Graphic representation of dataJOEL M PAIS AND GROUP

MBA – 2011ALOYSIUS INSTITUTE OF MANEGEMENT AND IFOAMTION

TECHNOLOGY (AIMIT)

Graphic representation of datacontent Name of the person

• Meaning and significance• Comparison between tabular and

graphic representation of data• General rules in constructing

graphs• Graphs of one variable and two

variable• Time series graphs, frequency

distribution , range chart, band graph

• Box plots,pareto chart, fish bone diagram

• merits/demerits/limitation of graphs.

• Kiran.s• Kiran s

• Bineesh• Bineesh

• Samsagar, joel• joel

• bineesh

Graphic representation of datacontent name

• Difference between diagrams and graphs

• raghavendra

Meaning and significance of graphs presenter- kiran. s

INTRODUCTION

•The word graph was originated in the year 1875-

80Tabulation is one way of Pictorial presentation of dataAnother way of pictorial Presentation is in the form Of graphs and diagrams

MEANING OF GRAPHS

In simple, it is pictorial presentation of data in the Form of lines, bars dots etc.

They are commonly used for Presentation of time series and Frequency distribution

But in statistics it is defined as :A graph or diagrams representing a system of

collection or interrelations among two or more things by a number of distinctive lines and bars is known as graphs.

Significance of graphs

•Graph gives an attractive and elegant presentation: graphs have greater attraction power ,when they are presented in the form of bar graphs, histogram etc.they have greater memorizing value.

Graph gives a complete bird eyeview: they give complete picture of Interpretation of data.

• Graphs facilitate comparison: They provide comparison , When There are two or more numbers.•Graphs save time:when the data is presented in the form of graphs rather than Tabulation , it saves time.

• Graph makes possible the presentation of quantitative and qualitative data:

Quantitative data: dot plot, histogram. Qualitative data: bar graph. Pie chart

Graphic representation is helpful in interpreting:

• Mode • Median • mean

mean $700

mode $ 300 median $500 median

Comparison between tabular and graphical representation of data presented by kiran

Graphical representation tabular

Basis :qualitative datatabular Graphic representation

• Its uses the following methods:

• Frequency distribution

• Relative frequency distribution

• It uses the following methods

• Bar graph

• Pie chart

Basis: quantitative datatabular Graphic representation

• Frequency distribution• Relative frequency

distribution• Cumulative frequency

distribution• Cumulative relative

frequency distribution

• Dot plot• Histogram• ogive

Basis: accuracytabular

Graphic representation gives approx

• Gives accurate numbers

For example:

Basis: time savingTabular Graphic representation

• A tabular representation is more time consuming.

• As they lead to better understanding , they save considerable time

Basis: attractiontabular Graphic representation

• Tabular representation doesn't attract a reader immediately

• Where as in graphic representation they attract the reader , because of the use of colours and pictures

Basis: substitutestabular Graphic representation

• A table has the complete data that can be interpreted

• Graphs cannot be the complete substitutes for tables, they are another way of pictorial representation of data.

Basis: too many numberstabular Graphic representation

• In tables too many numbers can be interpreted

• example:• 334,444, 567, 765, 566,

66778,……………….

• These devices fail to represent when too many details are presented

Basis: arrangementtabular Graphic representation

• Data is arranged in rows and column in tables

• Data is interpreted in the form of bars , dots in graphs

Basis: simpletabular Graphic representation

• They are simple • Graph devices are not always simple when RATIO graphs and multidimensional figures are used

General Rules of Graphs, One Variable Graph, Two Variable Graphs

General rules of ConstructionGraph Rules :

•Be appropriate. The chart or graph should be appropriate forthe type of data to be presented or conveyed.

•Be self-explanatory and well labeled. Graphs should include a descriptive label and a clear indication of the units displayed.

•Include a legend or key if necessary.

•Use scale proportion.

•Acknowledge and credit an outside source.

One variable graphs:

One variable graphs are those graphs in which values of only one variable are shown with respect to same time period of time .

Illustration

Month January February March April May June

Production

(Quintals)5 7.5 5 10 12.5 15

Solution:

Take the following steps:(i) Indicate time period (in terms of months) on the X-axis,

and production on the Y-axis.

(ii) Mark different points on the Graph indicating values of productioncorresponding to different months.

(iii) Join the points to get a graph showing the behavior of production over time.

Graphic presentation of the production of a factors between the months of January and June of a year, would be one variable graph

Preview of one variable graph

Two or More than two Variable Graphs

MONTH JANUARY

FEBRUARY MARCH APRIL MAY JUNE

PRODUCTION 5 7.5 5 10 12.5 15

SALES 7.5 10 7.5 12.5 15 17.5

These are the graphs in which values of two (or more than two) variables are simultaneously shown with respect to some period of time. Data on the production and sale of a factory in different months would make a Two-Variable

GraphFollowing illustration should make this point clear. The following table gives data on the production and sales of a factory (in thousand rupees) between January and June. Make a Two-Variable Arithmetic line Graph.

