RFP/LIM/2015/005

P.O. Box 3209, Houghton, 2041 Block A, Riviera Office Park, 6-10 Riviera Road, Riviera

R E Q U E S T F O R P R O P O S A L S

REQUEST FOR QUOTATIONS FOR SUPPLY AND INSTALLATION OF SEWER PIPING AT

BELA-BELA PROPERTY, IN BELA-BELA MUNICIPALITY, LIMPOPO

RFP/LIM/2015/005

PROPOSALS TO BE SUBMITED BY

NOT LATER THAN

12H00 ON 24TH AUGUST 2015

RFP/LIM/2015/005

TERMS OF REFERENCE

1. INTRODUCTION

The Housing Development Agency (HDA) is a national public development agency which promotes sustainable communities by making well located and appropriately planned land available for the development of human settlement. As its primary activity, the HDA identify, acquire, hold, develop and release state, private and communal land and releases it for development. As part of its processes, the HDA conducts property holding plans in order to identify and implement services and maintenance requirements to ensure the sustainability and security of the properties in position. 2. BACKGROUND A signed Implementation Protocol was concluded between the Limpopo Provincial Department of Corporative Governance, Human Settlements & Traditional Affairs LCOGHSTA and the HDA as per the Intergovernmental Relations Framework Act. The Scope of Work as assigned for the Housing Development Agency in this regard included:

Land Acquisition and Preparation (Planning)

Land Holding Functions (Management)

Compilation of a Development Plan

Designs and Approval

Development Implementation

The Housing Development Agency is to act as Implementing Agents in the development of Bela Bela Mixed Development

Erf 1491 Warmbad Ext 25 Township is a piece of land that has been earmarked for a human settlement development by LCOGHSTA in conjunction with Bela Bela Local Municipality (BBLM). The land is situated in Bela Bela with a potential for some 1065 units which would have a major impact on the human settlement needs of the Bela Bela Municipality. The extent of the land is 72.5 Hectares and is undeveloped with natural vegetation such as trees,

shrubs and grass. The land has approximately 255 units of informal settlements. The informal

settlements were in the interim, provided with two (2) communal water points connected from the

adjacent developed township (Spapark). There are no ablution facilities in the settlement area and the

community is using the veld and some have constructed pit latrines at the back of their informal

structures.

The HDA has procured 4 container ablution facilities (2 males with 6 booths each and 2 females with

6 booths each) to be used on an interim basis until permanent infrastructure is installed. These

ablution facilities require to be connected to the existing water services located at the adjacent

developed township (Spapark), see annexure 1, 2, 3 and 4 for detailed bill of quantities (with

specification), ablution facility setup, sewer pipeline laying route and site location.

3. SITE LOCATION

The site is located at Erf 1491 Warmbath, Extension 25 (Adjacent to Spapark Ext 1), approximately 2.0km north west of the town of Bela Bela and just north of of Spapark residential suburb and falls within the urban edge of Bela Bela Local Municipality. The site can be accessed from Parsot Road in Spapark and also from the District Road D180 towards the Warmbaths Dam which is adjacent to the site. GPS Co-ordinates in DMS are: Latitude 24°52ˊ9˝S and Longitude 28°16ˊ14˝E, see annexure 4.

RFP/LIM/2015/005

4. SCOPE OF SERVICES

The HDA hereby requires from appropriately qualified, competent, experienced and professionally

registered contractors to:

undertake the status analyses of the land, and

Provide price proposals for supplying and installing sewer piping and connections as per

specifications attached on Annexure 1.

4.1 General requirements

4.1.1. The work, from the date of issuing access certificate to the completion of the contract shall be

21 days.

4.1.2. All quotations/price proposals must be all inclusive and shall include delivery to the site, and be based on bill of quantities provided in annexure 1 and be valid for the duration of the works.

4.1.3. The works shall be executed by a company properly registered with CIDB grade 2CE and

compliant, and be able to provide proof of registration to the HDA.

4.1.4. The contractor must demonstrate their reputation, knowledge and expertise in line with the

Scope of Work as well as submit detailed Company Profile indicating their ability to undertake

the works.

