RESIDENTIAL RESIDENTIAL PLACEMENT PLACEMENT

APPLICATION APPLICATION 20122012

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CHANGES

The 25% set aside calculation will change from 25% of total SSA federal IDEA-B tentative base entitlement amount to 25% of each SSA members’ base amount.

Residential Application Submission Form must be completed and all pages numbered.

Residential Application Documentation Form has been revised to include page numbers.

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RESIDENTIAL APPLICATION SUBMISSION FORM 0

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CHECKLIST RESIDENTIAL APPLICATION DOCUMENTATION FORM

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GENERAL PROCEDURES AND INSTRUCTIONS FOR COMPLETING THE

APPLICATION FOR FUNDING OF RESIDENTIAL PLACEMENT

(SAS-A111-13)

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PURPOSE

Provide an appropriate education for students whose needs are such that they require: 24-hour, structured environmentAvailable only at a residential facility

Decision concerning placement is the responsibility of the ARD committee

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RESIDENTIAL PLACEMENT FOR EDUCATIONAL PURPOSES

Residential placement is necessary In order for the student to make reasonable

academic progress Not for care and treatment purposes Not primarily due to problems in the home

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RESIDENTIAL PLACEMENT FOR EDUCATIONAL PURPOSES, CONT.

TAC §89.61, Contracting for Residential Educational Placements for Students with DisabilitiesApproval for state and federal funding

negotiated on an individual student basisNegotiated through the residential

applicationSubmitted to the ESC; ESC submits to TEASubmitted for educational purposes only

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NON PUBLIC SCHOOLS FOR STUDENTS WITH DISABILITIES APPROVED FOR CONTRACTING PURPOSES

Non public school must be approved by TEA if providing the educational services of the student

TEA maintains a current list Updated annually Check list on TEA website (link is in General

Procedures and Instructions)

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RELATED ACTIVITIES/ISSUES

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MEETING TO DISCUSS OPTIONS

Community Resource Coordination Groups (CRCGs) or

Group of people knowledgeable about the student

Determine whether noneducational support services are available so student can remain in or return to the community

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ON-SITE VISIT TO FACILITY

Conducted by the LEA Required if an initial or continuing residential

placement Must be conducted annually Purpose is to determine if the facility can

meet the goals of the student’s IEP And to determine if the facility can meet the

health and safety standards Records of on-site visits must be retained in

the LEA or SSA for program monitors to review when requested

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ARD COMMITTEE MEETING

Confirms, on the basis of all options discussed and considered, that residential placement is required.

Addresses the items/questions on the application

Student’s IEP must: Contain specific goals and objectives

• Address the services for which funding is requested in the application

Ensures that a representative from the facility attends the meeting or participates by phone or conference call.

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AMENDMENTS TO RESIDENTIAL APPLICATION

When do I amend?Change of placementChange of services

What do I submit? IEPApplicationContractCost Anaylsis

What is the timeline?Within 45 school days of the date of the

ARD

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IF ALSO APPLYING FOR HIGH COST FUNDS (HCF)

Residential application must be submitted by September 1 to be eligible for HCF

If corrections/changes to the residential application are needed, they must be submitted to TEA within 15 business days

Deadline not met – HCF award will be denied

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REINTEGRATION PLAN

Plan is used to return the student to the LEA Include the provision of noneducational

services For monitoring purposes include:

criteria for the student’s returnexpected return date

Progress on the goals and objectives for return to the LEA is benchmarked

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REINTEGRATION PLAN, CONT.

Recommended Reintegration Plan included with General Procedures and Instructions

Plan remains at the LEA, not submitted to TEA

Statements of Assurances address the Reintegration Plan

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CONTRACT WITH RESIDENTIAL FACILITY

Copy must be submitted with the residential application

Must include all services required in the IEP Include costs on Residential Placement Cost

Breakdown form All parties retain a copy Contracts must address requirements of 34

CFR §80.36 (i) (copy included with General Procedures and Instructions)

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AGREEMENT FOR SPECIAL EDUCATION SERVICES

Required when the residential facility is not providing the instruction and an LEA is

Sample agreement included with General Procedures and Instructions

Must be submitted with application All parties retain a copy

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SAMPLE AGREEMENT SAMPLE AGREEMENT FORMFORM

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Facility and LEA names are required

Signatures may be faxed – must be on same page

SPECIFIC ASPECTS OF THE APPLICATION AND APPROVAL

PROCESS

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SPECIFIC ASPECTS OF THE APPLICATION AND APPROVAL PROCESS

Submit one original and one copy to ESC Separate application for each student Student with ED – must confer with local MHA Student with intellectual disability or AU –

must confer with local MRA Students with other disabilities – no

consultation with MHA/MRA required

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SPECIFIC ASPECTS OF THE APPLICATION AND APPROVAL PROCESS, CONT.

