Quitline Referral Sheet for Medical Director

Quitline Referral Sheet form is now available as a digital template and is compatible with Medical Director Clinical Letter Writer. Once imported into Medical Director Clinical, the digital referral template is automatically populated and can be sent via securing messaging with Argus, or printed for faxing.

WARNING: do not open the digital template file (*.rtf) with any word processing software before importing; doing so will damage the template format and will require you to repeat the file download procedure.

The following steps outline how to configure and set up the Quitline Referral Sheet into Medical Director’s Clinical Letter Writer as well as how to add the Quitline Victoria Argus address. These steps will only need to be done once.

There are four steps listed below.

Step 1: Downloading the digital referral template1. Visit Quit Victoria’s website and locate the Medical Director digital referral template link:

https://www.quit.org.au/resources/using-quitline-referral-sheet-medical-director/

2. To download and save the digital template file, follow the two instructions as seen in the screen shot below.

3. Do not open file.

Step two listed on next page.

Page 1

Quitline Referral Sheet for Medical Director

Step 2: Importing the digital referral template1. Log into Medical Director Clinical (below represents v3.16b)2. To open Letter Writer, select Tools > Letter Writer… (from either the main menu or within the

patient file)

3. To prepare Letter Writer to import the digital template file, select File > Modify Template… (from the menu), and select Blank Template (from the User Defined tab) and select Open button

4. Then to import the digital template file, select File > Import… (from the menu), select the location you saved the digital template file, e.g. Desktop, and select Quitline Fax Referral Sheet (MD Digital Template-DO NOT OPEN).rtf digital template file, and select Open button, this will display the digital template

Page 2

Quitline Referral Sheet for Medical Director

WARNING: do not modify any part of the digital template file (*.rtf) at any time; doing so may damage the template format and will require you to repeat the file importing procedure.

5. To save the digital template in Letter Writer, select File > Save as Template… (from the menu), under User Access, select All Users, under Template Name:, type Quitline Referral Sheet, select Save button

6. Close the digital template Letter Writer, select File > Close (from the menu)

Page 3

Quitline Referral Sheet for Medical Director

Step three listed on next page.

Page 4

Quitline Referral Sheet for Medical Director

Step 3: Adding Argus users to your Argus address bookAnyone you wish to send messages to using Argus must be in your Argus Address Book.

1. Open Argus Address Manager V6 and Login. (Default username is argus and default password is argus)

2. Click on ‘Add Addresses’.

3. Type under the search options ‘Practice or Practitioner Name” – Quit Victoria. Select ‘Search the Human Services Directory’

4. Click in the checkbox next to the Site Name ‘Quit Victoria’5. Click on ‘Add selected entries to Address Book’. The following screen should display

Page 5

Quitline Referral Sheet for Medical Director

6. Click on Return to Addresses to go back to the Argus Address Manager7. Browse to the entry for the Practitioner, copy the ‘Argus email’ address to your clipboard or click on

the ‘Copy email’ link to enable you to paste the email into best practice

Step 4: Adding Quit Victoria Argus Address to Medical Director1. Open Medical Director Address book, select File > Address Book (from the menu)2. Create a new entry 3. Switch to Company4. Name: Quit Victoria5. Change Category: Care provider

a. If it is not there, click on the three dots to add a new category6. Fill out Address and Email: argus@cancervic.org.au7. Click OK

Page 6

Quitline Referral Sheet for Medical Director

Page 7