4.1.5. The contractor shall ensure that its team has relevant expertise and have the necessary

equipment and support to undertake the work including demonstrating to having the necessary

Guarantee (on the goods) in place.

4.1.6. The contractor shall on a weekly basis report on the progress of the works to the HDA Project Manager (Mr. Thabiso Limpe).

5. LOGISTICS

5.1 Responsible Institution The Housing Development Agency will be responsible for the assignment. The HDA team will meet the contractor at mutually agreed times at the beginning of the assignment and for reporting. 5.2 Project Management The Project Manager for this assignment to whom all queries should be directed :

Mr. Thabiso Limpe Project Manager The Housing Development Agency Block A, 6-10 Riviera Road, Killarney, 2193, Tel: 011 544 1000 Email: Thabiso.limpe@thehda.co.za

6. CONTRACT In addition to the letter of appointment, the appointed contractor shall be required to enter into a

Professional Services Agreement with the HDA.

RFP/LIM/2015/005

7. EVALUATION PROCESS

The HDA needs to be satisfied, in all respects, that the organisation selected has the necessary

resources, qualifications and abilities for this project, and that all submissions are regarded in a fair

manner in terms of evaluation criteria and process

The following table will demonstrate the criteria to be used for allocation of points for functionality as

outlined above. Bids scoring less than 70 points on functionality will be set aside:-

7.1 Table 1 – Functionality

CRITERIA SUB-CRITERIA WEIGHTIN

G/ POINTS

Company profile

(Attach

Organogram)

Company profile (s) to be submitted (in case of a

joint Venture, all companies must submit separate

profiles) indicating the Lead Company

10

Organisational

Capacity and

Experience

Related work and experience in fields related to

the TOR.

10

Demonstrable Skills and Capacity, Level of Relevant Knowledge and Experience. Adequacy and completeness of skills of team

presented and fit for task.

30

Proof of related and contactable references

(attach copies of reference letters). Minimum of 3

references.

10

Approach,

Methodology,

Work Plan and

Process

Work programme, plan and allocation of resources and tasks Meeting deliverables and timeframes Proposed methodology

20

10

10

TOTAL 100

The following criteria will be used for point’s allocation for price and B-BBEE compliance on a 80/20

point system:-

7.2 Table 2 – Price and B-BBEE

CRITERIA SUB-CRITERIA WEIGHTING/

POINTS

Price Detailed budget breakdown 80

B-BBEE (Status Level Verification

Certificate) B-BBEE Level Contributor 20

TOTAL 100

RFP/LIM/2015/005

8. GENERAL

8.1. Below are compulsory requirements for this service:-

8.1.1 There will not be a site briefing for this works. In order for the contractor to properly perform and

complete his work, he/she shall ensure he/she is familiar with the premises and how the existing

conditions will affect his work during services. The contractor shall visit and examine the site to

become acquainted with the adjacent areas, means of approach to the site and conditions of

actual service on site. Failure to visit the site or failure to examine any and all contract

documents will in no way relieve the service provider from the necessity of developing any

proposal, or performing any work that may be required to execute the work in accordance with

the Terms of Reference. Neglect of above requirements will not be accepted as reason for delay

in the services or additional compensation.

8.1.2 It is important to note that the successful contractor will work under the supervision of a HDA

representative, abide by HDA’s Code of Conduct, and other organizational guidelines.

8.1.3 Kindly complete and submit the HDA Supplier Registration form if not already on our database

and submit together with:

valid original tax clearance certificate.

CIDB grade 2CE certificate or higher.

SBD Forms (SBD4, SBD6.1, SBD8 and SBD9) obtainable from HDA Website:

www.thehda.co.za/procurement. Under compliance checklist

Valid and Original or Certified B-BBEE Status Level Verification Certificates issued

by the following agencies SANAS, IRBA or CCA.

9. TERMS AND CONDITIONS

9.1. HDA undertakes to pay in full within thirty (30) days, all valid claims for work done to its

satisfaction upon presentation of a substantiated claim/invoice.

9.2. No payment will be made where there is any outstanding information/work by the service

provider/s.

