before then

Then finally check MMBE, you can see that the Sloc has changed and another important thing is that the batch has changed to “1” from the real batch


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CREATING AN R&D INSPECTION LOT

CREATING AN R&D INSPECTION LOT – QA01

This STD SAP transaction has been adapted for R&D materials only. Within the Lab the R&D departments can ask the lab workers to test any kind of material within any number of tests. There is no set pattern or rule.As the material that they are testing might not even be recognised on SAP, or could be a mix of 2 SAP materials, and then it is hard to identify the material number to raise the Inspection Lot (IL) for.Therefore Material numbers will be created in SAP especially for R&D materials; they will be called “R&D Special Samples”.

When the IL is created ,as the tests that will be carried out are not set like all other IL , there will be an extra pop up box to allow the person in the lab to select from a list of characteristics to find the ones that they have been asked to test by R&D .

This bespoke is triggered by the Inspection Type (Z060) in the Material Master. This will have already been set and this is for information only.

To access the creation of IL, type QA01.

Type in the Special Sample R&D material number, the plant and 89 (this will always be 89)

Here as you see the fields circled in yellow, you can see the text of your special sample and the Inspection type being pulled through from the Material Master.

Highlighted in red you can see the fields that need to be entered.


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The first one is the “batch” field, here you must enter the project number that R&D should have provided .In the “Add Info” field you can enter the details of the material or mix of materials that you are testing. You should enter in the SAP codes in here.In the other “Add Info “you should enter the project manager.

Then in the “Insp lot qty “field you can enter a nominal “1” in here. It does not really matter what you enter in here as it has no impact

Once you press the , it will pull through the list of characteristics that you have maintained in your Inspection Plan, and will allow you to select the ones that you require for this particular test.

In this example I have selected 5 characteristics


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As you press it takes you back to the previous screen


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Be aware of the IL lot number highlighted. You then press save

As you now need to record your results for this R&D sample, you can see below that it will only pull through the 5 characteristics that I have selected.

Using QE51N

Or ZQM_RES


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TABULAR RESULTS RECORDING

TABULAR RESULTS RECORDING – ZQM_RES

This transaction was developed to allow the quick and easy entry of results similar to using a spreadsheet.

The STD SAP Tabular Results transaction (QE73) does not allow entry of more than one sample for more than one characteristic, which is why this bespoke has been developed as this will.

It was originally designed for Micro results entry but all other results can be entered using this report.

It is useful for entering all of the results still outstanding for one particular characteristic for one workcentre.

The transaction is designed for characteristics that have a control indicator of summarised not single. It will allow you to enter a single characteristic value but you have to double click down to enter, therefore the ease of mass entry will be lost.

Firstly you enter in ZQM_RES

You then enter in your plant number and your workcentre (this is a mandatory field). You can set up variants here, so as users do not need to remember which workcentre number is theirs.

You can also narrow your criteria by entering via physical sample number, material number, master inspection characteristic or production date. The production date is held within the IL (Inspection Lot).

In this example I will execute the transaction with just the plant and workcentre.


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You will see all open samples that require results to be entered

The first column shows the text of the open IL The second the sample number.The columns after this shows all the open characteristics, where results need to be entered .If the field is greyed out then this is either a characteristic that belongs to a different sample and material or a characteristic that is in a skip mode (status 4).You can still activate when in a skip by double clicking on the grey field to turn it white (active)

If you are entering a Qualitative result as you click in the field you will see a drop down box appear


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As you select the drop down box, you will see the list of the selected set that you can choose from.

By selecting your choice, you will bring this desired result through to the table.

You do not have to use the drop down box to select from you selected set list, you can simply type in the number of the result instead if you find this quicker.


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If you see this “jigsaw” icon inside the field, this means that this characteristic is not summarised, therefore it must be a single result or it is a skipped characteristic Whether it is summarised or single is held within the master inspection characteristic, inside the “control indicators “. This is a piece of master data.

