Qp-fit-01 New Programme Development (s)

8/3/2019 Qp-fit-01 New Programme Development (s)

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CURRICULUM DEVELOPMENTDoc. Title

New Program DevelopmentDoc. No.

QP-FIT-01Version

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Once printed, this document is no longer controlled. The official and latest version is parked at Document

Management System (DMS) database and at Quality Office.Page 1 of 15

NEW PROGRAMME DEVELOPMENT

QP-FIT-01

Routing Name Signature

Originator Dean

Faculty of Information Technology

Reviewer Deputy President

(Academic & Research Division)

Approver President & Vice Chancellor


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Objective To administer the process of developing new programme.

Scope This procedure applies to all new programmes at all faculties.

Definitions Faculty is defined as all faculties or schools or centres or colleges in theorganisation structure of Universiti.

Programme Committee comprises of the academic staff appointed by theDean of Faculty to develop proposal for a new programme.

Senate is the highest academic authority of the University. UCC is University Curriculum Committee chaired by Deputy President

(Academic and Research)

LRA is Legal and Regulatory Affairs UnitReferences None

Responsibilities Faculty Programme Committee is responsible to develop proposal for a new

programme.

UCC is responsible to deliberate, review and evaluate the proposal.

Dean of Faculty is responsible to submit proposal to Senate for approval.

Senate is responsible to approve the proposal to offer a new programme.


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Procedures:

Items Actions Responsibilities

1 Creation of Programme Committee for the new programme. Dean

2 Development of Proposal. The minimum content of the proposal

must consist of:

a. Programme Objectives

b.

Programme Outcomes

c. Market survey/analysis/ environmental scanning/rationale of the new programme

d. Curriculum structuree. Existing and new courses syllabus

Standard: One (1) month after date of Faculty Programme

Committee creation.

Faculty Program

Committee

3 If the development proposal is outsourced to vendor, creation of

programme committee is not necessary. Dean is responsible to

verify the content supplied by vendor before submitted to UCC.

Dean

4 The Proposal is submitted to UCC for deliberation. Faculty

Representative

5 UCC to deliberate the proposal.

Standard: One (1) month after date of submission by Faculty

Representative.

UCC

5.1 If UCC accepts the proposal, submit the proposal to Senate for

approval.

Standard: One (1) month after date of UCC approval.

Dean

5.2 If the proposal need modifications or reflected, amend the Faculty

Programme


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proposal for resubmission to UCC, if it is necessary to proceed.

Standard: Two (2) weeks for resubmission after the UCCdecision.

Committee

6 Senate to approve the proposal. Senate

6.1 If Senate approves, establish Board of Studies. Refer to procedure

of Appointment and Functions of Board of Studies.

If the Board of Studies cannot be constituted or its

recommendation not forthcoming by the time the Senate meets,

then Senate can deliberate and decide based on the following

criteria:

Market analysis Requirements of stakeholders/ authorities

Dean

6.2 If Senate does not approve, the proposal will be brought

back to faculty for modification or termination, whichever is

necessary.

Dean

7 Composition of Board of Studies:

a. One or more academics in the relevant field ordiscipline; and

b. One or more professionals from the related industryBoard of Studies submits review report to Faculty Program

Committee.

Standard: One (1) month after date of Senate approval.

Dean

7.1 If there is a need for modification based on the review report,

amend the new programme proposal.

Program

Committee

8 Re-submit to Senate for endorsement. Dean

9 Review and endorse the amended proposal. Senate


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Standard: Within one (1) month after Board of Studies review.

10 Faculty Programme Committee and LRA Unit to compile all

documents for submission new programme.

Standard: Submit to MQA by one (1) month from date of Senate

approval.

Faculty

Programme

Committee and

LRA Unit

11 The proposal is forwarded to MOHE & MQA for approval. LRA Unit

12 Upon approval by MOHE, the program is offered. The following

departments are to be notified:

Academic Administration Department, Marketing Department, Corporate Communication & Public Affairs Department, University Library, and respective Faculties.