10. SUBMISSION OF PROPOSAL

10.1. Proposals should be submitted on or before the 24th August 2015 by no later than 12h00 to the

following address:

The Procurement Specialist

The Housing Development Agency

Block A, 6-10 Riviera Road, Killarney, 2193

Tel: 011 544 1000

10.2. Further information regarding technical matters can be sent an email to:

Thabiso.Limpe@thehda.co.za or at tel: 011 544 1000, and

10.3. further information regarding supply chain matter and queries can be send via email to:

Jerry.Makofane@thehda.co.za or at tel: 011 544 1000

10.4. The selection of the qualifying proposal will be at the HDA’s sole discretion. The HDA does not bind itself to accept any particular bid/proposal, and the HDA reserves the right not to appoint the service provider.

RFP/LIM/2015/005

ANNEXURE 1: Bill of Quantities

HOUSING DEVELOPMENT AGENCY

CONTRACT No.

SCHEDULE A: INTERIM CIVIL SERVICES

SECTION 1 : PRELIMINARY AND GENERAL

ITEM

NO

PAYMENT DESCRIPTION UNIT QTY RATE AMOUNT R

1 SABS

1200 A

SECTION 1 : PRELIMINARY AND GENERAL

1.1 8.3 FIXED-CHARGE ITEMS

1.1.1 B8.3.1 Contractual Requirements (including all facilities on site) Sum  1

8.4 TIME-RELATED ITEMS

(8 weeks Construction Duration)

1.1.2 8.4.1 Contractual Requirements (operate and maintain all facilities on

site)

Sum  1

1.2 8.6 PRIME COST ITEMS

1.2.1 (a) Extra tests, investigations or control

survey required by the engineer for

acceptance control.

P.C. Sum  1 10 000.00 10 000.00

1.2.2 (b) Remuneration of Liaison Officer(s) and reimbursement of

telephone airtime.

P C Sum  1 7 000.00 7 000.00

1.2.3 (c) Remuneration of an independent Occupationa Health and

Safety auditor as ordered

P C Sum  1 10 000.00 10 000.00

1.2.4 (d) Percentage for charges and profit on

Prime Cost items

% 27 000

1.3 8.8 TEMPORARY WORKS

8.8.4 Existing services

1.3.1 (c) Excavate by hand in soft material to expose existing services m3  10

1.4 B 8.8.10 OCCUPATIONAL HEALTH AND SAFETY ACT

1.4.1 (a) Provision of a Health and Safety plan L/SUM  1

1.4.2 (b) Provision of Health and Safety file L/SUM  1

1.4.3 (c) Provision of a safety officer (part-time) L/SUM  1

1.4.4 (d) Health and Safety training L/SUM  1

1.4.5 (e) Provision of personal protective clothing and equipment L/SUM  1

1.4.6 (f) Provision of safety fences, signs and barricades L/SUM  1

1.4.7 (g) All other obligations deemed necessary by the contractor L/SUM 1

Total Carried Forward To Summary

Bela-Bela Ext25 BoQ 1

RFP/LIM/2015/005

HOUSING DEVELOPMENT AGENCY

CONTRACT No.

SCHEDULE A: INTERIM CIVIL SERVICES

SECTION 2 : EARTHWORKS (PIPE TRENCHES)

ITEM

NO

PAYMENT DESCRIPTION UNIT QTY RATE AMOUNT R

2 SECTION 2 : EARTHWORKS (PIPE TRENCHES)

2.1 SABS

1200 C

CLEAR SITE

2.1.1 8.2.1 Clear and grub as instructed by the engineer. m² 1 856

8.2.2 Remove and grub large trees and tree stumps of girth

Over and up to

2.1.2 1 m 2 m No.  2

2.2 1200 DB EXCAVATION

8.3.2 (a) Excavate in all materials for trenches, backfill, compact and

dispose of surplus/ unsuitable material for 150 - 250 mm dia. pipes:

Over and up to

2.2.1 0.0m 1.5m m3  55

2.2.2 1.5m 2.0m m3  876

8.3.2 (b) Extra-over items 8.3.2(a) for excavation in:

2.2.3 Intermediate excavation m3  476

2.2.4 Hard rock excavation m3  400

8.3.3.4 Overhaul

2.2.5 (a) Limited overhaul Over 0,5 km up to 1,0 km (provisional) m3  0

2.2.6 (b) Long overhaul (provisional) m3-km  0

8.3.4 Particular items

2.2.7 (a) Shore trench wall for excavations deeper than 1.5m. m  570

Total Carried Forward To Summary

Bela-Bela Ext25 BoQ 2

RFP/LIM/2015/005

HOUSING DEVELOPMENT AGENCY

CONTRACT No.