This setting is also maintained within the Inspection Plan (another piece of master data). You can find it by selecting the line and “control indicators “


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Here you also find the setting .If you want quick mass entry of results it is best to use a summarised characteristic. This however means that it will only allow one entry of a result , if you want to enter lots of results ( for example for the system to work out an mean average for you ) then you will need to use “single” and ZQM_RES will become less useful for quick mass entry of result’s.

If you need a single result characteristic, then you can still use this transaction, you just double click on the jigsaw icon and it will take you to a similar STD transaction to QE51N. (See below)Then you can enter your single result.


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This jigsaw icon will also appear if a single result that is skipped, it will allow you to enter but an extra warning box appears, telling you the item is skipped .If you continue, it will take you to the same screen as above.Please note this warning box telling you it is a skipped item only appears for single not summarised characteristics.

The report will most probably be used for one workcentre for one particular characteristic for one day.


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Here we can see all the open results for the selected day, for one workcentre for one characteristic. If you are confident that all the results are ok, then enter in the result for ok (in this example “1”) in each box. If the list is big then you can use the Ctrl Y, Ctrl C, and Ctrl V (cut and paste) option to speed this entry up.


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Once your result has been entered and you press enter, it will pull through the text if a Selected Set

You then press

This will then pull through the green tick or red X, depending on the result you have chosen


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You can choose to change these results at this stage if you wish, by double clicking on the line or by pressing the “unlock” icon. This will then re-activate the field to change your entry.

You then make your changes and then re “lock and save “


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You then green back arrow to come out of the transaction.

If you are entering Quant results, you will not see the desired specifications (Upper and Lower Limits). You would normally see this if using QE51N.

This transaction also allows the prohibition of results that are still within their incubation time .The system checks the production date within the IL and then the incubation time within the MIBI classification in the Master Inspection Characteristics and will not show those results where this combined time has not been reached. This stops errors occurring and results being entered when the sample is not ready to be analysed.

This incubation time is stored in the below screen.


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Therefore in ZQM_RES, this characteristic will not be shown.

As shown below there are only 2 characteristics available, neither of which is the above one.


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This characteristic will only be able to be seen in 2 days time.

There is a way of being able to see this result, you need to check the box on the selection screen “samples in incub time “

Now you will get to see the 3rd characteristic “salmonella negative “ and you can enter these results if you have taken this sample out earlier than the stated 2 days

If there is any Long Term Characteristics (LTC) used then these will appear and will not be prohibited from appearing in the report. Users must be aware of this as potentially mistakes could be made here and results entered earlier than they should be in error. However once all the short term characteristics have been entered and the Usage Decision has been passed , the LTC can no longer be entered here , they have to be entered using QE51N ticking the “with long term inspection “ box on the bottom of the selection screen.

There is also one last box on the selection screen “Display hit list “. This really is for information purposes only but you can enter results too


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This is designed to show you all the info regarding the selection criteria that you pick. You can see all the info, like the IL lot number material number, batch, production date and any other bespoke info like, equipment, line, etc.

You can also enter results from here, by selecting the line and pressing on “goto results table “. This will take you to the normal table that we have seen previously for entering results


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QM Order

Activity costs connected to R&D testing will be captured in a QM order and this order will be settled to a cost center for the project.

Cost center should be the cost center for the project. Several projects can share the same cost center. Cost of analysis will first be captured by the QM Order and then settled by the controlling team to the appropriate cost centerProfit center to use should be the one where the cost center is assigned to (this has to be provided by the CO team)

QM Order Type to be used is ZQ01 (period collective settlement)

One QM Order to be created per Project

The steps to be performed in SAP is shows below. For this example, the following data is used:

Profit Center 490299Cost Center (for settling cost to) 49028501Cost Center Lab 49027301

Step 1:QK04 – creation of QM OrderThe R&D project number is entered to the short text of the QM order to make it easier for the lab people to find the correct QM order for doing their postings.


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Step 2:KKF2 Change Order – use this transaction to make changes to the QM Order if necessary. Eg, if the wrong R&D project number is entered to the short text of the QM order.