LRA Unit


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Quality Records Proposal Minutes of Faculty Meeting Minutes of Senate Meeting Minutes of UCC Meeting Board of Studies review and recommendation MQA New Programme Documents

Flowchart Flowchart for New Program Development

Appendix None

History Page

Rev. no Date Description

0 1 July 2002 Issue For Use

1 24 March 2003 Item 13 - 18: Add new process

2 17 July 2003 Item 10: To include the procedure if the Board of Studies

cannot be constituted and or its

recommendation not forthcoming by the time

the Senate meets.

3 3 September

2004

Item no 13: Include (if Senate decides).

Item no 14, 15 16, 17, 18: include (if applicable ).

Version Date Descriptions

1 01/02/2006 Convert the current Quality Procedure from old to new

document format and change to version 1.

2 14/04/2006 1. Replacea. Originator from Prof. Dr. KH to Dr. SMS


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b. Reviewer from Prof. Dr. SAH to Prof. Dr. KH.c. Approver from Datuk Dr. SOA to Prof. Dr.

SAH.

d. Change Responsibilities from AcademicAdministration Department to Quality

Assurance Department.

2. Item 11Add Standard: Two (2) weeks from Senate approval.

3. Item 12a. Replace the sentence

Corporate Planning & Business Development,

Corporate Finance & Accounts, Organizational

& Human Resource Development, Corporate

General Administration and University

Library with Academic Administration

Department, Corporate Marketing Department,

Corporate Communication Department,

University Library and respective Faculties on

the approval.

b. Change Responsibilities from AcademicAdministration Department with Quality


4. Item 18a. Standard: Within 3 days after received of

updated program from Faculty.

b. Change Responsibility from AcademicAdministration Department to Quality


3 15/08/2007 Delete name of originator, reviewer and approver at the

cover page; only indicate the designation.

4 01/03/2008 1. Definitions Add definition of UCC (UniversityCurriculum Committee)

2. Item 1 Change responsibilities from Facultymembers to Requestor.


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3. Delete procedures in Item no. 24. Item 5 Change submitted to Faculty.. to

submitted to UCC

5. Item 6 Change If Faculty approves to If UCCapproves

6. Add new procedure, responsibilities and standard afteritem no. 9

If there is a need for modification, amend the

proposal and submit back to Board of Studies for

approval.

Standard: One (1) month after date of Senate

approval.

7. Item 10 - Add standard:Standard: Within one (1) month after Board of Studies

first evaluation

8. Item 11Update standard from two (2) weeks to one(1) month.

9. Update flowchart according to the new amendment.5 1/12/2008 1. Cover page: update Approver designation from

President/Chief Executive Officer to President &

Vice Chancellor

2. Definition:c. Delete definition of Board of Studiesd. Add definition for LRA, Legal and Regulatory

Affairs Department.

3. Item 3: Update action and add standard as follows:The minimum content of the proposal must consist of:

e. Program objectivesf. Market survey/analysisg. Curriculum structureh. Existing and new courses


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Standard: Two (2) months after date of New Program

Committee creation.

4. Item 5: revise procedure and add standard as follow-UCC to deliberate the proposal.

Standard: One (1) month after date of submission.

5. Item 6: Add standard, One (1) month after date of UCCapproval

6. Item 9: Add actions as followBoard of Studies must consist of:

a. An academic in the field or disciplineb. A prominent leader from the related

industry

Board of Studies to incorporate their views in a

report and submit the report to Program Committee.

Standard: One (1) month after date of Senate approval.

7. Item 11: change standard from two weeks to onemonth after Board of Studies evaluation.

8. Item 12: add new procedure and standard as followLRA Department to compile MQA documents 1 6 and

update

Standard: One (1) month from date of Senate approval..

9. Item 13: Change LAN&JPS to MQA&MOHE andresponsibility from QA Department to LRA

Department

10.Item 14: Change LAN&JPS to MQA&MOHE andresponsibility from QA Department to LRA

Department

6 01/07/2009 1. Document name: update spelling of PROGRAM toPROGRAMME

2. Change spelling of Program to Programme in the


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entire document

3. Definition: add Faculty is defined as all faculties orschools or centres or colleges in the organisation

structure of Universiti Tun Abdul Razak.

4. Responsibilities: Reformatted the text/paragraph Add - UCC is responsible to deliberate, review and

evaluate the proposal.