Signature of superintendent of LEA or fiscal agent of SSA required Letter of authorization must be submitted if

designee signs Before student returns to the community,

highly recommend a discussion about the student’s needs at a CRCG meeting Discuss needs for local resources Review most recent reintegration plan

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SPECIFIC ASPECTS OF THE APPLICATION AND APPROVAL PROCESS, CONT.

Approval of application received through a letter of approval from TEAMailed to superintendent of the LEA or FACopy of Residential Placement Cost

Breakdown form attachedIndicates amount of discretionary funds awarded

Amount of discretionary funds approved only if cost exceeds 25% set aside and the local tax share amount

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SPECIFIC ASPECTS OF THE APPLICATION AND APPROVAL PROCESS, CONT.

ARDC decisions regarding residential placement are binding

If application is not approved, costs must be paid from local funds

Effective dates of application September 1 if received by ESC on or before

September 1 As of stamp-in-date if received after September 1 Through August 31, unless otherwise indicated

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COMPLETING THE RESIDENTIAL APPLICATION

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CONTENT OF APPLICATION PACKET

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• Submission Form• Application for Approval of Residential Placement• Statements of Assurance for Residential

Placement• Residential Placement Cost Breakdown • Sample Agreement, if applicable• Checklist – Residential Application

Documentation Form

APPLICATION FOR APPROVAL OF RESIDENTIAL PLACEMENT

(PAGE 1 OF PACKET)

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LEA completes

Completed by TEA

ESC is required to provide Stamp-In Date

Application for Approval of Application for Approval of Residential PlacementResidential Placement

LEA must select yes or no for a High Cost Fund request

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STATEMENTS OF ASSURANCE FOR

RESIDENTIAL PLACEMENT(PAGE 2 OF PACKET)

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STATEMENTS OF ASSURANCE FOR RESIDENTIAL PLACEMENT

New assurance regarding Reintegration PlanSubmission is optional, but recommendedLocation of required elements

General Procedures and Instructions – Reintegration Plan

Slides 14-15 of this power pointRecommended Reintegration Plan included

in residential packet

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STATEMENTS OF ASSURANCE FOR RESIDENTIAL PLACEMENT

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Faxed signatures are permitted – both signatures must be on the same page

RESIDENTIAL PLACEMENT COST BREAKDOWN(PAGE 3 OF PACKET)

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RESIDENTIAL PLACEMENT COST BREAKDOWN

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Reminder – form must be completed regardless of funding source

4. Method to calculate education services for total cost (estimate only)

5. List the Type of Services – table expands so list can increase

RESIDENTIAL PLACEMENT COST BREAKDOWN, CONT.

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9. Daily rate not to exceed $242.85 10. Daily rate X total days = Subtotal11. Education services total in 4 = 11 12. Total cost = Subtotal 8 +Subtotal 10 + Subtotal 11

15. TEA use only – info included in the Letter of Approval

CHECKLIST – RESIDENTIAL APPLICATION

DOCUMENTATION FORM(PAGE 4 OF PACKET)

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CHECKLIST - RESIDENTIAL APPLICATION DOCUMENTATION FORM

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• Required to complete• LEA and ESC check for missing/incomplete information• Submit with residential application

TEA completes the 1st and 2nd Read

FEDERAL REQUIREMENTSCFR § 300.114 LRE requirements

CFR § 300.146 Responsibility of SEA (State Educational Agency)

CFR §300.325 Private school placements by public agencies

State RequirementsState RequirementsTexas Education Code (TEC) §29.008. Contracts for Services;

Residential Placement

Texas Administrative Code (TAC) §89.61. Contracting for Residential Educational Placements for Students with Disabilities

CFR § 300.114 LRE requirements

CFR § 300.146 Responsibility of SEA (State Educational Agency)

CFR §300.325 Private school placements by public agencies

State RequirementsState RequirementsTexas Education Code (TEC) §29.008. Contracts for Services;

Residential Placement

Texas Administrative Code (TAC) §89.61. Contracting for Residential Educational Placements for Students with Disabilities

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Federal and State Rules Federal and State Rules for Residential Placementfor Residential Placement

CONTACT INFORMATION

Your ESC is the first point of contact

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