Graphical Representation

Solution:

These data will also be presented in the form of graph in the same manner as shown in the above graph. In graph, following data pertaining to both production and sales are shown on Y-axis. These are represented by two different graph lines in the same graph.

Preview of 3D two variable graph

TIME SERIES OR

HISTORIGRAMS

Meaning•Time series is a series of values of a variable recorded at successive intervals of time; e.g. figures of national income, sale, production, employment etc, at successive points of time.

UTILITY OF TIME SERIES ANALYSIS

•It helps in understanding past behaviour

•It helps in planning future operations

•It helps in evaluating current accomplishments

•It facilitates comparison

Frequency Distribution Graph

A frequency distribution can be presented in any of the following ways ▫Histogram▫Frequency polygon▫Frequency curve▫ogives

Histogram: •Histogram is a set of vertical bars whose areas are proportional to the frequencies represented.

•While constructing the histogram variable taken on X- axis and frequencies on the Y- axis if CI are of equal width. If CI are of unequal width rectangles are drawn with height proportional to frequency density.

0 10 20 30 40 50 60 70 80 90

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Frequency Polygon•A frequency polygon is a graph with frequency density plotted against the values of the variable. Frequency polygon can be easily obtained easily from histogram.

Frequency curve

Frequency curve is the most used graphical form of frequency distribution. Under the frequency curve the variable is taken along X- axis. Frequency curve can be obtained from histogram.

‘Ogives’ or Cumulative Frequency Curves

•Less- than ogive•More- than ogive

Less than Ogive•Cumulative class frequency are plotted against the respective upper class limits. Variable taken along X- axis and less than cumulative frequency is taken along Y- axis. In the ‘less than’ method we start with the upper limits of the classes and go on adding the frequencies. When these frequencies are plotted we get a rising curve.

More than Ogive•Cumulative class frequency are plotted

against the respective lower class limits,these points are joined by a smooth curve and the resulting graph is more than ogive. In the ‘more than’ method we start with the lower limits of the classes and from the frequencies we subtract the frequency of each class. When these frequencies are plotted we get a declining curve.

RANGE CHART•A range chart type displays a set of data points that are each defined by multiple values for the same category. The plain range chart fills in the area between the top and bottom value for each data point. It is a very good method of showing the method of variation i.e. the minimum and maximum values of variable.

2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-20090

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principal exportsprincipal imports

Band Diagram

A band graph is used to arrange information in such a way that priorities for process improvement can be established.

Definition:

Band Diagram

1998-89 1989-90 1990-91 1991-92 1992-930

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Other Cereals Pulses Wheat

Rice

Pareto Diagram

• A bar graph used to arrange information in such a way that priorities for process improvement can be established.

Definition:

•To display the relative importance of data.

• To direct efforts to the biggest improvement opportunity by highlighting the vital few in contrasts to the useful many.

Purposes:

Category Frequency Percent of total Cumulative %

Wrong dose 100 50 50

Wrong time 70 35 85

Wrong medicine

15 7.5 92.5

Wrong patient 8 4 96.5

Medicine dc'd 4 2 98.5

Missed dose 3 1.5 100

Grand Total 200 100% 100%

•Fishbone diagram

•Need to study a problem/issue to determine the root cause?

•To study all the possible reasons why a process is beginning to have difficulties, problems, or breakdowns?

•Need to identify areas for data collection?

•Want to study why a process is not performing properly or producing the desired results?

When should a fishbone diagram be used?

• Be sure everyone agrees on the effect or problem statement before beginning.

• Be succinct.• For each node, think what could be its causes.

Add them to the tree.• Pursue each line of causality back to its root

cause.• Consider grafting relatively empty branches onto

others.• Consider splitting up overcrowded branches.• Consider which root causes are most likely to

merit further investigation.

To successfully build a cause and effect diagram:

Merits and Demerits of Graphs

Graphs

Graphs are pictorial representations of the relationships between two (or more) variables and are an important part of descriptive statistics.

When to use Graphs?

Graphs can be used any time one wants to visually summarize the relationships between variables, especially if the data set is large or unmanageable. They are routinely used in reports to underscore a particular statement about a data set and to enhance readability

•Graphs can appeal to visual memory in ways that mere tallies, tables, or frequency distributions cannot. However, if not used carefully, graphs can misrepresent relationships between variables or encourage inaccurate conclusions.

MERITS OF GRAPHS• 1. Production of graphs• Production of graphs is an art which can be acquired

through practice. There are number of simple rules, adoption of which leads to the effectiveness of the graphs. We can make use of graph papers to do graphs.

• 2. Rules for graphs• There is no hard and fast rule can be laid down about

the ratio of the scale on the abscissa (point) and on the ordinate because much would depend upon the given data and size of the paper

•  • 3. Data Analysis • Excellent, for data, comparison from various sources to

derive conclusions

• 4. Simplicity• Graphs are most widely used in practice. They are the

simplest to understand, easiest to make and most adoptable to many uses.