Change from Program Committee to FacultyProgramme Committee

Change definition of faculty from Faculty isresponsible to develop proposal for a new program

to Dean of Faculty is responsible to submit

proposal to Senate for approval.

5. Item 1: delete the whole procedure and rearrangenumbering system.

6. Item 2: change as Item 1.0 and revise sentence fromCreation of New Program Committee to Creation of

Programme Committee for the new programme.

7. Item 3: change as Item 2.0 and the following changes: Add Item (b.) Programme Outcomes Item (b.) change as c. and add analysis/

environmental scanning/ rationale of the new

programme

Change item (c.) as Item (d.) Change Item (d.) as Item (e.) add syllabus at

the end of the sentence

Change Standard from two (2) months to one (1)month

8. Item 4: change as Item 3.0 and change responsibilityfrom Program Committee to Faculty Representative

9. Item 5: change as Item 4.0 and update standard byadding .by Faculty Representative. at the end of the


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sentence.

10.Item 6: change and split as Item 4.1 and 4.2 as below,respectively:

If UCC accepts the proposal, submit the proposal toSenate for approval.

Standard: One (1) month after date of UCC

approval.

If the proposal need modifications or reflected,amend the proposal for resubmission to UCC, if it is

necessary to proceed.

Standard: Two (2) weeks for resubmission after the

UCC decision.

11.Item 7: change as Item 5.0 and revise sentence structurefrom Submission to Senate for approval to Senate to

approve the proposal.

12.Item 8: change and split as Item 5.1 and 5.2 as below,respectively:

If Senate approves, establish Board of Studies.Refer to procedure of Appointment and Functions of

Board of Studies.

If the Board of Studies cannot be constituted or its

recommendation not forthcoming by the time the

Senate meets, then Senate can deliberate and decide

based on the following criteria:

o Market analysiso Requirements of stakeholders/ authorities

If Senate does not approve, the proposal will bebrought back to faculty for modification or

termination, whichever is necessary.

13.Item 9: change as Item 6.0 and revise as follow:Composition of Board of Studies:

a.

One or more academics in the relevant field or


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discipline; and

b. One or more professionals from the relatedindustry

Board of Studies submits review report to Faculty

Program Committee.

14.Item 10: change as Item 6.115.Add Item 7.0 as Re-submit to Senate for endorsement.16.add Item 8.0 as below:

Review and endorse the amended proposal.

Standard: Within one (1) month after Board of Studies

review.

17.Item 12: change as Item 9.0 as below:Faculty Programme Committee and LRA Unit to

compile all documents for submission new programme.

Standard: Submit to MQA by one (1) month from date of

Senate approval.

18.Item 13: change as Item 10.0 as update as below:The proposal is forwarded to MOHE & MQA for

approval.

Item 14: change as Item 11.0, name of departments

made in bullet form and delete word MQA & JPS

with outright approval or conditional approval, and

19. Item 1520: Delete the whole procedures20.Quality Records: delete Recommendation Details and

replace with Board of Studies review, delete LAN

Documents and replace with MQA New Programme

Documents and add Minutes of UCC Meeting

21.Update flowchart accordingly7 28/09/2010 1. Cover page


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Update University logo

Reviewer: change from Process Owner to DeputyPresident (Academic & Research Division)

2. Add Item 3.0 and increase numbering of sequence

by 1.0


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FLOWCHART FOR NEW PROGRAM DEVELOPMENT

START

Concept is brought to

the Faculty

Creation of Faculty

Program

Committee

Development of Proposal

Internal discussion

Pro osal

Approval?

Minutes of

Faculty

Meetings

UCC Deliberation

Approval?

Senate Evaluation

Evaluation by Board of Studies

Modify

Yes

Yes

No

Modify

Termination of

Proposal

Recommendation

Details

Minutes of Senate

Meeting

Minutes of

Facult Meetin

No

Yes

Approval?

No

1END

Modification?Amend

Proposal

Yes

No

Minutes of

UCC Meetings


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1

Submit New Programme

document to MQA and MOHE

MQA

Documents

Endorsement by SenateMinutes of Senate

Meetin s

END