Annual General Meeting

Wednesday March 11, 20157:00 pm

Racquet Club of Cambridge

Agenda

• Introductions

• Project Objectives

• The Facility

• Status Update

• Call for Volunteers

• Q & A

Introductions

• Recreational Consultant

• Accucam Machining

• Cambridge Tennis Clubs

• Tennis Canada & OTA

Project Objectives

• Establish a Not-For-Profit Racquet Club to support and build an indoor tennis facility in Cambridge

• Manage the facility in a manner to provide affordable and accessible indoor tennis

Project Objectives

• Provide increased recreational options for youth (i.e. primary and secondary school programs), adults and seniors

• Support the City of Cambridge’s (CoC) mandate to provide healthy-living, recreational options for its citizens

• Convert underutilized land to improve the City (including local construction bid, local employment and facility use by residents)

The FacilityNon-Profit/Public/Private Partnership

• Accucam Machining owns the land and builds the ‘shell’ of the facility. Rent is paid to Accucam to cover building costs

• Public funding, Sponsorships and Club fund raising initiatives are used to support the completion of the inside of the building (courts, clubhouse, etc)

• NPO, Racquet Club of Cambridge, owns the intellectual property within the walls (all staff, programs, equipment, etc) and enters into a long-term facility use agreement

The Facility

Ryerson PS

We are here

The Facility

The Facility

The Facility

The Facility

The Facility

The Facility1st Storey - Separate entrances for Bathroom and Changeroom, but connected in middle (Hallway down center leading to emerg exit - future expansion)

↑ Seating and Lounge area Banks of Lockers ↓

Shower

↑ Banks of LockersSeating and Lounge area ↓

Shower

↑ Courts ↑ ↑ Cork Board Walls for

Programming/Events Notices

→

↑ Couch ↑ ↑ Couch ↑

↓ Couch ↓ ↓ Couch ↓

↑ Banks of LockersSeating and Lounge area ↓

Front Desk/Reception Area↑ Seating and Lounge area

Banks of Lockers ↓ Toilet Toilet Toilet ADA ToiletStairwell UP

ADA Shower

Bank of SinksWa

ter

Head Pro Office

GM OfficeShower

Shower

Pro Shop space,

Stringing Machine

space, Fridge, etc

↑ Couch ↑ ↑ Couch ↑Bank of Sinks

Water

ADA Shower

Urinal UrinalToilet ADA Toilet

↑ Cork Board Walls for

Programming/Events Notices

←

The Facility

Restaurant Seating / Court Viewing Area

2nd Storey

Stairwell UP

↑ Open (floor extended to overhanging balcony) ↑

Kitchen

Boardroom / Storage

Status Update• Enlisted a Recreational Consultant to review feasibility of indoor

tennis facility and related operating structure

• Determination that a Non-Profit Organization was the most viable operating structure

• Discussions with Tennis Canada and OTA regarding indoor facilities

• Visits to more than a dozen indoor tennis facilities to benchmark best practices (reviewing their Operating Costs and Capital Costs)

• Hired Chu Architects to prepare Site-Plans and Preliminary Facility Drawings

• Meeting with CoC Planning Department to review issues related to re-zoning land

• Meetings with contractors to solicit bids for facility construction and determine preliminary capital budget

• Development of 5 Year Operating and Capital Plan

Status Update• Meeting with CoC Community Services Department to

review/discuss availability of city support

• Contacted Conestoga College to discuss possible College support related to the facility

• Contacted City, Regional, Provincial and Federal government representatives to solicit support for the project

• Meeting with bank representative to review finance alternatives for the facility

• Ongoing review of other funding sources – Sponsorships and Grants

• Meeting with the presidents of the 3 city summer tennis clubs to provide the clubs with an overview of the project and announce AGM timing

• Inaugural AGM of the Racquet Club of Cambridge

Call for Volunteers

Volunteers needed to fill inaugural

Board of Directors:

Have a hand in shaping the future of indoor tennis in

Cambridge!

Call for Volunteers

Some of the duties of the volunteer Board of Directors may include, but not be limited to:

• Fulfilling and staying true to the vision and mission statement of the club

• Assist General Manager and Club Head Pro in coordinating all aspects of running the club

• Work in conjunction with all board members to set the annual calendar of events, set rates and program fees, and set compensation structure and wages for all staff

• Financial positioning and reporting (including year-end reports, budgets, etc.)

• Assist General Manager with the organizing and execution of leagues and tournaments

• Continually seek and execute fundraising and sponsorship opportunities for future club requirements

• Recording and distributing minutes of all meetings• Liaise with other local tennis clubs and their BoD’s

Thank your for attending!

Board of Director Sign-Up sheets are on the

tables on your way out

QUESTIONS?