• 5. Least technical skill• Graphs are required the least technical skill and at the

same time enable one to present more information of a complex nature in a perfectly understandable form than any other kind of chart.

• 6. Comparison between variables • Many variables can be shown on the same graph they should be

distinguished by the use of thick, thin, dotted lines, etc or different colors be used and a comparison will be done between different variables.

• 7. Better visual communication• It gives bird’s eye- view of the entire data. The impressions

created by graphs are long lasting. Graphs are useful for better understanding of theories and statistics results

DEMERITS OF GRAPH• 1. Graphs is not an alternative • Although graphs are a powerful and effective media for

presenting statistical data, they are not under all circumstances and for all purposes complete substitute for tabular and other forms of presentation.

•  • 2. They can present only approximate values• Graphs can give rough values or statistical data. The values

given in graphs are not exact in all the times. It may give wrong values.• 3. They can approximately present only limited amount of

information• In Graphs we can represent limited number of information. We

can not impose much information in one graph. If we show more information in one graph it may create confusion about the data.

•  •  

• 5. Create wrong impression• They can be easily misinterpreted and, therefore can be used

for grinding one’s axe during advertisement, propaganda and electioneering. As such graphs should never be accepted without a close inspection of confides because things are very often not what they appear to be.

• 6. Wrong conclusion• Interpretation of graphs needs highly specialized knowledge in

the absence of which one may draw entirely wrong confusion. This factor alone restricts the scope of mass popularity of such a useful device.

• 7. Many variables • When number of variables is very large (say, exceeding five or

six) and they are all shown on the same graph, the graph becomes quit confusing because different lines may cut each other and make it difficult to understand the behavior of the variables

LIMITATIONS OF GRAPHS

•“Graphic statistics has a role to play of its own: it is not the servant of numerical statistics, but it cannot pretend, on the other hand, to precede or displace the latter”.

by UNKNOWN

• They can present only approximate values: The graphs can present only approximate numbers and it does not contain anything beyond the given numbers. If anyone wants to have or want to put some more data to the given data it is not possible for him to add it because it changes the whole graph and it is difficult to explain the data collected and the graph prepared.

• They can approximately represent only limited amount of information: One of the major drawback of the graph is only the limited amount of data can be included. If the data collected are the larger one it’s not possible to show in the graphical method.

• They are intended mostly to explain quantitative facts to the general public: From the point of view of the statistician, they are not of much helpful in analyzing the data. In graphs the qualitative data cannot be included means the data which cannot be expressed in terms of numbers and only the data which can be able to expressed in terms of the numbers can be included.

• They can be easily misinterpreted: The data which collected can be easily misinterpreted by the user and can prepare the graphs.

Significance of diagramsDiagrammatic presentation has good visual impact Diagrams have the merit of rendering any idea readily. The impression created by a diagram is likely to last longer in the minds of people than the effect treated In figures. Thus diagrams have greater memorizing value than figures. Diagrams facilitate comparison: With the help of diagrams, comparisons of groups and series of figures can be made easily. While comparing absolute figures, the significance is not clear but when these are presented by diagrams, the comparison is easy. The technique of diagrammatic representation should not be used when comparison is either not possible or is not necessary. Diagrams save time: Diagrams present the set of data in such a way that their significance is known without loss of much time. Moreover, diagrams save time and effort which are otherwise needed in drawing inferences from a set of figures. 

Diagrams give a bird’s eye of the entire data. This means that the entire data can be put in a diagrammatic form and be presented and the diagram will give you the overall analysis of the data.

Diagrams give an attractive and elegant presentation: Diagrams have greater attraction and effective impression. People, in general. avoid figures, bin are always impressed by diagrams. Since people set: pictures carefully, their effect on the mind is more stable. thus. diagrams give delight to the eve and add the spark of interest.

Diagram simplify complexity and depict the characteristics of the data : Diagrams, beside being attractive and interesting, also highlight the characteristics of the data. Large data can easily be represented by diagrams and thus, without straining one’s mind, the basic features of the data can l>e understood and inferences can be drawn in a very short time.

Why use graphs when presenting data?

•are quick and direct.•highlight the most important facts.•facilitate understanding of the data.•can convince readers.•can be easily remembered.

Diagrams Graphs

1. Diagrams are constructed on

a plane paper.

Graphs are constructed on

graph paper.

2. Diagram are used for

comparison only.

Graph helps to study the

mathematical relationship

between two variables.

3. Diagram are not so easy. Graph are more easier

4. Diagram are useful in geographical

Data.

Graph are used for study of time series and frequency

distribution

5. diagram are presented by bars,

Rectangle, squares, circles, cubes, Etc

Graph are presented by dots, dashes, etc,

Thank you..