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Step 3:KB21N – Record ActivityIn Scm Variant: choose OrderThe times used for analysis are now recorded to the QM Order. The sending cost center is the lab cost center (49027301). Activity type used should be QLM1.Click Save when all information has been entered.


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KOB1 check costs on orderKB24N To cancel any activities postedKP26 assign activity type to cost center (controlling)KO88 Settlement (controlling)


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MASS CREATION OF ENVIRONMENTAL INSPECTION LOT

MASS CREATION OF ENVIRONMENTAL INSPECTION LOT– ZENV For this transaction to work, 2 other transactions must be maintained first. These should already have been maintained so this is just for information only

The 2 transactions that must be maintained are

ZQM_TABLES and ZQM_ENV

Mass Creation of Environmental Inspection Lots was designed to allow quick and easy creation of Inspection Lots (IL). As there are many of them to create, to manually do them would be very time consuming

To access the transaction type in ZENV

You then get taken to the below view where you enter the environmental material the plant and always “89”. You then select create.

You will then be asked to enter in the planned date. This is so you can create these IL into the future; you will enter in here the date you plan to do these environmental tests.


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You then see a list of all the possible places (combinations of lines and equipment) where this particular environmental test can be carried out (in this example there is only one). You can add some extra text in the “additional Info “field and also change the dates of the inspection if you so wish. Note that changes to the production date will influence the preparation date in the physical samples.

As a default, each line is selected, you can deselect them all by using the “deselect “box above and then reselect only a few if you want. Once you are happy you select the “create “box

You then will see the IL number starting with an 89.You also have the option to change, cancel or print a physical or micro label from this transaction. Note that changes to the production date will influence the preparation date in the physical samples.

You then need to green back arrow.This has created one IL.


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This transaction would be creating many IL all at once according to the line, equipment and inspection plan combination.

SINGLE RESULTS REPORT

SINGLE RESULTS REPORT – ZQMXX_SINGLE_RESULTS

This transaction was developed as a “catch all “report that you can download to an excel file which you can then manipulate to what you require.

To access this transaction you enter in ZQMXX_SINGLE_RESULTS. Press enter.

You then have a wide selection of fields to choose. This selection should allow all possible combinations that you should require

It also allows you to split between Quant and Qual characteristics if required

In this example we are looking at all of the quantitative results entered on

a particular date within one workcentre. Then press


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As you enter into this transaction you will see all of the quantitative results, you will see the whole list of columns, with all of the possible fields that may be required. As you scroll across you will see the Recorded Results, which is one of the important columns.


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You can then choose to download to an Excel file .By following the menu

path as shown below or this icon

Once the data is in the Excel file then it can manipulated as required


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On the screen you manipulate the table layout by changing the position of the columns by using the below icon


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REPRINTING MICRO OR PHYSICAL LABELS

REPRINTING MICRO OR PHYSICAL LABELS - ZQMXX_REPRINT

This transaction was written to allow the users to be able to print out a micro or physical label. This could be for a number or reasons, but essentially they have lost of never received that original label and need to replace it.This transaction will allow them to do this

The original label would have been determined by maintaining ZQMXX_LABEL_PRNTR .This will already have been maintained and this is for information only

To access the transaction you need to type ZQMXX_REPRINT, press enter

You then need to fill in all of the below fields and then press . This will send the desired label to the desired printer.


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MCXB. General results for materials

MCXB is a reporting tool, useful for lab manager to make timely overviews of the amount of analyses done in the lab. This can be done by several selection criteria (per material, work centre, characteristic, …).

Next screen gives you a summation per material of all analysed samples, how many where ok, rejected, etc… .


In the start screen there are numerous selection possibilities.

e.g. if you want to know what has been analysed in a work centre, you fill in only the work centre.

In this example only the plant is filled in, the analysis period is whole 2006. With such a selection, we can later on see how many analyses in 2006 are done in a certain work centre, on a material or on a characteristic.

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When you press the there is a pop up screen coming up. See

The most useful selection for us are Material, plnt/masterinspccher., work center, month.

Documents

QM Training -2- Key User Manual