SCHEDULE A: INTERIM CIVIL SERVICES

SECTION 3 : BEDDING (PIPES)

ITEM

NO

PAYMENT DESCRIPTION UNIT QTY RATE AMOUNT R

3 SABS

1200 LB

SECTION 3 : BEDDING

8.2.1 Provision of bedding from trench excavation (including screening).

3.1 (a) Selected granular bedding material for Class B bedding m3  27

3.2 (b) Selected fill material (fill blanket) m3  137

8.2.2 Supply only of bedding by importation

8.2.2.1 Other necessary excavations on site: (including screening)

3.3 (a) Selected granular material for bedding m3  27

3.4 (b) Selected fill material for fill blanket m3  137

8.2.2.2 From Borrow pits or approved off site sources identified by the

contractor (only if so instructed by the engineer in writing)

3.5 (a) Selected granular material for bedding m3  0

3.6 (b) Selected fill material for fill blanket m3  0

Total Carried Forward To Summary

Bela-Bela Ext25 BoQ 3

RFP/LIM/2015/005

HOUSING DEVELOPMENT AGENCY

CONTRACT No.

SCHEDULE A: INTERIM CIVIL SERVICES

SECTION 4 : SEWERS

ITEM

NO

PAYMENT DESCRIPTION UNIT QTY RATE AMOUNT R

4 SECTION 4 : SEWERS

8.2.1

1200 LD

Supply, lay, joint, bed and test class 400kPa uPVC sewer pipes

complying to SABS 1601

4.1 1. 160mm diam. m  570

4.2 2. 110mm diam. m  92

8.2.2 Extra over 8.2.1 for the supply and installtion of fittings

4.3 1. 110mm 2-way vent valve No  24

4.4 2. 110mm Squire Junction No  24

4.5 3. 110mm x 90 degree plain bend No  24

4.6 4. 110mm plain Y-junction No  24

4.7 5. 110mm access Y-junction No  4

4.8 6. 11 degree rodding eye No  4

4.9 7. 110mm x 45 degree plain bend No  24

4.1 8. 160 x 110mm access Y-junction No  4

4.11 9. Other fittings P C Sum 3,000

4.12 10. Extra over item 9 for handling, installtion and profit. %  0.00

8.2.3 Manholes

(a) "Salberg" or similar precast concrete manholes complete with

manhole foundation, cover slab with heavy duty cover and frame,

in- and outlets, channel sections, benching and finishing incl.

excavations and backfilling. Manhole diameter - 1000mm

over and up to

4.13 0,0 m 2,0 m No.  8

Sundries

4.14 8.2.11 Break into and connect to existing sewer manhole or pumpstation

including flexible joints, make good all benching

No.  1

Total Carried Forward To Summary

Bela-Bela Ext25 BoQ 4

RFP/LIM/2015/005

HOUSING DEVELOPMENT AGENCY

CONTRACT No.

SCHEDULE A: INTERIM CIVIL SERVICES

SUMMARY OF SECTIONS

SECTION DESCRIPTION AMOUNT R

1 SECTION 1 : PRELIMINARY AND GENERAL

2 SECTION 2 : EARTHWORKS (PIPE TRENCHES)

3 SECTION 3 : BEDDING (PIPES)

4 SECTION 4 : SEWERS

Total Carried Forward To Summary Of Schedules

Bela-Bela Ext25 BoQ 5

RFP/LIM/2015/005

ANNEXURE 2: Ablution Facilities Setup

RFP/LIM/2015/005

ANNEXURE 2: Piping Route Setup

RFP/LIM/2015/005

ANNEXURE 2: Project Location