R4 Expectations of Sections

IEEE Region 4 MeetingJan 31 – Feb 1, 2004

Presenter: Bob Parro, R4 Central Area Chair

Expectations

• Support the mission of IEEE

• Support the mission of Region 4

IEEE Mission

The IEEE promotes the engineering process of creating, developing, integrating, sharing, and applying knowledge about electro and information technologies and sciences for the benefit of humanity and the profession

Region 4 Mission

Represent IEEE throughout our geographic area by providing excellent support to all sections, subsections, chapters and Student Chapters so they may in turn provide value to IEEE members

Section Mission• What is the mission of your section?

• Is it to provide VALUE to section members?

– must understand what membership ascribes 'value' to in context of career/profession

– you won't know until you find out– must assess needs of section membership - continuous process of gathering metrics

• You should create a mission for your section!

Expectation – Section Vitality• Offer events allowing members to network - HAVE

FUN (ExCom and members)!!!

• Offer technical programs/meetings allowing members to grow in their fields of specialization– distinguished lecturer program - world class speakers for

nearly free!!!

• Offer professional development (i.e. PACE) programs/meetings allowing members opportunity to grow in non-technical dimensions

• Establish monthly rhythm so it becomes a consistent, dependable dimension of nurturing member’s career

Expectation – Be Good Stewards

• and leverage resources allotted/available to section

– $$• annual rebate• bonus for timely filing of L-50 report• revenue from section programs

– members contact information

– R4 resources (staff, experience, knowledge, information) - they are here to server R4 members

– IEEE staff - they are here to serve the members globally

Expectation – Be Good Stewards

• and leverage resources allotted/available to section– IEEE products/services - http://www.ieee.org/services/index.html

• IEEE Job Site/Career Development• IEEE Travel Services• IEEE Financial Advantage• IEEE Personal Email Alias with Virus Scan Service• IEEE Spectrum, other IEEE Publications, IEEE Xplore (abstract/citation

record)• Conference Database Search with online registration for most• Ask*IEEE document delivery service• IEEE History Center• IEEE Concentration Banking Program• IEEE Conference Management Services• IEEE Website Hosting Server• IEEE Mailing Lists• Grants for conferences, projects and programs• IEEE Meeting Planning Services• Internet Conferencing

IEEE Services

Expectation - Communicate

• facilitate timely and effective communication across section – eNetworking

– newsletters/eNewsletters

– website

– email

Expectation - Compliance

• comply with section reporting requirements BEFORE DUE DATES!

– meeting reports (L-31 Annual Report, or after each meeting)

– financial reports (L-50 Annual Report)

– section leadership changes (each time there is a change)

Expectation - Engagement

• become engaged in IEEE initiatives and leverage into your sections– GOLD– Membership Development– Pre-College Education– WIE (Women in Engineering)– Consultants' Network– Student Activities– Awards and Recognition

Expectation – Plan for Future

• section succession planning– recruit/train/mentor volunteers

Suggestion – Strategic Planning

• Suggest Strategic Planning Committee for your section

– ExCom tends to be tactical in scope, with little time left to devote to strategic view

– R4 has a Long Range & Strategic Planning Committee (LR&SPC)

Expectation – Stir Some Excitement in Your Section

• there's a lot to get excited about!

Summary of Suggestions• Create a section mission

• Strategic planning

Summary of Expectations• Discover section members’ needs

• Develop programs to meet the needs

• Leverage all available resources

• Be good stewards of resources

• Infuse energy into section - section vitality

• Communicate with members

• Compliance with IEEE rules/regs

• Engagement in IEEE initiatives

• Succession planning

Summary of Expectations• The profession, the IEEE, you and your

career have a lot going for you – GET EXCITED!!!

• Plus sometimes there’s a memory stick in it for you!